Item C22Meeting Date:
August 17, 2011
Division:
County Administrator
Bulk Item:
Yes
Department:
Airports
Staff Contact Person/Phone #: Peter Horton, 809-5200
AGENDA ITEM WORDING: Approval of a Renewal Agreement with Jayne's Cleaning Services to
provide Janitorial Services at the Key West International Airport.
ITEM AC G OUN : The contract with Jayne's Cleaning Services included the option to renew the
agreement for three additional one-year periods. Both parties agreed to exercise the option to renew the lease,
and the Board granted approval last month for services to continue until a renewal agreement could be drafted.
The renewal agreement has been signed by Jayne's and is now being submitted for approval.
PREVIOUS ELEVANT BOCC ACTION: July 21, 2010 — approval to award bid and execute original
contract; July 20, 2011 — approval to continue contract until renewal agreement could be drafted.
CONTRACT/AGREEMENT CHANGES: Renews the contract from August 17, 2011 through August 16,
2012, and allows for the option to renew the contract for two additional one year periods.
101411 EX IX fli'l�ll'i�l�i����i,,Il����lliiI
'1120ST TO _ • -
APPROVED Y: County Attorney X
Included X
C; 1
No X AMOUNT PER YEAR: NA
OMB/Purchasing Risk Management_,
Not Required
DISPOSITION: - 1• ITEM V
CONTRACT SUMMARY
Contract #
Contract with: Jayne's Cleaning Services Effective Date: August 17, 2011
Expiration Date: August 16, 2012
Contract Purpose/Description: Janitorial Services for Key West International Airport
Contract Manager: Peter Horton # 5200 Airports - Stop # 5
(name) (Ext.) (Department/ Stop)
for BOCC meeting on: August 17, 2011 Agenda Deadline: August 2, 2011
Total Dollar Value of Contract: $250,000.00
Budgeted? Yes
Grant: No
County Match: NA
Estimated Ongoing Costs: n/a
(not included in dollar value above)
CONTRACT COSTS
Current Year Portion: $33,653.85 est'd (7 wks@$4,807.69)
Account Codes: 404-63001-530340
ADDITIONAL COSTS
For:
(eg. maintenance, utilities, janitorial, salaries, etc.
CONTRACT REVIEW
Changes
Date In
Needed
Reviewer
Date Out
Airports Director
/ /
Yes No
( ) ( )
RI
6/z/
Risk Managed
)ent
Peter Hor, r�
Y
O.M.B./Purch sing
q/�/ 'I
( ) (,��
for Risk araagement
for MB
County Attorney
_/—/
( ) ( )
Pedro Mercado
7/8/11
County Attorney
Comments:
THIS JANITORIAL SERVICES RENEWAL agreement is entered into by and between
Monroe County, a political subdivision of the State of Florida, hereafter "Owner" or "County", and
Jayne's Cleaning Services, hereafter "Contractor".
WHEREAS, on the 21st day of July, 2010, the parties entered into a Contract For Janitorial
Services at Key West International Airport, hereafter original agreement, copy of which is attached
to this renewal agreement and made a part of it; and
WHEREAS, the original agreement term ended on July 31, 2011, but the parties desire to
renew the original agreement an additional 1 year; and
WHEREAS, the Janitorial Services Agreement has been mutually beneficial to both parties;
now, therefore,
IN CONSIDERATION of the mutual promises and covenants set forth below, the parties
agree as follows:
Paragraph 4 of the original agreement is amended to read:
4. Term of Contract/Renewal.
a) This contract shall be for a period of one year commencing on August
17, 2011 and terminating on August 16, 2012.
b) Upon completion of the term of this renewal period, the parties shall
have the option to renew for two additional one year periods. The contract
amount agreed to herein may be adjusted annually, on the renewal date of
each year, by a percentage equal to the percentage increase in the CPI for
urban consumers for the preceding calendar year.
c) Should additional service be required at KWIA on a permanent basis,
the additional specific tasks, and costs for these tasks, will be mutually
agreed upon in writing, and approved by the Airport Manager and by the
Contractor.
2. Except as set forth in paragraph one of this Janitorial Services Renewal Agreement,
in all other respects, the terms and conditions of the original agreement remain in full force and
effect.
IN WITNESS WHEREOF, the parties hereto have set their hands and seals the day and year
first above written.
(SEAL)
ATTEST: D. L. KOLIIAGE, CLERK
R-A
Deputy Clerk
1�
7
7
Witnesses
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
m
Mayor/Chairperson
[4101 e 9 1 b, Uf a to]
By ayne'CleAing Services
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