Item C22
Revised 2/95,
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: March 15.2000
Division:
Management Services
Bulk Item: Yes --K- No
Department: Information Systems
AGENDA ITEM WORDING: APPROVAL OFCONTRACT FOR DEDICATED
MAINTENANCE TECHNICIAN
ITEM BACKGROUND:
Contract for maintenance approved in past.
PREVIOUS REVELANT BOCC ACTION:
Same as above
STAFF RECOMMENDATIONS:
Approval
TOTAL COST:$163,200.00
BUDGETED: Yes..x..- No
COST TO COUNTY: $163,200.00
REVENUE PRODUCING: Yes No...L- AMOUNT PER MONTH
APPROVED BY: County Atty
OMB/Purchasing _
Risk Management /
-J~L-~
County Administrator
DIVISION DIRECTOR APPROVAL:
DOCUMENTATION:
Included ~
To Follow
Not Required
DISPOSITION:
AGENDA ITEM 1I~'l..
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract #
Contract with:BellSouth Effective Date:March 15,2000
Expiration Date:March 15,2001
Contract Purpose/Description:Dedicated Maintenance Technician
~nP.5'i5
Contract Manager:Lisa Druckemiller
(N ame)
5100
(Ext. )
Information Systems
(Department)
for BOCC meeting on March 15.2000
Agenda Deadline: March 1.2000
CONTRACT COSTS
Total Dollar Value of Contract: $163.200.00 Current Year Portion: $81,600.00
Budgeted? YeslZJ No 0 Account Codes: ()(P () ()2 - ,530 '1..60
Grant: $
County Match: $
ADDITIONAL COSTS
Estimated Ongoing Costs: $ 163,200.00/yr For: maintenance
(Not included in dollar value above) (e~. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Changes ~
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Division Director fJ-? ,/"' YesD NOk:1 ~ () ~
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O.M.B.lPurct~ 211l?/ YesONo@ ,ft'iiA- cJ;rdiA
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County Attorney ;LI :H/fN> Ye~~
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SCHEDULE FOR PURCHASE OF
Dedicated Maintenance Technician
@ SELLSOUTH@
BellSouth Communication Systems,lnc.
Customer: MameCamly
Customer Number:
037116
Location Number:
I ;\~greement Number:
1"1'18 0\ C q ).. \
~lhrirnAdks;: l2OOTnmmAVl'JU::
Order Number:
City: KeyWest State: FL Zip: 33040
Total Price: $163,200
(Excluding taxes)
Tenn:
12 Months
Customer Reference Number:
(For Information Purposes Only)
Customer hereby purchases Dedicated Technician Services, as set forth in detail below, from BellSouth Communication
Systems, Inc. ("BellSouth") under and pursuant to, and this Order modifies and supplements, for purposes of Dedicated
Technician services only, the Master Agreement For Equipment Purchase And/Or Maintenance Service between BellSouth and
Customer ("Agreement"). This Order shall become effective as of the last signature date set forth below. Except as specifically
stated below, all terms and conditions of the Agreement remain in full force and effect. BellSouth and Customer hereby agree as
follows:
Customer orders, and by acceptance of this Order BellSouth agrees to provide, Dedicated Technician services consisting of the
following components at the net prices indicated below:
Terms and Provisions
BellSouth agrees to provide Dedicated Technician Services to Customer as stated in the above referenced order, per the following tenns
and conditions:
l.BellSouth will provide Dedicated Technician(s), as stated in the above referenced Order, to work on the Customer's site(s).
BellSouth and Customer agree that the duties of the on-site Technician(s) shall be primarily to provide the system
WarrantylMaintenance work and secondarily, with time permitting, to provide incidental labor for moves, adds and
changes.
2.Dedicated Technician(s) will be on Customer site(s) (8) hours per day, five (5) days a week fifty (50) weeks per year,
during the hours of8:00 A.M. and 5:00 PM, Monday through Friday excluding holidays observed by BellSouth.
3.BellSouth's Dedicated technician(s) can perform routine adds, moves, changes, and rearrangements (installation work
defmed as installation work up to this "wired-for" system size (shelf in place) which does not require engineering
consideration. Parts for rearrangements, changes, moves of telecommunications equipment are not included. Installation
work which requires engineering consideration, issuance of Sales/Service Orders, or work outside of the normal
scheduled work hours will be performed by BellSouth and billed to Customer at BellSouth's then current published rate
--, for such work.
4.Customer must maintain an inventory of typical equipment, on Customer's premises, necessary to perform the above
mentioned installation work as part of the Dedicated Technician Service Plan. Customer must replenish this inventory as
needed.
5.BellSouth will be responsible for the maintenance, as stated in the Agreement, of all components that comprise
Customer's telecommunications system(s) located at the site(s) as listed in the above referenced Order. Equipment
purchased from BellSouth and installed at the site(s) will be covered during the warranty as stated in the Agreement.
After the expiration of the warranty, the labor to maintain the Equipment will be provided by the Dedicated Technician(s)
with all parts billable at BellSouth's then current rates.
6.BellSouth will insure that the Technician is reasonably trained and qualified to make repairs to systems listed in the
above referenced Order or provided by BellSouth at the covered site(s) during the term of the Order.
7.For products, equipment and/or tasks not typically supplied by BellSouth, BellSouth may, upon Customer request,
agree to maintain the same under the following conditions:
a. Customer agrees to provide pertinent test equipment and tools, and bear all expenses for the training of the Technician(s) on equipment or tasks, including but not limited to, manufacturer training, travel, food, lodging
and replacement oftechnician(s) durin!! the trainin!! oeriod.
b. Customer agrees to provide all replacement parts and other required materials.
c. Customer agrees to bear the cost of any manufacturer technical support.
8.Any additional work performed by BellSouth beyond the scope of this Order, will be at BellSouth's then current rates
for labor and materials.
9.The Customer shall not employ, or attempt to employ, any ofBellSouth's current or former employees with whom
Customer has direct contact in connection with the performance of this Order. Customer shall comply with these
conditions through the term of this Order or any renewal thereof and for 12 months thereafter.
PRICING
Dedicated Technician Labor
Number of Technicians
Price
Net Price for Technical Labor
Total Price for Technical Labor
One (1)
$108,000.00
$108,000.00
Dedicated Technician Vehicle
Number of Vehicles
List Price
Net Price for Vehicle
Total Price for Vehicles
One (1)
$6600
$6,600.00
Dedicated Technician - Parts and Peripherals - Pricing is for 500 ports
Number of Ports (Total Ports /500) 3000/500=6
Ports Price $5600 per 500 port increments
Total Ports Price $33,600.00
Peripherals Price $15.000.00
Total Price for Parts and Peripherals $48,600.00
Pursuant to the tenns and conditions of the Agreement referenced above, Customer agrees to purchase and BellSouth Communication Systems, Inc. agrees to
orovide Services described in this Order. This Order shall automatically incorporate therein all the tenns and conditions of the Agreement, and any and all tenns and
onditions on any Customer order fonns, purchase orders, or other Customer documents shall be deemed deleted.
In Witness Whereof, the parties have executed this Order by their duly authorized representative, in multiple counterparts, each of which shall be deemed an
rilrinal.
CUSTOMER
Accepted by:
BellSouth Communication Systems, Inc.
By
By 1'.
Authorized Signature
Date
Authorized Signature
Date
Name (Type or Print)
Title
Name (Type or Print)
Title
Due to the broad geographic coverage of the aforementioned sites, Monroe County
agrees that certain response times by the BellSouth Dedicated Technician will be
dictated by the standard travel time necessary to travel from site to site.
BellSouth Communications Systems, Inc.
By:
Customer Name: Monroe County
Address:
City; State: _Zip: _
By (signature): .'
By (printed name):
Title:
(signature)
By:
(printed name)
Title:
Effective Date:
Date:
@8EUSOUTH
Addendum to Monroe County Dedicated Technician Agreement
Ref: Maintenance
The following Monroe County addresses contain equipment that is covered under
the Dedicated Technician Agreement:
. 1200 Truman Avenue (Option 11)
. 500 Whitehead Street (Option 61)
. 5100 Jr. College Road (Option 51)
. 88800 Overseas Highway (Option 21)
. 490 63rd Street (Option 21)
. 2798 Overseas Highway (Option 21)
. 186 Key Heights Drive (Norstar)
. 5501 W College Road (Norstar)
. 4695 Overseas Highway (Norstar)
· 5205 College Road (Norstar)
. 3117 Overseas Highway (Norstar)
. 3101 Overseas Highway (Norstar)
. 9000 Overseas Highway (Norstar)
. 81-5 Bayside (Norstar)
. 101 Tradewinds Shopping Center (Norstar)
. 3251 Overseas Highway (Norstar)
. 89240 Overseas Highway(Norstar)
. 10600 Aviation Boulevard (Norstar)
. 213 Key Deer Boulevard (Norstar)
. 8700 Overseas Highway (Norstar)
. 3583 S Roosevelt Boulevard (Norstar)
. 1503 Kennedy Drive (Norstar)
. 87831 Overseas Highway (Norstar)
. 25 Ships Way (Norstar)
. 4695 Overseas Highway (Norstar)
. 10600 Aviation Boulevard (Norstar)
. 524 Eaton Street (Norstar)
· 700 Fleming Street (Norstar)
· 5200 College Roa~ (Norstar)
MEMORANDUM
DATE:
TO:
FROM:
RE:
....
February 11 , 2000
John Carter-Director;Af I o. rmation Systems
Lisa Druckemiller . Uct;L
Dedicated Technicia
Monroe County is now paying for Maintenance of all our SL-1 systems and
norstar systems throughout Monroe County including Constitutional Officers. We
are now paying as follows.
1. Maintenance of all SL-1 Systems located at the following addresses.
500 Whitehead Street- $3068.03, per year
5100 College Road- $2586.45, per year
490 63rd Street Ocean- $1180.67, per year
2798 Overseas Highway- Marathon- $1037.66, per year
8000 Overseas Highway-Plantation Key- $1353.32, per year
1200 Truman Avenue-$1347.75, per year
This is a Estimated charge for all SL-1 Systems for a grand total of $253,773. g
from January 1998 through January 2000.
Monroe County now has 24 Norstar Systems located off premises, we are paying
a total of $24,436.56 for the last 2 years.
BellSouth, charged Monroe Count}' from January 1, 1998, through January 14,
2000, a total of $57,990.00. \<(,..;,;)
Service order called into BellSouth Communication Systems for Marathon and
Plantation Key is estimated at $11506.00 for Fiscal year 1999. ~.-c.c. -to uK...
Grand Total is-$ 347,705.68 in 2 years.
- -..
Having a full time technician on site to do all of Monroe County work will cost us
$163,200.00 a year. In two years we will pay a total of $326,400.00, for a total
savings to Monroe County of $21,305.68. .
~
Having a full time Technician on site from 8:00 Am. to 5:00 p.m. Monday through
Friday, except for BellSouth Holidays will include Maintenance, software, adds,
moves and changes. Plus any other network wiring that time allows.
2