Item C17
Revised 2/95
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: 3/15/00
Bulk Item: Yes [81 No D
Division: Community Services
Department: Ubrary Services
AGENDA ITEM WORDING:
Approval for Ubrary Director to submit FY 2000-2001 Ubrary Services and Technology
Act grant.
ITEM BACKGROUND: The Ubrary Services and Technology Act is the major federal grant
program for libraries and is administered through the Florida Department of State, Division of
Ubrary & Infonnation Services. Its focus is infonnation access through technology and
infonnation empowennent.
PREVIOUS RELEVANT BOCC ACTION: NONE
STAFF RECOMMENDATION: Approval
TOTAL COST: $17.060.00
BUDGETED: No
COST TO COUNTY: $5,820 (In-kind match of administrative leave with pay only; no
additional staffing required.)
REVENUE PRODUCING: Yes D No [81
AMOUNT PER MONTH
YEAR $
APPROVED BY: COUNTY A TTY OMB/PURCHASING RISK MANAGEMENT
DIVISION DIRECTOR APPROVAL:
J~i.1)t~ / acA1
James E. Malloch (
DOCUMENTATION: INCLUDED: TO FOllOW: X NOT REQUIRED: D
DISPOSITION: AGENDA ITEM #: / - C / 7
MONROE COUNTY BOARD OF COUNTY COMMlssrONERS
GRANT SUMMARY
Date: 2-28-00
Grant Name: Library Services & Technology Act Grant--Technology Training
Grant Period: October 1, 200O-September 30, 2001
Funding Agency: Florida Department of State, Division of Library & rnformation
Services
Application Deadline: March 15, 2000
Project Description: The Library Services and Technology Act is the major federal grant program for
libraries and is administered through the Florida Department of State, Division of Library & Information
Services. The Technology Training grant project enables library staff to achieve an appropriate level of
proficiency and comfort using computer hardware and software and to enable staff to effectively train the
public on how to access and use electronic information resources. This will be accomplished through
complimentary, one-time training offered through the Gates Foundation. Costs associated with this grant
are to provide travel expenses for library staff to attend these intensive classes in Seattle.
GRANT COSTS
Totar Project Cost:$ 17,164
Grant:$ 11,343
Match:$5,821 (In-kind
match of admin. leave with
pay for travel during training.)
(Grant funds incrude administrative costs)
ESTrMATED ONGOING COST: $0 (Not included in dollar value above)
For: (eg. maintenance, utilities, janitorial, salaries, etc.)
GRANT REVIEW
Department
Head
2./ ~/l:C'
Date
Out
Division Director
Date rn
l_I2LQ ()
~/7/j}
3..../ 7 I (Y1
Project Manager
,3 It I c()
---
-31.:1,/ or-
Grants Manager
~2.!iO
~--'7 ICJtJ
Comments:
OMB FORM Revised 1123/96
Florida Department of State, Division of Library and Infonnatlon Services
LSl A-APPLICA liON
Application Due: March 15. 2000
LIBRARY / ORGANIZATION NAME Monroe County Public Librarv
MAILING ADDRESS 700 Flemin2 Street. Kev West. Florida 33040
PHONE # 305-292-3595
SUNCOM #
FAX # 305-295-3626
CONTACT PERSON Anne Lavton Rice
E-MAIL ADDRESSalhoover2.@vahoo.com
FEID OR SAMAS AND EO #
59-60007459
CONTRACTING AGENCY NAME Monroe County Board of County Commissioners
TYPE (check one):
. Public LJ K-12 LJ Academic LJ Multitype Library Consortium LJ Special LJ State Library
CATEGORY (check one):
LJ Adult or Family Literacy
LJ Born to Read
LJ Library Service to Older Adults
LJ FloriNet Connectivity & Services
LJ Library Automation
LJ Linking Libraries & Communities
. Technology Training
PROJECT NAME Technolo2V Trainin2 for Southernmost Librarians
LST A FUNDS REQUESTED $11.343.00
PRIORITY# _1_ OF _1_ APPLICATIONS SUBMITTED
LIBRARY SERVICE AREA POPULATION 85.500
NUMBER PERSONS TO BE SERVED BY THE PROJECT 150.000
TARGETED USER GROUP (Check all that apply.)
LJ Children LJ Youth LJ Adults LJ Older Adults
LJ Other, specify . Mixed
Norma Kula. Librarv Director
Typed Name and Signature of Library / Organization Director
Date
LST A Application
DLlS/LSTA01. Effective
or-
r-(J)
--i
~)>
r-)>
(J)"C
~~
~~
m ci"
:;::;,
a
<'
CD
,
OO"CO(J)
m=t!.oji)
~ga.g~
aCD~S.CD
00- CD 0)
3 .., CD .., 0
-.-.m ';j'
~:T2r.
-CD-
';j'..,c;;
CDo_
~ 0
CD
I
c::r
~.O
~ (1)
ceO)
CDm
o CD
';j' -.
~ ~
o 0
-0
c83
'<0'
;+
--
o ~
c: Q
m CD
CD 0)
_m
CD CD
o _.
';j'~
~ 0)
2.0"
0=
ce -.
'<~
m
<
et
c:
0)
=
o
~
0'
..,
3
m
~(J)G)
!!!.~ 0)
~...-
_.:= CD
~ - m
cecp."
0"0
0) c:
m ~
CD a.
0.0)
-
o.
~
c: ~
~.o
~ (1)
ceO)
CDm
o CD
';j' -.
~ ~
o 0
-0
c83
'<0'
;+
'1J
..,
CD
I
0)
~
a.
"C
o
m
-
I
-
CD
m
=
~
ce
~
o
m
m
m
';j'
o
c:
..,
m
-(J)
CD_
o 0)
';j'~
~
0-
-CD
o 0)
ce..,
'<~
--
o ~
c: Q
m CD
CD 0)
_m
CD CD
o _.
';j'~
~ 0)
2.0"
0=
ce ;:;:
'<'<
m
<
0)
c:
0)
-
o'
~
0'
..,
3
m
c:
0"
..,
0)
-<!
m
-
0)
~
Z
-a
c:
-f
UJ
-. "tJ
3.~
CD.2
~ -.
m CD
-.n
< -
CD en
~c
e!.3
:2. 3
~ su
~~
(J)-
ji)"tJ
~a
:Ecc
o AI
~3
-"tJ
';j'c
CD ~
~'a
CD 0
all:
o ..
-
<" -f
CD 0
-<~
0) 0
m ..,
m CD
-.0)
m m
-CD
0)
~ ';j'
0.0)
~a
!!!.~
~ ..,
:TCD
CD 0)
"C~
c:a.
O"m
=:0
o~
o 0)
~ ..,
c: CD
~. "C
~ ..,
ce 0
::tJ
CD 0
CD CD.
o ~
-0
a'<
:2.0
o :::
:r a:
O'm
..,-<!
3 m
!.-
-.0)
o~
~-
.., ';j'
CD ..,
m 0
o c:
c:ce
o ';j'
CD
m
(J)
-
0)
~
-f
..,
!!!.
:2.
~
ce
~
o
-f
<:
~
ffi
UJ
~
m
-
0)
~
-
..,
!!!.
~
CD
a.
o
c:
-f
-a
c:
-f
UJ
-
o
c:
m
CD
o
c:
-f
o
o
i:
m
UJ
z
c
(;
~
o
:;;a
UJ
'1J
..,
CD
I
UJ
o
c:
:;;a
o
m
UJ
0)
~
a.
"C
o
m
-
I
-
CD
m
=
~
ce
-
3:
m
-f
::E:
o
C
UJ
"tJ
~
.2.
CD
n
-
Z
su
3
CD
-f
CD
o
';j'
~
o
o
ce
'<
-f
..,
!!!.
:2.
~
ce
0'-
..,
(J)
o
c:
-
';j'
CD
..,
~
3
o
m
-
c:
0"
..,
0)
..,
iii.
~
m
r-
en
~
o
c:
-I
o
o
s:
m
en
."
~
Z
r0-
e:
AI
~
s::
o
~
a
CD
("')
o
c:
~
~
'1J
c:
2:
cr
r
a:
..,
0)
-<!
Narrative
1. Introduction
The Florida Keys are an erongated, arching chain of nearly 822 low-lying islands,
over 120 mires in rength, connected by a single overseas highway. Given Monroe
County's shape; every service, every county function, must recur repeatedry to
effectively serve its 85,000 residents. Even with five library branches, there is a
span of 20-100 mires in between them.
Monroe County has the highest cost of living in Frorida,. and the county seat, Key
West, ranks as the fourth most expensive housing market in the country. rn sharp
contrast, Monroe County has also been rated first in the state in food stamp
benefits per recipient, and is the middle of state rankings for persons at and
below the poverty revel. These demographics wourd suggest a great divide
between upper and rower economic status.
The Monroe County pubric Library system consists of five branches providing a
total of 250 service hours per week. We are funded to provide services to the
85,000 residents of the Keys, but also serve the estimated 3 million visitors per
year. Every library provides children's programming, full reference services,
public lectures of local interest, and internet and computer resources.
2. Need
The need for staff computer training is great. We are abre to provide 40 public
computers countywide. The public demand for software application instruction
has been great. Patrons request assistance with a wide range of computer
functions from mouse tutoriars to writing business proposars, from erementary
homework help to database creation. Very few of our staff can meet all of these
needs. The computer skills of our staff can be divided into 3 levels:
. Newbies. Many of the Monroe County pubric Library staff have never used a
computer until this past year. In a short period of time, they have successfully
developed mouse skills and cursory Web browsing capabirities. Yet, they lack
the skills necessary to support patrons in the use of our public access
computers. They are eager to assist patrons, but generally defer computer-
related questions to more experienced library staff.
· rntermediate. These staff members are familiar with many computer
applications. They are the ribrarians that are called upon to assist with
homework research on CD-ROM, resume editing with word processing
software, Soorean Web searches. Most are deficient in training strategies,
networking functions, Web page production, database and spreadsheet
creation, and hardware/software troubleshooting.
· Seasoned. Only three members of our staff fall into this category. They can
fulfill most patron and staff requests for computer assistance. They need to
deverop training strategies to extend their knowledge to patrons and other
staff in an instructional setting.
Opportunities for computer instruction in the Florida Keys are meager. The
Florida Keys Community College's workshops and classes fill up immediately,
with preference given to degree-seeking students. Library patrons and staff have
no accessibre computer training facility in the county. The Gates Foundation has
offered intensive training for grant recipients. Monroe County Library received a
totar of 14 computers from the Gates Foundation as a result of our poverty levels
and need. However, we fall below the 100,000 minimum popuration requirement
for paid travel expenses to the Gates training facility.
If each library staff member progressed to a higher proficiency, our patrons wourd
receive consistent and competent instruction from computer-confident staff.
Many staff members wourd be capable of providing classroom training to patrons
and less-seasoned staff.
3. Inputs
The Gates Foundation provides three revels of training to meet the beginning
proficiencies of library participants. These five-day workshops take place at the
Gates training facility in Seattle, Washington. Most staff would attend the
"Training Strategies for the Public Library" workshop. According to the Gates
literature, this workshop serves to "... give participants skills and materia's that
,will help them implement training programs to support public access computing in
their library systems. Participants are introduced to the systems and software on
the Library Program computer mode's and receive instruction on other topics
related to training, induding developing a lesson plan, scheduling staff and public
training, training techniques, publicity, designing a training rab, accessibility and
Web site deveropment." Our Library Network Coordinator would attend
workshops that focus on managing a public access facility and systems
administration, as well as technorogy training for staff and patrons.
4. Action Plan
Nine library staff members would attend the Gates training in Seattle. These staff
members indude: each of the five branch managers, the Juvenire Librarian, the
Head Reference Librarian, the Reference Assistant, and the Library Network
Coordinator. They wourd traver to Seattle in groups of 2-3 over a four-month
period. Sending staff in small groups wourd decrease accommodation expenses
while not causing the 'apse of service to Monroe County library patrons that
would be caused if all staff attended training en masse.
The Library Network Coordinator wourd be responsibre for determining the
appropriate workshop for the staff member to attend. His frequent interactions
with staff regarding computer issues provide him the insight to correctly assess
their competencies.
Once training was compreted, public computer training sessions would be
publicized and held. Librarians wourd provide custom-tailored training on
computer apprications and Web resources to special interest groups. Exampres
of these groups wourd be: non-profit organizations, day care and senior care
providers, home-schoolers, small businesses, raw enforcement, and populations
with special access needs. More general computer instruction classes would be
held for children, young adurts, adurts and seniors.
5. Evaluation
The Ubrary Network Coordinator and the Project Coordinator wourd be
responsible for evaruation of the Technorogy Training grant project. Staff wourd
have a series of round-tables to discuss the effectiveness of the training, their
new comfort revel, and prans for public training. These round-tables wourd occur
after each pair of library staff returned from Seattle. They wourd be asked to
discuss their experiences, what they reamed, what wourd have made the
experience better. A final report wourd be prepared from the discussions.
The pubric that participate in library-sponsored computer classes wourd be asked
to complete a questionnaire on the effectiveness of the training provided. Another
useful survey would poll library users who did not participate in the training
classes to determine why they did not attend: inconvenient scheduling, wasn't
publicized effectively, etc.
Library Name Monroe County Public Librarv
Project Name Technolo2V Training for Southernmost Librarians
BUDGET
(Round all amounts to nearest dollar. Add additional lines ifneeded to include all information in a section.)
SALARIES & BENEFITS (Position Title)
Branch Managers
Senior Librarians
Library Network Coordinator
Reference Assistant
F.T.E.
5
2
1
1
TOTAL SALARIES ........................................................................ $
CONTRACTUAL SERVICES (List each vendor)
TOTAL CONTRACTUAL SERVICES............................................ $
YIA
$
$
LIBRARY MATERIALS (Include type and numbers of materials to be purchased)
$
TOTAL LffiRARY MATERIALS.................................................... $
SUPPLIES (List supplies needed)
TOTAL SUPPLIES ......................................................................... $
$
TRAVEL ....................................................................................... $ 11.343
EQUIPMENT (Equipment and furniture with a useful life of
at least one year and a unit cost of$l,OOO or more)
TOTAL EQUIPMENT .................................................................... $
OTHER (SpecifY)
TOTAL OTHER ............................................................................. $
$
$
TOTAL .................................................................. $ 11..343
LST A Application
DLlS/LSTA01. Effective
WCAUSTATE
MATCH
$ 3280.00
1400.00
603.00
538.00
$ 5821.00
$
$
$
$
$
$
$
$
$
$
+ $ 5.821
= $ 17.164
Budget Narrative
The Sararies budget line item was derived by earculating one week's salary of
each library staff member that wourd attend the training. These salaries are
provided as. a loear match for the purposes of this grant.
Travel expenses were carculated as follows:
Expense Cost No. Total
Airfare $775.00 for air travel from Key West to 9 $6975.00
Seattle.
Hotel $124/night for 6 niahts 5 $3720.00
Per diem Lunch for 2 days @ $6 each 9 $108.00
Dinner for 5 days @ $12 each 9 $540.00
*5 lunches, 5 breakfasts and 1 dinner are provided by
the Gates Foundation for each attendee.
Taxi Taxi vouchers are provided gratis by the 9 $0.00
Gates Foundation for each attendee.
Grand Total $11,343.00
CERTIFICATION REGARDING
DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION
LOWER TIER COVERED TRANSACTIONS
This certification is required by the regulations implementing Executive Order 12549, Debarment
and Suspensio~ 45CFR 1183.35, Participants' responsibilities. The regulations were published as
Part VII of the May 26, 1988 Federal Re~ister (pages 19160-19211). Copies of the regulations may
be obtained by contacting the person to which this proposal is submitted.
(BEFORE COMPLETING CERTIFICATION, READ INSTRUCTIONS ON REVERSE)
(1) The prospective lower tier participant certifies, by submission of this proposal, that neither it
nor its principals are presently debarred, suspende~ proposed for debarment, declared ineligible, or~
voluntarily excluded from participation in this transaction by any federal department or agency.
(2) Where the prospective lower tier participant is unable to certifY to any of the statements in
this certificatio~ such prospective participant shall attach an explanation to this proposal.
Name and Title of Authorized Representative
Signature
Date
ED Form GCS-009, 6/88
LST A Application
DLlS/LST A01, Effective
INSTRUCTIONS FOR CERTIFICATION
1. By signing and submitting this proposal, the prospective lower tier participant is providing the certification set
out below.
2. The certification in this clause is a material representation of fact upon which reliance was placed when this
transaction was entered into. If it is later determined that the prospective lower tier participant knowingly
rendered an erroneous certification, in addition to other remedies available to the federal government, the
department or agency with which this transaction originated may pursue available remedies, including
suspension and/or debarment.
3. The prospective lower tier participant shall provide immediate written notice to the person to which this
proposal is submitted if at any time the prospective lower tier participant learns that its certification was
erroneous when submitted or has become erroneous by reason of changed circumstances.
4. The terms "covered transaction," "debarred," "suspended," "ineligible," "lower tier covered transaction,"
"participant," "person," "primary covered transaction," "principa~" "proposal," and ''voluntarily exduded,"
as used in this clause, have the meanings set out in the Definitions and Coverage sections of rules
implementing Executive Order 12549 . You may contact the person to which this proposal is submitted for
assistance in obtaining a copy of those regulations.
5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered
transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person
who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered
transaction, unless authorized by the department or agency with which this transaction originated.
6. The prospective lower tier participant further agrees by submitting this proposal that it will include the clause
titled "Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion-Lower Tier
Covered Transactions," without modification, in all lower tier covered transactions and in all solicitations for
lower tier covered transactions.
7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier
covered transaction that it is not debarred, suspended, ineligible, or voluntarily excluded from the covered
transaction, unless it knows that the certification is erroneous. A participant may decide the method and
frequency by which it determines the eligibility of its principals. Each participant may, but is not required to,
check the Nonprocurement List (Telephone Number).
8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order
to render in good faith the certification required by this clause. The knowledge and infonnation of a
participant is not required to exceed that which is nonnally possessed by a prudent person in the ordinary
course of business dealings.
9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered
transaction knowingly enters into a lower tier covered transaction with a person who is suspended, debarred,
ineligible, or voluntary excluded from participation in this transaction, in addition to other remedies available
to the federal government, the department or agency with which this transaction originated may pursue
available remedies, including suspension and/or debarment.
ED Form GCS-009, 6/88
LST A Application
DLlS/LSTA01, Effective
DISCLOSURE OF LOBBYING ACTIVITIES
Complete this form to disclose lobbying activities pursuant to 31 U.S.C. 1352
Approved by OMS
0348-0046
'See reverse for Dublic burden disclosure.)
1. Type of Federal Action: 2. Status of Federal Action: 3. Report Type:
I b.1 a. contract ~ a. bid/offer/application ~ a. initial filing
b. grant b. initial award b. material change
c. cooperative agreement c. post-award For Material Change Only:
d.loan year quarter
e. loan guarantee date of last report
f. loan insurance
4. Name and Address of Reporting Entity: 5. If Reporting Entity in No.4 is a Subaward.., Enter Name
o Prima o Subaward.. and Address of Prime:
Tier , if known:
-
Conaressional District. if known: Conaressional District. if known:
6. Federal Department/Agency: 7. Federal Program Name/Description:
CFDA Number, if applicable:
8. Federal Action Number, if known: 9. Award Amount, if known:
$
10. a. Name and Address of Lobbying Registrant b. Individuals Performing Services (including address if
(if individual, last name, first name, M/): different from No. 10a)
(last name, first name, M/):
11 1nIamw_ ~ IIlftlUIII ... Ialm . _ '" ... 31 u,s,c. _ Signature:
. 1352. Thi. cIler:la8ln of ....,.. _ Ie . _ __an 0II1acl
_- --~",......__ __ _ rnecle Print Name:
tl' _ into. Thie cIler:la8ln Ie ....... __ III 31 U.S.C. 1352. Tht.
~........... III"'~ ~ _ wiN. _d_ for Title:
puIlIoc~, Ally peIDI _ ,.. III ... lIle NllUN'8d diKIIOlU.. "'.11 .
IUIljeCI III e _ penelly 0II11C1l_ Ill.. 110.000 _ 1ICIl_ 111M 1100,000 for Telephone No.:
__ "oture, Date:
Federal U.. Only: I Authorized for Local Reproduction
.~.' .. Standard Fo"" UL (Rev, 7-97)