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FY2017-FY2021 2nd Amendment 03/17/2021 . '?.N Kevin Madok, CPA tekv,; ,. ;;Y Clerk of the Circuit Court& Comptroller—Monroe County, Florida DATE: March 30, 2021 TO: Roman Gastesi County Administrator Liz Yongue Executive Assistant FROM: Pamela G. I IancokC. SUBJECT: March 17th ROCC Meeting Attached is an electronic copy of die following item for your handling: PG 2"° Amendment to Monroe County Audit Contract with Cherry Bekaert I.1.P dated January 17, 2018. -- Should you have any questions please feel free to contact me at (305) 292-3.550. cc: County Attorney Finance File KEY WEST MARATHON PLANTATION KEY PK/ROTH BUILDING 500 Whitehead Street 3117 Overseas Highway 88820 Overseas Highway 50 High Point Road Key West,Florida 33040 Marathon,Florida 33050 Plantation Key,Florida 33070 Plantation Key,Florida 33070 305-294-4641 305-289-6027 305-852-7145 305-852-7145 COUNTY OF MONROE AUDIT CONTRACT SECOND AMENDMENT (EXTENDING AGREEMENT FOR ADDITIONAL YEAR) This is an amendment (Second Amendment) to the contract dated January 17, 2018 ("Audit Contract") by and between the Board of County Commissioners of Monroe County, Florida (hereinafter "County") and Cherry Bekaert L.L.P. (hereinafter "Auditor"), a Certified Public Accountant limited liability partnership licensed to do business in the State of Florida(collectively, the "Parties"). WHEREAS,on January 17,2018,the parties entered into the Audit Contract covering the external audit of the County's finances for fiscal years ending September 30,2017 and September 30,2018; and WHEREAS, on March 21, 2019, on the recommendation of the Audit Selection Committee consulted individually,the Board of County Commissioners(BOCC) approved a first amendment to the Audit Contract to extend the agreement to cover auditing services for fiscal years ending September 30,2019 and September 30, 2020; and WHEREAS, the Request for Proposals (RFP) that was issued in 2017 to procure the external auditing services contemplated a 5-year contract, of which only 4 years have been used thus far; and WHEREAS, in light of disruptions from the COVID pandemic as well as demands of implementing the Enterprise Resource Planning system, staff wishes to exercise the option to extend the Audit Contract for an additional year; and WHEREAS, each member of the F.S. 218.391 Audit Selection Committee has been individual polled and agrees with this request, and the Auditor agrees with the extension. NOW, THEREFORE, in consideration of the mutual promises, benefits and covenants set forth herein, the Parties agree as follows: 1. Under Section 3,TERMS OF ENGAGEMENT, 3.1 is revised to read as follows: 3.1 This Agreement is hereby extended for one (1) additional year, until the completion of the financial audit for the fiscal year ending September 30, 2021. 2. Under Section 4, COMPENSATION AND TERMS OF PAYMENT, a new paragraph 4.1 is added, to read as follows: 4.1 For preparation of the audit covering the fiscal year ending September 30, 2021, the COUNTY shall pay to the AUDITOR a fixed fee for the annual audit of the COUNTY's financial statements in the amount of three hundred fifteen thousand one hundred twenty dollars and no cents (S315,120.00) for the audit. 2 Amendment Cherry Hekaen I I_P_ These fees are all-inclusive, and no charge for travel, telephone bills, copying or any other related fees or expenses shall be billed. The hourly fees shown in Section 4 of the Audit Contract, applicable to extra work requested by the COUNTY, remain unchanged. Payment under this agreement is contingent upon annual appropriation by the Monroe County Board of County Commissioners. 3. In all other respects, the terms and conditions of the Audit Contract remain in full force and effect. 0#° SS WHEREOF, the Parties hereto have caused this agreement to be executed on the ear first above written. \e4 st YIN MADOK, Clerk BOARD OF COUNTY COMMISSIONERS ; t �� OF MONROE COUNTY,FLORIDA By: C{an.. esAi+r,..wrv"l� By: aAkt •911/��" (W/0 As Deputy Clerk Mayor/Chairperson Witness: CHERRY BEKAERT, LLL„„P • By: By: )Will tJ Sfl*) Q La ] Partner II(` Printed Name: Printed Name: aturn St rope co0 z 7...7,1— — O O N ' Approved as to form and content: Monroe County Attorneys Office 2-4-2021 P'Ammdmmr Chary Beam LLP. U t WI rM^�r x Assistant County Attorney A�• CERTIFICATE OF LIABILITY INSURANCE D"3/�1 D3/1P/]o'tY THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(Ns)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder In Ileu of such endorsemeot(s). 1-847-305-6800 COMMA CatDy Kuehl PRODUCER NAME. - -. Edgewooda Partners on Inof EPICw Center PHONE Fn1, 847-385-6800 — _ FAX Lame, a damis pbion Of EAINL pggL.ertselS a.cem 111 West Campbell AMMAR,: -. -. - 1 - - 4th Floor _ _ INSURERS)AFFORDING COVERAGE _ NAACO Arlington Heights, IL 60005 - INSURER A: NAUTILUS INS CO and VM[Sove Insurers INSURED INSURERB: Cherry Boksert LLP INSURER C: 6806 Paragon Place INSURERD' - Su1te 310 MSURER E: _ • Richmond, VA 23230 INSURER F: COVERAGES CERTIFICATE NUMBER:61672517 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT.TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN. THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAD CLAIMS. INSR ADOL Rusk POLICY EFT FOGGY ESP LIMITS Lm TYPE OF INSURANCE INSO VAT POLICY NUMBER IMWDDYYYYI IMMWY IDYWI COMMERCIAL GENERAL GABILEY EACH OCCURRENCE -15/ bE CLAIMS-MADE p I OCCUR PREMISES IB� nencel - MED EXP lMy one panto) PERSONAL&ADV INJURYr- GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE _ POLICY PRO.CT L LOC PRODUCTS•COMP/OP AGG _ OTHER'. AUTI COMBINED SINGLE LIMIT D"oB'"-'LAB._ Approved Risk Management (Ea acaden0 - - 1 ANY AUTO Ate r / k BODILY INJURY Pv person) • OWNED r- SCHEDULED Ai/22Ia ,L J' BODILY INJURY(Per emdem) HIRED ONLY F AUTOS PROPERTY DAMAGE HIRED AUT N Y (Her accident) AUTOS ONLY .. AUTOS ONLY 3-22-2021 UMBRELLA LUB OCCUR EACH OCCURRENCE EXCESS LPB I CLAIMS-MADE AGGREGATE• _. I DEO RETENTIONS WORKERS COMPENSATION STATUTE I. I ERN. _ AND EMPLOYERS'LIABILITY YIN ANYPRWRIETORNARTNERIEXECUTIVE n E L.EACH ACCIDENT OFFICERAIEMBEREXCWDED9 NIA (Mandatory In NH1 El.DISEASE-EA EMPLOYEE Hyes ReemEN cervix EL.DISEASE.POLICY LIMIT Orotosion l Liabil ty A Profueloval Liability PAP_1000004_P-1]elow � 10/30/30 10/30/31 Each Claim 1,000.000 Aggregate 1,000,000 DESCRIPTION OFOPERATONS I LOCATIONS I VEHICLES(ACORD 101,Additional Rmmrke Schedule.may Mattached N mare veal;required) CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Monroe County BOCC THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. 1100 Simonton Street AUTHORIZED REPRESEMATNE / '1 Key Nest. FL 33040 I CVeiNSL USA .. 1031988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD aaren.NSaemanaleaa.Com_L®1 61672577 A M CERTIFICATE OF LIABILITY INSURANCE DATE a1MDDIWW) 9/25/2020 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED,the policy(les)must be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). CEDIT PRODUCER INAME"cT Ched_ce Tracy Scott Insurance(Rich) PHONE FAX 3900 WBsterre Parkway,Suite 200 804515_2234 INC.No:434455-8524 Richmond VA 23233 ADDRESS:- ctracy©scoltins.com INSURERS)AFFORDING COVERAGE HNC II INSURER A:Great Northern Insurance Company(A++) 20303 INSURED _ CHERR-2 INSURER B:Federal Insurance Company(A++) 20281 Cherry Bekaert LLP;Cherry Bekaert Wealth Mgmt LLC - — — --Cherry Bekaert-Chemoff Diamond LLC INSURER C:Vigilant Insurance Company(A++) 20397 Cherry Bekaert International, Inc. INSURER 0: ! PO Box 27327 — _ --- -- Richmond VA 23261-7327 INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER:2132394960 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN.THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS, INSR TYPE OF INSURANCE MD SUER POLICY EFF POLICY EXP LIMITS LTRINso D POLICY NUMBER IMWDDIYYYYI IMMN W D/Y1 A X COMMERCIAL GENERAL LIABILITY I 358947.07 RIC 10A/2020 10I12021 FSCH OCCURRENCE $1000,0000 -- DAMAGE TO RENTED _ _. CLAIMS' A,OCCUR PREMISES(Ea cmmnml $1PA' ,0"0. -- MED EXP(My one person) $10,000 PERSONAL B ADV INJURY $1000.000 GENL AGGREGATE LIMIT APPLIES PER: • GENERAL AGGREGATE POUCY LX ',..$JECT I X J LCC ' ' PRODUCTSCOMPIOP AGG $3000OJ3_ OTHER: 1 $ _B I AUTDFpBILEU[.BILRY V '73564152 10/12020 10/12021 COMBINED SINGLE LIMIT $ (Ea accident/ _1 MOOD] __ P ALL AUTO • BODILY INJURY(Per peel $ AU OWNED SCHEDULED BODILY INJURY(Per accident/ $ AUTOS . X HIRED AUTOS X AUTW WIN-WINED PROPERTY Rodent AGE i$ B X UMBRELLA LIAR X OCCUR 79832995 1012020 10'1R021 EACH OCCURRENCE i$10,0A3,00 EXCESS LIAB CLAIMS-MADE AGGREGATE —1S . DED X RETENTION$0 $ C WORKERS COMPENSATION 17171-66-16 10/12020 10I1/2021 X PER 01-11- I AND EMPLOYERS'LIABILITY STATUTE ER Y PROPRIETOWPARERIEXECUTIVE �YIM M E.L. ACH ACCIDENT $1DJOW] ,OFFCERMEMBER EXCLUDED? 1, NIA .L (Mandatory In NH) E L.DISEASE-EA EMPLOYEE $1000,000 If yes,describe under • DESCRIPTION OF OPERATIONS belowI EL DISEASE-POLICY LIMIT $1PA,W3 I I DESCRIPTION CF OPERATIONS I LOCATIONS/VEHICLES(ACOIID 101,Additional Remarks Schedule.may be attached II more apse Is required) Limit General Liability:Products and Completed Operations Subject to the General Aggregate Limit Monroe County BOCC is additional Insured as respects general and auto liability for work performed by the Named Insured if required by written contract. /yp 16KNW ENT BY DATE 3/19/2021 CERTIFICATE HOLDER WNW WAXWIts ANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. Monroe County BOCC 1100 Simonton Street Am oRIIED REPRESENTATIVEKey West FL 33040 �47 'W/V ai C 19BB-2014 ACORD CORPORATION. All rights reserved. ACORD 25(2014/01) The ACORD name and logo are registered marks of ACORD