Item P1 �s P.1
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County of Monroe
�y,4 ' �, "tr, BOARD OF COUNTY COMMISSIONERS
County �a� Mayor Michelle Coldiron,District 2
�1 nff `ll Mayor Pro Tem David Rice,District 4
-Ile Florida.Keys Craig Cates,District 1
Eddie Martinez,District 3
w Mike Forster,District 5
County Commission Meeting
March 17, 2021
Agenda Item Number: P.1
Agenda Item Summary #7981
BULK ITEM: No DEPARTMENT: County Administrator
TIME APPROXIMATE: STAFF CONTACT: Lindsey Ballard(305) 292-4443
n/a
AGENDA ITEM WORDING: County Administrator's Monthly Report for March 2021.
ITEM BACKGROUND:
PREVIOUS RELEVANT BOCC ACTION:
CONTRACT/AGREEMENT CHANGES:
n/a
STAFF RECOMMENDATION:
DOCUMENTATION:
CAD 1 Monthly Report
FINANCIAL IMPACT:
Effective Date:
Expiration Date:
Total Dollar Value of Contract:
Total Cost to County:
Current Year Portion:
Budgeted:
Source of Funds:
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: If yes, amount:
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Grant:
County Match:
Insurance Required:
Additional Details:
REVIEWED BY:
Liz Yongue Completed 03/02/2021 4:18 PM
Board of County Commissioners Pending 03/17/2021 9:00 AM
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MEMORANDUM
Office of the County Administrator
TO: Board of County Commissioners
FROM: Roman Gastesi
County Administrator
DATE: February 2, 2021
SUBJECT: County Divisions' Monthly Activity Report for February 2021
cv
MONTHLY ACTIVITY REPORT—FEBRUARY 2021 cv
Airports:
Key West International Airport
February 2 A&E Concourse A Bid Opening
February 4 Corporate Airline Meeting
February 5 CONRAC Discussions and Timeline
February 8 Staff Meeting with Allegiant c
February 10 CMAR & A&E Concourse A Ranking
c,
February 11 Corporate Airline Negotiations
February 12 Financial Team Meeting 0
February 19 VZW Negotiations
February 23 Financial Team Meeting
February 24 CMAR & A&E Concourse A Interviews c
February 25 Allegiant New Station Kickoff Meeting
February 26 Financial Advisor Selection
Florida Keys Marathon International Airport
February 5 NATA Special Event
February 11 Pre-con for Terminal Interior Renovations
February 19 Airport Director Discussion w/Marry Hiller
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Veterans Affairs:
CLIENTS ASSISTED
VA Phone Calls 691
Client Data 2019
New Clients 37
Field Visits 0
Benefits Delivery at Discharge 3
Flag Presentation 2
Homeless Veterans Assisted 3
Community Involvement Rotary/Military Affairs Committee 160
*First Board of Veterans Appeals Hearing conducted by Monroe VSO 02/11/2021
N
TRANSPORTATION PROGRAM
Transportation Calls 15 2
Veterans Transported 0 (Transportation still suspended at this time due to COVID-19)
*Due to COVID-19 and the Miami VAHS associated restrictions the VTP has been
suspended since March 2020
Financial Data
Retroactive Payments $219,748.73
Annual Payments $333,443.76
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The financial data captured monthly will vary due to the Veterans Administration's
variable time frame in adjudicating awards. For any further information regarding this
report,please contact Cathy Crane, Director of Veterans Affairs (a. ext. 5156
Emmency Services:
FIRE RESCUE 0
• Participate in meetings and perform system testing in support of transition to and integration
with new ERP software
• Prepare application for SAFER grant in accordance with BOCC guidance from February
BOCC meeting
• Participate in new EOC plan and design meetings
• Provide Operations Section and EOC Finance Section support to Emergency Management
for COVID-19
• Continue to monitor ongoing construction of Cudjoe Fire Station
FIRE EMS/TRAUMA STAR
• Trauma Star flew a total of 84 flights, 12 Trauma, 3 Stroke, 7 Cardiac, and 62 Inter-facility
• MCFR PODS completed second-dose Moderna vaccinations for personnel
• Trauma Star Operations Manual republished
• One firefighter cleared the Provisional Paramedic Program
• Four firefighters began precepting on Trauma Star
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• Basic Life Support CPR training and certification provided to EMT students
FIRE ACADEMY/TRAINING
• Target Solutions —continuing education and SOP training, online. Also worked on updating
assignments for continuous monthly training and ISO reporting
• Scheduled multicompany training and posted to operations calendar
• Facility training provided, including live fire training for in-service crews
• New hire orientation manual added to cloud based Target Solutions software, replacing paper
based process.
• Coordinate hydrostatic testing of all SCBA cylinders; required every 5 years
• Hosting EMT class with 14 students
• Re-writing entrance exams, Firefighter/EMT and Paramedic utilizing updated material
• Railings on drill tower replacement began and has stalled; 50% complete
KWIA
0
• Continue role as Monroe County EOC Operations Section Chief,participated in multiple
COVID-19 planning meetings, training sessions, and teleconferences
• Completed ARFF orientation and familiarization to 3 new ARFF firefighters with MCFR
• Completed the annual Airport Emergency Plan Review and Tabletop Exercise with all airport
stakeholders
• Continued work and meetings as a member of Planning Committee for the USCG Mass
Rescue Operation Drill
• Completed work as a member of the selection committee for the airport's new concourse
design and construction RFP/bid process
FIRE MARSHAL
• Completed 83 Plan Reviews for New Construction or Renovation Permits c
• Completed 24 Life and Fire Safety Inspections for New Construction or Renovation Permits
■ Attended 1 Development Review Committee Meeting
■ Completed 1 Conditional Use Applications/Review for Development Review Committee
■ Attended 4 Pre-Construction/Construction Meetings E
■ Completed 26 Annual Fire and Life Safety Inspections
■ Conducted 20 Vacation Rental Annual Inspections
■ Provided 2 Fire RMS Incident reports requests
■ Processed 1 Fireworks Permit
■ Facilitated installations of 3 private fire hydrants and 2 fire wells
■ Conducted 2 Fire Investigations following Fire incidents
■ Completed 1 ISO Property Insurance Information Letter
■ Provided 9 Fire RMS Incident reports requests
■ Participated in 16 COVID-19 Command Staff meetings
■ Continue Daily COVID-19 Reviews and Awareness Updates
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Employee Services:
OCT NOV DEC JAN FEB MAR APR
NEW HIRES 8 7 5 14 3
TERMINATIONS 12 14 12 4 15
NEW RETIREES MEDICAL 2 3 0 0 5
NEW RETIREES LIFE
ONLY 0 1 0 0 0
DECEASED#LIFE
CLAIMS 2 1 2 1 3
OTHER COVERAGE
CHANGES 16 2 4 11 6
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ACCOUNT CHANGES 10 0 3 4 8 N
ACTIVE WITH MEDICAL 1642 1642 1642 1642 1642
ACTIVE NON MEDICAL 120 120 120 120 120 c
RETIREES WITH MEDICAL 278 278 278 278 278
RETIREES DVL ONLY 96 96 96 96 96
RETIREES WITH LIFE
ONLY 12 12 12 12 12
SURVIVING SPOUSES 5 5 5 5 5
0
COBRA 0 0 1 2 2
WAIVER OF PREMIUM
LIFE INS
0
1. Distribution of Weekly Benefits-Eblast(1) Wellness Program 2021 Form
2. Biweekly conference call with benefits consulting team a
3. Biweekly conference call with ClearTrack HR — continuing education and improvement of
services review
4. Weekly Employee Benefits Meetings
5. Weekly conference call with Capital Rx- Implementation
6. Workday Collaboration Meetings
7. Workday Collaboration Testing
8. Coordination with ClearTrack for File Prep
9. Workday Rates files
10. Workday Prep of"B" (Benefits) files
11. Workday Prep of"H" (HCM) files
12. Workday software implementation
13. Phone support to general benefit questions
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14. Phone support to "near retirement" employees (2)
15. Domestic Partners established(0)
16. FL HR COVID-19 Collaboration Conference Call
17. Processing of MN Life Claims
18. Benefits process- COVID-19 Furloughed Employees returning to work.
19. EGWP Age-In Census
20. EGWP Audit for Benistar and ClearTrack
21. Capital Rx pharmacy vendor implementation
22. Capital Rx Issue Resolution
23. Extensive Rx Support
24. Retiree Subsidy Audit for ClearTrack
N
HR Proiect Manager:
Projects started that month—0
Projects in progress that month -3
1. Workday Implementation
2. CapitalRx Implementation
3. Workday Implementation OT and Expense tracking
0
Projects completed that month—2
1. Workday Implementation Milestones - E2E Build Testing finished and Parallel Build
Data files delivered.
W
2. Uniform Policy
Em2ineerin2/Proiect Management/Public Works:
ENGINEERING SERVICES/ROADS
Bridge#904982 Tubby's Creek (Card Sound) and Bridge#904984 Mosquito Creek Bridge
(Card Sound) Replacement Grant Award:
• FDOT advised staff that funding in the amount of$7,562,412 is being programmed in
FDOT's Work Program to fund the Project Development and Environment(PD&E),
Engineering Design and Permitting and Construction Phases for replacement of two
bridges on Card Sound Road. The PD&E phase will begin in FDOT FY2022; design and
construction will follow.
• Staff requested FDOT inspection consultant evaluate whether updated load rating
analysis should be performed. Consultant determined new load rating was not needed at
current time.
• Staff provided a tentative schedule for issuing an RFQ for design services. FDOT to
confirm whether two projects may be combined into one to streamline PD&E and design
phases.
Bimini Drive (Duck Key) Bridge Replacement:
• Contract with American Empire Builders (AEB) was executed on 12/9/20.
• The revised temporary bridge strengthening design from contractor was approved by the
County's Engineer of Record(EOR) and distributed on 1/27/21.
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• The contractor began testing procedures for bridge strengthening operations on 1/28/21.
• Contractor has completed demolition of portions of the abutments, installed rebar and
anticipates pouring concrete shortly. Currently installing forms.
Harbor Drive(Duck Key) Bridge Replacement:
• FDOT performed a new Load Rating Analysis and on November 16th the bridge load
rating was reduced and posted for 4 tons.
• Temporary bridge strengthening method has been evaluated and approved for
construction by the Engineer of Record (EOR) on 2/26/2021.
• Contractor to provide cost proposal by March 1st for bridge strengthening work on the
Harbor and Seaview Drive bridges that is to be performed simultaneously. The
completion of this work will return the load rating to Florida legal limits.
• Utility relocation coordination is ongoing; FKAA is preparing design and permits for
pipes to be installed subaqueous.
• Engineering design and permitting is ongoing and design is at 90% submittal phase for
the permanent bridge replacement project.
0
Seaview Drive (Duck Key) Bridge Replacement:
• FDOT performed a new Load Rating Analysis and on November 16th the bridge load
rating was reduced and posted for 4 tons.
• Temporary bridge strengthening method has been evaluated and approved for
construction by the Engineer of Record (EOR) on 2/26/2021.
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• Contractor to provide cost proposal by March 1st for bridge strengthening work on the
Harbor and Seaview Drive bridges that is to be performed simultaneously. The
completion of this work will return the load rating to Florida legal limits.
• Utility relocation coordination is ongoing; FKAA is preparing design and permits for
pipes to be installed subaqueous.
• Engineering design and permitting is ongoing for the permanent bridge replacement 0
proj ect.
Cudjoe Gardens Drainage Rehabilitation Project:
• Construction project manual/contract documents were advertised for bids and the bid
opening date is January 12, 2021. E
• The county received two bids; contract award to Mike Haack Excavating, Inc. at the
February 17th BOCC meeting.
• Staff to schedule pre-construction meeting in anticipation of construction start in early
spring.
1st Street and Bertha Street—Key West Drainage Improvement Project:
• 1st Amendment to ILA (City of Key West- Dennis Street Pump Station sharing
agreement) on March 17 BOCC agenda-to add Venetia Street drainage scope (deleted
from County bid due to City contractor able to assume work on City owned Street) and
Keys Energy scope for electrical connection to Dennis Street pump station.
• Pre-construction ZOOM meeting held on February 18, 2021.
• Contractor continuing submittals.
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• CEI, contractor and staff held meeting with City of Key West law enforcement and fire
rescue on February 22, 2021 to agree on maintenance of traffic plans.
• Notice to Proceed issued for March 22, 2021.
Sands-Big Pine Key and Twin Lakes-Key Largo Roadway Pilot Project:
• Sands and Twin Lakes - Staff negotiated several versions of proposals for design revision
criteria due to more recent sea level rise projections and other design issues. Amendment
4 to design contract on March 17 BOCC agenda.
• Grants applied for:
DEO-CDBG-DR - Sands — DEO notice of grant award for Sands project received on
January 22, 2021. Staff submitted grant budget, work activity plan and Part 58
environmental form to DEO for review.
DEO-CDBG-MIT- Staff notified DEO that County was withdrawing grant application
for Sands due to DR program award and would continue with Twin Lakes as candidate
for award. 2
FDEM-FEMA-BRIC — (Building Resilient Infrastructure and Communities) - Twin
Lakes -Staff notified FDEM that County was withdrawing grant application for Sands
and would continue with Twin Lakes as candidate for award.
FDEM-FEMA-HMGP-IRMA - Twin Lakes — Staff notified FDEM that County was
withdrawing-grant application for Sands and submitted revised budget and subrecipient
management cost forms for Twin Lakes to FDEM. Project is currently considered a
back-up project per FDEM.
• Twin Lakes -Staff will bring FKEC utility agreement back to BOCC in future for new
riser pole at Lake Street and US1, underground cables, terminations and transformer t�
equipment at Adams Drive and Crane Street.
0
Big Coppitt Johnsonville Subdivision Drainage Improvement Project
• Staff prepared and submitted an application to the CDBG-MIT grant program in
September, 2020; c
• On December 3, 2020 staff was notified that the application was being advanced to the
next stage of DEO's review process;
• Staff presented the project to DEO staff in a virtual Pre-site visit meeting on December
17, 2020.
E
Florida Keys Overseas Heritage Trail Connection at Cudjoe Gardens:
• SFWMD permit received. et
• Waiting for USACE permit- Consultant has followed up several times with no status
provided by USACE.
• Due to delay of USACE, staff requested and received FDOT LAP design agreement
extension to June 30, 2 02 1.
• FDOT ERC review complete.
• Consultant coordination with FDOT Resurfacing project FM 443898 on US in design
and to be in construction in 2021.
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GIS Based Roadway Asset Management and Work Order System:
• Staff attended a presentation by Facility Dude Solutions to learn about newly developed
roadway asset management module.
• Staff has meeting with personnel from Cityworks software system scheduled for week of
March lst
Roadway Vulnerability Study and Capital Plan:
• Engineering staff is coordinating with Sustainability Dept. on project.
• Staff received direction to proceed with technical assessment as planned and also to move
forward with preparing funding alternatives.
• Held progress meeting on 2/26/2021 to discuss preliminary conceptual design plan
progress with consultant.
N
Sugarloaf Boulevard Bridge Replacement Project: N
• Engineering design is at 100%. Draft plans received on August 27t'.
• Utilities coordination is ongoing. Consultant requires action from FKAA.
• Awaiting permit from US Army Corps of Engineers; staff received update in December 0
that the permit was being routed for approval. Anticipate receipt in January, 2021
• Staff is preparing documentation for construction bidding.
0
Key Largo III (Burton Drive/Harris Ocean subdivision) Roadway and Drainage
Improvement Project:
• Project is on hold pending drainage evaluation and direction from OMB on funding. �?
0
Koehn Subdivision-Big Pine Key Roadway and Drainage Project:
• FDOT notified County on January 26, 2021, that the SCOP agreement funding schedule
needs to be revised due to FDOT reallocation of a portion of funding in 2021 being
moved to 2022. FDOT revised SCOP agreement and resolution is on March 17 BOCC 0
agenda for approval
• Construction bids advertisement pending FDOT notice to proceed with construction and
FDOT execution of SCOP grant agreement.
• Staff has received 100%plans and has drafted construction bid document and CEI task
order. E
• Anticipate construction bidding in early Summer 2021.
Boca Chica Road Hurricane Irma Repairs Project:
• Engineering design and permitting is ongoing and expected to be complete in March
2021.
• US Navy coordination is ongoing.
• Environmental assessment is complete.
County Roads Asphalt Preservation Program:
• Staff is implementing a second phase of pavement preservation program to extend life of
newly paved roads early in pavement lifecycle. Pavement should be treated within first
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six years to be effective. Goal will be to complete backlog and in future years treat newly
resurfaced roads within first three years.
• Contract to treat lower keys roads paved in 2015/2017 (Big Pine Key paved as part of
Cudjoe Regional WW project) and 2016/2017 Key Largo road projects with Reclamite
pavement rejuvenator to extend pavement life approved on October agenda.
• Key Largo portion of project completed December 2020, and Big Pine portion was
completed February 2021.
Card Sound Road Mill/resurface/restriping:
• Staff requesting scope and cost proposal from on call consultant for design plans for
milling, resurfacing and restriping Card Sound Road from the west end of Card Sound
Bridge to the intersection with CR 905. .�
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Duval,Whitehead, and Front Street Roadway Improvement ILA with the City of Key
West:
• Curb ramp, asphalt paving, and striping are 100% complete on the county's portion of
Duval Street. 0
• Design process is ongoing for the second portion of project, including Whitehead Street.
• 90%plans were received January 2021 and are being reviewed on the county's portion of
Whitehead Street.
0
Roadway Repairs (FEMA) Upper Keys Project:
• Work is complete on Marina Ave in Key Largo.
W
• Construction activities on Seaview Lane on Duck Key are on hold until temporary bridge
installation is completed on Bimini Drive Bridge.
• Staff and consultant filing an extension request with FEMA due to delay on Duck Key.
Hurricane Irma No Name Key Bridge Repairs: 0
• Design and permitting is ongoing.
• Staff received SFWMD permit on November 301n
• US Army Corps Permit was received on 1/10/2021.
PROJECT MANAGEMENT
Major Hurricane Repairs:
Following is a partial list of the individual locations damaged by Hurricane Irma.
Big Pine Key Community Park:
Park Repairs
• Damaged second floor railings replaced. Irrigation repairs started in park. Ballfield
irrigation repairs to start after ball season. Various other repairs in progress.
SherriResidence
• Demo of building in progress. Building drawings completed to 75%.
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Blue Heron Park Community Center:
• Building interior removed to studs. Some damaged roof decking removed & replaced,
felt paper installed. Building columns in process of repair.
Park Repairs
• Change order in progress to add to Park Electric repairs to Teen Center Scope of Work
with Teen Center contractor. Will repair tennis/pickle ball court lighting, 2 park security
lights and new electric meter in park.
Gato Building Repairs & Roof:
• Near Shore electric has ordered the two other fixtures for the Gato porch and awaiting
delivery
• Missing fixture from Hurricane Irma has been replace with new
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Harry Harris Park:
Wilkinson Point & Beach Jetty:
• In review with Army Corps of Engineers (ACOE) permitting approval of in water
work. Expected by April 16, 2021
Ballfield Sod Replacement e�
• Substantial Completion achieved 2/26/2021. Punchlist items expected
completion3/6/2021.
Key Largo Park:
• Light poles and fixtures are still pending arrival
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Key Largo Library:
• Permits have been issued and mobilization will commence once confirmed as to "when"
w/ contractor AKTIV
• Library interior has been freshly painted and molding color chosen to match that of the c
Marathon Public library
Marathon Annex 63`'d Street:
• RFPs answered and posted Bids Due March 5th.
Marathon Former Tax Collector's Office:
• The new scope has been written and a new RFP will be published based on available
opening dates.
Veteran's Memorial Park:
• Task Order amendment for engineering survey completed-Florida Department of
Environmental Protection requiring a site survey.
• Proposals received on 2/24/2021 for restroom repairs. Contractor selection in progress.
Watson Field Park:
• Concession stand repairs in progress —walls repaired and cabinets & counter top being
installed. Plumbing installation waiting for approval of change order for ice maker.
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Sidewalk repaired. Batting cage has been ordered from supplier. Scoreboard arrived but
waiting on change order for new poles-existing wood poles are too split to be reused.
Hurricane shutters, electrical components and 2nd story floor replaced in score/press
tower.
West Martello:
Citadel& Archway repairs
• Contract Award approved at February BOCC meeting
• NTP for construction anticipated in March 2021
Seawall
• Preparing permit application to the Key West building department for seawall repairs.
• RFP being developed—advertisement in Q1 2021.
N
Capital/Grant Funded Proiects
Big Pine Lower Keys Scenic Viewing Area/Swimming Hole—FDOT, CAP, TDC:
• The revisions required to the plans to satisfy building permit review comments have
altered the structural elements of the dock and bathroom thus increasing project costs. 0
Value engineering was implemented to help mitigate some of the additional costs
associated with plan changes.
• FDOT reviewing final plans; once approval received construction will commence.
Cudjoe Fire Station - CAP:
• Contractor is making good progress completing outstanding items
• Substantial completion projected for mid March
East Martello Drainage & Parking Phase II - TDC:
• Storm water drainage system installed. Fill and grading at 80% completion.
0
East Martello Drainage & Parking Phase III - TDC:
• Courtyard survey sent to Civil Engineer. Design in progress.
Emergency Operations and Public Safety Center—FDEM,HMGP, FDOT:
• Schematic Design finalized in January E
• Design Development package delivered February
• Delivery of EOC still on track for June 2023.
Higgs Beach Bathrooms - TDC:
• Final draft of drawings distributed to facilities for feedback.
Higgs Beach Sand Re-nourishment -TDC:
• Final NTP pending signoff from ACOE.
• Notice to proceed on construction is delayed due to ACOE final approval. Issue has
been escalated to senior management.
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HMGP Generators —HMGP:
• The County anticipated receiving an award and agreement for the design phase of the
project within the month. Working with FDEM on delay.
HMGP Wind Retrofit—HMGP:
• State has listed the project as a backup project awaiting potential funding.
• Waiting on funding notification.
Jackson Square Chiller Building - CAP:
• Working on final revisions to lease contract with FKAA.
Jackson Square Communications Tower Move - CAP: -
• MCSO working with the City of Key West to identify alternate location. N
N
Key West Senior Nutrition Center Demo - CAP:
• RFQ will be published in March 2021 to coincide with design funding becoming
available in fiscal year 2022. 0
Historic Jail Museum - TDC:
• Second phase completed(environmental abatement&selective demolition).
• Third phase RFP opens March 2nd and we are hopeful to have a contract for approval on the March BOCC agenda. 0
Marathon Library- CAP:
• All tilework completed.
• Terrazzo floors poured. c
• Elevator nearly complete.
• Paving completed.
• Landscaping nearly complete. 0
• Carpet installation to be completed this week.
• Total construction approximately 95% complete. Substantial completion scheduled for
March 2021 and final completion/handoff to the Library Department for move in and
installation of library technology in April of 2021.
E
MCSO Stock Island Jail Generator Replacement and Electrical Upgrades —CAP
• The committed date for delivery is June 1, 2021
o This is achievable if generators are fabricated on by end of March
• (2) Generators were ordered from approved vendor.
• Bid Documents are being distributed week of 3/1/21
Pigeon Key Honeymoon Cottage & Commissary Rebuilds —TDC, DHR:
• Contract awarded to Razorback.
• Construction anticipated to begin in March/April 2021.
Pigeon Key Sprinkler System - TDC:
• Contractor completed the reduced scope sprinkler installation.
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• Pending DAC/TDC funding decision to continue next phase of original project scope to
install a monitored fire alarm system to alert 911 in the event of a fire.
Plantation Key Government Center Program - CAP:
• The delivery date of the MCSO Detention side has been pushed back by 1 month so we
can add some design changes that will provide a better operation once opened.
• Targeted early completion date for the Courthouse side is scheduled for June 2021.
• The entire project including demolition of the old detention facility is expected to be
completed by September 30, 2021
• MCSO transition team is coordinating with construction team for a handoff
Public Defender Offices 316 Simonton Key West- CAP:
• Meeting with the City of Key West planning department took place on Friday, January Q
29th 2021 and many concerns about the design of the building as it relates to a Historical
Structure. Katie Halloran stated that she wanted to `circle back' on the drainage/
impervious surface drawings and would let us know the city's thoughts via letter. Letter
is pending and last communication occurred via email on February 5, 2021
Rockland Key—Public Works Facility
• New facility Design/Build cancelled. Exploring options for modular offices on site. 0
Rowell's Waterfront Park—TDC, FDOT, CAP:
• Design contract for Phase 1 in close-out process; final invoice submitted to FDOT.
• Request for Proposals under review by legal; expecting to begin advertising March 2021. 0
West Martello HVAC - TDC:
• Permit application to the City of Key West submitted in November.
RFP being developed.
FACILITIES —UPPER KEYS
Murray Nelson Government Center:
• Provided Assistance for zero events in the Auditorium due to COVID-19 virus
• Disinfect inside building daily with Botanical Disinfectant Solution due to COVID-19
• Ordered and installed blinds in room 225 —Roman Gastesi new office
• Transport 10 boxes Key Largo Building Dept. to Marathon and bring back 20 boxes
• Preparing for Governor DeSantis to speak in Peace Park January 25, 2021-podium tables
• Change Information Directory to represent Roman Gastesi new office room 225
• Connected power source in Room 225, Roman Gastesi new office
• Transport 3 heavy boxes from Murray Nelson Room 226 to Marathon Government
Center
• Repaired womens toilet on 2nd floor with sensor and solenoid assembly
• Changed picture frames and repainted walls again in room 225, Roman Gastesi new
office
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• Touched up paint on 2nd floor by the elevator
• Replaced non operable lights in audio room on 2nd floor with new florescent light bulbs
Key Largo Social Service: (New location—Tradewinds Plaza Shopping Center)
• Disinfect inside building daily with Botanical Disinfectant Solution due to COVID-19
• Unload pallets of food off truck and place inside on table weekly operation
• Removed another broken freezer from the meal site to the dumpster
Islamorada Library:
• Disinfect inside building daily with Botanical Disinfectant Solution due to COVID-19
• Trimmed tree in front of handicap ramp/front porch area
• Replaced non operable back up batteries in reading room for a/c unit
N
N
Plantation Key Courthouse:
• Disinfect inside building daily with Botanical Disinfectant Solution due to COVID-19
• Put together a cart for the Chandra office area
• Unclogged womens toilet on 1st floor—cleaned and sanitized
• Unclogged mens and womens toilet on 1st floor bathrooms —cleaned and sanitized
• Removed existing conduit, wiring to take down lift at entrance of Court House
• Unclogged mens toilet on 1st floor using snake—cleaned and sanitized 0
Ellis Building:
• Disinfect inside building daily with Botanical Disinfectant Solution due to COVID-19
• Set traps and disposed of two rats on the 2nd floor kitchen area leading out to the hallway 0
• Cleared debris from drain piping from ceiling mounted dehumidifier- Tax Collector
• Replaced stained ceiling tiles in Tax collector office
• Unclogged sink using plunger in kitchen area on 2nd floor 0
• Replaced non operable door handle with new exterior door handle
• Replaced non operable lights with new wall mounted 20 watt LED Property Appraiser
c,
Key Largo Library:
• Disinfect inside building daily with Botanical Disinfectant Solution due to COVID-19
• Completed painting inside the Library and Community Room and replacing ceiling tiles
• Continue redoing electrical outlets and installing new wall mounted receptacles
• Removed existing non operable exit signs and install new wall mounted LED exit signs
• Pressure clean windows outside building in front and back
Public Works —Magnolia Office:
• Disinfect inside building daily with Botanical Disinfectant Solution due to COVID-19
• Reset alarm codes at circuit board for ice machine
PK Roth Building Sheriff:
• Disinfect inside building daily with Botanical Disinfectant Solution due to COVID-19
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PK Roth -Health:
• Disinfect inside building daily with Botanical Disinfectant Solution due to COVID-19
Card Sound Road Transfer Station:
• Unclogged toilet with snake - cleaned and sanitized
Tavernier Fire Station #22:
• IRMA — Process of removing non operable lights and replace with LED in bay area
• Removed nonworking shower assembly and installed new handicap shower assembly
PARKS & BEACHES:
Friendship Park:
• Disinfect playgrounds, tables, pavilions and benches with Botanical Disinfectant
Solution twice a week due to COVID-19
• Disinfect bathrooms daily with bleach due to COVID-19
• Clean up homeless camp at rear of park by playground area 0
Harry Harris Park:
• Disinfect bathrooms daily with bleach due to COVID-19
• Disinfect playgrounds, tables,pavilions and benches twice week with Botanical
Disinfectant solution due to COVID-19
�t
• Disinfect gym workout area in the park with bleach due to COVID-19
• Meeting with Suzi Rubio regarding flagging sprinklers and the new sod 0
• Repaired water leak inside wall mens bathroom in beach area
• Checked operation of wall mounted a/c unit reported not cooling
• Delivered Suzi Rubio car to Harry Harris Park
0
Peace Park:
• Disinfect pavilions, tables and benches twice week with Botanical Disinfectant Solution
due to COVID-19
Sunset Park:
• Disinfect tables and benches twice week with Botanical Disinfectant Solution due to
COVID-19
Rowell Waterfront Park:
• Disinfect tables and benches twice week with Botanical Disinfectant Solution due to
COVID-19
• Mark Sorensen Youth Sailing Club event held February 26-28, 2021
Old Settler Park:
• Disinfect playgrounds, tables, pavilions and benches twice weekly with Botanical
Disinfectant Solution due to COVID-19
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Key Largo Park:
• Disinfect bathrooms daily with bleach due to COVID-19
• Disinfect playgrounds, tables, pavilions and benches twice weekly with Botanical
Disinfectant Solution due to COVID-19
• Disinfect gym workout area in the park using Botanical Disinfectant Solution
• Removed and installed new flush meter diaphragm at the urinal in concession
bathroom
FACILITIES —MIDDLE KEYS
Marathon Annex 63`d St.:
• Multiple Daily sanitizing of office due to Covid-19
• Monthly AC PM
• Addressed Ice machine issue
• AC malfunction
Marathon Health Department:
• Multiple daily sanitizing of office due to COVID-19
• Monthly AC PM
• Removed and disposed of exam table
• Delivered folding table
• Collect trash in parking lot
Marathon Courthouse:
• Monthly AC PM
• Remove walkway and ramp to Courtroom B, dispose of old wood, replace with new
composite boards
• Inventory all emergency lights and purchase necessary replacements
0
Marathon Government Center:
• Monthly AC PM
• Multiple daily Sanitizing of office due to COVID-19
• Replace lightbulbs on second floor o
• Transfer 15 boxes of files to Key Largo
• Changed lock on GIS door
• Stoltz AC issue with humidity
• Daily open and close procedures
• Rooftop Exhaust Fan Replacement
Marathon Library:
• Walk through with electrical and general contractor
• Arrange for equipment for moving rock
• Moved and placed 5,000 lb. rock in front of library
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Medical Examiner
• Monthly PM AC filters
• Vendor assist Seimens
Marathon Tax Collector:
• Multiple daily sanitizing of office due to COVID-19
• Monthly PM AC filters
• Install new entry/exit concrete pad
• Remove trash and dispose of concrete bags and old front door rugs
• Repair sewer vent pipe in parking lot
• Paint curb going into side of building
Marathon Clerk of Court: N
• Monthly PM AC Filters
• Pest control
• Affix missing letter on front of building
0
State Attorney:
• Monthly A/C maintenance
• Multiple daily sanitizing of office 0
Long Key Tower:
• Monthly A/C maintenance
0
Public Defender:
• Monthly A/C maintenance
• Multiple daily sanitizing of office due to COVID-19
• Move furniture, Hang 3 files on wall, relocate printer paper
• Iguana catch and release
�t
Public Works Facilities Maintenance:
• Monthly compressor Maintenance carpenter shop a
• Monthly PM A/C
• Multiple daily sanitizing of office due to COVID-19
• Vehicles cleaned and maintained
• Replace AC grille
• Water filter replaced in ice machine
• Picked up parts in Key West
• Set up plan to replace lights to LED both floors of Government Center
• Vendor assist for printer
• Install rat traps on Duck Key
• Purchase and install new lock on gate
Public Works —Engineering:
• Daily sanitizing and cleaning due to COVID-19
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• Provide assistance to engineering department for 10 year capital management
Public Works —Fleet:
• Daily sanitizing and cleaning due to COVID-19
• Pick up and replace ballasts
Public Works —911 Communications:
• Daily sanitizing and cleaning due to COVID-19
• Monthly AC PM
• Window Repair
Marathon Senior Center/AARP:
• Monthly PM A/C filters
• Yard maintenance and trash pickup
Conch Key Fire Station:
• Monthly AC PM
• 11 lighting sconces replaced by Superior Electric
• Repaired toilet
0
Layton Fire Station:
• Monthly AC PM
• Flag pole repaired
• Pick up and haul away scrap lumber from handrails 0
• Repair leaking water supply—2 separate leaks
• Remove all wood from back of Firehouse station
Marathon Animal Shelter: c
• Inspect Roof and Attic space for leaks
• Install new 1'ball valve on waterline at entry point in front of building
FACILITIES —LOWER KEYS
Bayshore Manor:
• Organized rear storeroom
• Room 106-repaired towel bar holder
• Room 106-Men's side-patch and paint back of door
• Replaced stained ceiling tiles in storage room
• Replaced new American Flag
• Installed doorknob for gate on the parking lot side
• Check Electric replaced 3 fuses for sprinkler system
• All Keys Restoration installed supply grill
• Installed a 2nd door in the men's facility
• Installed railings in the men's facility
• Re-hung cable in room 205
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• Painted new door on men's side
• Painted rails throughout the facility
Bernstein Park:
• Hung hose reel at park shop
Big Pine Tax Collectors:
• Installed 2 sanitizing station
Gato Building:
• Touch-up painting throughout Gato Building where needed
• Art Counsel-deliver art, boards and stands to Tavernier, Our Place in Paradise location
Harvey Government Center:
• Replaced parking bumpers for Tax Collectors Office
• Pressure wash doors, shutters, and sidewalks
Higgs Beach:
• Dog Park-replaced water valve assembly of water hose
• Repair faucet in both men's and women's bathrooms
• Painted handball courts
0
Jackson Square:
• Jackson Square-placed certifications in all the elevators
t�
• Jackson Square-painted parking lot lines/stripes
• Old Jail-Sturtz repaired rear door/lock 0
• Courtroom Annex-clean-out lst floor
• Historic Courthouse-measured all doors
• Historic Courthouse-Accounts Payable-attach file racks
• Historic Courthouse-4th floor administration changed light bulbs
• Historic Courthouse-2nd Floor Appraisal changed light bulbs
• Historic Courthouse-Finance dept-replaced microwave cord and reset breakers
• Freeman Justice Center-3rd floor-disposed of three (3)UPS battery back-ups
• Freeman Justice Center-installed privacy dividers between attorney's tables E
• Lester Bldg.- 2nd floor-State Attorney's Office-Sub Zero repaired ac
• Lester Bldg.-Parking lot-cleaned up sticky substance from ground
• Lester Bldg.-3rd floor breakroom-rehung cabinet doors
• Lester Bldg.- Supv. of Elections-took 126 boxes to the storage unit in Stock Island
• Lester Bldg.-replaced broken exit signs for State Attorney's Office 2nd floor
Key West Library:
• Sturtz rekeyed Tech Services and made 10 duplicate keys
• Patch and paint this area of the wall where shelving was recently removed
• Check Electric-Circulation Dept. installed new outlet
• Removed iguana from the ceiling
• Sub-zero-Circulation Dept.-adjusted T-stat settings
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Key West Lighthouse:
• Replaced toilet and repaired flange
MC Detention Center:
• Picked up mattresses from the MC Jail and delivered to the Marathon Jail
Professional Building:
• County Attorney Office-changed ballast and ac filters
West Martello:
• Check Electric installed 5 track lighting fixtures
Wilhelmina Park:
• CZ Craft-fabricated aluminum plates for electric box
cv
COVID-19 Related:
• Clean, disinfected, and prepared Isolation Room on Simonton Street
Hurricane Irma: 0
• Continued installation and touch-up painting of picnic
• Harry Harris Sod
Flags athalf-staff on Sunday, February 14, 2021 honoring Marjory Stoneman Douglas 0
Remembrance Day.
Fire Stations
Station#08 -- Stock Island:
0
• Evaluated Ice Machine not working properly was referred to Sub Zero for repair
• Reset garbage disposal
Station#10 —Sugarloaf:
• Started Build-out of bunkrooms
Station#11 -- Cudjoe:
• Evaluated Ice Machine not working properly and referred to Sub Zero for repair
• Picked up bunkbed from Marathon HQ to be delivered to fire station when construction
ready
Station#18 --Layton:
• Started build-out of station
ROADS & BRIDGES
Upper Keys:
• Mowing Operation—25.4 miles
• Buzz Bar Operation - 31.7 miles
• Sign Department- 58 new signs installed, 8 new posts installed, 9 underground locates
performed.
• Shoulder Work - 55 ft with 5 tons of crushed rock used
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• Pot Hole Repair- 8 streets with 2000 lbs of cold patch used.
• Weed Eat Operation - 11 miles all od C905 from MM 106 to Ocean Reef
• TRASH Pick up - 302 bags approx. 5134 lbs.
Special Projects —Support:
• Spread and grade dirt at Rowells park for parks department 3 days
• Duck Key Bridge Detail, 3 men 12 hours a day, 7 days a week
Lower Keys:
• Mowing Operation - 17 Miles
• Weedeating Operation - 2 Miles
• Mowtrim/Chip Operations —20 Miles
• Sweeping Operation - 3 Miles
• Recycled Mulch - 8 Loads delivered for free h
• Cold Patch—8 Tons, Kohens Subdivision
• Shoulder work— c
o Avon & Grand Street Little Torch Key - 1 load of fill from FKAA
o Koehens, Big Pine Key - 6 loads of fill from FKAA
o Long Beach Rd, Big Pine Key - 6 loads of fill from FKAA
• Signs - 25 Signs, 17 Posts, 23 Locates
Special Projects —Support: �?
• Assist PW's Facilities replacing rope on flagpole at Fire Station 10, Sugarloaf Key
• Assist PW's Parks and Beaches, made and installed two signs "No Animals Allowed" for
Bay Point Park.
• Assist PW's Facilities refurbished around the dumpster at the Monroe County Jail
0
• Assist PW's Parks & Beaches sweeping Higgs Beach and Radio Tower Area
FLEET MANAGEMENT
GPS:
• Add GPS Unit installations to the PMI—On Going
• Lead Mechanics GPS vehicle monitor training—On Going.
• Phase 2 GPS equipment installation-- On Going. C
• Providing new and/or re-programed GPS Prokees for various Departments —On Going
• Over 300 GPS units installed.
Generators:
• BPK Senior Citizen Center Building generator out of service, building not being used at
this time.
• Generator repairs being performed on old jail generator, awaiting parts to be shipped in.
Old Jail generator repairs completed in-house.
• Marathon Substation emergency generator repairs performed in house with great quality
and timely results.
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• All portable generator load banking completed.
• All building load banking completed with exception of Roth Building.
• All stationary generators inspected —Scheduled for a minimum of once a month.
• Disposal of Communications Dept. generator and trailer at Marathon yard—to be
removed.
• Labeling all generators with fuel capacities - On Going
• On job tech response training for high profile emergency power generators —regular
training with the current staff
• Purchase 3 new standby generators for Solid Waste Landfills —Grant funding.
• Purchase needed load bank for testing portable generators under load— Grant funding.
• Replacement of KL Andros Road tower generator- Grant Funding
• Replacement of West Summerland tower generator- Grant Funding
• Resetting generator exercise clocks to start and run weekly —Most are set for 2
Wednesday, standardizing a day that best suits the use of the buildings.
• Secure hourly rate repair agreements with generator and electrical contractors-pending
• Seeking right sized back-up generator for Bernstein park -per the usage, a 100Kw has
been determine for the need. Discussions remain.
• Special Maintenance and corrosion control Emergency Communications tower generators
—On Going CRC 0
• Communicate with Assistant County Administrator regarding stationary generator GPS
tracking, weekly exercise start-up and no-start conditions —On Going.
c,
• Roth building generator failed testing, supply backup generator to be wired into the
building while the repairs are in process. 0
• Repair estimate received and P.O. being obtained for Roth Building generator repairs.
Sheriff Department:
• Communicating with new Sheriff Dept. Fleet Manager regularly —On Going
Communications
• Disposal of Sheriff's surplus speedo calibration machine-pending
• New Sheriff Dept. interlocal agreement-pending
• Train and mentor the Sheriff's Fleet Manager as to the FASTER software with literature
and video's —literature has been issued with On Going mentoring
• Assist Project Management with the two MCSO Generators replacement on the
Detention Center—PO issued for the replacement of two generators —On Going.
• Accommodated MCSO by switching around 2 units on current shares list.
Vehicle Replacement:
• Purchase new transport trailer with winch for Fleet garages-on hold.
Surplus:
• 2 surplus units paid for but not picked up-seeking direction from County Attorney
Abandoned Vehicle notifications went out 1/26/2021 for 30 days. Notifications returned.
• Assisting Key West and Marathon Airports with surplus vehicle disposal—On Going
• Assisting Social Service Department with surplus vehicle sales —On Going
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• Disposing of capital and non-capital obsolete and defective Fleet equipment and supplies-
internal audit is in process to make determination. On Going
• Processing surplus units recently turned in for disposal —On Going.
• Seeking salvage companies for disposal of scrap metal and non-sellable County units. —
On Going
• Next surplus to be advertised for March.
• New surplus list getting put together.
Fuel Management:
• Contract extension approved and is active.
• Communicating with Florida State contractor for Wex Fuel Card reps. — On going
Communication
• FDEP closure of former Key Heights Drive fuel tank-pending N
• Fuel Billing cross training-High Priority-ongoing
• Inspecting, documenting, and repairing garage and fuel facilities —On Going
• Marathon garage and fuel facility security cameras repaired-Key West and Upper Keys-
pending
• Pressure wash Key West fuel tank- - KW AGT Corrosion control completed, pressure
washing Completed. Painting schedule for early March
• Processed monthly fuel billing accounts receivables for in-program County Departments
—On Going
• Processed outside monthly fuel billing for School Board accounts payables —Monthly.
• Providing new and/or re-programed fuel keys for various Departments —On Going
• Revise fuel activities policy and procedures-pending 0
• Revisions to joint use Fuel Facilities agreement with School Board-pending
• Strategic plan item-Purchasing more fuel-efficient replacement tires —this is an Ongoing
SOP.
• Three garages combined processed and distributed approximately ( 7914.460) gallons of c
unleaded and (3562.100) gallons of diesel fuel.
• Implementing billing format for agencies sharing cloud for county's new fuel system—
Have the data from Fuelmaster to create the billing. Completed billing format.
COVID-19:
• Daily temperature checks and questionnaires twice daily for all Fleet employees —On
Going.
• Following up with Fleet Department Monroe County issues COVID-19—On Going
• Ordering COVID-19 supplies for garage staff-masks, gloves, and key disinfect kits, hand
sanitizer,paper towels, spray disinfectants, thermometers, facial tissues, etc. —On Going
• Research Governmental Fleet Best Practices when dealing with COVID-19, incorporate
what will work best for MC Fleet operations —Continued Education.
• Provided COVID-19 vehicle cleaning tips in writing for all users —On Going.
• Re-establish jail inmate work program at all garages-pending COVID-19 virus.
• Processing 214 Forms for COVID-19—On Going
• SOP for Fleet Management—Sanitize every vehicle,prior to and after, service or repairs.
15 minutes in and 15 minutes out
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• Sent reminders to Fleet Management staff to remain vigilant now more than ever, we
cannot afford to let our guard down. Yes, we are all fatigued with the restrictions
imposed on our daily lives, but we must remain steadfast and not become complacent.
Regular reminder to be sent out as the COVID numbers increase within the County.
Storm Preparation:
• Reviewing hurricane responsibilities with Fleet Staff—Reviewed at each potential
weather event.
• Work with Preliminary Damage Assessment Team and process documents
• New EOC Training with Bill Uptegrove, Tammy Acevedo and Daryl Greenlee-On Going
Other Fleet Items:
• Two Vacant Key West Mechanic/Generator Tech Positions
cv
• The candidate, Mr. Michael Estevez, failed to report for duty on Monday, February 1,
2021 but called in to ask till Wednesday 2/03/2021. As of Wednesday, 2/03/2021 at
13:45 hours, the candidate, Mr. Estevez, failed to contact anyone at HR or Fleet, nor has
he brought his tools to the garage. With that said, the candidate, Mr. Estevez, failure to 0
report to duty on either one of the agreed upon dates, has changed his employment status
with Monroe County. This vacancy has been advertised.
• KW applicant Mr. Flowers interview tentatively scheduled; applicant never called back.
• Apprentice candidate (Marlin)not interested.
• Reviewed Mr. Michael Lucas for KW position again, consulting Gongre—No go!
e(
• New KW applicant interviews being scheduled for first week of March.
W
• Site visits to multiple locations for temporary relocation of KW garage
• Made additional visits to 5 sixes and Rockland sites.
• Reviewed and assisted with new shop equipment list for Rockland key shop.
• Create Deputy Director Job Description work with HR to finalize for posting.
• Setting Key West shop air compressor on PM list c
• Marathon and PK shop air compressors included in PM due list.
• Fleet Asset inventory cleanup started in Plantation Key garage
• Fleet Asset inventory cleanup started in Marathon garage.
• Add SOP to Fleet Policy Procedures Manual for vehicle procurement and surplus - a
Pending.
• Add to Policy Procedures Manual-actions to be taken when County vehicle breaks down
outside of County - Pending.
• All garage employees received monthly safety training - On Going the Safety Training
Topic forFebruary Safety Topic was "Proper Lifting Technique".
• Annual Housekeeping Haz-Mat storage areas at 3 garages- (Postponed due to COVID)—
Pending potentially added to the SWPPP.
• As able Fleet office staff is encouraged to work from home, some mechanics and garage
staff are staggering their time working 10- or 9-hour days in order to try and keep
employees distanced from one another much as possible - on Going. Integrating the
office staff back to full status
• Schedule Bucket truck inspection and certification- March2021
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• Check availability of Fleet related grants pending. Looking into possible vehicle lift
grant. Located Vehicle Lifts on FSA
• Complete and document mandated inmate training-—On Hold due to COVID-19
• Disposed of garage hazardous waste thru recycling contractor(Used oil, oil filters,
batteries, tires, rags, antifreeze, etc.)—On Going
• Electrical Training for all Mechanics -Pending.
• Entered mechanic's work order data daily - labor, parts, supplies, contractual services,
etc. — On Going
• Establish new Fleet equipment line item for purchasing vehicles and equipment-pending.
• Fleet cross training and refresher training—On Going.
• Fleet Supervisors and Management Meeting -Mechanic Lead Bill Uptegrove traveled to
meet with and mentor the leads on new processes for FORD Warranty/Recall items -
Continued education for the Lead Mechanics.
• FY21 Stormwater SWPPP activities —On Going (Next due May 2021)
• FY21 garage lift inspections and repairs ongoing -PO's pulled and lift inspections and
repairs are in process for all 3 garage areas. Lift inspections revealed multiple repairs
needed at all three garages, Red Tagged one lift at KW garage. Repairs to be scheduled.
• Garage minor repairs and enhancements-ongoing
• Work in Progress Revise vehicle numbering system for County vehicles —On Going.
• In-house Ford warranty training and connectivity-ongoing—Executive Assistant Tammy 0
Acevedo is training to be the Ford Warranty Administrator for Monroe County
• Initiated fund transfers to cover insufficient Fleet funds for various Departments —On
Going
• Lease purchase Enterprise commercial vehicles regular/hybrid/electric —On Going 0
Discussions
• Mandatory Take home vehicles for on-call mechanics—On Going.
• Marathon garage assisting with HD equipment backlog brought on by unfilled Key West
Mechanic positions —On Going.
• Monitoring garage work orders-actives, finished, deferred, closed, Indirect and Direct
Labor. —On Going
• New brake resurfacing machines for all garages-pending
• Planning for transition due to scheduled retirement of several long-term Fleet employees
• Preparing Shop Service Trucks - On Going
• Process accident repairs for Risk Management and various Departments —On Going
• Process daily and monthly parts and supply accounts payable invoices —On Going.
• Process monthly repair invoices and outside billing for not in-program Departments —On
Going
• Process monthly Safety and PMI due reports for various County Departments —On
Going
• Process vehicle and equipment factory recall for various Departments —On Going
• Provide strategic plan monthly safety reminders-eco driving instructions, etc.-
Distributing to All Users —On Going
• Provide Techs with personal protective equipment,phones, Gatorade, t-shirts, rain gear,
hybrid safety equipment, etc. —On Going
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• Purchase large truck tire changing machines for all garages-the marathon unit failed and
is Red Tagged, needs assessment for repairs or replacement-Pending.
• Purchase of Fleet supply, delivery, and storage trailer-pending.
• Randomly reviewing mechanics accountability reports —On Going
• Re-implementing garage weekly communications meetings —On Going.
• Reorganizing Fleet Staff duties, responsibilities, and direct reports —On Going
• Replace old, outdated garage shop trucks-pending.
• Replacement of vehicle lifts at all garages- On Going of this Safety Item.
• Replacing defective license tags for various Department vehicles - On Going
• Replacing old worn-out vehicle decals for various County Departments —On Going
• Research Florida law in relation to in-house vehicle lift inspection and repair—On Going.
• Researching MSDS availability on web-pending https://www.msds.com/ N
• Continued review of FASTER Fleet Inventory for accuracy —On Going.
• Reviewing mechanics daily work logs; separating coved 19 activities and documenting 2
same On Going
• Revise sq. footage maps for airport and cost allocation billing purpose Marathon Public
Works yards-pending
• Revisions to Fleet web page ongoing - Issued this duty to the Executive Assistant Tammy
Acevedo
• Seeking GSA parts contract thru NAPA if available—Contacted and scheduling a date 0
with IBS to continue discussions. On - going discussions and review of the IBS contract
on Sourcewell.
c,
• Met with NAPA IBS for single source purchasing/inventory management program.
• Seeking updated hybrid vehicle training materials for Fleet Mechanics —Free On-Line 0
training available through our STARS access through Ford - On Going
• Standardizing Fleet oil, tubes, and filters-ongoing
• Standardizing Fleet parts and supply stock items- On Going.
• Standardizing NAPA Brand automotive batteries-ongoing
• Three garages combined opened and/or completed approximately (383)work orders.
• Transfer ownership of all vehicles to Fleet- In Discussions
• Transporting vehicles from one area of County to various Departments - On Going
• Two new Lead Mechanics progressively receiving on job training daily - On Going.
• Update County garage facilities-garage equipment, vehicle storage, secured storage barn,
in-house paint body shop-pending.
• Updated (accident repairs pending) spread sheet—On Going.
• Updated(recalls pending) spread sheet—On Going.
• Recalls and accidents turnaround times are being handled well.
• Updating Risk Department; advising of added and deleted units for insurance purpose -
On Going
• Verified Fleet's monthly AT@T mobility charges.
• Verified toll by plate invoices for various Departments - On Going
• Fleet Director has registered BOCC MONROE COUNTY PUBLIC WORKS FLEET
with A.S.E. to manage employee A.S.E. Certifications. —On Going
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• Verifying present garage workloads-reorganizing and reassigning operations and admin
duties. - On Going
• Garages are bringing in vehicles for maintenance and cleaning that are left in parking lots
while County employees are working from home - On Going.
• New CDL Testing program offered at the College of the Florida Keys KW Campus.
Sending CDL driving exams to the KW campus
• Verify mechanics CDL driver license and endorsements-—Verified and scheduled for
exams —On Going.
• Mechanic Leads educate and mentor their Teams on the processes for FORD Stars
individual technician training - On Going.
• Communicating with Transportation Dept regarding specialized PMI program
• Requested FY2021 fleet liaison revisions and update information—On Going
• Add automatic shop supply charge to all fleet garage work orders - - Completed.
• Modify surplus sign truck to be converted for use as Road Department water truck -Tank
has been ordered.Asset inventory started in KW, now ongoing in all 3 areas.
• Clean-up of KW obsolete parts to begin next week.
• Work orders cleaned up in all 3 areas to capture more Direct Labor time.
• Work orders cleaned up in all 3 areas to reduce vehicle down time reports.
0
0
0
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January, 2021
GROWTH MANAGEMENT REVENUE vs.EXPENDITURES:FY's 2018,2019,2020 AND Current FY2021
TOTAL PRIOR
FYTD ENDING TOTAL CURRENT
ACCOUNT FY20 TOTAL BUDGET JANUARY,2020 FYTD ENDING
BUILDING DEPARTMENT NUMBER FY18 FY19 (see Note 1) FY21 (see Note 1) JANUARY,2021
REVENUE
Budding-Income from Permits/Appl 180-322005-SG $ 4,731,320.91 $ 5,390,451.38 $ 4,996,530.93 $ 5,500,000.00 $ 1,604,289.23 $ 1,804,190.79
Certificate ofCom etenc/Contract 180-322103-SG 101,907.50 81,522.50 82,143.00 80,000.00 69,462.50 6,197.50
Radon/DCA 180-341904-SG 43,751.35 49,935.14 45,438.42 50,000.00 16,443.64 17,467.64
Recov /DBPR 180-341908-SG 62,728.04 71,709.84 66,143.15 70,000.00 23,891.88 25,690.82
Interest Ea s 180-361005-GI 25,444.19 81,796.75 46,577.26 40,000.00 20,508.61 958.58
BuildingBook/Copy/etc. 180-369001-GM 23,177.18 33,428.78 30,905.58 33,000.00 9,741.65 10,559.67
TOTAL REVENUE-FUND 180 $ 4,988,329.17 $ 5,708,844.39 $ 5,267,738.34 $ 5,773,000.00 $ 1,744,337.51 $ 1,865,065.00
EXPENDITURES (see Note 2)
Buddin D artment 1 8 0-52 5 02 $ 5,959,154.39 $ 5,558,329.09 $ 5,133,423.42 $ 4,797,215.00 $ 1,330,758.68 $ 1,206,025.01
Budding Department Education 158-52501 35,994.17 33,434.97 45,022.94 88,400.00 16,952.13 20,769.95
Budding Refund 180-54501 81,824.96 59,894.18 74,508.67 90,000.00 21,204.87 17,370.00 r
Budding Legal 180-67506 60,159.29 62,044.72 74,235.28 72,804.00 18,011.78 7,766.49 CV
Transfer toGenerat Fund 001 Cost Allocation 180-86553 - 538,659.00 538,659.00 538,659.00 179,553.00 179,553.00 CV
TOTAL EXPENDITURES-BUILDING DEPARTMENT $ 6,137,132.81 $ 6,252,361.96 $ 5,865,849.31 $ 5,587,078.00 $ 1,566,480.46 $ 1,431,484.45
O
DIFFERENCE(Revenues vs.Expenditures) $ (1,148,803.64) $ (543,517.57) $ (598,110.97) $ 185,922.00 $ 177,857.05 $ 433,580.55
ACTUAL WAIVED FEES: (see Note 3)
"PRIOR TO FY18
Hurricane Irma Fee Waivers ($9,641.62) ($2,062,065.95) $0.00 $0.00 $0.00 $0.00 $0.00 0
Affordable Housing Fee Waivers ($1,211,192.11) ($751,521.57) ($88,048.62) ($341,653.17) $0.00 ($3,695.31) 0)
Total Waivers ($1,220,833.73) ($2,813,587.52) ($341,653.17) $0.00 $0.00 ($3,695.31)
Revenue from Impact Fees for 2
Affordable Housing Fee Waiver $571,364.00 $0.00 $44,929.60 $0.00 $0.00 $0.00 $0.00
Reimbursement: 180-381136-GT 0
Revenue transfer from Fund 304 $700,000.00
DIFFERENCE(Waiver
vs.Reimbursement) ($649,469.73) ($2,813,587.52) ($43,119.02) $358,346.83 $0.00 $0.00 ($3,695.31)
U
TOTAL UNREIMBURSED FEE
($3,151,524.75)
WAIVERS
PLANNING&ENVIRONMENTAL RESOURCES DEPARTMENT 00.
REVENUE 0)
Zo ' OGO/Fxivironmental 148-341905-SG $ 2,407,743.54 $ 2,946,194.17 $ 2,780,744.80 $ 2,775,000.00 $ 1,009,784.43 $ 954,369.46
Historic Preservation 148-341913-SG 4,187.00 800.00 600.00 - -
Planning Admin/Research/Copy/etc. 148-369001-GM 806.07 5,120.05 399.50 12.05 227.36
Education Fees-Plan&Fxivron. 158-322006-SG 65,646.22 56,975.70 742.30 372.30 190.00
Conservation Land Purchase(ROGO) 158-341905-SG - - - - - r
TOTAL REVENUE-PLANNING&ENV RESOURCES $ 2,478,382.83 $ 3,009,089.92 $ 2,782,486.60 $ 2,775,000.00 $ 1,010,168.78 $ 954,786.82
EXPENDITURES (see Note 4)
Pl<annur 148-50500 $ 1,980,168.38 $ 2,050,300.65 $ 2,583,704.89 $ 2,534,908.00 $ 669,755.31 $ 592,767.44
Planning Commission 148-51500 60,523.95 76,014.81 83,306.25 88,409.00 20,749.26 31,038.13 Qi
Comprehensive Plan 148-51000 - - - - - - E
Environmental Resources 148-52000 884,310.16 931,381.66 882,774.87 663,477.00 272,345.63 147,309.34
O
Environmental Resources Educe 158-52503 43,730.98 73,879.61 52,514.12 50,000.00 27,357.26 7,993.37
Geographic Info.(GIS) 148-50002 - - - - - -
Growth Management Adra n. 148-50001 - -
TOTAL EXPENDITURES-PLANNING&ENV RESOURCES $ 2,968,733.47 $ 3,131,576.73 1 $ 3,602,300.13 1 $ 3,336,794.00 $ 990,207.46 $ 779,108.28
DIFFERENCE(Revenues vs.Expenditures) $ (490,350.64) $ (122,486.81) $ (819,813.53) $ (561,794.00) $ 19,961.32 $ 175,678.54
Packet Pg. 2668
P.1.ai
March 2021 Page 1
0
S
YTD Actual Year-End
Fiscal Year Oct-Dec Total Budget
2021 1,099,914 4,362,275
2020 1,145,482 4,011,963 4,711,220
$inc/dec (45,'568) (48,94�5)
%inc/dec -4.0% -7.4%
YTD Actual Year-End
Fiscal Year Oct-Jan Total Budget
2021 3,729,398 10,727,035
2020 3,674,721 10,519,165 12,106,227
$inc/dec 54,677 (1,379,192)
%inc/dec 1.5% -11.4% N
CD
� d
YTD Actual Year-End
Fiscal Year Oct-Jan Total Budget
2021 171,045 494,980
2020 167,536 522,425 575,000 O
$inc/dec 3,509 ( 2
%inc/dec 2.1% -13.9%
a d
YTD Actual Year-End
Fiscal Year Oct-Jan Total Budget
2021 578,471 1,961,562 Ca
2020 563,886 1,773,239 2,037,000
$inc/dec 14,585 (T5,438
%inc/dec 2.6% -3.7% W
YTD Actual Year-End
O
Fiscal Year Oct-Jan Total Budget
2021 358,558 1,065,948 r
2020 380,338 1,069,221 1,150,000
$inc/dec (21,780) (8 ,0'52) CJ
%inc/dec -5.7% -7.3%
YTD Actual Year-End
Fiscal Year Oct-Dec Total Budget
2021 583,376 2,419,841
2020 641,432 2,436,573 2,925,000
$inc/dec ('5 8,0 56)
%inc/dec -9.1% -17.3%
YTD Actual Year-End
Fiscal Year Oct-Jan Total Budget
2021 6,878,505 19,381,987
2020 6,831,476 19,863,169 23,000,000
$inc/dec 47,028 (3,618,013)
%inc/dec 0.7% -15.7%
Office of Management and Budge Packet Pg. 2669
P.1.ai
March 2021 Page 2
e as a e
Last year's total collection rate for Monroe County was 96.7%.
2020 2021
October-December October-December Variance
Ad Valorem Collection %Collection %Collection 0.01%
Total Ad Valorem Collection: 79.85% 79.86
One cent tax split is 50%for Monroe County and 50%for Land Authority.Below is the Monroe County portion.
YTD +/-
2018 Change 2019 Change 2020 Change 2021 Prior Year Change
October 213,972.89 -20.1% 267,308.81 24.9% 289,718.95 8.38% 286,530.52 3,1gS.43) -1.1%
November 252,580.02 -20.7% 338,484.44 34.0% 361,146.78 6.70% 303,412.77 (57,734.01) -16.0% r-o
December 330,269.30 -19.3% 446,468.12 35.2% 494,616.29 10.78% 509,970.47 15,354.18 3.1%
January 377,675.27 -16.3% 486,395.98 28.8% 549,995.86 13.08%
February 451,634.11 -10.7% 555,930.40 23.1% 630,405.84 13.40%
March 528,775.51 -9.4% 673,618.77 27.4% 359,970.81 -46.56%
April 400,173.13 -16.5% 506,116.44 26.5% 46,313.88 -90.85%
May 325,037.76 -13.4% 398,951.99 22.7% 48,037.17 -87.96%
June 345,120.33 -2.6% 400,398.33 16.0% 310,453.89 -22.46%
July 373,606.50 -12.1% 430,549.93 15.2% 377,225.82 -12.39%
August 299,898.52 2.9% 303,245.90 1.1% 294,061.88 -3.03%
September 196,716.46 91.5% 173,818.32 -11.6% 250,015.67 43.84%
Total 4,095,459.80 4,981,287.43 4,011,962.84 1,099,913.76 (45,568,266) -4.0%
%inc/dec prior yr -10.3% 21.6% -19.5%
Fund 001-Tourist Impact Tax .........
800,000.00 U
700,000.00
600,000.00 +�" u
500,000.00 ` `
2019
400,000.00 f \ 2s .. ',...... .
200,000.00 _ ..... , ......
'zOzO
z00,000.00 I-�, � 19 �
100,000.00 I- _ - -- k - _ - zOzl
o .........
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Office of Management and B Packet Pg. 2670
P.1.ai
March 2021 Page 3
27
Fund 001+148+147-St Shared-Loc Govt 1/2 Tax
Current FY21 allocation is split 78%to the General Fund 001,5%to Uninc Svc Dist Parks&Rec Fund 147,&17%to the Plan,Build,Zoning Fund 148.
% % % YTD +/- %
2018 Change 2019 Change 2020 Change 2021 Prior Year Change
October 456,729.44 -34.7% 723,841.23 58.5% 672,089.77 -7.1% 820,695.09 148,605.32 22.1%
November 808,988.58 -3.0% 911,971.28 12.7% 854,401.86 -6.3% 875,011.83 20,609.97 2.4%
December 836,769.47 0.3% 961,349.25 14.9% 960,368.60 -0.1% 880,562.31 (79,806,29) -8.3%
January 1,005,666.51 -2.4% 1,081,154.98 7.5% 1,187,860.69 9.9% 1,153,129.03 34,731.•',•',) -2.9%
February 964,514.11 -4.4% 1,087,973.08 12.8% 1,183,822.34 8.8%
March 1,048,880.75 -0.2% 1,116,403.27 6.4% 1,204,939.68 7.9%
April 1,205,796.38 -2.7% 1,362,799.34 13.0% 794,765.36 -41.7%
May 1,028,414.60 -5.9% 1,170,912.61 13.9% 467,888.85 -60.0%
June 896,682.10 -6.2% 1,053,066.48 17.4% 451,351.79 -57.1%
July 971,761.75 10.1% 1,036,605.08 6.7% 912,384.56 -12.0%
August 980,361.87 -3.5% 1,060,250.10 8.1% 943,599.47 -11.0%
September 839,101.89 5.5% 932,077.26 11.1% 885,691.84 -5.0%
Total 001+148+147* 11,043,667.45 12,498,403.96 10,519,164.81 3,729,398.26 54,677.34 1.5%
N
%inc/dec prior yr -3.5% 13.2% -15.8%
FY21 State Estimate`-100% 10,727,035 2
*Fund 147 added in 2020 Fund 001-78% 8,367,087 t8
Fund 147'-5% 536,352
Fund 148''-17% 1,823,596
0
2020 Federal,State,and County Tax.Fates on Motor Fuel and Diesel Fuel in Florida's Counties
L4etor Fuel T-Ratea(M at Cants Pm Gallon} Un.Hlm d C-4-1.posad Dina.t Fuel Tas.Rates(R&Cents POT Ga19on)
Fd-1 I R.tBt4 I CO-I Local Iv6rY Mt.,F-I T8xOs F.d..] st.ta C- L-I U-
F+snl Cuna:t Au++,N M1l� +L IA£mnis I ErGm+M Ns 6+ t 6G'¢�+Fs +-S Gnnw Tabs V.: r+¢I z£e Ps i&G¢nie a ¢+ TKat .e Fus V+wplk s C':T F ue Fu=t Tl,+pl
Cep t ETax T.
laa Tax I'e Tael TT.I Fax ldx Tas T. TvF a T.arc T�ae x i:aT� cl Tx Tar Taa u3t
M!v r+v. t8A In.a 2 i G b4u6 O U Z 1 a 3 ).fl dx SFIB
1 cent on every net gallon of motor and diesel fuel sold.
% % % YTD +/- %
2018 Change 2019 Change 2020 Change 2021 Prior Year Change
October 42,347.31 -27.6% 38,484.26 -9.1% 39,365.98 2.3% 45,224.42 5,858.44 14.9%
November 32,415.55 -28.4% 31,286.49 -3.5% 48,573.52 55.3% 46,799.21 (1,774.31) -3.7% 0
December 34,440.77 -13.5% 54,275.27 57.6% 38,894.31 -28.3% 38,746.28 (148.03) -0.4%
January 44,949.57 29.5% 43,993.58 -2.1% 40,701.93 -7.5% 40,274.95 (42•',.98) -1.0% >%
February 39,897.99 -7.9% 41,412.21 3.8% 41,044.17 -0.9%
March 42,164.03 -0.9% 44,747.44 6.1% 46,313.17 3.5%
April 49,710.50 16.9% 54,107.26 8.8% 46,654.31 -13.8%
May 47,543.84 -17.5% 49,379.51 3.9% 27,799.26 -43.7%
June 42,553.07 -1.2% 51,579.63 21.2% 38,187.29 -26.0% r
July 49,080.08 -10.6% 52,686.49 7.3% 45,260.48 -14.1%
August 61,746.78 28.0% 51,784.85 -16.1% 54,705.61 5.6% (,
September 48,439.41 -10.8% 52,262.35 7.9% 54,924.69 5.1%
Total 535,288.90 565,999.34 522,424.72 171,044.86 3,509.12 2.1% 0)
%inc/dec prior yr -5.2% 5.7% -7.7%
U
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Office of Management and B Packet Pg. 2671
P.1.ai
March 2021 Page 4
6 cents of the 1 to 6 cents fuel tax imposed on motor and diesel fuels&3 cents of the 1 to 5 cents fuel tax imposed on motor fuel only.
YTD +/-
2018 Change 2019 Change 2020 Change 2021 Prior Year Change
October 143,393.08 -33.9% 125,150.65 -12.7% 128,784.81 2.9% 156,245.47 27,460.66 21.3%
November 96,996.95 -38.6% 91,653.34 -5.5% 171,959.71 87.6% 162,883.94 (9,07 77) -5.3%
December 106,528.26 -20.5% 197,669.52 85.6% 127,875.58 -35.3% 126,453.03 (1,422.55) -1.1%
January 155,424.67 43.6% 152,009.76 -2.2% 135,266.26 -11.0% 132,888.79 (2,377.47) -1.8%
February 133,135.09 -9.0% 140,367.66 5.4% 133,268.89 -5.1%
March 141,229.10 -2.9% 153,595.12 8.8% 158,278.29 3.0%
April 175,990.89 22.6% 194,757.29 10.7% 160,405.47 -17.6%
May 166,365.00 -21.5% 174,377.38 4.8% 89,994.01 -48.4%
June 142,390.41 -3.0% 185,226.91 30.1% 111,288.78 -39.9%
July 173,915.92 -13.1% 190,569.60 9.6% 156,247.43 -18.0%
August 234,394.14 37.7% 186,643.27 -20.4% 199,976.32 7.1%
September 171,051.70 -13.8% 188,918.97 10.4% 199,893.26 5.8%
Total 1,840,815.21 1,980,939.47 1,773,238.81 578,471.23 14,584.87 2.6% r
N
%inc/dec prior yr -7.0% 7.6% -10.5%
U
L-
1 cent on every net gallon of motor fuel sold.
YTD +/- % 0.
2018 Change 2019 Change 2020 Change 2021 Prior Year Change U
October 89,672.48 -11.8% 95,009.56 6% 92,986.46 -2.1% 87,069.31 (5,917,15) -6.4%
November 97,369.59 10.7% 103,797.97 7% 103,268.59 -0.5% 93,527.45 (9,741,14) -9.4%
December 94,293.30 -1.1% 93,564.01 -1% 95,802.96 2.4% 84,927.16 (1,0,875,80) -11.4%
January 96,566.65 2.9% 85,126.12 -12% 88,279.73 3.7% 93,033.64 4,753.91 5.4% 0
February 94,358.66 -2.1% 95,221.74 1% 104,875.99 10.1%
March 91,409.71 -4.3% 91,159.00 0% 98,257.69 7.8%
April 106,083.03 17.6% 104,620.08 -1% 91,877.51 -12.2%
May 97,824.87 -7.4% 99,016.83 1% 55,634.38 -43.8%
June 92,471.32 -3.8% 97,867.55 6% 72,329.66 -26.1%
July 99,465.23 2.8% 99,314.63 0% 87,478.54 -11.9% U
August 95,393.97 -0.6% 101,139.53 6% 88,683.56 -12.3%
September 102,983.39 11.9% 104,428.76 1% 89,746.27 -14.1% U
Total 1,157,892.20 1,170,265.78 1,069,221.34 358,557.56 (21,780,18) -5.7%
%inc/dec prior yr 0.9% 1.1% -8.6%
0
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Office of Management and B Packet Pg. 2672
P.1.ai
March 2021 Page 5
2 cents on every net gallon of motor fuel sold.
YTD +/-
2018 Change 2019 Change 2020 Change 2021 Prior Year Change
October 230,445.27 14.4% 236,390.79 2.6% 182,626.71 -22.7% 176,598.13 (=,()28.G8) -3.3%
November 220,890.16 -5.6% 202,958.07 -8.1% 231,009.57 13.8% 230,397.40 ( 12.17) -0.3%
December 190,791.29 -0.1% 224,698.33 17.8% 227,795.73 1.4% 176,380.20 1,41!.!`3) -22.6%
January 221,361.41 1.4% 230,431.77 4.1% 214,379.32 -7.0%
February 236,668.25 0.0% 196,331.28 -17.0% 225,757.64 15.0%
March 187,402.13 -0.3% 209,045.18 11.5% 249,096.73 19.2%
April 240,512.97 2.3% 233,760.55 -2.8% 209,991.20 -10.2%
May 224,094.27 1.2% 226,726.18 1.2% 124,689.96 -45.0%
June 200,980.44 -9.7% 228,406.24 13.6% 172,911.07 -24.3%
July 259,285.94 10.4% 221,373.80 -14.6% 193,258.20 -12.7%
August 192,940.78 -0.5% 222,990.70 15.6% 178,880.61 -19.8%
September 221,011.24 1.6% 260,372.02 17.8% 226,176.58 -13.1%
Total 2,626,384.15 2,693,484.91 2,436,573.32 583,375.73 (58,056,28) -9.1%
r�
%inc/dec prior yr 1.2% 2.6% -9.5% CV
N
U
�n
YTD +/_
2018 Change 2019 Change 2020 Change 2021 Prior Year Change
October 772,618.19 -49.6% 1,281,785.62 65.9% 1,204,253.88 -6.0% 1,428,601.32 224,347.44 18.6%
November 1,432,345.70 16.1% 1,626,938.48 13.6% 1,522,348.95 -6.4% 1,551,003.58 28,654.63 1.9% _
December 1,474,188.61 -1.1% 1,611,060.13 9.3% 1,739,270.09 8.0% 1,540,198.81 (199,071.28) -11.4%
January 2,000,568.29 33.6% 2,212,017.23 10.6% 2,365,603.32 6.9% 2,358,701.00 ( ,902.32) -0.3%
February 1,731,177.28 -15.4% 1,992,553.52 15.1% 2,190,106.83 9.9%
March 1,905,394.86 4.4% 2,146,758.69 12.7% 2,212,710.82 3.1%
April 2,432,136.33 26.5% 2,722,405.94 11.9% 1,701,388.30 -37.5%
May 1,871,390.44 -24.2% 2,104,262.85 12.4% 686,095.70 -67.4% (,
June 1,599,950.82 -18.9% 1,909,549.64 19.4% 826,533.26 -56.7%
July 1,992,764.20 15.4% 2,115,119.53 6.1% 1,848,487.28 -12.6%
August 1,848,603.69 -3.5% 1,947,982.32 5.4% 1,695,432.56 -13.0%
September 1,744,184.51 -7.2% 1,913,209.10 9.7% 1,870,938.21 -2.2%
Total 20,805,322.92 23,583,643.05 19,863,169.20 6,878,504.71 47,028.47 0.7% _
%inc/dec prior yr -3.3% 13.4% -15.8%
0
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Office of Management and B Packet Pg. 2673
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March 2021 Page 6
• - o o • o
FY21 Revenue&Expenditure Comparison(October-February)of Select Funds
Revenue Expenditure Net
Amended %of Amended %of Actual
Budget YTD Actual Budget Budget YTD Actual Budget Amount
Selected Funds
General Fund 64,685,492 23,727,729 36.7% 64,685,492 25,853,371 40.0% (2,125,642)
Fine&Forfeiture 71,875,399 49,447,147 68.8% 71,875,399 35,976,172 50.1% 13,470,975
Road&Bridge 16,613,788 1,709,144 10.3% 16,613,788 2,416,396 14.5% (707,252)
Fire&Amb.Dist 1 15,893,392 11,063,156 69.6% 15,893,392 4,938,278 31.1% 6,124,878
Unincorp.Parks&Rec. 3,304,204 2,185,827 66.2% 3,304,204 1,187,432 35.9% 998,395
Plan,Build&Zone 11,175,499 2,883,922 25.8% 11,175,499 2,441,665 21.8% 442,257
Municipal Policing 10,007,705 5,667,581 56.6% 10,007,705 5,147,317 51.4% 520,264
rtl
Building Fund 6,529,745 1,979,120 30.3% 6,529,745 1,752,181 26.8% 226,939 cV
Infrastructure Surtax 35,606,657 6,892,458 19.4% 35,606,657 11,082,613 31.1% (4,190,155)
TOTAL 235,691,881 105,556,083 44.8% 235,691,881 90,795,425 38.5% 14,760,658 U
FY21 Revenue&Expenditure Comparison(October-February)of Select Funds
Revenue Expenditure Net
Amended %of Amended %of Actual
Budget YTD Actual Budget Budget YTD Actual Budget Amount
TDC Funds
District Two Penny 8,674,306 1,437,076 16.6% 8,674,306 839,619 9.7% 597,457
Admin&Promo Two Cent 12,587,183 2,974,115 23.6% 12,587,183 1,573,881 12.5% 1,400,234
District 1 Third Cent 17,635,272 2,056,132 11.7% 17,635,272 2,195,419 12.4% (139,287)
District 2 Third Cent 1,864,885 399,050 21.4% 1,864,885 292,111 15.7% 106,939 0.
District 3 Third Cent 4,566,748 754,153 16.5% 4,566,748 987,288 21.6% (233,135)
District 4 Third Cent 2,602,292 485,933 18.7% 2,602,292 368,048 14.1% 117,885 _
District 5 Third Cent 4,449,239 725,531 16.3% 4,449,239 785,530 17.7% (59,999)
TOTAL 52,379,925 8,831,990 16.9% 52,379,925 7,041,896 13.4% 1,790,093
r
FY21 Revenue&Expenditure Comparison(October-February)of Select Funds (,
Revenue Expenditure Net
Amended %of Amended %of Actual
Budget YTD Actual Budget Budget YTD Actual Budget Amount
Internal Funds
Worker's Compensation 5,809,842 144,902 2.5% 5,809,842 908,051 15.6% (763,148)
Group Insurance 32,138,074 8,679,939 27.0% 32,138,074 6,293,295 19.6% 2,386,644
Risk Management 7,013,505 7,772 0.1% 7,013,505 829,752 11.8% (821,980)
Fleet Management 4,764,946 3,271,651 68.7% 4,764,946 1,046,617 22.0% 2,225,034
TOTAL 49,726,367 12,104,264 24.3% 49,726,367 9,077,714 18.3% 3,026,550
{ 3
Office of Management and Budge packet Pg. 2674
P.1.ai
January, 2021
TOTAL PRIOR
BOATING IMPROVEMENT FUND-PLANNING FYTD ENDING TOTAL CURRENT
FY20 TOTAL BUDGET JANUARY,2020 FYTD ENDING
FY18 FY19 (see Note 1) FY21 (see Note 1) JANUARY,2021
REVENUE see Note 5)
Boat Improvement Ford 157-347270-SP/347271-SP $ 702,213.39 $ 760,923.23 $ 693,117.27 $ 755,000.00 $ 151,472.66 $ 93,668.86
TOTAL REVENUE-BOATING IMPROVEMENT FUND $ 702,213.39 $ 760,923.23 $ 693,117.27 $ 755,000.00 $ 151,472.66 $ 93,668.86
EXPENDITURES
Boating Im rovementFund-Coup 1 5 7-626 13 $ 159,913.79 $ 53,166.52 $ 319,935.39 $ 540,240.00 $ 80,105.78 $ 103,053.54
Boating Im rovementFund-State$ 157-62520 1 243,766.67 1 430,477.84 258,192.64 1 1,221,867.00 107,542.00 1 82,596.00
TOTAL EXPENDITURES-BOATING IMPROVEMENT FUND 1 $ 403,680.46 $ 483,644.36 $ 578,128.03 1 $ 1,762,107.00 1 $ 187,647.78 1 $ 185,649.54
DIFFERENCE(Revenues vs.Expenditures) IS 298,532.93 $ 277,278.87 $ 114,989.24 1$ 1,007,107.00 $ 36,175.12 $ 91,980.68
ENVIRONMENTAL RESTORATION-PLANNING
r
REVENUE fy
FxivronmentalMitigation 160-351400-SP $ 746,450.16 $ 1,256,739.70 $ 739,100.97 $ 650,000.00 $ 319,177.46 $ 213,762.29 CD
N
TOTAL REVENUE-ENVIRONMENTLRESTORATION $ 746,450.16 $ 1,256,739.70 $ 739,100.97 $ 650,000.00 $ 319,177.46 $ 213,762.29
O
EXPENDITURES
FxivronmentalRestoration 160-52002 $ 302,462.97 $ 259,903.00 $ 262,397.81 $ 506,798.00 $ 77,797.01 $ 72,286.81
TOTAL EXPENDITURES-CODE COMPLIANCE $ 302,462.97 $ 259,903.00 $ 262,397.81 $ 506,798.00 $ 77,797.01 $ 72,286.81 0
DIFFERENCE(Revenues vs.Expenditures) IS 443,987.19 $ 996,836.70 $ 476,703.16 $ 143,202.00 IS 241,380.45 IS 141,475.48 0.
0)
CODE COMPLIANCE DEPARTMENT >%
REVENUE E
Code Compliance 148-3419iesG3s400isoi3s40nso $ 2,398,990.44 $ 2,128,586.89 $ 1,528,461.84 $ 2,190,000.00 $ 675,134.14 $ 918,155.52 C
TOTAL REVENUE-CODE COMPLIANCE $ 2,398,990.44 $ 2,128,586.89 $ 1,528,461.84 $ 2,190,000.00 $ 675,134.14 $ 918,155.52
f�
EXPENDITURES
Code Compliance 148-60500 $ 1,355,101.71 $ 1,709,365.32 $ 1,588,061.85 $ 1,908,807.00 $ 352,076.48 $ 427,022.40
TOTAL EXPENDITURES-CODE COMPLIANCE $ 1,355,101.71 $ 1,709,365.32 $ 1,588,061.85 $ 1,908,807.00 $ 352,076.48 $ 427,022.40
DIFFERENCE(Revenues vs.Expenditures) IS 1,043,888.73 1$ 419,221.57 $ 59,600.01 $ 281,193.00 $ 323,057.66 IS 491,133.12 0
FIRE MARSHAL
REVENUE
Fire Marshal 148-341906-SG $ 366,580.50 $ 472,944.24 $ 496,950.25 $ 375,000.00 $ 108,848.32 $ 192,084.56 �.
Education Fees-Fire 158-322007-SG 5,180.00 4,989.64 110.00 - 100.00 10.00
0
TOTAL REVENUE-FIRE MARSHAL $ 371,760.50 $ 477,933.88 $ 497,060.25 $ 375,000.00 $ 108,948.32 $ 192,094.56
r
NOTE 1:The FY20 amounts reflectedin this report are subject to change until the FY20 financial audit is complete.
NOTE2:8 New Positions
NOTE3:Actual permit fee waiser FY may stiffer from BOCC FY approval
NOTE4:4 New Positions
NOTES:Grant Funds acquired:Legislative$325Kno defray the cost ofthe pump-out service)
NOTE6:January,2021 not confirmedby Pam Radloff,CPA,Finance Director,Clerk of the Circuit Court&Comptroller
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FISCAL YEAR UNLICENSED CONTRACTOR INVESTIGATION CASE ACTIONS BY F`Y'R
As of 0113112021
Teal Actions Entered by FYR
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Violation Stipulation 5 7 1 01
Violation CEB Order 9 4
Violation Lien 1
Violation Closed 87 45 76 1
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Unlicensed Contractor Investigator - Summary Report:
Report Starting Date 1 1 0 1 Investigator: L. Thompson
Ending Date 1 31 0 1
PERMIT (Canes)
Permit uses: 7
Open Permits (Cases)
2021 Citation Fees 3,000.00
2021 Citations frees collected 1,500.00 2
tip. Agreements 0
Owner/Builder OpenPermits: Field investigation contractor spot check
Field investigation - Owner/Contractors verification
42
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Misc. Investigations:
Complaints ( car other source) reviews & field investigations
(No !Permit case created)
26
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Summary Total of Cade Violation Gases with NOV Entry By Case Assigned Code Officer as of 2/112021
One or more NOV entries in a.single case is counted as'I case..
Fiscal Year 2016 2017 2018 2019 2020 2021
QUaYfBC in Fiscal Year FYQ
2nd 3rrt 4th Ist 2a?d 3✓d 4th Ist geld 3rd 4M Ps[ 2no 3rd 4th Ist 2nd 3ro 4th Ist 2nd
FYQ FYQ' FYQ' FYQ FYQ FYQ FYQ' FYQ' FYQ FYQ FYQ FYQ' FYQ' FYQ FYQ FYQ FYQ' FYQ FYQ FYQ FYQ FYQ..
Total 1 5 44 47 52 40 31 27 1 36 122 166 104 173 176 130 25 59 4n 110 60 9
ANGAR GARCIA. 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2 2 0 0 0 1
ANDRES
BOF BOELLARD, 0 1 33 39 42 25 24 24 0 0 58 63 47 70 43 65 28 1 10 37 1 0
FRANCIE
BOPPEN OPPENHEIMER 0 0 0 0 0 0 0 0 0 0 0 11 3 4 10 6 16 5 0 22 f0 2
,BRIAN
CG GRANT, 0 0 0 0 5 0 0 0 0 8 1 0 0 15 9 1 0 0 0 0 0 0
CHRISTOPHER
CMP MCPHERSt7N, 1 3 6 3 3 f2 5 1 1 22 0 3 11 7 12 3 1 3 0 3 0 0
CYNTHIA r
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J'AN6 AN6ERS,STAN 0 0 0 0 0 0 0 0 0 0 42 '15 4 20 20 7 5 7 2 90 f1 2
0
JiHALL HALL,J'ANICE 0 0 0 0 0 0 0 0 0 0 0 0 14 31 32 14 8 17 5 19 f4 0
U
J'J'AGT J'AGTIANl, 0 0 0 0 0 ❑ ❑ 0 0 0 ❑ ❑ 3 11 21 '16 5 14 1U 6 to
J'AYFtUMAR
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LC CUTIE, 0 1 0 0 2 1 0 2 0 6 8 '[3 3 10 11 0 5 4 2 4 5 0
LISETTE
2.1l,'2021 10:06:37>3M U
Total Number of Code Cases with NOV Entry
By Case: Asp§I r ,;,--,d Code Of"ficer and FY !
TR
31] is 8? 42 58 83 47 TO �a 29
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NEW CODE CASES
JANUARY, 2021
McPHERSON,2 OPPENHEIMER 8
h ZAVADZKAS,53
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NEW CODE CASES OPENED 142
ANDERS 14
CUTIE 8
GAMMA 13
HALL 31
JAGTIANI 9
LINK 4
McPHERSON 2
OPPENHEIMER 8
ZAVADZKAS J5
Packet X;g-520-9-40
INSPECTIONS & ACTIVITIES
JANUARY, 2021
LINK, 96 cPHERSON,265
JAGTIANI, 159 OPIPENHEIMER,
1,33
RODRIGUEZ, 74
flll%'Lllllll -"!t"f0 A
ADZICNS, 83
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GRANT, CUTILE 89
ANDERS,114
TOTAL INSPECTIONS & ACTIVITIES 1478
ANDERS 114
BOELLARD I
CUTIE 89
GARCIA 148
GRANT 50 E
HALL 266
JAGTIANI 159
LINK 96
McPHERSON 265
OPPENHEIMER 133
RODRIGUEZ 74
ZAVADZKAS 83
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CASES HEARD BEFORE SPECIAL MAGISTRATE
JANUARY,, 2021
CASES HEARD BEFORE SPECUL A/11AGNTRATE
Mid Mlle Keys 43
E
Up p er K eys 37
Regular Cases 46
Unsafe Cases 12
Sewer Cases 0
NI R Cases 14
Collections Cases 4
New Final Order 2
Mitigation 2
Dismissed 0
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OCT I NOV DEC JAN FEB \^_ARCH APRIL %LAY J[iNE JULY AUi SEPT TOTAL GRAID111
VACATION
RENTALS 320714 $81 111 PI2.J14 58925 5331341
COLLECTION 184300 $35.500 $59.031 $35.31 $M43611 5535.703
CUNFULATIVF1 1114,0EII $224,702 $501247 $5357031 $535,703 $535Mj $535,703 $535ABJ 1535,703 :.$535 703 WSJ031 $535,703
2020-2021 ITS(AT LIAR
3.y\
i1x8 2
2019-2029 FISCAL UAR
OCT \OA" DEC LAN FEB .LARCH APRIL %LAY JUKE JULY AuG SEPT TOTAL GRAND TOTAL
VACATION
RENTALS $117.564 $51,407 $17,555 $21.811 $2,144 $3 LIST 159,774 $31502 111.724 $11.317 119.747 186468 S4b3 874
COLLECTIONS $7732 $23350 $733L9 546969 $8 la,
3 $8350 3121 55337 5567155 $971 a34
CUMULATIVE $145,0 Lfi $274.773 1365,647 : $435414 $518i76 $575588 $646444 $676,596 $700,595 $747207 $8?4,229 $971,019
201.9-2020 F75cAL YEAR
SCc
v f
a,
— N
2018-2019 FL8C�1,IFAR
OCT NOV DEC J.A.\ FEB \LARCH APRIL MAY KSNE JLTY AUG SEPT TOTAL GRAND TOTAL
VACATION
RENTAL $135.087 $113,460 $81,650 $22.750 $81,111 $114.932 $88,227 $169.907 $83.868 $44.902 $787 L4 130211 11 P42.308 Q,
COLLECTIONS $11473A $12,139 $fi 550 57fi 7S0 $823 oa $3998 $28375 $53539 S94_S24 SI1649 $,BASS $48.712 $551,720 $1.594,228 (u
(CUMULATIVE 249,817 375.416 463.616 : 33116 646�527 81�457 932�09 1�1"5;505 1323,897 1374547 1,515,316 1544228{
1,I R-'019l SS CAL YE AR �d9
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2017-2018 FISCAL YEAR 0
DC SAN EMARCHAIM MAY NE =- AUG P7 TOTAL GRA\DTOTALO{T1 N4 E7 908 3 $1230,268RE_N-LALS $59,950 $118.731 $85,3 $225A95 $13:S.2b7j $171.640 $177.2831 $162.12 COLLECTIONS 35434' $56996 4188 666 St fi50 $47 776 47 950 $9,164 S4_750 38 61' Sfi 750 $127.94'' S20 58fi 5537 476 St 767 741
CUNTULATIVE 85,543 170,494 38b,4fi0 398516 SOfi246 fi32426 727,346 957;191 110 L,270 L�79860 I;SBS,035 182,709
201-2018 FI5 C'ALY'EAR
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2016-2017 FLSC LL IR
OCT NOA' DEC 3Ati FEB \LARCH APRA \LAY JUNE JULY AEGUST SEPT TOTAL GRAND TIT.AL
VACATION
RENTALS 373bLL 5108,0L2 $50248 53300 $10986 54311b SI0,116 S53 RD1 336326 S1911b $105,'3b
COLLECTIONS $143;53A $120.142 $-24.790 $16.510 $50,3791 $1S7.4641 $36,693 $63A69 VDA64 $72.3421 $123 5781 SPI SL003I20 $1526I TO
CUMULATIVE :217;150 445;354 720242 740102 811,4691 9620491 1,008,878 1JN948 1206,338 I2i!977961 1326filDj 152681O
20I6-1 017 FI SC'1.L 4'EAR
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2615-xb16 TIS{-�7.SE.�R
OCT \OA' DEC J.A.\ FEB \LARCH APRIL MAY JUNE T,TY AUG 52PT TOTA7 GRAND TOTAT
VACATION
RENTALS $Sb00 $5500 $17 aTV 52-220 $12]93 $13 J$6 $5830 526409 $13350 S20]4i $14-1362
COLLECTIONS $45238 $37.517 $44248 $102.949 $33.057 $71.204 $186.837 $86368 $57.995 $32.309 140,761 168L4b S810 b14 5952981
CUMULATIVE 51,878 UO 9A,85S 110 15810250 :2fi3,29150 30854150 593,25150 58591850 702,687 774032 827086 882,447 9�2,48L
2O i 5-2016 FIS C:AL YEAR
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�n_ Packet Pg. 2699
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PLANNING AND ENVIRONMENTAL RESOURCES DEPARTMENT
The goal of the Monroe County Planning and Environmental Resources Department is to foster sustainable,quality
development in the county while conserving and promoting stewardship of the county's fragile environment and
the unique character of its diverse island communities.
The functions of this department are implemented by the following offices:
The Planning Office is responsible for the administration of the adopted Monroe County Comprehensive Plan
and Land Development Regulations. The Department processes amendments to the Comprehensive Plan and Land
Development Regulations. Additionally, the department reviews development proposals for compliance with the
Comprehensive Plan and Land Development Regulations, including community character, growth management
provisions and environmental compliance.
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The Environmental Resources Office services include the review of applications for compliance with
environmental regulations, such as: clearing limits, wetland delineation, landscaping, stormwater, land clearing
and FEMA required review of potential endangered species impacts under the Permit Referral Process (PRP). c
The Environmental Restoration Office manages the County's habitat restoration and improvement projects to
enhance and preserve county-owned lands and partners with State and Federal agencies on maintaining cc
conservation lands, specifically covering the removal of invasive exotic species and planting of native species.
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The Geographical Information Systems (GIS) Office develops, maintains, and disseminates geographic data
and GIS resources to enhance county functions and provides resources making geographic data available to the 00.
public and preparing maps depicting various data.
The Marine Resources Office provides a variety of services focusing on protection of the marine environment, c
the provision of maritime infrastructure, and the preservation of public water access, including: (1)vessel pump-
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out services are provided throughout unincorporated Monroe County; (2)the removal and disposal of derelict and
abandoned vessels that have become an environmental or navigational hazard; and(3)working with FWC funded
projects to replace regulatory buoys, channel markers, and other waterway management needs to improve E
recreational boating access and safety. 0
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Special Note for March, April, May, & June 2020: The Monroe County Planning & Environmental Resources
offices closed effective March 23rd in response to the COVID-19 pandemic. Limited applications were accepted
after that date. Effective April 27, 2020, the only applications not accepted: initial vacation rentals & vacation
rental exemptions, public assembly permits, alcoholic beverage permits, and dog in restaurant permits. All
applications accepted as of June 1, 2020.
Planning and Environmental Resources Comparison of Total Annual
Applications
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2020
Application Type 1 Qtr Total 2 Qtr Total 3 Qtr Total 4 Qtr Total Annual Total
Alcoholic Beverage 2 1 4 7
Appeals& Settlements 3 1 4
Development Agreements 3 3
Environmental Resources 6 1 6 7 20
FLUM Amendments 1 1
Historic Preservation 9 4 6 6 25
Home Occupation 1 1
LDRD 1 1 3 5
LUD Amendments 1 1 1 3 N
Major Conditional Use 1 1 1 1 4 N
Minor Conditional Use 6 1 1 3 10
NROGO
Other Traffic Reviews 2 2
Plats 4 2 3 9
Pre-A 14 6 21 14 55
Public Assembly 2 1 3
Road Abandonment 1 1 4 1 7
ROGO/ROGO Exemptions 47 28 44 45 164
Shoreline Approvals
TDR i i
Temp Const Staging
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Text Amendments 2 8 2 3 15
Tier Amendment i i
Time Extensions 3 2 1 1 7
THE transfer
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Vacation Rentals 63 59 70 72 264
Variance 3 2 7 4 16
Variance-Dock(Lon ) 3 3
Variance-PC 4 1 5
Total 168 121 177 105 635 E
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2021
Application Type 1 Qtr Total 2 Qtr Total 3 Qtr Total 4 Qtr Total Annual Total
Alcoholic Beverage 1 1
Appeals& Settlements
Development Agreements
Environmental Resources 1 1
FLUM Amendments
Historic Preservation
Home Occupation
LDRD
LUD Amendments
Major Conditional Use
Minor Conditional Use 1 1
NROGO N
Other Traffic Reviews 1 1 2
Plats
Pre-A 3 3
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Public Assembly
Road Abandonment 1 1
ROGO/ROGO Exemptions 17 17
Shoreline Approvals 0
TDR
Temp Const Staging
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Text Amendments
Tier Amendment
Time Extensions
THE transfer
Vacation Rentals 17 17
Variance 4 4 c
Variance-Dock(Lon )
Variance-PC
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Total 46 46
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GIS Accomplishments—January, 2021
GIS Projects -Data/Map Requests/Technical/NVeb App Development
- Building Safety Damage Assessment App —Meeting/Testing
- Physical Address Assignment— The Quarry Phase III— The Vestcor Companies
- County Boundary Mapping—Public Request—Brian Bradley
- BRIC Project—Mapping/Analysis - Helene Wetherington—Judith Clark
- Elevation Certificates (on-going)
- Building Footprints —Updates —DA Apps
- FLUM and LUD Amendments —Mapping—Planning
- GIS Tech Support
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Physical Address Assignments: 9 2
GIS Data Requests: 4
Public Planning & Environmental Map App Usage—January, 2021
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Usage Time Series
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Marine Resources Office - Accomplishments- February 2020 through January 2021
Channel Marker Program:
Channel Marker/Buoy Replacements
8
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0 0 0 0 0 0 0 0
0
Feb Mar Apr May June July Aug Sept Oct Nov Dec Jan 0
2020 2021
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Feb"2020 $0.00
Mar $985.00
Apr $0.00 0
May $0.00
June $0.00
July $0.00
Aug $0.00 E
Sept $0.00
Oct $0.00 <
Nov $8,389.00
Dec $15,713.00
Jan 2021 $0.00
Total $25,087.00
Total annual costs for marker/buoy replacements for the past twelve-month period were slightly higher than
the cost during the same timeframe in 2020 ($23,189).
Packet Pg. 2710
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Derelict Vessel Program:
Derelict Vessels Removed = 42
12
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Feb'20 Mar Apr May June July Aug Sept Oct Nov Dec Jan'21
0
February 2020 $9,600.00
March $29,925.00
April $2,100.00
May $0.00
June $15,594.00
Jul $47,761.00 c
August $10,833.00
September $80,200.00
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October $777.00
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November $16,120.00
December $34,258.00
January 2021 $35,340.00
Total $282,508.00
Forty-two(42)vessels were removed in the past twelve-month period with similar costs compared to the same
timeframe in 2020 ($282,424). However, beginning in March 2020, 34 of these vessels were funded through
several FWC Derelict Vessel Removal Grants representing a cost savings of$251,305 to the County (or 89%
of total expenditures since March). These costs are included in the table above.
Packet Pg. 2711
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Vessel Pumpout Program:
Number of Pumpouts
3000
2500 m 2488 2576 2479
2000
1500 m ;;
1000 m f
}r}} 485 703 715
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Feb Mar Apr May June July Aug Sept Oct Nov Dec Jan'21
-.-.-.-..............
0Keyswide F 2372 2488 2576 2288 2479
13 Key West ______ 57 ^355485 m 258 542 550
❑Upper Keys x 88 108 161 165 c
❑
Sewage Removed �?
(in gallons)
0
45000
40000 40070
36710
35000 34685
30805
30000
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15000 s
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Feb Mar Apr May June July Aug Sept Oct Nov Dec 21
......................
Keyswide 37950 40070 36710 30805 34685
................................
13 Key West 14417 58127 6262 2684 4902 5979
❑Upper Keys x 1254 1153 2205 2474
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State Funding Levels
$800,000
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$600 000
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$0
2017 - 2018 2018 - 2019 2019 - 2020 2020 - 2021
13 Legislative IMCVA N
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Effective July 1, 2020, the County's Keys-wide mobile vessel pumpout service was temporarily suspended
as a new contract could not be negotiated with the vendor, Pumpout USA.
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The City of Key West has partnered with the County through an Interlocal Agreement to operate a
temporary pumpout service for vessels anchored in the Key West and Stock Island anchorages. Services
began on August 27, 2020. To date, the City has performed 2,247 pumpouts and collected over 27,080
gallons of sewage from approximately 177 registered vessels. Services are anticipated to continue through
June 2021 while Monroe County continues to address the future of the mobile pumpout service program.
In addition, a contract with On The Hook Marine Services was established to provide temporary services for
the Upper Keys service area. Services began in October 2020 and are anticipated to continue through June
2021. To date, this service has provided 522 pumps and collected 7,086 gallons of sewage from 64
registered vessels.
0
Packet Pg. 2713