Item C27BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: August 17.2011
Division: Management and Budget
Department: Grants Administration
Staff Contact Person: Lisa Tennyson
AGENDA ITEM WORDING: Approval to apply to Florida Department of Law
Enforcement for the Residential Substance Abuse Treatment Grant and for the Mayor,
Chief Financial Officer, and County Administrator to execute application and related
certifications and attachments.
ITEM BACKGROUND: Federal funds are provided through the Florida Department of
Law Enforcement to implement the Residential Substance Abuse Treatment Program
for inmates in correctional institutions with six to twelve months remaining on their
sentence. The grant is currently used to fund the Jail Incarceration Program,
administered by the Guidance Care Center at the Detention Center on Stock Island.
This will be the 10t' year of RSAT grant funding for the program. Attached is a draft of
the application. There is a required match of 25%.
PREVIOUS RELEVANT BOCC ACTION: Approval to apply granted for past 9 years;
approval of contracts with FDLE to provide the service. The 25% match has been a
requirement every year.
CONTRACT/AGREEMENT CHANGES: n/a
STAFF RECOMMENDATION: 62proval
TOTAL COST: 66 667.00 Indirect Cost: BUDGETED: Yes ® No ❑
COST TO COUNTY: 16 667.00 SOURCE OF FUNDS: Fine and Forfeiture
Fund — ad valorem taxes
REVENUE PRODUCING: Yes ❑ No ® AMOUNT PER MONTH
YEAR
APPROVED BY: C OUNTY ATTY OMB/PURCHASING 'RISK MANAGEMENT ❑
• • ►ZI NOT REQUIRED:
DISPOSITION: AGENDA ITEM #:
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Subgrant Recipient
Organization Name: Monroe County Board of Commissioners
County: Monroe
Chief Official
Name: Heather Carruthers
Title: Mayor
Address: 530 Whitehead Street
City:
Key West
State:
FL Zip: 33040
Phone:
305-292-3430 Ext:
Fax:
305-292-3577
Email:
carruthers-heather@monroecounty-fl.gov
Chief Financial Officer
Name:
Danny Kolhage
Title:
Clerk
Address:
500 Whitehead Street
City:
Key West
State:
FL Zip: 33040
Phone:
305-292-3550 Ext:
Fax:
305-295-3663
Email: dkolhage@monroe-clerk.com
Application Ket # 2011-RSAT-71
Contract -RSAT-MONR- - -
Section #1 Page 1 of 2
OCJG-005 (rev. April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Implementing Agency
Organization Name: Monroe County Board of Commissioners
County: Monroe
Chief Official
Name: Heather Carruthers
Title:
Mayor
Address:
530 Whitehead Street
City:
Key West
State:
FL Zip: 33040
Phone:
305-292-3430 Ext:
Fax:
305-292-3577
Email:
carruthers-heather@monroecounty-fl.gov
Project Director
Name:
Lisa Tennyson
Title:
Grants Administrator
Address:
1100 Simonton Street
Room 2-213
City:
Key West
State:
FL Zip: 33040
Phone:
305-292-4444 Ext:
Fax:
Email: Tennyson-Lisa@monroecounty-fl.gov
Application Ref # 2011-RSAT-71
Contract -RSAT-MONR- - -
Section #1 Page 2 of 2
OCJG-005 (rev. April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
General Project Information
Project Title: MONROE COUNTY JAIL INCARCERATION PROGRAM
Subgrant Recipient: Monroe County Board of Commissioners
Implementing Agency: Monroe County Board of Commissioners
Project Start Date: 9/1/2011 End Date: 8/31/2012
Problem Identification
South Florida, in which the Keys are located, is a mecca for illicit drug use and has a much higher
than national drug abuse prevalence. South Florida is a designated high -density drug trafficking
area and a leading cocaine importation center. The Florida Department of Children and Families
(DCF) reported that in FY 2008-2009 there were an estimated 1,253,917 adults in the state with
substance abuse problems. Of those adults needing treatment in the state, only 129,698 (11 %)
received services. In FY 2008-2009, A total of 11,599 adults (DCF Quick Facts) were served by
substance abuse treatment providers in DCF Circuits 11 and 16 (Miami -Dade and Monroe
Counties).
Within the Keys, data validates that substance abuse among the general population, and
particularly among those arrested, is high. Local data reflects and/or exceeds national and state
statistics. Records of HELPLINE, a 24-hour crisis intervention, information and referral service in
Monroe County, report 728 substance abuse prevention calls just in the last year. In 2009, there
were 6,801 arrests in Monroe County, Florida with over 1,200 being drug and alcohol related
arrests. The "index for total crimes" increased by 7.7% in the County since 2006. During the same
period, nonviolent crime increased by 9.6%. From 2008 to 2009, there was a 5.6% increase in
violent crime, with a 40.6% increase in domestic violence offenses.
During 2009, the average daily census in the Monroe County Jails was 524 inmates. The
incarceration rate in Monroe County in 2009 was 6.7/1,000 residents, more than twice the State
rate. The Monroe County Detention center reports that approximately 80% of incarcerated
individuals have substance abuse problems.
There are not enough substance abuse treatment services in Monroe County to handle the needs
of those who return to our Criminal Justice System time after time, after time. Often these repeat
offenders are not appropriate for the outpatient services available in the community due to the
nature of the crimes they have committed, or the long-standing nature of their substance use
disorder, or the likelihood that they may also have a co-occurring mental health disorder, or a
combination of any of these three issues. In cases such as these, structured treatment in a
controlled environment provides the best opportunity for intervention to be effective and re-entry
successful. The dollars that fund residential treatment in the community have disappeared at an
alarmingly high rate; the funding from the Department of Corrections for community residential
treatment has dropped by over forty percent (40%) in Monroe County. The only community based
residential program (Keys to Recovery in Marathon) will no longer be in operation in Monroe
county as of September 30, 2011 further limiting the number of residential treatment beds
available to community residents.
The RSAT program is highly valued by the local Judges, Attorneys and the Monroe County
Sheriffs Office. This RSAT grant provides funding for approximately 50% of the program costs. In
the past, the Sheriffs office covered the remaining costs of the
Application Ref # 2011-RSAT-71 Section #2 Page 1 of 4
Contract -RSAT-MONR- - -
OCJG-005 (rev. April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
, but due to budget constraints those f se funds r program, ds a e no longer available. 9 ge a a table. The balance of the
funding is being provided this year from Monroe County and other State Substance Abuse
funding. The financial status of the program remains precarious while other sources of funding
are actively sought on an on -going basis.
The County's RSAT program will provide services to approximately 160 male offenders this year,
and continues to enjoy excellent relationships with stakeholders through out the community all of
whom share a common goal of reducing substance abuse and recidivism in Monroe County.
Project Summary (Scope of Work)
In 1997, The Jail Incarceration Program (JIP), as it was initially named, was developed in the
Monroe County Detention Center, and began providing substance abuse treatment services to the
inmates housed there. Today, most clients are court ordered by the Drug Court, Circuit Court, and
County Court Judges in Monroe County. The rest are volunteers who meet criteria for
drug/alcohol treatment and will be in the county jail a minimum of 182 days. The program has
established a positive reputation system wide, working closely with judges, prosecutors, and
defense attorneys throughout the county. DCF audits for the past three years reported that this
program meets or exceeds Best Practice standards with 100% compliance. The Program received
accreditation by the Commission on Accreditation of Rehabilitative Facilities (CARF) in May 2010
for a period of three (3) years.
Client -centered individualized treatment plans are a cornerstone of gender -responsive treatment.
After developing these plans in partnership with the program participant, treatment plan reviews,
case management services to provide community linkages, and monthly self -reports of progress
continue to refine the plan. On -going program review occurs through monthly focus groups with
administrative staff and participants. The Global Assessment of Individual Needs (GAIN)
instrument provides a comprehensive assessment of client needs and assists in developing a
person -centered Wellness Plan that is updated with the participant every 30 days. Admission
policies are welcoming to individuals with co-occurring disorders, learning disabilities, illiteracy, as
well as Spanish speaking inmates. This allows access for all who might otherwise not receive
services.
For co-occurring clients, the program will make a referral to the Prison Health Services
Psychiatrist and the client will participate in RSAT services to address the substance use disorder
and criminal thinking and behavior. Appropriate referrals for continued treatment, if needed will be
made prior to program discharge and release from incarceration.
Treatment is a minimum of six months, with the possibility of lasting one year. Aftercare services
are encouraged as a part of re-entry planning and last up to six months. The Guidance/Care
Center provides aftercare throughout the Florida Keys in community -based facilities. Aftercare is
given priority but will not be funded by the RSAT Grant funds. One hundred and sixty (160)
inmates will receive services from the program over the funding period.
The program staff as well as the corrections staff conduct drug testing (urine analysis) randomly
and positive tests result in 30 days in lock -up and a return to court for judicial review of the case.
Tests used are the Reditest 10 panel dipsticks testing for amphetamine, benzodiazepines,
cocaine, opiates, synthetic opiates, THC, PCP,
Application Ket # 2011-RSAT-71
Section #2 Page 2 of 4
Contract -RSAT-MONR- - -
OCJG-005 (rev. April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
barbiturates, MDMA, and methadone. The program also has a relationship with the local drug
court to run tests on their machine if test results are questionable.
The Guidance/Care Center Inc. employs all program staff and has a strong background in
substance abuse counseling and mental health with appropriate certification. The program will
require 3 FT counselors to provide all core program services with administrative support to
conduct regular case staffing, collect and report data, and monitor program outcomes. One and
nine tenths (1.9) of those positions will be funded through the RSAT grant. State funds for adult
substance abuse treatment and Monroe County funds will support the remaining one and one
tenth (1.1) staff position.
Program services will be delivered using an evidence based practice Cogitative Behavioral
Therapy (CBT) curriculum entitled "Substance Abuse and Criminal Conduct: Strategies for Self
Improvement and Change Pathways to responsible living" authored by Harvey Milkman and
Kenneth Wanberg. Throughout the treatment episode and aftercare, the curriculum uses a client
workbook that belongs to the client. The cost of that workbook is $22.00 per copy. Services will
be delivered in a Treatment Community (TC) setting and will also incorporate Trauma -Informed
and Trauma -Based Therapy Models and gender -responsive treatment to promote the healing and
teaching of the human spirit. These relational models will support the development of healthy
relationships with self, significant others and the community at large in order to reduce the risk of
relapse and recidivism. Staff will use individual and group formats to deliver core services. As
participants move through the program they will learn to facilitate group gatherings for such
activities as morning affirmations, positive acknowledgement and recognition, positive slip groups
where participants share experiences of "catching" each other in random acts of kindness and
evening gratitude wrap ups.
The specific components of the treatment services will include:
-Education about addiction and the consequences of criminal behavior through therapeutic
experiences.
-Teaching and learning about healthy ways of thinking, feeling, and acting in an atmosphere of
mutual respect.
-Trauma-informed care, acknowledging the pain and violence in the person's past and offering
healthy alternatives for the future.
-A range of informational, emotional, and behavioral options to shape safe and productive futures
-Emphasis on the ability to feel and express feelings that, in turn, increases a sense of self-worth.
-Parenting education and improving abilities to cope with their children based on healthy
relationship models.
-Physical and emotional wellness.
-Brother and Sisterhood and mentoring: Peers and staff collaborate to create hope and spiritual
growth by modeling healthy relationships, learning from each other and moving toward clean and
sober lives.
-As participants advance through their individual program stages and begin to heal from within,
they take on increasing responsibilities for their own recovery/personal change and that of their
peers.
-Continuum of care supports participants by connecting them with and coordinating aftercare in
the community and though 12-step/support group involvement.
-Learning, developing, and practicing positive coping skills.
-Developing and beginning to implement a realistic and hopeful life plan; and
plication Ref # 2011-RSAT-71
Section #2 Page 3 of 4
Contract -RSAT-MONR- - -
OCJG-005 (rev. April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
-Treatment and education is provided across the following issues:
o Chemical Dependency
o Criminal Thinking and Destructive Behavior
o Healthy Relationships
o Financial Management
o Employment
o Physical and Mental Health
o Relapse Prevention
o Family Dynamics and Domestic Relationships
o Spirituality
o Parenting and Child Development
o Community Connectedness and Responsibility
As each client prepares for discharge from the program and release from incarceration, he will
work with program staff to develop an Individualized Recovery Blueprint to facilitate their transition
into the community. Staff will help provide linkages to aftercare services and other community
resources to support on -going recovery and decrease the likelihood of recidivism.
Specific program goals and outcomes include:
- The program will serve one hundred sixty (160) inmates during the grant period.
- The number of inmates expected to complete the program is one hundred (100).
- 70% of the inmates served will complete an aftercare program.
- 95% of the inmates served in the program will remain drug free -while participating.
- 70% of the inmates in the aftercare program will not test positive for drugs/alcohol.
- 70% of the inmates will not violate probation while in aftercare.
- 70% of the inmates who remain in Monroe County and successfully complete treatment and
aftercare will not return to jail during the first year post release.
Application Ref # 2011-RSAT-71
Contract -RSAT-MOLAR- - -
Section #2 Page 4 of 4
OCJG-005 (rev. April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
General Performance Info:
Performance Reporting Frequency: Quarterly
Federal Purpose Area: 0001 - Residential Substance Abuse Treatment
State Purpose Area: 0001 - Residential Substance Abuse Treatment
Activity Description
Activity: Cognitive Restructuring
Target Group: Adult Males
Geographic Area: State of Florida
Location Type: Jail
Address(es) :
Monroe County Detention Center
5525 College Road
Key West, FL 33040
Activity Description
Activity: 12-Step
Target Group: Adult Males
Geographic Area: State of Florida
Location Type: Jail
Address(es) :
Monroe County Detention Center
5525 College Road
Key West, FL 33040
Activity:
Target Group:
Geographic Area
Location Type:
Address(es) :
Activity Description
Aftercare Services
Adult Males
State of Florida
Jail
Application Ref # 2011-RSAT-71
Contract -RSAT-MONR- - -
Section #3 Page 1 of 10
OCJG-005 (rev. April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Monroe County Detention Center
5525 College Road
Key West, FL 33040
Activity Description
Activity: Drug Testing
Target Group: Adult Males
Geographic Area: State of Florida
Location Type: Jail
Address(es) :
Monroe County Detention Center
5525 College Road
Key West, FL 33040
Activity Description
Activity: Educational Programs
Target Group: Adult Males
Geographic Area: State of Florida
Location Type: Jail
Address(es) :
Monroe County Detention Center
5525 College Road
Key West, FL 33040
Activity Description
Activity: Job Placement
Target Group: Adult Males
Geographic Area: State of Florida
Location Type: Jail
Address(es) :
Monroe County Detention Center
5525 College Road
Key West, FL 33040
Application Ref # 2011-RSAT-71 Section #3 Page 2 of 10
Contract -RSAT-MONR- - -
OCJG-005 (rev. April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Activity Description
Activity: Group Counseling
Target Group: Adult Males
Geographic Area: State of Florida
Location Type: Jail
Address(es) :
Monroe County Detention Center
5525 College Road
Key West, FL 33040
Activity:
Target Group:
Geographic Area
Location Type:
Address(es) :
Activity Description
Impulse/Anger Control
Adult Males
State of Florida
Jail
Monroe County Detention Center
5525 College Road
Key West, FL 33040
Activity:
Target Group:
Geographic Area
Location Type:
Address(es) :
Activity Description
Leadership Training
Adult Males
State of Florida
Jail
Monroe County Detention Center
5525 College Road
Key West, FL 33040
Activity:
Target Group:
Geographic Area
Activity Description
Individual Counseling
Adult Males
State of Florida
Application Ref# 2011-RSAT-71
Contract -RSAT-MONR- - -
Section #3 Page 3 of 10
OCJG-005 (rev. April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Location Type: Jail
Address(es) :
Monroe County Detention Center
5525 College Road
Key West, FL 33040
Activity Description
Activity: Mental Health Counseling
Target Group: Adult Males
Geographic Area: State of Florida
Location Type: Jail
Address(es) :
Monroe County Detention Center
5525 College Road
Key West, FL 33040
Activity Description
Activity: Mentoring
Target Group: Adult Males
Geographic Area: State of Florida
Location Type: Jail
Address(es) :
Monroe County Detention Center
5525 College Road
Key West, FL 33040
Activity Description
Activity: Other Drug Treatment
Target Group: Adult Males
Geographic Area: State of Florida
Location Type: Jail
Address(es) :
Application Ref # 2011-RSAT-71
Contract -RSAT-MONR- - -
Section #3 Page 4 of 10
OCJG-005 (rev. April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Monroe County Detention Center
5525 College Road
Key West, FL 33040
Activity Description
Activity: Pharmacotherapy
Target Group: Adult Males
Geographic Area: State of Florida
Location Type: Jail
Address(es) :
Monroe County Detention Center
5525 College Road
Key West, FL 33040
Activity:
Target Group:
Geographic Area
Location Type:
Address(es) :
Activity Description
Parenting Training
Adult Males
State of Florida
Jail
Monroe County Detention Center
5525 College Road
Key West, FL 33040
Activity Description
Activity: Work Activities
Target Group: Adult Males
Geographic Area: State of Florida
Location Type: Jail
Address(es) :
Monroe County Detention Center
5525 College Road
Key West, FL 33040
Application Ref # 2011-RSAT-71
Section #3 Page 5 of 10
Contract
OCJG-005 (rev. April 2005)
-RSAT-MONR- - -
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Activity Description
Activity: Therapeutic Community
Target Group: Adult Males
Geographic Area: State of Florida
Location Type: Jail
Address(es) :
Monroe County Detention Center
5525 College Road
Key West, FL 33040
Activity Description
Activity: Financial Management
Target Group: Adult Males
Geographic Area: State of Florida
Location Type: Jail
Objectives and Measures
Objective: 1A - To report contractor and/or employed salary amounts prorated to include time
spent in RSAT.
Measure: Part 1
Report contractor and/or employed salary amounts prorated to include time spent in
RSAT during the grant period.
Goal: 65,177
Objective: 1 B - To report cost of additional residential material (special uniforms, classroom
aids, pharmaceuticals, etc.)
Measure: Part 1
Report the cost of additional residential material (special uniforms, classroom aids,
pharmaceuticals, etc.).
Goal: 1,490
Objective: 1C - To report number of participants enrolled in the program (including drop -outs,
terminations or removals).
Measure: Part 1
Report the number of participants enrolled in the program (including drop -outs,
terminations or removals) during the grant period.
Goal: 160
Application Ref # 2011-RSAT-71 Section #3 Page 6 of 10
Contract -RSAT-MONR- - -
OCJG-005 (rev. April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Objective: 2A - To report number of days between program entry and exit for those completing
the RSAT program during the reporting period.
Measure: Part 1
How many days will there be between program entry and exit for those completing
the RSAT program during the grant period?
Goal: Minimum of 182 days or more, up to 364 days.
Objective: 2B - To report number of offenders to successfully complete the residential program
during the reporting period.
Measure: Part 1
How many participants will successfully complete the residential program during the
grant period?
Goal: 100
Objective: 3A - To report number of RSAT participants at end of reporting period.
Measure: Part 1
Report the number of RSAT participants at end of each reporting period.
Goal: 50
Objective: 3B - To report number of RSAT participants at beginning of reporting period.
Measure: Part 1
To report the number of RSAT participants at beginning of each reporting period.
Goal: 50
Objective: 4A - To report number of RSAT participants who completed the program and passed
drug testing.
Measure: Part 1
Report the total number of RSAT participants who completed the program and
passed drug testing during the grant period.
Goal: Approximately 95%.
Objective: 4B - To report number of RSAT participants who completed the program and passed
drug testing during the reporting period.
Measure: Part 1
Report the number of RSAT participants who completed the program and passed
drug testing during each reporting period.
Goal: 25
Application Ref # 2011-RSAT-71 Section #3 Page 7 of 10
Contract -RSAT-MONR- - -
OCJG-005 (rev. April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Objective: 5A - To report the number of RSAT participants.
Measure: Part 1
Report the number of RSAT participants during grant period.
Goal: 160
Objective: 5B - To report the number of residential program participants.
Measure: Part 1
Report the number of residential program participants.
Goal: 160
Objective: 6A - To report the total number of RSAT beds created as a result of the current
award.
Measure: Part 1
Report the total number of RSAT beds created as a result of the current award.
Goal: 54
Objective: 6B - To report the total number of RSAT beds.
Measure: Part 1
Report the total number of RSAT beds available.
Goal: 54
Objective: 7A - To report number of beds funded with non-RSAT funds.
Measure: Part 1
Report number of beds funded with non-RSAT funds.
Goal: 0
Objective: 7B - To report total number of beds in facility.
Measure: Part 1
Report total number of beds in facility.
Goal: 500
Objective: 8A - To report total number of residential service days.
Measure: Part 1
Report the total number of residential service days.
Goal: 182 days. Monday -Friday, for 52 weeks per year, exclusive of 9 holidays.
.......... _.
Application Ref # 2011-RSAT-71 Section #3 Page 8 of
Contract -RSAT-MONR- - -
OCJG-005 (rev. April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Objective: 8B - To report number of offenders to receive residential service (RSAT and non-
RSAT).
Measure: Part 1
Report number of individuals to receive residential service (RSAT and non-RSAT).
Goal: 160 RSAT particpants; no non-RSAT participants.
Objective: 9A - To report the number of RSAT completions that remained drug -free during the
residential program.
Measure: Part 1
Report the number of RSAT completions that remained drug -free during the
residential program.
Goal: 95
Objective: 9B - To report the number of residential program completions who remained drug
free.
Measure: Part 1
Report the number of residential program completions who remained drug free.
Goal: 73
Application Ref # 2011-RSAT-71 Section #3 Page 9 of 10
Contract -RSAT-MONR- - -
OCJG-005 (rev. April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Section Questions:
Question: What is the total number of beds (treatment and non -treatment) in the facility?
Answer: 554
Question: How many non RSAT-funded treatment beds are in this facility?
Answer: 15
Question: How many RSAT-funded treatment beds are in this facility?
Answer: 54
Question: How is aftercare treatment provided?
Answer: After care treatment is provided by the Guidance Care Center, Inc. at three facilities
throughout the County; in Key Largo, Marathon and Key West. (Letter of support is
attached.)
Question: What is the anticipated number of RSAT program completions during each quarterly
reporting period?
Answer: 25
Question: What goals do you plan to accomplish during the subgrant period?
Answer: To provide treatemtn services for 160 incarcerated males with a client -centered
approach in order to reduce relapse to AOD use, reduce recidivism, and improve the
quality of life in Monroe County.
Application Ref # 2011-RSAT-71 Section #3 Pagel 0 of 10
Contract -RSAT-MONR- - -
OCJG-005 (rev. April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
General Financial Info:
Note: All financial remittances will be sent to the Chief Financial Officer
of the Subgrantee Organization.
Financial Reporting Frequency for this Subgrant: Quarterly
Is the subgrantee a state agency?: No
FLAIR / Vendor Number: 596000749
Budget:
Budget Category Federal Match Total
Salaries and Benefits $0.00 $0.00 $0.00
Contractual Services $50,000.00
Expenses $0.00
Operating Capital $0.00
Outlay
Indirect Costs $0.00
$16,667.00
$0.00
$0.00
$0.00
$66,667.00
$0.00
$0.00
$0.00
-- Totals -- $50,000.00 $16,667.00 $66,667.00
Percentage 74.9996
Project Generated Income:
Will the project earn project generated income (PGI) ?
Application Ref # 2011-RSAT-71
Contract -RSAT-MONR- - -
OCJG-005 (rev. April 2005)
25.0003 100.0
No
Section #4 Page 1 of 3
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
g§
Budget Narrative:
Budget Narrative:
Total Budget: Contractual Services $66,677.00
Budget Sub -Category:
Salaries and Benefits:
Substance Abuse Counselors,
approximately 1.9 FTE @ $31.990 per FTE: $ 60,781
FICA $ 4,396
Sub -total Salaries and Benefits: $ 65,177
Budget Sub -Category
Supplies:
SSC client workbooks: 45 @ $22 per copy $ 990
Reditest drug test: $ 500
Sub -total Supplies $ 1,490
TOTAL BUDGET: $66,677
Application Ref # 2011-RSAT-71 Section #4 Page 2 of
Contract -RSAT-MONR- - -
OCJG-005 (rev. April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Section Questions:
Question: Identify specific sources of matching funds.
Answer: Monroe County.
Question: Indicate the Operating Capital Outlay (OCO) dollar threshold established by the
subgrantee.
Answer: 1000
Question: Are indirect costs included in the budget? If so, has a copy of the subgrantee's
Indirect Cost Plan approved by the cognizant federal agency, been submitted to the
OCJG?
Answer: NA
Question: If a contract for contractual services will be executed by the subgrantee, has a copy
been received by the OCJG?
Answer: An executed copy of the agreement with contracted provider will be sent to FDLE.
Question: If salaries and benefits are included in the budget, is there a net increase in
personnel?
Answer: No
Question: Will the project earn Program Generated Income?
Answer: No
Question: Will the applicant be requesting an advance of federal funds?
Answer: No
Application Ref # 2011-RSAT-71 Section #4 Page 3 of 3
Contract -RSAT-MONR- - -
OCJG-005 (rev. April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Insert Standard Conditions Page here.
Application Ref # 2011-RSAT-71
Contract -RSAT-MONR- - -
Section #5 Page 1 of 1
OCJG-005 (rev. April 2005)
Florida Department of Law Enforcement
Residential Substance Abuse Treatment Program
Conditions of agreement requiring compliance by units of local government (subgrant recipients),
implementing agencies and state agencies upon signed acceptance of the subgrant award appear in this
section and will become binding upon approval of this subgrant. Failure to comply with provisions of this
agreement will result in required corrective action up to and including project costs being disallowed.
All persons involved in or having administrative responsibility for the subgrant must read these conditions.
This section must be returned as part of the completed application.
Definitions:
"OCJG", unless otherwise stated, refers to the Florida Department of Law Enforcement, Office of Criminal
Justice Grants.
"Recipient" refers to the governing body of a county that performs criminal justice functions as determined by
the U.S. Secretary of the Interior, and includes an "Implementing Agency" which is a subordinate agency of a
county or an agency under the direction of an elected official (for example, Sheriff).
1. Reports
A. Project Progress Reports:
Regardless of whether project activities occur or not, the recipient must submit Quarterly
Project Progress Reports to the Office of Criminal Justice Grants (OCJG) by February 1, May
1, August 1, and November 1 covering subgrant activities occurring during the previous
calendar quarter. In addition, if the subgrant award period is extended beyond the "original"
project period, additional Quarterly Project Progress Reports shall be submitted.
B. Financial Reports:
1. The recipient shall have the choice of submitting either Monthly or Quarterly
Reimbursement Requests to the OCJG. All Reimbursement Requests are due thirty-one
(31) days after the end of the reporting period. A final Reimbursement Request and a
Criminal Justice Contract (Financial) Closeout Package shall be submitted to the OCJG
within forty-five (45) days of the subgrant end date. Such Reimbursement Requests
shall be distinctly identified as "final".
2. Regardless of whether costs are incurred or not, all claims for reimbursement of
recipient costs shall be submitted on the Reimbursement Request forms prescribed and
provided by the OCJG. A recipient shall submit either monthly or quarterly
reimbursement requests in order to report current project costs. Reports are to be
submitted even when no reimbursement is being requested.
3. Before the "final" Reimbursement Request will be processed, the recipient must submit
to the OCJG all outstanding project performance reports and must have satisfied all
special conditions. Failure to comply with the above provisions shall result in forfeiture
of reimbursement.
4. The recipient shall submit Quarterly Project Generated Income Reports to the OCJG by
February 1, May 1, August 1, and November 1, covering subgrant project generated
income and expenditures occurring during the previous quarter.
C. Other Reports:
The recipient shall submit other reports as may be reasonably required by the OCJG.
2. Fiscal Control and Fund Accounting Procedures
A. The recipient shall establish fiscal control and fund accounting procedures that assure proper
disbursement and accounting of subgrant funds and required non-federal expenditures. All
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funds spent on this project shall be disbursed according to provisions of the project budget as
approved by the OCJG.
B. All expenditures and cost accounting of funds shall conform to the requirements of the Office of
Justice Programs' Financial Guide, U.S. Department of Justice Common Rule for State and
Local Governments, and those specified in the federal Office of Management and Budget (OMB)
Circulars A-21, A-87, A-110 or A-102, as applicable, in their entirety.
C. All funds not spent according to this agreement shall be subject to repayment by the recipient.
3. Compliance with "Consultant's Competitive Negotiation Act"
The recipient, when applicable, agrees to satisfy all requirements provided in Section 287.055, F.S.,
known as the "Consultant's Competitive Negotiation Act".
4. Approval of Consultant Contracts
The OCJG shall review and approve in writing all consultant contracts prior to employment of a
consultant. Approval shall be based upon the contract's compliance with requirements found in the
Office of Justice Programs' Financial Guide and in applicable state statutes. OCJG approval of the
recipient agreement does not constitute approval of consultant contracts.
5. Allowable Costs
Allowance for costs incurred under the subgrant shall be determined according to "General
Principles of Allowability and Standards for Selected Cost Items" set forth in the Office of Justice
Program's Financial Guide and federal OMB's Circular No. A-87, "Cost Principles for State and Local
Governments", or OMB's Circular No. A-21, "Cost Principles for Educational Institutions".
All procedures employed in the use of federal funds to procure services, supplies or equipment, shall
be according to U.S. OMB's Common Rule for State and Local Governments, or OMB Circular No.
A-110 orA-102 as applicable and Florida Law to be eligible for reimbursement.
6. Delegation of Signature Authority
When a chief officer or elected official of a subgrant recipient designates some other staff person
signature authority that chief officer or elected official must submit a letter or resolution indicating the
staff person given signature authority to the OCJG. The letter indicating delegation of signature
authority must be signed by the chief officer or elected official and the person receiving signature
authority.
7. Personnel Changes
In the event of a change in Chief Executive Officers for the Subgrantee or Implementing Agency,
Project Director, or Contact Person, the OCJG must be notified in writing with documentation to
include appropriate signatures.
8. Travel and Training
A. All travel reimbursement for out-of-state or out -of -grant -specified work area shall be based upon
written approval of the OCJG prior to commencement of actual travel. Recipients shall obtain
written approval from the OCJG for reimbursement of training costs and related travel prior to
commencement of training, if the specific training was not listed in the approved budget.
B. The cost of all travel shall be reimbursed according to local regulations, but not in excess of
provisions in Section 112.061, F.S.
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C. All bills for any travel expenses shall be submitted according to provisions in Section 112.061,
F.S.
9. Written Approval of Changes in this Approved Agreement
Subgrantees must provide written requests signed by the Chief Official, of any significant changes to the
subgrant. OCGJ approval of any grant amendment request must be received prior to the incorporation of
said amendment. These include, but are not limited to: Changes in project activities, designs or research
plans set forth in the approved agreement, Budget deviations that do not meet the following criterion.
That is, a recipient may transfer funds between budget categories as long as the total amount of transfer
does not exceed ten (10) percent of the total approved budget and the transfer is made to an approved
budget line item; or,
A. Transfers of funds above the ten (10) percent cap shall be made only if the Department
approves a revised budget.
B. Under no circumstances can transfers of funds increase the total budgeted award. Transfers do
not allow for increasing the quantitative number of items documented in any approved budget
line item. (For example, equipment items in Operating Capital Outlay or Expense categories or
staff positions in the Salaries and Benefits category.)
10. Reimbursement Subject to Available Funds
The obligation of the State of Florida to reimburse recipients for incurred costs is subject to the
availability of federal funds authorized under the Residential Substance Abuse Treatment for State
Prisoners Formula Grant Program,
11. Procedures for Reimbursement Request
All requests for reimbursement of recipient costs shall be submitted on the form prescribed and
provided by the Department. A recipient shall submit reimbursement requests on a monthly or
quarterly basis, as specified in order to report project costs incurred during the specified reporting
period. All requests for reimbursement shall be submitted in sufficient detail for proper pre -audit and
post -audit.
12. Advance Funding
Advance funding is authorized up to twenty-five (25) percent of the federal award for each project
according to Section 216.181(15)(b), F.S. and the Office of Justice Programs' Financial Guide.
Advance funding shall be provided to a recipient upon a written request to the Department justifying
the need for such funds.
13. Commencement of Project
If a project has not begun within sixty (60) days after acceptance of the subgrant award, the recipient
shall send a letter to the OCJG requesting approval of a new project starting date. The letter must
outline steps to initiate the project, explain reasons for delay, and specify an anticipated project
starting date.
If a project has not begun within ninety (90) days after acceptance of the subgrant award, the
recipient shall send another letter to the OCJG, again explaining reasons for delay and requesting
approval of a revised project starting date.
Upon receipt of the ninety (90) day letter, the OCJG shall determine if the reason for delay is justified
or shall, at its discretion, unilaterally terminate this agreement and re -obligate subgrant funds to
other projects approved by the Department. If warranted by extenuating circumstances, the
Department may extend the starting date of the project beyond the ninety (90) day period, but only
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by execution of a formal written amendment to this agreement.
14. Extension of a Contract for Contractual Services
Extension of a contract for contractual services between the subgrantee and a contractor (which
includes all project budget categories) shall be in writing for a period not to exceed six (6) months
and is subject to the same terms and conditions set forth in the initial contract. Only one extension
of the contract shall be acceptable, unless failure to complete the contract is due to events beyond
the control of the contractor.
15. Excusable Delays
Except with respect to defaults of consultants, the recipient shall not be in default by reason of any
failure in performance of this agreement according to its terms (including any failure by the recipient
to make progress in the execution of work hereunder which endangers such performance) if such
failure arises out of causes beyond the control and without the fault or negligence of the recipient.
Such causes include but are not limited to acts of God or of the public enemy, acts of the
government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine
restrictions, strikes, freight embargoes, and unusually severe weather, but in every case the failure
to perform shall be beyond the control and without the fault or negligence of the recipient.
If failure to perform is caused by failure of a consultant to perform or make progress, and if such
failure arises out of causes beyond the control of recipient and consultant, and without fault or
negligence of either of them, the recipient shall not be deemed in default, unless:
A. Supplies or services to be furnished by the consultant were obtainable from other sources,
B. The Department ordered the recipient in writing to procure such supplies or services from other
sources, and
C. The recipient failed to reasonably comply with such order.
Upon request of the recipient, the OCJG shall ascertain the facts and the extent of such failure, and
if the OCJG determines that any failure to perform was occasioned by one or more said causes, the
delivery schedule shall be revised accordingly.
16. Obligation of Recipient Funds
Recipient funds shall not under any circumstances be obligated prior to the effective date or
subsequent to the termination date of the grant period. Only project costs incurred on or after the
effective date and on or prior to the termination date of the recipient's project are eligible for
reimbursement. A cost is incurred when the recipient's employee or consultant performs required
services, or when the recipient receives goods, notwithstanding the date of order.
17. Program Income (also known as Project Generated Income)
The term "program income" or "project generated income" means the gross income earned by the
recipient during the subgrant period, as a direct result of the subgrant award. Program income shall
be handled according to the Office of Justice Programs' Financial Guide and the U.S. Department of
Justice's Common Rule for State and Local Governments.
18. Performance of Agreement Provisions
In the event of default, non-compliance or violation of any provision of this agreement by the
recipient, the recipient's consultants and suppliers, or both, the Department shall impose sanctions it
deems appropriate including withholding payments and cancellation, termination or suspension of
the agreement in whole or in part. In such event, the Department shall notify the recipient of its
decision thirty (30) days in advance of the effective date of such sanction. The recipient shall be
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paid only for those services satisfactorily performed prior to the effective date of such sanction.
19. Retention of Records
The recipient shall maintain all records and documents for a minimum of five (5) years from the date
of the project completion as provided by the Florida Department of State, General Schedule for
Local Government GS1-L, and be available for audit and public disclosure upon request of duly
authorized persons.
20. Access To Records
The Florida Department of Law Enforcement, Auditor General of the State of Florida, the U.S.
Department of Justice, the U.S. Comptroller General or any of their duly authorized representatives,
shall have access to books, documents, papers and records of the recipient, Implementing Agency
and contractors for the purpose of audit and examination according to the Office of Justice
Program's Financial Guide.
The Department reserves the right to unilaterally terminate this agreement if the recipient,
Implementing Agency or contractor refuses to allow public access to all documents, papers, letters,
or other materials subject to provisions of Chapter 119, F.S., and made or received by the recipient
or its contractor in conjunction with this agreement.
21. Audit
A. Subgrant recipients that expend $500,000 or more in a year in Federal awards shall have a single or
program -specific audit conducted for that year. The audit shall be performed in accordance with the
federal OMB's CircularA-133 and other applicable federal law. The contract for this agreement shall
be identified with the subject audit in The Schedule of Federal Financial Assistance. The contract
shall be identified as federal funds passed -through the Florida Department of Law Enforcement and
include the contract number, CFDA number, award amount, contract period, funds received and
disbursed. When applicable, the subgrant recipient shall submit an annual financial audit which
meets the requirements of Chapters 11.45 and 215.97, Florida Statutes; and, Chapters 10.550 and
10.600, Rules of the Florida Auditor General.
B. A complete audit report which covers any portion of the effective dates of this agreement must be
submitted within 30 days after its completion, but no later than nine (9) months after the audit period.
In order to be complete, the submitted report shall include any management letters issued separately
and management's written response to all findings, both audit report and management letter findings.
Incomplete audit reports will not be accepted by the Department and will be returned to the subgrant
recipient.
C. The subgrant recipient shall have all audits completed by an independent public accountant (IPA).
The IPA shall be either a Certified Public Accountant or a Licensed Public Accountant. The subgrant
recipient shall take appropriate corrective action within six (6) months of the issue date of the audit
report in instances of noncompliance with federal laws and regulations.
D. The subgrant recipient shall ensure that audit working papers are made available to the Department,
or its designee, upon request for a period of three (3) years from the date the audit report is issued,
unless extended in writing by the Department.
E. Subgrant recipients that expend less than $500,000 in Federal awards during a fiscal year are exempt
from the audit requirements of OMB Circular A-133 for that fiscal year. In this case, written
notification shall be provided to the Department by the Chief Financial Officer, or designee, that the
subgrant recipient is exempt. This notice shall be provided to OCJG no later than March 1 following
the end of the fiscal year.
F. If this agreement is closed out without an audit, the Department reserves the right to recover any
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disallowed costs identified in an audit completed after such closeout.
G. The completed audit reports should be sent to the following address:
Florida Department of Law Enforcement
Office of Criminal Justice Grants
2331 Phillips Road
Tallahassee, Florida 32308
22. Ownership of Data and Creative Material
Ownership of material, discoveries, inventions, and results developed, produced, or discovered
subordinate to this agreement is governed by the terms of the Office of Justice Program's Financial
Guide and the federal OMB CircularA-110 orA-102, as applicable.
23. Property Accountability
The recipient agrees to use all non -expendable property for criminal justice purposes during its
useful life or request Department disposition.
The recipient shall establish and administer a system to protect, preserve, use, maintain and
dispose of any property furnished to it by the Department or purchased pursuant to this agreement
according to federal property management standards set forth in the Office of Justice Programs'
Financial Guide and the federal OMB Circular A-110 or A-102, as applicable. This obligation
continues as long as the recipient retains the property, notwithstanding expiration of this
agreement.
24. Disputes and Appeals
The Department shall make its decision in writing when responding to any disputes, disagreements
or questions of fact arising under this agreement and shall distribute its response to all concerned
parties. The recipient shall proceed diligently with the performance of this agreement according to
the Department's decision.
If the recipient appeals the Department's decision, it also shall be made in writing within twenty-one
(21) calendar days to the Department's agency clerk. The recipient's right to appeal the
Department's decision is contained in Chapter 120, F.S., and in procedures set forth in Chapters
28-5 and 9-5, F.A.C. Failure to appeal within this time frame constitutes a waiver of proceedings
under Chapter 120, F.S.
25. Conferences and Inspection of Work
Conferences may be held at the request of any party to this agreement. At any time, a
representative of the Bureau, of the U.S. Department of Justice's Bureau of Justice Assistance or
both have the privilege of visiting the project site to monitor, inspect and assess work performed
under this agreement.
26. Publication or Printing of Reports
The recipient shall submit one copy of all reports and proposed publications resulting from the
agreement twenty (20) days prior to public release. Any publications (written, visual, or sound),
whether published at the recipient's or government's expense, shall contain the following statement:
(NOTE: This excludes press releases, newsletters, and issue analysis.)
"This project was supported by Grant No. 2001-RT-BX-0044 awarded by the Bureau of Justice
Assistance, Office of Justice Programs, U.S. Department of Justice. Points of view in this
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document are those of the author and do not necessarily represent the official position of policies of
the U.S. Department of Justice."
27. Equal Employment Opportunity (EEO)
A. Federal laws prohibit recipients of financial assistance from discriminating on the basis of race,
color, national origin, religion, sex, disability, or age in funded programs or activities. All subgrant
recipients and implementing agencies must comply with any applicable statutorily -imposed
nondiscrimination requirements, which may include the Omnibus Crime Control and Safe Streets
Act of 1968 (42 U.S.C. § 3789d); the Victims of Crime Act (42 U.S.C. § 10604(e)); The Juvenile
Justice and Delinquency Prevention Act of 2002 (42 U.S.C. § 5672(b)); the Civil Rights Act of
1964 (42 U.S.C. § 2000d); the Rehabilitation Act of 1973 (29 U.S.C. § 7 94); the Americans with
Disabilities Act of 1990 (42 U.S.C. § 12131-34); the Education Amendments of 1972 (20 U.S.C.
§§1681, 1683, 1685-86); the Age Discrimination Act of 1975 (42 U.S.C. §§ 6101-07); and
Department of Justice Non -Discrimination Regulations 28 CFR Part 42; see Ex. Order 13279
(equal protection of the laws for faith -based and community organizations).
B. A subgrant recipient or implementing agency must develop an EEO Plan if it has 50 or more
employees and it has received any single award of $25,000 or more from the Department of
Justice. The plan must be prepared using the on-line short form at
htt :// w.oj'p.usdo . ov/ g!t/ocr/eegp i .hurt, must be retained by the subgrant recipient
or implementing agency, and must be available for review or audit. The organization must also
submit an EEO Certification to FDLE.
C. If the subgrant recipient or implementing agency is required to prepare an EEO Plan and has
received any single award of $500,000 or more from the Department of Justice, it must submit its
plan to the Department of Justice for approval. A copy of the Department of Justice approval
letter must be submitted to FDLE. The approval letter expires two years from the date of the
letter.
D. A subgrant recipient or implementing agency is exempt from the EEO Plan requirement if it is has
fewer than 50 employees or if it does not receive any single award of $25,000 or more from the
Department of Justice or if it is a nonprofit organization, a medical or educational institution, or an
Indian Tribe. If an organization is exempt from the EEO Plan requirement, it must submit an EEO
Certification to FDLE.
E. The subgrant recipient and implementing agency acknowledge that failure to comply with EEO
Requirements within 60 days of the project start date may result in suspension or termination of
funding, until such time as it is in compliance.
F. In the event a Federal or State court of Federal or State administrative agency makes a finding of
discrimination after a due process hearing on the grounds of race, color, religion, national origin,
sex, or disability against a recipient of funds, the recipient will forward a copy of the finding to the
Office for Civil Rights, Office of Justice Programs.
28. Payment Contingent on Appropriation
The State of Florida's performance and obligation to pay under this agreement is contingent upon
an annual appropriation by the Florida Legislature.
29. Certifications Regarding Lobbying; Debarment, Suspension and other Responsibility Matters;
and Drug -Free Workplace Requirements
Applicants should refer to the regulations cited below to determine the certification to which they are
required to attest. Applicants should also review the instructions for certification included in the
regulations before completing this form. Signature of this form provides for compliance with certification
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requirements under 28 CFR Part 69, "New Restrictions on Lobbying" and 28 CFR Part 67, "Government -
wide Debarment and Suspension (Nonpro-curement) and Government -wide Requirements for Drug -
Free Workplace (Grants)." The certifications shall be treated as a material representation of fact upon
which reliance will be placed when the Department of Justice determines to award the covered
transaction, grant, or cooperative agreement.
A. LOBBYING As required by Section 1352, Title 31 of the U.S. Code, and implemented at28 CFR Part
69, for persons entering into a grantor cooperative agreement over $100,000, as defined at 28 CFR
Part 69, the applicant certifies that:
1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the
undersigned, to any person for in-fluencing or attempting to influence an officer or employee
of any agency, a Member of Congress, an officer or employee of Congress, or an employee
of a Member of Congress in con-nection with the making of any Federal grant, the entering
into of any cooperative agreement, and the extension, continuation, renewal, amendment, or
modification of any Federal grant or cooperative agreement;
2. If any funds other than Federal appropriated funds have been paid or will be paid to any
person for influencing or attempting to influence an officer or employee of any agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member of
Congress in connection with this Federal grant or cooperative agreement, the undersigned
shall complete and submit Standard Form - LLL, "Disclosure of Lobbying Activities," in
accordance with its instructions;
3. The undersigned shall require that the language of this cer-tification be included in the award
documents for all subawards at all tiers (including subgrants, contracts under grants and
cooperative agreements, and subcontracts) and that all sub -recipients shall certify and
disclose accordingly.
B. DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS (DIRECT
RECIPIENT)
As required by Executive Order 12549, Debarment and Suspension, and implemented at 28 CFR
Part 67, for prospective participants in primary covered transactions, as defined at 28 CFR Part
67, Section 67.510
1. The applicant certifies that it and its principals:
a. Are not presently debarred, suspended, proposed for debarment, declared ineligible,
sentenced to a denial of Federal benefits by a State or Federal court, or voluntarily
excluded from covered transactions by any Federal department or agency;
b. Have not within a three-year period preceding this application been convicted of or had a
civil judgment rendered against them for commission of fraud or a criminal offense in
connection with obtaining, attempting to obtain, or performing a public (Federal, State, or
local) transaction or contract under a public transaction; violation of Federal or State
antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or
destruction of records, making false statements, or receiving stolen property;
c. Are not presently indicted for or otherwise criminally or civilly charged by a governmental
entity (Federal, State, or local) with commission of any of the offenses enumerated in
paragraph (1)(b) of this certification; and (d) Have not within a three-year period preceding
this application had one or more public transactions (Federal, State, or local) terminated
for cause or default; and
1. Where the applicant is unable to certify to any of the statements in this certification, he or she
shall attach an explanation to this application.
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C. DRUG -FREE WORKPLACE (GRANTEES OTHER THAN INDIVIDUALS)
As required by the Drug -Free Workplace Act of 1988, and implemented at 28 CFR Part 67,
Subpart F, for grantees, as defined at 28 CFR Part 67 Sections 67.615 and 67.620
1. The applicant certifies that it will or will continue to provide a drug -free workplace by:
a. Publishing a statement notifying employees that the unlawful manufacture, distribution,
dispensing, possession, or use of a controlled substance is prohibited in the grantee's
workplace and specifying the actions that will be taken against employees for violation of
such prohibition;
b. Establishing an on -going drug -free awareness program to inform employees about
1. The dangers of drug abuse in the workplace;
2. The grantee's policy of maintaining a drug -free workplace;
3. Any available drug counseling, rehabilitation, and employee assistance programs;
and
4. The penalties that may be imposed upon employees for drug abuse violations
occurring in the workplace;
c. Making it a requirement that each employee to be engaged in the performance of the
grant be given a copy of the statement required by paragraph (a);
d. Notifying the employee in the statement required by paragraph (a) that, as a condition of
employment under the grant, the employee will
1. Abide by the terms of the statement; and
2. Notify the employer in writing of his or her conviction for a violation of a criminal drug
statute occurring in the workplace no later than five calendar days after such
conviction;
e. Notifying the agency, in writing, within 10 calendar days after receiving notice under
subparagraph (d)(2) from an employee or otherwise receiving actual notice of such
convic-tion. Employers of convicted employees must provide notice, including position
title, to: Department of Justice, Office of Justice Programs, ATTN: Control Desk, 633
Indiana Avenue, N.W., Washington, D.C. 20531. Notice shall include the identification
number(s) of each affected grant;
f. Taking one of the following actions, within 30 calendar days of receiving notice under
subparagraph (d)(2), with respect to any employee who is so convicted
1. Taking appropriate personnel action against such an employee, up to and including
termination, consistent with the requirements of the Rehabilitation Act of 1973, as
amended; or
2. Requiring such employee to participate satisfactorily in a drug abuse assistance or
rehabilitation program approved for such purposes by a Federal, State, or local
health, law enforcement, or other appropriate agency;
g. Making a good faith effort to continue to maintain a drug -free workplace through
implementation of paragraphs (a), (b), (c), (d), (e), and (f).
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As the duly authorized representative of the applicant, I hereby certify that the applicant will comply
with the above certifications.
If a state agency, the recipient agrees to comply with Section 319 of Public Law 101-121 set forth in
"New Restrictions on Lobbying; Interim Final Rule," published in the February 26, 1990, Federal
Register. Each person shall file the most current edition of this Certification And Disclosure Form,
if applicable, with each submission that initiates agency consideration of such person for award of
federal contract, grant, or cooperative agreement of $100,000 or more; or federal loan of $150,000
or more. This certification is a material representation of fact upon which reliance was placed when
this agreement was made. Submission of this certification is a prerequisite to entering into this
agreement subject to conditions and penalties imposed by Section 1352, Title 31, U.S.C. Any
person who fails to file the required certification is subject to a civil penalty of not less than $10,000
and not more than $100,000 for each failure to file.
The undersigned certifies, to the best of his or her knowledge and belief, that:
D. No federally appropriated funds have been paid or shall be paid to any person for influencing or
attempting to influence an officer or employee of any federal agency, a member of congress, an
officer or employee of congress, or an employee of a member of congress in connection with the
awarding of any federal loan, the entering into of any renewal, amendment, or modification of
any federal contract, grant, loan or cooperative agreement.
E. If any non-federal funds have been paid or shall be paid to any person for influencing or
attempting to influence an officer or employee of congress, or an employee of a member of
congress in connection with this federal contract, grant loan, or cooperative agreement, the
undersigned shall complete and submit the standard form, Disclosure of Lobbying Activities,
according to its instructions.
F. The undersigned shall require that the language of this certification be included in award
documents for all subgrant awards at all tiers and that all recipients shall certify and disclose
accordingly.
30. State Restrictions on Lobbying
In addition to the provisions contained herein, the expenditure of funds for the purpose of lobbying
the legislature or a state agency is prohibited under this contract.
31. Project Closeout
Project funds which have been properly obligated by the end of the subgrant funding period will
have forty-five 45) days in which to be liquidated (expended). Any funds not liquidated at the end of
the 45-day period will lapse and revert to the Department. A subgrant-funded project will not be
closed out until the recipient has satisfied all closeout requirements in one final subgrant closeout
package.
All refunds or repayments to be made to the Department under this Agreement are to be made
payable to the order of "Florida Department of Law Enforcement', and mailed directly to the
Department at the following address:
Florida Department of Law
Enforcement
Office of Criminal Justice Grants
2331 Phillips Road
Tallahassee, FL 32308
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32. Background Check
It is strongly recommended that all programs targeting juveniles, implemented by other than a
sworn law enforcement officer or program licensed by the Department of Children and Family
Services, conduct background checks on all personnel providing direct services.
33. Purchase of American -Made Equipment and Products
To the greatest extent practicable, all equipment and products purchased with program funds
should be American -made.
34. Eligibility for Employment in the United States
The State of Florida will not intentionally award publicly -funded contracts to any contractor who
knowingly employs unauthorized alien workers, constituting a violation of the employment
provisions contained in 8 U.S.C. Section 1324A(e) [Section 274A(e) of the Immigration and
Nationality Act ("INX)j. The Department shall consider the employment by any contractor of
unauthorized aliens a violation of Section 274A(e) of the INA. Such violation by the recipient of the
employment provisions contained in Section 274A(e) of the INA shall be grounds for unilateral
cancellation of this Agreement by the Department.
35. National Environmental Policy Act (NEPA)
A. The subgrantee agrees to assist FDLE in complying with the NEPA and other related federal
environmental impact analyses requirements in the use of subgrant funds by the subgrantee.
This applies to the following new activities whether or not they are being specifically funded with
these subgrant funds. That is, it applies as long as the activity is being conducted by the
subgrantee or any third party and the activity needs to be undertaken in order to use these
subgrant funds,
1. New construction;
2. Minor renovation or remodeling of a property either (a) listed on or eligible for listing on the
National Register of Historic Places or (b) located within a 100-year flood plain;
3. A renovation, lease, or any other proposed use of a building or facility that will either (a)
result in a change in its basic prior use or (b) significantly change its size; and,
4. Implementation of a new program involving the use of chemicals other than chemicals that
are (a) purchased as an incidental component of a funded activity and (b) traditionally used,
for example, in office, household, recreational, or educational environments.
B. For any of a subgrantee's existing programs or activities that will be funded by these subgrant,
the subgrantee, upon specific request from the Department and the Bureau of Justice
Assistance (BJA), agrees to cooperate with BJA in any preparation by BJA of a national or
program environmental assessment of that funded program or activity.
36. Assurance of Political Activities Limitations
The subgrantee assures that it will comply with provisions of Federal law which limit certain political
activities of State or local government employees whose principal employment is in connection with
an activity financed in whole or part by Federal grants (5USC 1501, et seq.)
A. Environmental Protection Agency's (EPA) list of Violating Facilities
The subgrantee assures that the facilities under its ownership, lease or supervision which shall
be utilized in the accomplishment of the Program Purpose are not listed on the EPA's list of
Violating Facilities and that it will notify the FDLE of the receipt of any communication from the
Director of the EPA Office of Federal Activities indicating that a facility to be used in the project
is under consideration for listing by the EPA.
Section 5 Page 11
Revised July 22, 2009
Florida Department of Law Enforcement
Residential Substance Abuse Treatment Program
B. Flood Disaster Protection Act
The subgrantee will comply with Section 102(a) of the Flood Disaster Protection Act of 1973, Public
Law 93-234, 87 Stat. 975, requiring that the purchase of flood insurance in communities where such
insurance is available as a condition of the receipt of any federal financial assistance for
construction or acquisition purposes for use in any area that has been identified as an area having
special flood hazards.
C. National Historic Preservation Act
The subgrantee will assist the FDLE in its compliance with Section 106 of the National Historic
Preservation Act of 1966 as amended (16 USC 470), Executive Order 11593, and the Archeological
and Historical Preservation Act of 1966 (16 USC 569a-1 et seq.) by (a) consulting with the State
Historic Preservation Officer as necessary, to identify properties listed in or eligible for inclusion in
the National Register of Historic Places that are subject to adverse effects (see 36 CFR Part 800.8)
by the activity, and notifying the FDLE of the existence of any such properties and by (b) complying
with all requirements established by the Federal grantor agency to avoid or mitigate adverse effects upon
such properties.
37. The Coastal Barrier Resources Act
The subgrantee will comply and assure the compliance of all contractors with the provisions of the Coastal
Barrier Resources Act (P.L. 97-348) dated October 19, 1982 (16 USC 3501 et seq.) which prohibit the
expenditure of most new Federal funds within the units of the Coastal Barrier Resources System.
38. "Pay to Stay"
The subrecipient agrees that funds provided under this award may not be used to operate a "pay -to -stay"
program in any local jail. The subrecipient further agrees not to subaward funds to local jails which
operate "pay -to -stay" programs.
39. If a Governmental Entity:
it will comply with the requirements of the Uniform Relocation Assistance and Real property
Acquisitions Act of 1970 (42 U.S.C. § 4601 et seq.), which govern the treatment of persons displaced
as a result of federal and federally -assisted programs; and it will comply with requirements of 5 U.S.C.
§§ 1501-08 and §§ 7324-28, which limit certain political activities of State or local government
employees whose principal employment is in connection with an activity financed in whole or in part by
federal assistance.
40. Americans with Disabilities Act
Subgrant recipients must comply with the requirements of the Americans with Disabilities Act (ADA),
Public Law 101-336, which prohibits discrimination by public and private entities on the basis of
disability and requires certain accommodations be made with regard to employment (Title 1), state and
local government services and transportation (Title II), public accommodations (Title III), and
telecommunications (Title IV).
41. Immigration and Nationality Act
No public funds will intentionally be awarded to any contractor who knowingly employs unauthorized
alien workers, constituting a violation of the employment provisions contained in 8 U.S.C. Section
1324a(e), Section 274A(e) of the Immigration and Nationality Act ("INA"). The Department shall
consider the employment by any contractor of unauthorized aliens a violation of Section 274A(e) of the
INA. Such violation by the subgrant recipient of the employment provisions contained in Section
Section 5 Page 12
Revised July 22, 2009
Florida Department of Law Enforcement
Residential Substance Abuse Treatment Program
274A(e) of the INA shall be grounds for unilateral cancellation of this contract by the Department.
42. Limited English Proficiency (LEP)
In accordance with Department of Justice Guidance pertaining to Title VI of the Civil Rights Act of
1964, 42 U.S.C. § 2000d, recipients of Federal financial assistance must take reasonable steps to
provide meaningful access to their programs and activities for persons with LEP. For more
information on the civil rights responsibilities that recipients have in providing language services to
LEP individuals, please see the website at htt :/twvvw�le ov.
43. Equal Treatment for Faith Based Organizations
The grantee agrees to comply with the applicable requirements of 28 C.F.R. Part 38, the Department
of Justice regulation governing "Equal Treatment for Faith Based Organizations" (the "Equal
Treatment Regulation"). The Equal Treatment Regulation provides in part that Department of Justice
grant awards of direct funding may not be used to fund any inherently religious activities, such as
worship, religious instruction, or proselytization. Recipients of direct grants may still engage in
inherently religious activities, but such activities must be separate in time or place from the
Department of Justice funded program, and participation in such activities by individuals receiving
services from the grantee or a sub -grantee must be voluntary. The Equal Treatment Regulation also
makes clear that organizations participating in programs directly funded by the Department of Justice
are not permitted to discriminate in the provision of services on the basis of a beneficiary's religion.
Notwithstanding any other special condition of this award, faith based organizations may, in some
circumstances, consider religion as a basis for employment. See
hit //wvvw gp . o fabou ocLie Tsai fibo.htrn.
44. Certification for Employees Working Solely on a Single Federal Award
Any project staff that are fully funded by the grant must certify that they worked solely on the grant.
The certification must be prepared at least semi annually and must be signed by the employee and by
a supervisory official having first hand knowledge of the work performed by the employee.
Section 5 Page 13
Revised July 22, 2009
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
In witness whereof, the parties affirm they each have read and agree to the conditions set
forth in this agreement, have read and understand the agreement in its entirety and have
executed this agreement by their duty authorized officers on the date, month and year set
out below.
Corrections on this page, including Strikeovers,
whiteout, etc. are not acceptable.
Signature:
Typed Name and Title:
Date:
Typed Name of Subgrant Recipient:
Signature:
Typed Name and Title:
Date:
Typed Name of Implementing Agency:
Signature:
Typed Name and Title:
Date:
Application Ref # 2011-RSAT-71
Contract -RSAT-MONR- - -
Section #6 Page 1 of 1
OCJG-005 (rev. April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Insert Certifications and Authorizations here.
Application Ref # 2011-RSAT-71
Contract -RSAT-MONR- - -
Section #7 Page 1 of
OCJG-005 (rev. April 2005)
CERTIFICATION FORM
Recipient Name and Address:
Grant Title:
Contact Person Name and Title:
Grant Number:
Award Amount:
Phone Number: (
Federal regulations require recipients of financial assistance from the Office of Justice Programs (OJP), its component agencies, and the
Office of Community Oriented Policing Services (COPS) to prepare, maintain on file, submit to OJP for review, and implement an Equal
Employment Opportunity Plan (EEOP) in accordance with 28 C.F.R §§ 42.301-.308. The regulations exempt some recipients from all of
the EEOP requirements. Other recipients, according to the regulations, must prepare, maintain on file and implement an EEOP, but they
do not need to submit the EEOP to OJP for review. Recipients that claim a complete exemption from the EEOP requirement must
complete Section A below. Recipients that claim the limited exemption from the submission requirement, must complete Section B
below. A recipient should complete either Section A or Section B, not both. If a recipient receives multiple OJP or COPS grants,
please complete a form for each grant, ensuring that any EEOP recipient certifies as completed and on file (if applicable) has been
prepared within two years of the latest grant. Please send the completed form(s) to the Office for Civil Rights, Office of Justice Programs,
U.S. Department of Justice, 810 7 h Street, N.W., Washington, D.C. 20531. For assistance in completing this form, please call (202)307-
0690 or TTY (202) 307-2027.
Section A- Declaration Claiming Complete Exemption from the EEOP Requirement. Please check all the boxes that
apply.
I,
❑ Recipient has less than 50 employees, ❑ Recipient is an Indian tribe,
❑ Recipient is a non-profit organization, ❑ Recipient is an educational institution, or
❑ Recipient is a medical institution, ❑ Recipient is receiving an award less than $25,000
[responsible official], certify that
[recipient] is not required to
prepare an EEOP for the reason(s) checked above, pursuant to 28 CY R §42.302. I further certify that
[recipient] will comply with applicable Federal civil rights
laws that prohibit discrimination in employment and in the delivery of services.
Print or type Name and Title Signature Date
Section B- Declaration Claiming Exemption from the EEOP Submission Requirement and Certifying That an
EEOP Is on File for Review.
If a recipient agency has 50 or more employees and is receiving a single award or subaward for $25,000 or more, but less than $500,000,
then the recipient agency does not have to submit an EEOP to OJP for review as long as it certifies the following (42 C.F.R. § 42.305):
1, [responsible official], certify that
the [recipient],which has 50 or more
employees and is receiving a single award or subaward for $25,000 or more, but less than $500,000, has formulated an
EEOP in accordance with 28 CFR §42.301, et seq., subpart E. I further certify that the EEOP has been formulated and
signed into effect within the past two years by the proper authority and that it is available for review. The EEOP is on file in
the office of: [organization],
at [address],for review by the public and
employees or for review or audit by officials of the relevant state planning agency or the Office for Civil Rights, Office of
Justice Programs, U. S. Department of Justice, as required by relevant laws and regulations.
Print or type Name and Title
Signature
Date
OMB Approval No. 1121-0140
Expiration Date: 12/31/12
CERTIFICATION REGARDING LOBBYING; DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITlY
MATTERS; AND DRUG -FREE WORKPLACE REQUIREMENTS
Florida Department of Law Enforcement
Residendial Substance Abuse Treatment Program
Form Provided by the U.S. DEPARTMENT OF JUSTICE, OFFICE OF JUSTICE PROGRAMS,
OFFICE OF THE COMPTROLLER
CERTIFICATIONS REGARDING LOBBYING; DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY
MATTERS; AND DRUG -FREE WORKPLACE REQUIREMENTS
Applicants should refer to the regulations cited below to determine the certification to which they are required to
attest. Applicants should also review the instructions for certification included in the regulations before completing this
form. Signature of this form provides for compliance with certification requirements under 28 CFR Part 69, "New
Restrictions on Lobbying" and 28 CFR Part 67, "Government -wide Debarment and Suspension (Non -procurement) and
Government -wide Requirements for Drug -Free Workplace (Grants)". The certifications shall be treated as a material
representation of fact upon which reliance will be placed when the Department of Justice determines to award the
covered transaction, grant, or cooperative agreement.
(b) Have not within a three-year period preceding this application
1. LOBBYING
been convicted of or had a civil judgement rendered against them for
commission of fraud or a criminal offense in connection with
As required by Section 1352, Title 31 of the U.S. Code, and implemented at 28
obtaining, attempting to obtain, or performing a public (Federal, State,
CFR Part 69, for persons entering into a grant or cooperative agreement over
or local) transaction or contract under a public transaction; violation of
$100,000, as defined at 28 CFR Part 69, the applicant certifies that:
Federal or State antitrust statutes or commission of embezzlement,
theft forgery, bribery, falsification or destruction of records, making
(a) No federal appropriated funds have been paid or will be paid, by or on behalf
false statements, or receiving stolen property;
of the undersigned, to any person for influencing or attempting to influence an
officer or employee of any agency, a member of Congress, an officer or employee
(c) Are not presently indicted for or otherwise criminally or civilly
of Congress, or an employee of a Member of Congress in connection with the
charged by a governmental entity (Federal, State, or local) with
making of any federal grant, the entering into of any cooperative agreement, and
commission of any of the offenses enumerated in paragraph (1) (b) of
the extension, continuation, renewal, amendment, or modification of any federal
this certification; and
grant or cooperative agreement;
(d) Have not within a three-year period preceding this application
(b) If any funds other than federal appropriated funds have been paid or will be
had one or more public transactions (Federal, State, or local)
paid to any person influencing or attempting to influence an officer or employee of
terminated for cause or default; and
any agency, a member of Congress, an officer or an employee of Congress, or an
employee of a member of Congress in connection with this federal grant or
B. Where the applicant is unable to certify to any of the statements in
cooperative agreement, the undersigned shall complete and submit Standard
this certification, he or she shall attach an explanation to this
Form - LLL, "Disclosure of Lobbying Activities", in accordance with its instructions;
application.
(c) The undersigned shall require that the language of this certification be
included in the award documents for all subawards at all tiers (including subgrants,
3. DRUG -FREE WORKPLACE
contracts under grants and cooperative agreements, and subcontracts) and that all
(GRANTEES OTHER THAN INDIVIDUALS)
subrecipients shall certify and disclose accordingly.
As required by the Drug -Free Workplace Act of 1988, and
2. DEBARMENT, SUSPENSION, AND OTHER
implemented at 28 CFR Part 67, Subpart F, for grantees, as defined
RESPONSIBILITY MATTERS
at 28 CFR Part 67 Sections 67.615 and 67.620-
(DIRECT RECIPIENT)
A. The applicant certifies that it will or will continue to provide a drug -
free workplace by:
As required by Executive Order 12549, Debarment and Suspension, and
implemented at 28 CFR Part 67, for prospective participants in primary covered
(a) Publishing a statement notifying employees that the unlawful
transactions, as defined at 28 CFR Part 67, Section 67.510 -
manufacture, distribution, dispensing, possession, or use of a
controlled substance is prohibited in the grantee's workplace and
A. The applicant certifies that it and its principals:
specifying the actions that will be taken against employees for
violation of such prohibition;
(a) Are not presently debarred, suspended, proposed for debarment, declared
ineligible, sentenced to a denial of federal benefits by a State or Federal court, or
(b) Establishing an on -going drug -free awareness program to inform
voluntarily excluded from covered transactions by any federal department or
employees about -
agency,
(1) The dangers of drug abuse in the workplace;
(2) The grantee's policy of maintaining a drug -free workplace;
(3) Any available drug counseling, rehabilitation, and employee
assistance programs; and
(4) The penalties that may be imposed upon employees for drug
abuse violations occurring in the workplace,
FDLE RSAT Grant Application Pecka a Lobbying , Debarment, Suspension, and Dry -Free Workplace Certification
Page 1
CERTIFICATION REGARDING LOBBYING; DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITIY
MATTERS; AND DRUG -FREE WORKPLACE REQUIREMENTS
Florida Department of Law Enforcement
Residendial Substance Abuse Treatment Program
(c) Making it a requirement that each employee to be engaged in the performance
of the grant be given a copy of the statement required by paragraph (a);
(d) Notifying the employee in the statement required by paragraph (a) that, as a
condition of employment under the grant, the employee will-
(1) Abide by the terms of the statement; and
(2) Notify the employer in writing of his or her conviction for a violation of a
criminal drug statute occurring in the workplace no later than five calendar days
after the conviction,
(a) Notifying the agency, in writing, within 10 calendar days after receiving notice
under subparagraph (d) (2) from an employee or otherwise receiving actual notice
of such conviction. Employers of convicted employees must provide notice
including position title, to: Department of Justice, Office of Justice Programs,
ATTN: Control Desk, 633 Indiana Avenue, N.W., Washington, D.C. 20531. Notice
shall include the identification number(s) of each affected grant;
(f) Taking one of the following actions, within 30 calendar days of receiving notice
under subparagraph (d) (2), with respect to any employee who is so convicted-
(1) Taking appropriate personnel action against such an employee, up to and
including termination, consistent with the requirements of the Rehabilitation Act of
1973, as amended; or
(2) Requiring such employee to participate satisfactorily in a drug abuse
assistance or rehabilitation program approved for such purposes by a Federal
State, or local health, law enforcement, or other appropriate agency;
(g) Making a good faith effort to continue to maintain a drug -free workplace
through implementation of paragraphs (a), (b), (c), (d), (a), and (f).
B. The grantee may insert in the space provided below the site(s) forthe
performance of work done in connection with the specific grant:
Place of Performance (Street address, city, county, state, zip code)
As the duly authorized representative of the applicant, I hereby certify
certifications.
1. Grantee Name and Add
2. Project Name:
3. Typed Name and Title of Authorized Representative:
4. Signature:
Check here _ If there are workplaces on file that are not identified
here.
Section 67.630 of the regulations provides that a grantee that is a
State may elect to make one certification in each Federal fiscal year.
A copy of which should be included with each application for
Department of Justice funding. States and State agencies may elect
to use OJP Form 4061/7.
Check here _ If the State has elected to complete OJP Form
4061/7.
DRUG -FREE WORKPLACE
(GRANTEES WHO ARE INDIVIDUALS)
As required by the Drug -Free Workplace Act of 1988, and
implemented at 28 CFR Part 67, Subpart F, for grantees, as defined
at 28 CFR Part 67; Sections 67.615 and 67.620-
A. As a condition of the grant, I certify that I will not engage in the
unlawful manufacture, distribution, dispensing, possession, or use of
a controlled substance in conducting any activity with the grant; and
B. If convicted of a criminal drug offense resulting from a violation
occurring during the conduct of any grant activity, I will report the
conviction, in writing, within 10 calendar days of the conviction, to:
Department of Justice, Office of Justice Programs, ATTN: Control
Desk, 633 Indiana Avenue, N.W., Washington, D.C. 20531.
applicant will comply with
5. Date:
FDLE RSAT Grant Application Package Lobbying Debarment Suspension and Drug -Free Workplace Certification
Page 2
GUIDANCE/CARE CENTER, INC.
"r f A & "i"",
July 28, 2011
RSAT
RE: Monroe County Jail Incarceration P
To Whom it May Concern. -
The Guidance/Care Center continues to m
services available and accessible to all gra
These services are provided by certified SL
abuse peer specialists and are supervised
Inmates are assisted prior to release for er
disruption to their treatment and to help rei
community. Psychiatric care and case mar
as needed.
ram — Key West Florida
3ke aftercare substance abuse
duates of the RSAT grant program.
bstance abuse staff or substance
by a team of qualified professionals.
rollment into aftercare to avoid
itegrate the inmate back into the
agement services are also available
These services are available at all three agency sites in the Florida Keys so they
are accessible to all graduates who may return to their home communities
throughout Monroe County.
It continues to be our pleasure to partner
service.
Thank you very much for your support in
Sincerely,
C. Nadine Hood, BA, CAP
Deputy Director and Director of Criminal J
Guidance/Care Center Inc. — WestCare F1
1205 Fourth Street 300041 ST Stre
Key West, FL 3' ) 040 Marathon, FL
Phone: (305) 292-6843 (305) 434-900(
Fax: (305) 292-6723 (305) 434-904(
Partially funded by the Florida
this very worthwhile community
r community.
Lice Programs
da Keys
t, Ocean 99198 Overseas Hwy., Ste. 5
33050 Key Largo, FL 33037
(305) 451-8018
(305) 451-8019
Department of Children & Families, District 11
Florida Department of Business. Support Program lick Scott, Governer
Law Enforcerrrent Post Office Box 1489 loam Bondk, Attorney General
Tallahassee, Florid 2:3 2-1489 Jeff ANvater, Chief Financial Officer
Gerald ltf. Bailey (8 0) 410-7000 Adam Putnam, Commissioner ofAgriculture
Commissioner w,fdle.state.fi.us
July 11, 2011
The Honorable Heather Carruthers
Mayor, Monroe County
Board of Commissioners
530 Whitehead Street
Key West, FL 33040
Re: Federal Fiscal Year (FFY) 2011 Residential Substance Abuse Treatment (RSAT)
Program
Dear Mayor Carruthers:
The Florida Department of Law Enforcement (FDLE) is pleased to announce the availability of
funds under the Residential Substance Abuse Treatment (RSAT) program. Funds will be
awarded only to Boards of County Commissioners within the State of Florida to implement
substance abuse treatment programs in state and local facilities.
The funds available for local agencies under this Notice of Funding Availability (NFA) total
$250,000. Each subgrantee will receive no more than $50,000. Each award must be matched
in cash in an amount no less than 25 percent of the total program cost. Subject to funding
availability, models which are successfully implemented, will be eligible to receive another
award in an equal amount for one additional year. A copy of this package has been mailed to
the attention of the jail administrator.
Awards will be based on evaluation using the scoring document enclosed. Also enclosed are
"Frequently Asked Questions," provided as a tool to assist jail administrators in the development
of the application for funding.
Applications are submitted on-line using the FDLE Subgrant Information Management On -Line
(SIMON) no later than August 19, 2011 at 5:00 p.m. Eastern Standard Time in order to be
eligible. Applicants must also submit two hard copies (each with original signatures) of the
application to the Office of Criminal Justice Grants no later than August 26, 2011. Applications
received after these dates will not be considered.
SIMON can be accessed at http://simon.fdle.state,fl.us. The following steps should be taken
prior to completion of an application:
1. The Project Director is typically responsible for the administration of the subgrant
activities and; therefore, should create a user account for the Chief Official, Chief
Financial Officer, as well as themselves for submission of the application. Users will
then receive an email containing the username and password. These are computer
generated and only the person whose email address appears in the request will receive
Service . Integrity • Respect - Quality
The Honorable Heather Carruthers
July 11, 2011
Page Two
the username and password. The user may now proceed to the next step.
2. Enter the Subgrantee Organization and Implementing Agency (if different from the
subgrantee) into SIMON. User will receive an email approving the Organization(s) and
may now proceed to the next step.
3. The Project Director should then modify or request permission to fill out an application.
Email notification will be sent approving the applicants' request and granting clearance
to proceed with the application itself.
Due to the time involved in processing and approving user accounts and organization(s)
requests, it is imperative that these steps be taken as soon as possible.
Application completion will require an "Announcement Code" which is a security feature allowing
access to the application. The Announcement Code is RSAT2011. Application completion will
not be possible without this Code. A user manual is available on the website. In addition, two
hard copies of the application must be submitted (both with original signatures) to:
Florida Department of Law Enforcement
Office of Criminal Justice Grants
2331 Phillips Road
Tallahassee, Florida 32308
Attention: Clayton H. Wilder, Administrator
A detailed user manual, complete with screen shot examples, can be found on the website.
Please read this manual before beginning the application process in SIMON. Please refer to
the manual before calling for assistance. For technical assistance with SIMON please call the
SIMON helpdesk at (850) 617-1258. Otherwise please feel free to call Susan Adams, Martha
McWilliams or me at (850) 617-1250.
Sincerely,
CClayion 1.6ilder L ^
Community Program Administrator
Office of Criminal Justice Grants
Enclosures
CC: Jail Administrator
CHW/mkm/sa
Residential Substance Ah mp Treatment errant Program
Florida Department of Law Enforcement
The purpose of this NFA is to solicit subgrant applications from units of local government (hereafter referred to as
"applicants") for funding under the Residential Substance Abuse Treatment for State Prisoners Program for
offenders to receive substance abuse treatment and who have at least six and no more than 12 months of their
sentence left to serve.
For the purposes of this NFA, the term applicant means a Board of County Commissioners and Chairman or
designated representative thereof representing a county in the State of Florida and of which is submitting a
subgrant application in response to this NFA.
INTRODUCTION TO RSAT
The Florida Department of Law Enforcement (hereafter referred to as "FDLE") has been designated to administer
the Residential Substance Abuse Treatment for State Prisoners (RSAT) Formula Grant Program as authorized by
Title I of the Omnibus Crime Control and Safe Streets Act (42 U.S.C. § 3796ff et. seq.), as amended by the
Violent Crime Control and Law Enforcement Act of 1994, (Pub. L. 103-322, 42 U.S.C., Section 3796 ff—
Residential Substance Abuse Treatment for State Prisoners.) The amendment authorized the award of formula
grants for substance abuse treatment programs in State and local correctional facilities. The purpose of the
RSAT program is to assist states and units of local government to develop and implement residential substance
abuse treatment programs within state and local correctional and detention facilities in which prisoners are
incarcerated for a period of time sufficient to permit substance abuse treatment.
Eligible Recipients: Funds specified for programs under this NFA will be awarded only to County Boards of
Commissioners within the State of Florida.
Fund Availability: The funds available to local agencies under this NFA total $250,000, The maximum award of
federal funds per subgrant will total $50,000. The federal award will be in effect until September 13, 2014, and
will be eligible to be renewed in an equal amount for up to twelve additional months subject to the satisfactory
performance of the programs with regard to administrative, programmatic, and performance requirements, as well
as the continued availability of funds awarded to the State of Florida by the United States Department of Justice
and the appropriation of funds for these purposes by the State Legislature. FDLE reserves the right to offer an
award of an amount less than requested to ensure that a maximum number of programs are implemented and
that available funds are used optimally in doing so. Failure to expend total awarded funds during the grant period
may result in a reduction of award during the subsequent fiscal periods. Programs cannot be supported with
RSAT funds for longer than 24 months in total.
Federal Fund Limitation: The federal share of a grant -funded program may not exceed seventy-five percent
(75%) of the total program.
Matching Fund Requirement: The RSAT Program has a twenty-five percent (25%) matching funds
requirement. Matching funds must be in the form of cash. Cash match is defined as cash spent for project -
related costs which are allowable applications of federal funds. Federal funds may not be used as match.
RSAT Program Design Requirements: RSAT grant funds may be used to implement residential substance
abuse programs that provide individual and group treatment activities for offenders in residential facilities
operated by local correctional agencies. These programs shall:
• Last between six and 12 months. Each offender must participate in the program for not less than six nor
more than 12 months, unless he or she drops out or is terminated;
• Give preference to subgrant applicants who will provide linkages to aftercare services to program participants.
These services are coordinated through the combined efforts of the aftercare treatment providers, the RSAT
project directors or the correctional treatment programs and the courts. These services facilitate the RSAT
FFY 2011 Notice of Funding Availability and Application Instructions 1 of 15
Residential Substance Abuse Treatment Grant Program
Florida Department of Law Enforcement
program participants with re-entry into the community through education, job training, continued group and
individual therapy.
• Be provided in residential treatment facilities set apart from the general correctional population (totally
separate facilities or a dedicated housing unit within a facility exclusively for use by program participants);
kitchen and recreational facilities may be shared with the general correctional population, but offenders
served under these programs must otherwise be separated;
• Focus on the substance abuse problems of the inmate;
• Develop the inmate's cognitive, behavioral, social, vocational, and other skills to solve the substance abuse
and related problems; and,
• Have in place and continue to require or agree to implement urinalysis and/or other proven reliable forms of
drug and alcohol testing of individuals assigned to residential substance abuse treatment programs in
correctional facilities. The applicant must include a description in the subgrant application of its current drug
testing program, the number of offenders tested, the frequency with which they are tested, and plans to
expand or continue these programs.
Guidelines for Use of RSAT Funds: Allowable costs are those which are directly associated with the provision
of treatment services. RSAT grant funds may not be used to supplant existing state or local criminal justice funds,
i.e.; any expenditures must increase the existing amount of funds available for eligible activities.
Minimum Data Reporting Requirements: Applicants receiving awards under this NFA will be required to meet
the minimum data requirements specified in Attachment C —Sample Minimum Date Reporting Requirements.
Additional quantitative and qualitative reporting, including quarterly and annual/final project progress reports, will
be required.
National Evaluation Requirement: All recipients of grant funds must agree to participate in national evaluation
studies conducted by the National Institute of Justice.
NFA ADMINISTRATION
Applicant Questions: Basic information will be available by phone. Please contact Martha McWilliams,
Planning Manager at 850/617-1250 with questions.
Limited Number of Subgrant Applications: Each applicant shall submit no more than one subgrant
application.
Modification and/or Withdrawal of Subgrant Applications: Any modification of a subgrant application, except
a modification resulting from a request of the FDLE, must be received on or before the date and time they are
due. An applicant may not modify a subgrant application after the closing date for receipt. An applicant may
submit a written request to withdraw a subgrant application at any time. Mistakes in arithmetic, extension of cost
estimates or pricing may be corrected by the FDLE.
Date, Time and Place Subgrant Applications are Due: Electronic submittal of the applications must occur on
or before August 19, 2011. The hard copies (each with original signatures) of subgrant applications must be
received at FDLE by August 26, 2011, no later than 5:00 p.m. Eastern Standard Time and addressed as follows:
RSAT Application Enclosed
Office of Criminal Justice Grants
Florida Department of Law Enforcement
2331 Phillips Road
Tallahassee, Florida 32308
Attn: Clayton H. Wilder, Administrator
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Residential Substance Abuse Treatment Grant Program
Florida Department of Law Enforcement
Notice of Award: All applicants may reference SIMON periodically for the status of the award. All applicants
selected for award will receive written notification.
Appeals: All applicants have the right to an administrative proceeding pursuant to Chapter 120, F.S.
Ownership of Material/Public Records: All material submitted in response to this NFA will become the property
of the FDLE and subject to the provisions of Chapter 119, F.S. All such material becomes a public document,
including material that an applicant may consider a trade secret or otherwise confidential. Any claim of
confidentiality is waived upon submission.
Disclosures: Information will be disclosed to applicants in accordance with State statutes and rules applicable to
this solicitation after evaluations are complete.
Cost of Subgrant Application Preparation: Any and all costs for preparing a subgrant application in response
to this NFA shall be borne by the applicant. The FDLE shall provide no reimbursement for such costs.
Contracting Officer: The contracting officer is responsible for enforcing performance of contract terms and
conditions. The contracting officer, once the subgrant applications are awarded, will execute subgrants with the
winning proposers, if any, on behalf of FDLE. The contracting officer for this NFA is:
Mr. Clayton N. Wilder
Administrator
Office of Criminal Justice Grants
Florida Department of Law Enforcement
Post Office Box 1489
Tallahassee, Florida 32308
Subgrant Application Evaluation & Scoring Criteria: Subgrant application evaluation and scoring will be
based upon the following criteria:
1. General Criteria
• Subgrant applications should be submitted in the most favorable manner, in conformance with the
requirements and instructions of this NFA. All subgrant applications properly submitted will be
accepted by FDLE. FDLE reserves the right however, to reject any or all subgrant applications
received, or cancel this NFA, according to the best interests of the State of Florida. FDLE reserves
the right to make final selections without further discussion of the subgrant applications submitted
A non -responsive subgrant application shall include, but not be limited to, those that: 1) are irregular
or are not in conformance with the requirements and instructions contained herein; 2) have improper
or undated signatures; 3) fail to utilize or complete prescribed forms; 4) are conditional subgrant
applications; 5) are incomplete subgrant applications; 6) propose to use federal funds to supplant
state or local funds; 7) propose to use federal funds that may be received in this process as matching
funds to apply for or receive other federal funds; 8) are not received on or before the closing deadline;
9) propose a program that cannot be completed, will require additional funding to implement, or
cannot be implemented for any reason.
The responsiveness of a subgrant application shall be determined based upon the documents
submitted with the subgrant application. A non -responsive subgrant application will not be
considered.
FDLE may waive minor irregularities, as the term is defined in Rule 60A-1.002(10), F.A.C., in the
subgrant applications received where such are merely a matter of form and not substance, and the
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Residential Substance Abuse Treatment Grant Program
Florida Department of Law Enforcement
corrections of such are not prejudicial to other applicants. Variations which are not minor shall not be
waived.
2. Criteria Warranting Preference: Preference will be given to subgrant applications proposing program
models that:
• Feature individualized treatment plans incorporating aftercare services.
• Exhibit linkages to aftercare services. Linkages shall be evidenced by Letters of Intent written on
aftercare agency letterhead and signed by authorized representatives. Subgrant applications with
letters that clearly indicate that RSAT graduates will be given priority -access to aftercare services will
receive additional preference.
• Provide residential treatment facilities that are totally separate from the general correctional
population (programs which share kitchen and recreational facilities with the general correctional
population will not receive preference).
• Are new programs, i.e., the subgrant application must state that the program is a new program and
indicate that residential substance abuse treatment services will not be available in the planned area
of service unless the subgrant application is awarded. The subgrant application must clearly indicate
that the proposed program does not represent an enhancement or expansion of a pre-existing
program in order to receive preference.
Additional Criteria: Program models must include the goal to become self-sufficient within two years.
The goal must be supported by specific measurable objectives and include a narrative describing the
strategy which will be utilized to accomplish them. An objective specifying that data collection and
reporting will meet the requirements specified in the NFA and attachments should be included. Personnel
needs and qualifications should be adequately described and appropriate. The qualification and years of
experience of proposed service providers should be provided. The budget should include costs that are
allowable and clearly related to the residential substance abuse service program. Line items should be
supported by adequate detail, with justification. Supporting documentation including an Automated Data
Processing Equipment Form and Sole Source Justification for Services and Equipment should be
provided if applicable. The minimum match requirement must be met.
4. Scoring of Subgrant Applications: Each subgrant application will be reviewed by a committee of at
least three (3) members with knowledge relative to the U.S. Department of Justice, Residential Substance
Abuse Treatment for State Prisoners Program requirements. Each subgrant application will be evaluated
and scored using the criteria contained in this NFA. Total point scores for each subgrant application shall
be calculated by the committee in determining recommended awards.
11 GENERAL INSTRUCTIONS FOR PREPARATION OF SUBGRANT APPLICATION
ATIONS
A. Administrative Data
1. Project Title: Type or print a short descriptive title, not to exceed thirty-six (36) characters,
including spaces. The initial project title will remain the same throughout the period of subgrant
support.
2. Proiect Period: Indicate the beginning and ending dates desired for project implementation and
operation.
B. Fiscal Data
1.Vendor #: Vendor (FEID) Number — Non -state agencies must provide a vendor (FEID) number. This
is the Subgrantee FEID number NOT the Implementing Agency's. **Check with your agency's
Chief Financial Officer or Finance Director,
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2. Reimbursement Request frequency of reporting): Applicant must indicate whether reimbursement
requests will be submitted monthly or quarterly.
3. DUNS # - Both State and Non -state agencies must provide a DUNS # which can be acquired from
the Bureau of Justice Assistance. More information about this can be found below under the heading
"Creating an organization in SIMON".
C. Program Data
1. Program Facility: Indicate the type of program facility being used for project activities by
checking the appropriate box. If more than one type of facility is being used, check all that apply.
2. Target� Population: Indicate the segment of the population being targeted for treatment by
entering the number of clients to be served on the line next to the appropriate indicator. If more
than one segment of the population is being targeted, enter the appropriate numbers for all that
apply.
D. Program Description/Objectives
1. Project Summary: Provide a concise executive -style summary of the proposed program
(outlining the program need, describing the program model, purpose, and objectives including
major tasks, number of clients to be served). Program models proposing to expand or enhance
a pre-existing program must provide a concise description of the current program, including
target group, number of clients served, services provided, and program capacity.
2. Project Objectives/Measures: Provide a brief description with objectives for each program
activity as instructed on page 29 of the SIMON user manual. The description and objectives of
program activities should indicate that data collection and reporting, including follow-up, will
meet minimum requirements of this RFP.
E. Project Budget
The Project Budget: includes six budget categories [Salaries and Benefits, Contractual
Services, Expenses, Operating Capital Outlay (OCO) and Indirect Costs] and Total Project
Costs.
Enter the amount of federal, matching, and total funds by budget category that you will use to support
project activities. Fill in dollar amounts only in applicable categories based on totals from the Budget
Narrative (Section F.) and leave others blank. Total Local Cash Match must be a minimum of twenty-
five (25) percent of the total budget (and must always be rounded up to the next whole dollar). For
example:
$183,049.00 Total Budgeted Cost
X .25 Twenty -Five Percent
$ 45,762.25 Calculated Match
$45,762.25 rounded up to the next whole dollar equals $45,763, the minimum required
match.
2. Budget Narrative: The purpose of the Project Budget Narrative is to provide a description of
anticipated costs associated with project activities. Costs are grouped in the order of the
applicable budget categories identified in the Project Budget Schedule, i.e., Salaries and
Benefits, Contractual Services, Expenses, Operating Capital Outlay (OCO), and Indirect Costs.
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Florida Department of Law Enforcement
Begin the Budget Narrative, starting with the first applicable budget category. Information must be
provided in sufficient detail to reflect cost relationships to project activities. Line Item descriptions are
used to group costs in the same general class and are supported with brief narrative justification, i.e.,
the line item description Communications is used and is supported by justification as follows:
Communications includes monthly telephone fees, pager rental, postage, etc.
A brief narrative justification specifying the source of match funds must be included in the Budget
Narrative, i.e., "Match funds will be drawn from a general revenue source," or "Match funds will be
drawn from the Sheriffs law enforcement trust fund," etc.
Identified costs must not be allocated or included as a cost to any other federally financed program.
Use the following required criteria for documenting allowable project costs:
A. Cost must be necessary and reasonable for proper and efficient project administration and
implementation and not a general expense to carry out a subgrant recipient's overall
responsibilities;
B. Costs must be authorized by Florida Statutes or local laws and regulations that are in effect at the
time the subgrant is awarded;
C. Costs must be treated consistently with policies, regulations and procedures that apply uniformly to
other subgrant recipient activities;
D. Cost must be the net of all applicable credits; "Applicable credits" means receipts or reduction of
expenditure transactions that offset or reduce expense items. For example, purchase discounts,
rebates or allowances, recoveries or indemnities on losses, sales of publications, etc. Applicable
credits may also occur when the subgrant recipient or implementing agency receives federal funds
from sources other than this subgrant to finance operations or capital items; or
E. Costs must be expended or obligated during the approved subgrant period.
1.) Salaries and Benefits: Funds used to support payment of salaries and benefits to government
employees dedicated to project activities. Positions created with subgrant funds must be in
excess of the current number of appropriated positions in the implementing agency, i.e., they
must be new positions, created during the inception of a new program. List positions by
classification, indicating associated amounts for salary and benefits by type (i.e., retirement,
health insurance, social security, etc.). Include the following narrative justification at the bottom
of the salaries and benefits section state: "These are new positions in excess of the current
number of positions in the implementing agency."
2.) Contractual Services: Funds paid to an individual, organization, or other unit of government for
specified services provided under terms of the contract between the subgrant recipient and the
contract provider. Applicants other than state agencies must submit a copy of the boilerplate
contract with the application for approval by the Florida Department of Law Enforcement
(FDLE). The boilerplate contract must include, by reference, the Acceptance and Agreement of
the Subgrant Application. Project contractual services must comply with the following
requirements:
(a) State agencies must comply with Section 3A-31.601-31.605, Rules and Regulations of the
Department of Banking and Finance and Chapter 22K-20, Department of Administration
Rules and Regulations.
(b) Local units of government must use their respective rules and regulations. In the absence
of local rules and regulations, state regulations must be used as a guide.
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Florida Department of Law n orcement
(c) Arrangements with individuals must ensure that dual compensation is not involved; the
contractual arrangement is written, formal, proper and otherwise consistent with the
subgrant recipient's usual practices for obtaining such services; time and services for which
payment will be made and rates of compensation will be supported by adequate
documentation; transportation and subsistence costs for travel performed are at an
identified rate consistent with the subgrant recipient's general travel reimbursement
practices.
(d) Arrangements with other government units must ensure that work or services for which
reimbursement is claimed is directly and exclusively devoted to subgrant purposes and
charged at rates not in excess of actual costs to the "contractor" government agency.
(e) Compensation for consultants employed by state and local governments will only be
allowed when units of government will not provide their services without cost. In these
cases, the rate of compensation must not exceed the daily rate paid by the unit of
government.
(f) Compensation for individual consultant services must be reasonable and consistent with
that paid for similar services in the market place. Federal regulations provide that the
maximum rate for each consultant is $450 (excluding travel and subsistence costs) for an
eight (8) hour day. An eight (8) hour day may include preparation, evaluation and travel
time in addition to time required for actual performance. A request for compensation for
over $450 a day requires prior approval and additional justification.
3.) Expenses: Funds paid for expenses necessary for project activities. Allowable expense costs
include but are not limited to items such as:
(a) Advertising for personnel recruiting and competitive bidding;
(b) Printing and reproduction;
(c) Rental of staff offices and conference space;
(d) Postage, telephone and other communications charges;
(d) Publicity;
(e) Office Supplies; for example, paper products and other small items including non -capitol
equipment (equipment items costing less than $5,000 per unit); however, if local accounting
procedures require Operating Capital Outlay reporting at a lesser amount than $5,000, local
requirements must be followed; and
(f) Non -Capital Automated Data Processing (ADP) Equipment and Software. ADP equipment
costs are limited to costs dedicated to project activities. "ADP Equipment" means "general
purpose commercially available, mass produced automated data processing components
and equipment systems created from them regardless of use, size, capacity or price.
Components and systems are designed to be applied to the solution or processing of a
variety of problems or applications and are not specifically designed (not configured) for
any specific application." For further clarification refer to Office of Justice Programs'
Financial Guide (as amended) and the federal Office of Management and Budget's
Circulars A-21, A-87, and A-110, in their entirety. If you plan to purchase or lease ADP
equipment totaling $100,000 or more, you must complete an ADP Equipment Form and
attach it to the subgrant application.
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(g) Registration or Tuition Fees for conferences or training seminars.
4.) Operating Capital Outlay or Equipment: Funds paid for equipment necessary for project
activities. "Operating Capital Outlay (OCO)" means an item having a unit cost of $5,000 or more
and/or a useful life of one (1) year or more. However, if local accounting procedures require
OCO at a lesser amount than $5,000, local requirements must be followed. OCO line items
must specify quantity by item and total cost of the line item. For example:
2 - compliant, encrypted, digital radios @ 3,000.00 = $6,000.00
F. If sole source procurement is $100,000 or more, the Sole Source Justification for Services and
Equipment Form must be completed and attached to the Subgrant Application Package.
Justification for sole source procurement of $100,000 or more must be pre -approved by the Florida
Department of Law Enforcement.
F. Acceptance and Agreement
The application includes the conditions of agreement requiring compliance by units of local government
(subgrant recipients), implementing agencies and state agencies upon signed acceptance of the subgrant
award. It is imperative that all persons involved in or having administrative responsibility for this subgrant
read and become familiar with it. Failure to comply with the provisions of this contract will result in project
costs being disallowed.
Only project costs incurred on or after the effective date of this agreement and on or prior to the
termination date of a recipient's project are eligible for funding under this subgrant.
G. Signature Page
1. Each application must be signed in accordance with the following:
A.) Signature Page - The Signature Page must be an original -signature copy and free of
error. Corrections including strikeovers, whiteouts, etc., on the Signature Page are not
acceptable.
B.) Subgrant Recipient/Authorizing Official of Governmental Unit - Authorizing Official is
defined as the Chief Officer or elected official of the subgrant recipient. When a chief
officer or elected official of a subgrant recipient designates some other staff person with
signature authority for him/her, the chief officer or elected official must submit to the
department a Letter or Resolution indicating the staff person given signature authority.
The letter indicating delegation of signature authority must be signed by the chief officer
or elected official.
C.) Implementing Agency/Official, Administrator or Designated Representative - The official,
administrator, or designated representative of the implementing agency is defined as the
'Head' of the agency which is implementing the program.
SPECIAL REQUIREMENTS - Equal Employment Opportunity (EEO) Program
Written EEO Program. If a subgrant recipient or a criminal justice agency that is the implementing agency or
both each have fifty (50) or more employees and each have received grants or subgrants of $25,000 or more
pursuant to and since enactment of the Sate Streets Act of 1968, as amended, and each have a service
population with a minority representation of three (3) percent or more, they are each required to formulate,
implement and maintain an EEO Program in writing that relates to employment practices affecting minority
persons and women within 120 days after the initial application for assistance is approved.
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EEO Program Certification: If the subgrant recipient or a criminal justice agency has a written EEO Program
(as defined above) or not, it must enclose a separate signed EEO Certification Letter with the application
(See Appendix I.)
Certifications must be signed by the chief officer or elected official of the subgrant recipient (state agency
head, chairman of county commission, mayor of city, Indian tribe Chief) for the subgrant recipient and for an
implementing agency that participates in a city's or a county's EEO Program.
When a criminal justice agency is the implementing agency and is not included within a city or county EEO
Program, the criminal justice agency's chief officer or elected official (e.g., County Sheriff, Clerk of the Court,
State Attorney, etc.) must sign the certification letter for the implementing agency.
FREQUENTLY ASKED QUESTIONS
The following are answers to frequently asked questions related to the Residential Substance Abuse Treatment
(RSAT) for Prisoners Held in Local Correctional Facilities Program currently being implemented by the Florida
Department of Law Enforcement. Most of the questions have been raised by officials in State offices which are
responsible for administration of this federally funded grant program. This document provides guidance regarding
the program provisions and requirements.
I117_ T Zs�
Question: What is the purpose of the RSAT program?
Answer: The purpose of the program is to assist units of local government to develop and implement
residential substance abuse treatment programs in local correctional and detention facilities in
which prisoners are incarcerated for a period of time sufficient to permit substance abuse
treatment.
ELIGIBILITY
Question: Who is eligible to apply?
Answer: Eligible applicants include Board of County Commissioners and Chairman or designated
representative thereof representing a county in the State of Florida.
AVAILABLE FUNDING
Question: What amount of funds is available to support RSAT programs and for what period of
time is it available?
Answer: A total of $250,000 is available to fund local RSAT programs. The maximum amount of
federal funds awarded per subgrant will not exceed $50,000 for a grant period projected to be
twelve months in length. Subject to fund availability, models which are successfully
implemented will be eligible to receive another award in an equal amount for an additional 12
months.
MATCHING FUND REQUIREMENT
Question: Is there a matching fund requirement?
Answer: Yes. The federal share of the program may not exceed 75 percent of the total program. The
25 percent matching fund requirement must be in the form of a cash match. Cash match is
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defined as cash spent for project -related costs which are allowable applications of federal
funds. Federal funds may not be used as match.
PROGRAM DEVELOPMENT AND DESIGN
Question: What are the basic program design requirements?
Answer: Programs shall:
• Last between six and 12 months. Each offender with a substance abuse problem must
participate in the program for not less than six nor more than 12 months, unless he or she
drops out or is terminated;
• Be provided in residential treatment facilities set apart from the general correctional
population (totally separate facilities or a dedicated housing unit within a facility exclusively
for use by program participants); kitchen and recreational facilities may be shared with the
general correctional population, but offenders served under these programs must
otherwise be separated;
• Focus on the substance abuse problems of the inmate;
• Develop the inmate's cognitive, behavioral, social, vocational, and other skills to solve the
substance abuse and related problems; and,
• Have in place and continue to require or agree to implement urinalysis and/or other proven
reliable forms of drug and alcohol testing of individuals assigned to residential substance
abuse treatment programs in correctional facilities. The applicant must include a
description in the subgrant application of its current drug testing program, the number of
offenders tested, and plans to expand or continue these programs.
Question: Will funding preference be given to program models meeting enhanced requirements?
Answer: Yes. Funding preference will be given to programs which:
• Feature individualized treatment plans incorporating aftercare services.
• Exhibit linkages to aftercare services. Linkages shall be evidenced by Letters of Intent
drawn -up on aftercare agency letterhead and signed by authorized representatives.
Subgrant applications with letters which clearly indicate that RSAT graduates will be given
priority -access to aftercare services will receive additional preference.
• Provide residential treatment facilities that are totally separate from the general
correctional population (programs which share kitchen and recreational facilities with the
general correctional population will not receive preference).
• Are new programs, i.e., the subgrant application must state that the program is a new
program and indicate that residential substance abuse treatment services will not be
available in the planned area of service unless the subgrant application is awarded. The
subgrant application must clearly indicate that the proposed program does not represent
an enhancement or expansion of a pre-existing program in order to receive preference.
Question: Can the program be designed to last less than six months?
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Answer: No. Federal statutes require that the program last between six and 12 months. A subgrant-
funded program should accept inmates who can participate in the residential phase of the
program for at least six months.
Question: Can inmates participate in the program for longer than twelve months?
Answer: No. Studies have shown that the effectiveness of a residential treatment program begins to
decrease if the offender remains in the program too long. This is not to suggest that
offenders will not require additional treatment and support after the residential portion of the
program. The program should be designed with at least two phases, i.e., the grant -supported
residential phase, followed by an intensive and comprehensive aftercare program which is not
grant -supported.
Question: Can funds be used to treat offenders who abuse alcohol?
Answer: Yes. Substance abuse refers to both alcohol and drug abuse
Question: Must the program be located within a jail?
Answer: No. Residential treatment may be provided in conventional jail facilities, as well as boot
camps, halfway houses, residential community corrections programs, and other similar types
of residential correctional facilities.
Question: Can the program be designed to provide, for example, three months of residential
treatment in an institution and the balance in a residential correctional facility, such as
a halfway house, in the community?
Answer: Yes, as long as the residential portion of the program lasts between six and twelve months. If
the program is split, the two residential components must be coordinated to provide a
continuity of services. An aftercare component should still be available to provide treatment
services and support to the offenders after release from the community residential
component.
Question: The treatment facility must be set apart or totally separate from the general
correctional population. What does "set apart" or "totally separate" mean?
Answer: "Set apart" and "totally separate" mean a building, component, or dedicated housing unit
within a correctional facility that is exclusively for use by program participants. It should have
a dedicated space for housing and for program activities. Program participants may share
facilities with the general population for meals, recreation, general education and other
activities.
AFTERCARE
Question: May grant funds be used to pay for aftercare services?
Answer: No. Grant funds may only be used for the residential portion of a treatment program.
Question: Guidelines indicate that preference will be given to applicants that provide aftercare
services to program participants. Does this mean that programs without an aftercare
component could be funded?
Answer: Yes. However, the State is required to give preference to programs which provide aftercare
because research indicates that such programs are much more effective if aftercare services
are provided.
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Question: If an offender is returned to the general population after completing the residential
substance abuse program, can we provide aftercare within the facility?
Answer: Aftercare refers to nonresidential community -based services, including treatment, support,
and monitoring of the offender, which follows release from the residential treatment program.
Generally, offenders should be placed in a residential treatment program during the last six to
twelve months of their sentence in a residential facility so that they can be released directly
into a community -based aftercare program. If an offender is returned to the general
population, he or she should be provided with support services within the institution and
should be placed in an aftercare program when returned to the community.
PROGRAM PARTICIPANTS
Question: Can grant funds be used to provide substance abuse treatment in juvenile facilities?
Answer: Yes.
Question: Must an offender be sentenced to jail to qualify for participation in a grant -funded
treatment program?
Answer: No. The offender must be sentenced to or held in a residential facility operated by a local
correctional agency. The facility may be an institution, such as a jail or boot camp, or in the
community, such as a halfway house or a community corrections program.
Question: Can the courts sentence directly to a community -based residential treatment program?
Answer: Grant funds may be used to support residential substance abuse treatment programs in
correctional facilities which serve as an alternative to incarceration and accept offenders
directly from the courts.
Question: Can grant funds be used to establish a community -based residential treatment
program which serves as an intermediate sanction for probation or parole violators
rather than returning them to prison?
Answer: Yes, as long as the program meets the other basic required criteria.
Question: Can grant funds be used to buy slots or pay for services for offenders in a private
treatment facility?
Answer: No. The program must be in a correctional facility.
Question: Could a correctional facility use grant funds to contract with a private entity to provide
services within a correctional facility?
Answer: Yes.
DRUG AND ALCOHOL TESTING REQUIREMENT
Question: Each grant recipient must have in place and continue to require or agree to implement
urinalysis and/or other proven reliable forms of drug and alcohol testing of individuals
assigned to residential substance abuse programs in correctional facilities. Does this
apply to all of the grant recipient's residential substance abuse treatment programs or
only those that are grant funded?
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Answer: Although grant recipients are encouraged to test individuals in all corrections substance
abuse treatment programs, this requirement only applies to grant -funded activities.
Question: May grant funds be used to implement the drug testing requirement?
Answer: Yes, but only the costs associated with testing offenders while in the grant -funded program
may be paid with grant funds.
SUPPLANTING
Question: May grant funds be used to expand or enhance an existing residential substance
abuse treatment program?
Answer: Yes. Grant funds may be used for the expanded or enhanced portion of an existing program.
However, grant funds may not be used to supplant or replace existing non-federal funds.
Question: Can the residential substance abuse treatment program funds be used to continue a
program currently funded by another federal grant program?
Answer: Yes. Although the intent of this program is to increase the availability of treatment programs
for offenders, these funds could be used to continue a program currently funded by another
federal grant program. However, the rules related to supplanting would apply to the
continuation of programs currently funded with state or local funds. Programs initiated with
other federal funds must meet or be modified to meet the requirements for this program.
ADMINISTRATION
Question: Will subgrant recipients receive funding in a lump sum or the normal
advance/reimbursement method?
Answer: Subgrant recipients will receive funding via the reimbursement method.
Question: What are allowable costs?
Answer: Allowable costs are those which are directly associated with the provision of treatment
services. Allowable costs are governed according to "General Principals of Allowability and
Standards for Selected Cost Items" set forth in the United States Bureau of Justice
Assistance Office of Justice Programs' Financial Guide (as amended) and federal Office of
Management and Budget's (OMB) Circular No. A-87, "Cost Principles for State and Local
Governments."
All costs must directly relate to the goals and objectives of the proposed project. OCJS
reserves the right to modify project budgets or provide partial funding.
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5UBGRANT APPLICATION EVALUATION SCORE SHEET
Applicant Subgrantee Evaluator Name
Project Name NFA Score
Application Date of Receipt Date Reviewed
ITEM
SCORE
MAXIMUM
POINT'S
I. Subgrant Application Package Completiona�,,,,
✓ Subgrant Package Completed & Signed (Mandatory)
Yes or No
No Score
Includes the following (if applicable):
✓ Original Signature Required
Max 1 Pt:
✓ EEO Certification Letters
Each
✓ Sole Source Justification for Services or Equipment
Yes or No
No Score
✓ ADP Equipment Form
Yes or No
2 P. this
'dotal Points Section 1:
ion
Section
IL Program Description includes or indicates that:
✓ Executive Summary
✓ Needs Statement that clearly identifies target group
✓ Supports need for program services
✓ Description of program model is clear and easy to understand, and
includes a goal to become self-sufficient
✓ Measurable objectives & steps associated with each
✓ Statement specifies that data collection will meet minimum
requirements including tracking & follow
✓ Personnel needs are specified, including: minimum qualifications,
description of duties performed by position(s), positions &
Max5 Pts.
qualifications are task -appropriate
Each
36 Pta. this
Total Points Section 11:
Section
III. A. Required Program Criteria
✓ Period of treatment is 6 to 12 months
Yes or No
Basic Criteria_
✓ Treatment is provided in residential treatment facilities set apart from
the general prison population
✓ Treatment focuses on substance abuse problems of inmates
✓ Treatment develops cognitive, behavioral, social, vocational & other
Max
skills
✓ A statement indicating that a reliable form of drug testing is in place or
Each
will be implemented under this program; must include a description
of current drug testing program, # of offenders tested, frequency of
20 Pts, This
testing, and plans to continue or expand the drug testing program
i
Section
FFY 2011 Notice of Funding Availability and Application Instructions 14 of 15
Residential Substance Abuse Treatment Grant Program
Florida Department of Law Enforcement
III. B. Program Description includes or indicates that: (III Continued)
Preferential
✓ Use of individual client treatment plans incorporating aftercare
Cri ri
services; link to aftercare is evidenced by letter -of -support written
on aftercare agency's letterhead
Max
✓ Aftercare letter indicates preference given to RSAT clients
5 Pts. Ea
✓ Clients have separate recreational facilities
20 Pts, this
✓ Clients have separate kitchen facilities
Section
III. C. Program model represents a new program (residential substance
Preferential
abuse treatment services will not be available otherwise) and does not
Griteda
represent an enhancement or expansion of apre-existing program.
0 PW
_
MaxTotal of
Total Points Section ill.
55 Pis
IV. Budget includes or indicates that:
. .
Basic
✓ Costs that are clearly related to program & are allowable
Criteria
✓ Sufficient detail & justification to support line items
✓ Minimum cash match requirement met and source identified
Max
✓ Requested federal award amount is within reason
5 Pts, Ea
Total Point Section IV:
Secbcn
Maximum
Possible
Score
TOTAL POINTS SCORED ALL SECTIONS
112 .
COMMENTS:
FFY 2011 Notice of Funding Availability and Application Instructions 15 of 15