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Item O2 Revised 2/95 BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: March 15, 2000 Division: County Administrator Bulk Item: Yes I:8J No 0 Department: County Administrator AGENDA ITEM WORDING: Review of financial documents as prepared by the Office of Management and Budget. ITEM BACKGROUND: The Board of County Commissioners and the Administrator are participating in a more progressive budget process including the review of expenditure trends. PREVIOUS RELEVANT BOCC ACTION: Review of financial documents STAFF RECOMMENDATION: No action necessary. TOTAL COST: N/A BUDGETED: Yes 0 No 0 COST TO COUNTY: N/A REVENUE PRODUCING: Yes 0 No 0 AMOUNT PER MONTH YEAR APPROVED BY:COUNTY ATTY 0 OMB/PURCHASING [g1 RISK MANAGEMENT 0 DIVISION DIRECTOR APPROVAL: J~~L ~ James L. Roberts, County Administrator DOCUMENTATION: INCLUDED: [g1 TO FOLLOW: D NOT REQUIRED: D DISPOSITION: AGENDA ITEM #: Wl Monroe County Board of County Commissioners Financial Management Summary 2/29/00 Expenditure Narrative Summary, Year-to-date through February, 2000 Total expenditures year-to-date appear to be less than as expected. Given that five months have elapsed in the fiscal year and there is a normal time lag in processing bills and payroll of approximately two weeks, roughly 62.50% of the budget should remain if expenditures are made equally throughout the year. Only significant expenditure items are summarized by department and cost center as follows: B.O.C.C.: Balance appears favorable with 86.4% remaining, BOCC Administrative, Promotional Advertising, Lower Keys AARP, and Middle Keys AARP appear unfavorable due to a large dollar amount of outstanding encumbrances. Big Pine AARP, The Heron, Wesley House, Domestic Abuse Shelter, Florida Keys Outreach Coalition, Value Adjustment Board, Literacy Volunteers, and Guidance Clinic Transport appear unfavorable due to timing of payments. County Administrator: Balance is favorable at 66.4% remaining. Management Services: Balance is favorable at 76.8% remaining. Workers Comp Operations appears unfavorable due to the timing of insurance payments. Loss Control Workers Comp and Loss Control Risk Management appear unfavorable due to outstanding encumbrances. Public Safety: Balance is favorable at 72.3% remaining. Translator appears unfavorable due to encumbrances and timing of payments. Key Largo Ambulance appears unfavorable due to encumbrances. Radiological Emergency Preparedness appears unfavorable due to timing of payments. Public Works: Balance is favorable at 86.1 % remaining. Animal Shelters and Fleet Management Service Operations appear unfavorable due to outstanding encumbrances. School Board Interlocal appears unfavorable due to the timing of payments, Solid Waste Management: Balance is favorable at 76,9% remaining. Hazardous Waste Covers appears unfavorable due to timing of payments. Growth Management: Balance is favorable at 78.2% remaining. Several cost centers related to Boating Improvement projects, such as channel marker repair and derelict vessel removal, appear unfavorable due to timing of payments, as does Pump Out and Dump Station I. Community Services: Balance is favorable at 73.3% remaining. Library Islamorada Donations appears unfavorable due to encumbrances. Veteran's Affairs: Balance is favorable at 64.4% remaining. Airports: Balance is favorable at 84.4% remaining. County Attorney: Balance is favorable at 74.6% remaining. Medical Examiner: Balance is favorable at 67.3% remaining. Trauma Care Administration: Balance is favorable at 91.1 % remaining. 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