Item C26BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: August 17, 2011 Division: Management and Budget
Bulk Item: Yes ® No ❑ Department: Grants Administration
Staff Contact Person: Lisa Tennyson x4444
AGENDA ITEM WORDING: Authorization for the Mayor to execute the Edward Byrne Memorial Justice
Assistance funding distribution letter with the Florida Department of Law Enforcement for fiscal year 2011-
2012 (Oct. 1, 2011 through Sept. 30, 2012), whereby Monroe County agrees to the distribution of $104,859 in
program funds in the County.
ITEM BACKGROUND: Federal funds are provided through FDLE. Florida Administrative Code requires
that units of government in each county reach consensus concerning the expenditure of these funds, including
the projects to be implemented as well as the agencies responsible for implementation. No match is required.
PREVIOUS RELEVANT BOCC ACTION: Participation in Byrne Grant Program since approximately
1990. Approval of the Byrne JAG grant applications is also on this month's agenda.
CONTRACT/AGREEMENT CHANGES: No significant changes from previous year. Grant amount is
$104,859; no local match required.
STAFF RECOMMENDATION: Approval
TOTAL COST: $ 104,859 INDIRECT COST: BUDGETED: Yes x No
DIFFERENTIAL OF LOCAL PREFERENCE:
COST TO COUNTY: $0
REVENUE PRODUCING: Yes _
APPROVED BY: County Atty �I
DOCUMENTATION: Included
DISPOSITION:
Revised 7I09
SOURCE OF FUNDS: FDLE
No x AM UNT PER MONTH
Year
BlPurc asing Risk Management ° E
.1
Not Required
AGENDA ITEM #
BOARD OF COUNTY
C OUNTY 0 COMMISSIONERS
FLORIDA'ONROE Mayor Heather Carruthers', District 3
KEY WEST F33W Mayor Pro Tern David Rice, District 4
C (305)294-4641 Kim Wgington, District 1
George Neugent, District 2
Sylvia Murphy, District 5
August 17, 2011
Mr. Clayton Wilder
Community Program Administrator
Florida Department of Law Enforcement
Office of Criminal Justice Grants
2331 Phillips Road
Tallahassee, FI 32308
Dear Mr. Wilder,
In compliance with State of Florida Rule I I D-9, FAC, the Monroe County Board of County
Commissioners approves the distribution of $104,859 (total allocation available) of the Edward Byrne
Memorial JAG Program funds for the following projects within Monroe County:
Subarantee Title of Project Dollar Amount
Monroe County Monroe Youth Challenge
Drug and Violence Prevention $20,000
Guidance Care Center: Jail In -House
Program 30,000
Samuel's House Women in Transition/
Court Mandated Case Management
and Drug Testing Program 20,000
Heron/Peacock Anti -recidivism Program for 29,159
Mentally III and Substance Abusers
Florida Keys Outreach Coalition: Substance
Abuse and Relapse Prevention Program 5,000
$104,859
Sincerely,
p T
Mayor Heather Carruthers
Mayor, Board of County Commissioners
Typed Name of Chief Official
Typed Title
Florida Department of Business Support Program Pick scot, Governor
Law Enforcement Post Office Box 1489 Pam Bondi, Attorney General
Tallahassee, Florida 32302-1489 Jeff Atwater, Chief Financial Officer
Gerald M. Bailey (850) 410-7000 Adam Putnam, CommIssionerofAg0cukum
Commissioner wwwAfle.stateAus
June 21, 2011
Ms. Lisa Tennyson
Grants Administrator
Monroe County Board of Commissioners
1100 Simonton Street
Key West, Florida 33040
Dear Ms. Tennyson:
The Florida Department of Law Enforcement (FDLE), Office of Criminal Justice Grants,
received a Certificate of Participation from Monroe County. The form indicates that you
have been selected as the county coordinator for the Edward Byrne Memorial Justice
Assistance Grant (JAG) Program.
Allocations for the JAG funds must be used for one of the seven federal purpose areas.
Applicants should carefully read and follow the instructions when completing the
application. Also, letters from at least 51 percent of the local units of government
representing at least 51 percent of the county population must be submitted with the
hard copies of the application for funding.
Please refer to hftp://www.fdle.state.fl,us/Content/Grants/jagc.aspx for instructions
regarding the application process along with purpose areas and a sample 51 percent
letter. Applications that do not comply with the instructions or do not include all required
information will be returned for inclusion of the missing information or will have a special
condition withholding funds placed on the grant at the time of award. Please distribute
the above information to your applicants as soon as possible.
Recipients must apply on-line using FDLE's grant management system, Subgrant
Information Management On -Line (SIMON). SIMON can be accessed at
http://simon.fdle.state.fl.us. Application completion will require an announcement code
which is a security feature allowing access to the application. The announcement code
isJAGC1112. Note that this code will be activated on June 17, 2011. Application
completion will not be possible without the announcement code. To assist you in
Service • Integrity • Respect • Quality
Ms. Lisa Tennyson
June 21, 2011
Page Two
completing this application a user manual and a video guide are available on-line. The
deadline for this on-line submission is July 22, 2011 at 5:00 p.m. at which time the
announcement code will be deactivated. -
In addition to the on-line submission, recipients must print out the completed application
and required certifications and submit two hard copies (with original signatures) by
July 29, 2011 to:
Florida Department of Law Enforcement
Office of Criminal Justice Grants
2331 Phillips Road
Tallahassee, Florida 32308
Attention: Clayton H. Wilder, Administrator
Our office is available for any assistance needed Monday through Friday, 8:00 a.m. —
5:00 p.m. EDT. For issues relating to SIMON, call (850) 617-1250 and ask for the
SIMON Help Desk; otherwise, please give me a call.
Sincerely,
Janice Parish
Planning Manager
JP/st