Item C25 C.25'
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CountCounty ��Monroe. ,y, ? "tr, BOARD OF COUNTY COMMISSIONERS
y M T� \�1a� Mayor Michelle Coldiron,District 2
�1 1 nff `_ll Mayor Pro Tem David Rice,District 4
The Florida.Keys Craig Cates,District 1
Eddie Martinez,District 3
w Mike Forster,District 5
County Commission Meeting
March 17, 2021
Agenda Item Number: C.25
Agenda Item Summary #7540
BULK ITEM: Yes DEPARTMENT: Facilities Maintenance
TIME APPROXIMATE: STAFF CONTACT: Alice Steryou(305) 292-4549
None
AGENDA ITEM WORDING: Approval to request a waiver of the Monroe County Purchasing
Policy provisions to designate Siemens Industry as a Sole Source Provider so that the expiring
Contract with Siemens Industry, Inc. could be negotiated and renewed as a sole source. Funding is
Ad Valorem and Fines and Forfeiture.
ITEM BACKGROUND: Siemens Industry, Inc. provides for the testing, certification, and
maintenance of the fire alarm system, building automation system, and smoke control system of the
Corrections' facilities and other County owned buildings. The existing Agreement terminates on
April 19, 2021. At the May 20, 2020, the BOCC approved an agreement for the replacement of the
existing, no longer supported Environmental Building Management Systems (EBMS) with a Desigo
Enterprise BMS in the amount of $237,583.06 allowing the County to monitor additional sites
remotely and locally in a unified system. This replaces obsolete systems in critical facilities. We are
requesting a Purchasing Policy waiver to make the Siemens Industry contract a Sole Source and
negotiate a new agreement. A Memo from Monroe County Information Technology Department to
OMB is attached supporting the request. If this request is approved, further negotiations with
Siemens will be conducted. If an agreement can be reached on suitable terms for the County, the
new contract will be brought forth for BOCC approval at a future meeting.
PREVIOUS RELEVANT BOCC ACTION:
October 1, 2015 BOCC approved a month-to-month renewal agreement with Siemens
Industry, Inc. pending the award of a new contract.
October 1, 2015 Siemens was the sole respondent to a Bid Request for new services. Their
submission included terms that were outside the scope of the original Bid
Request.
December 9, 2015 BOCC approved for negotiations to take place with Siemens until a
satisfactory contract was achieved and then for it to be placed on an
agenda for approval by the BOCC.
April 20, 2016 BOCC approved a two (2) year agreement with three (3) optional one (1)
year renewals with Siemens.
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C.25
May 16, 2018 BOCC approved the First Amendment to the Siemens Agreement for a
one-year renewal and a 2.1% CPI-U increase, added the Sheriff's
Administration Building EST system, amended its Agreement as to the
Public Records compliance, Non-Discrimination compliance, and Federal
Required Contract Provisions.
April 17, 2019 BOCC approved the Second Amendment to the Siemens Agreement for a
one-year renewal and a 1.9 % CPI-U increase and added new statutory
language as to scrutinized companies.
May 20, 2020 BOCC approved the Third Amendment to the Siemens Agreement for a
one-year renewal
May 20, 2020 BOCC approved the replacement of the existing, no longer supported
Environmental Building Management Systems (EBMS)with a Desigo
Enterprise BMS for the amount of$237,583.06 allowing the County to
monitor additional sites remotely and locally in a unified system. This
replaces obsolete systems in critical facilities.
CONTRACT/AGREEMENT CHANGES:
Request a Purchasing Policy Waiver to designate Siemens Industry as a Sole Source Provider and
negotiate a new agreement
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
Sole Source - Siemens Physical Maintenance from Tech Services_IT
FINANCIAL IMPACT:
Effective Date: 03/17/2021
Expiration Date: N/A
Total Dollar Value of Contract:
Total Cost to County:
Current Year Portion:
Budgeted:
Source of Funds:
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: No If yes, amount:
Grant: No
County Match:
Insurance Required: Yes
Additional Details: Requesting Sole Source designation for Siemens Industry.
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C.25
None
REVIEWED BY:
Patricia Eables Completed 03/02/2021 4:00 PM
Kevin Wilson Completed 03/02/2021 5:05 PM
Alan MacEachern Completed 03/02/2021 5:06 PM
Dan Bensley Skipped 03/02/2021 5:27 PM
William DeSantis Completed 03/02/2021 6:08 PM
Purchasing Completed 03/02/2021 6:10 PM
Budget and Finance Completed 03/02/2021 6:11 PM
Maria Slavik Completed 03/02/2021 6:18 PM
Liz Yongue Completed 03/02/2021 6:23 PM
Board of County Commissioners Pending 03/17/2021 9:00 AM
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C.25.a
BOARD OF COUNTY COMMISSIONERS
IL'ounty of Monroef r`` r Mayor Michelle Coldiron,District 2
Mayor Pro Tern David Rice,District 4
The Florida Keys y4 .�y ,�
Craig Cates,District 1 E
Eddie Martinez,District 3 p)
Mike Forster,District 5 O
0
To: Office of Management &
Budget
From: Alan MacEachern 2
0
Director of Information Technology CL
Monroe County BOCC N
Date: December 15t", 2020
CL
RE: Sole Source—Siemens
Cr
Monroe County BOCC is currently in the process of implementing Desigo, an environmental
management software system from Siemens to support the management of multiple buildings from
one centralized server. This will enable cross building capabilities as well as provide remote access to
any included building environmental control.
In order to align with that project and ensure that activities and updates occurring during the c
maintenance of the actual environmental equipment are updated appropriately in the Desigo
management software, Siemens resources should also be responsible for the physical maintenance
described in the contract, "Fire Alarm System, Building Automation System and Smoke Control
System Testing, Certification and Maintenance" for Corrections and other Facilities.
I.T. would like to support sole source capability from Siemens for the multi year contract.Thank you
for your time and consideration.
CL
Best Regards,
w )
Alan MacEachern
0
m
0
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