Item L1
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
?
Meeting Date: 4/19/00
Division: Judicial
Bulk Item: Yes _
No
Department: Court Administration
AGENDA ITEM WORDING: Accept local Law Enforcement Block LLEBG Grant award to
support Juvenile Drug Court at all three court locations in the county.
REQUESTING BOCC APPROVAL TO ACCEPT AWARD ON-LINE AND TO AUTHORIZE MAYOR TO
SIGN AWARD ACCEPTANCE DOCUMENTS.
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ITEM BACKGROUND: Application submitted 8/27/99. Monroe County Substance Abuse
Advisory Board (SAPAR) recommended grant ' award to support Juvenile Drug Court at
public meeting held February 11, 2000.
PREVIOUS REVELANT BOCC ACTION: Application approved at 9/8/99 BOCC meeting.
BOCC has received this'block grant funding for several year~ and has approved
its support of Juvenile Drug Court pursuant to SAFAR recommendation. in FY 98 and 99.
STAFF RECOMMENDATIONS:
TOTAL COST: $ 151,45~0
BUDGETED: Yes -X- No
Match can be made from existing
Drug Court cost center and its
expenditure's can then be reduced.
COST TO COUNTY: $ 15,145
REVENUE PRODUCING: Yes
No..L AMOUNT PER MONTH
Year
APPROVED BY:
County Att?:JZi
OMB/Purchasing Y'
Risk Management /'
DIVISION DIRECTOR APPROVAL:
Theresa D. Westerfield -r D. W ~
TYPE NAME HERE
DOCUMENTATION:
lncluded-L-
To Follow
Not Required
DISPOSITION:
AGENDAITEM#~
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract #
Contract with: u. S. Department of Justice Effective Date: 10 1 ~I 99
Expiration Date:~1 301 01
Contract Purpose/Description: Local Law Enforcement Block Grant to support
Juvenile Drug Court.,
7/31 REQUESTING BOCC APPROVAL TO ACCEPT AWARD ON-LINE AND TO AUTHORIZE MAYOR TO
SIGN AWARD ACCEPTANCE DOCUMENTS.
Contract Manager: T.D. Westerfield
(Name)
1471
(Ext.)
Judicial
(Department)
for BOCC meeting on 4.1 19 1 ~
Agenda Deadline: ~I 'i 1 ~
CONTRACT COSTS
Total Dollar Value of Contract: $ 151,453.00 Current Year Portion: $
Budgeted? Yes~No_ Account Codes:~- 83001 -510
Grant: $ 136.308.00 ~- 83001 -'\10
County Match: $ 15.145.00
151.453.00
- xxx - xxx
- yyy - XXX
ADDITIONAL COSTS
Iyr For:
(eg. maintenance, utilities, janitorial, salaries, etc.)
Estimated Ongoing Costs: $ N/A
(Not included in dollar value above)
Date In
CONTRACT REVIEW
Changes
Needed Reviewer
Yes No
(x)
Date Out
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LLEBG Applicant Award Review
. .................... .... .. ..........................................................................................................................................................................................................................................................................................................
A licant Information
Please ensure that uppercase and lowercase have been used in your Applicant Information fields; not all
uppercase or all lowercase letters. You may use the "Accept with Change" function below to make any
needed corrections. If you have provided only a post office box, please use the "Accept with Change" function
to provide a street address.
Applicant Jurisdiction Name:
Jurisdiction OJP Vendor Number:
Jurisdiction Address Line 1:
Line 2:
City:
State:
ZIP:
Jurisdiction CEO:
Jurisdiction CEO Title:
Monroe County
596000750
5100 College Road
c/o OMB Grants Mgt.
Key West
Florida
33040
Ms. Shirley Freeman
County Major
FY 1999 Award Information
* FY 1999 LLEBG Final Award Information: $136,308
Matching Amount: $15,145
Special Conditions: Click here to review the special conditions associated with this Award. This
component is NOT an official government document, but may be printed for use as a reference tool in your
internal working files. You will be able to print the official Award page and special conditions once you accept
your Award.
*' This amount will represent any eligible amount calculated for FY 1999 plus any needed adjustment related
to FY 1998 Award amount.
A licant Award Review Decision 0 tions
This function will result in an immediate acceptance of the FY 1999 LLEBG
Award and its corresponding special conditions.
Acceptance of this Award and special conditions DOES NOT result in an
automatic payment of block grant funds. BJA requires that all grantees return
to the Grants Management System (GMS) in late January to begin the Request
For Drawdown (RFD) phase of the Award process. Please take time over the
next several months to plan a detailed budget and comply with your special
conditions.
\1 Accept
/~
Accept with Change
This function will provide you with the ability to correct and/or update the
spelling of your jurisdiction's name and mailing address. BJA will consider
these adjustments an "Accept with Change" and will require no additional
information from you to accept this Award.
Change Chief Executive Information - Requiring Additional BJA Review/Approval
This function allows you to make changes to the Chief Executive's (CE) name
and title. BJA will consider this to be a "Change Requiring Additional BJA
Review/Approval." Once you have submitted your changes, BJA will not
provide you with any additional notification, so please remember to come back
Decline
into this system to see if your Award documents have been re-approved and
they are ready for your acceptance. Please allow 3-5 days for BJA to approve
any changes.
This function will result in an immediate reallocation of your jurisdiction's FY
1999 funds to the FY 2000 LLEBG Program funding pool. Once declined, a
jurisdiction cannot reapply for FY 1999 funding.
Declining FY 1999 funding will in no way affect a jurisdiction's eligibility for
future LLEBG Program funding cycles.
LLEBG - Special Conditions
Page 1 of4
Special Conditions - Monroe County
Local Jurisdiction in compliance w/PSOHB
1. The recipient agrees to comply with the financial and administrative requirements set
forth in the current edition of the Office of Justice Programs (OJP) Financial Guide.
2. The recipient agrees to comply with the organizational audit requirements of OMB
Circular, A-133, Audits of States, Local Governments and Non-Profit Organizations, as
further described in OJP's Financial Guide, Chapter 19.
3. The recipient shall submit one copy of all reports and proposed publications resulting
from this agreement twenty (20) days prior to public release, Any publications (written,
visual, or sound), whether published at the recipient's or government's expense, shall
contain the following statement: (NOTE: This excludes press releases, newsletters, and
issue analysis.)
"This project was supported by Grant No. 1999-LB-VX-7835 awarded by the Bureau of
Justice Assistance, Office of Justice Programs, U.S. Department of Justice. Points of view
in this document are those of the author and do not necessarily represent the official
position or policies of the U.S. Department of Justice."
4. The recipient agrees to provide information required for any national evaluation
conducted by the U.S. Department of Justice.
5. The recipient acknowledges that failure to submit an acceptable Equal Employment
Opportunity Plan (if recipient is required to submit one pursuant to 28 CFR 42.302), that
is approved by the Office of Civil Rights, is a violation of its Certified Assurances and
may result in funds from the award being frozen, until such time as the recipient is in
compliance.
6. The recipient agrees to provide and expend a 10 percent cash match (calculated as 1/9
of the Federal award amount) before the end of the 24 month grant expenditure period.
The recipient is reminded that the matching funds are auditable under Special Condition
#2, and will be binding to the recipient.
7. The recipient is required to establish a trust fund account. This fund may not be used to
pay debts incurred by other activities beyond the scope of the Local Law Enforcement
Block Grants Program. The recipient also agrees to expend the grant funds in the trust
fund (including any interest earned) during the 24 month grant expenditure period.
Grant funds (including any interest earned) not expended by the end of the 24 month
period must be returned to the Bureau of Justice Assistance (BJA) along with the final
submission of the Financial Status Report (SF-269A) by the end of the 27 month.
8. The recipient agrees, if the funds are used for the hiring and employing of new,
additional law enforcement officers and support personnel, as described in the applicable
purpose area of Subpart A section 101(a)(2), that the recipient unit of local government
will achieve a net gain in the number of law enforcement officers who perform non-
administrative public safety service,
9, The recipient agrees, if the funds are used for the hiring and employing of new,
additional law enforcement officers and support personnel, that the unit of local
government will establish procedures to give members of the Armed Forces who, on or
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,LLEBG - Special Conditions
Page 2 of 4
after October 1, 1990, were or are selected for involuntary separation (as described in
section 1141 of Title 10, United States Code), approved for separation under section
1174a or 1175 of such title, or retired pursuant to the authority provided under section
4403 of the Defense Conversion, Reinvestment, and Transition Assistance Act of 1992
(division D of Public Law 102-484; 10 U.S.c. 1923 note), a suitable preference in the
employment of persons as additional law enforcement officers or support personnel.
10, The recipient agrees, if funds are used for enhancing security or crime prevention, that
the unit of local government - -
(a) has an adequate process to assess the impact of any enhancement of a school
security measure that is undertaken under subparagraph (B) of section 101(a)(2),
or any crime prevention programs that are established under subparagraphs (C)
and (E) of section 101(a)(2), on the incidence of crime in the geographiC area
where the enhancement is undertaken or the program is established;
(b) will conduct such an assessment with respect to each such enhancement or
program; and
(c) will submit to the BJA an annual assessment report, via the Internet system,
11, The recipient agrees that prior to expenditure of any LLEBG funds, at least one (1)
public hearing will be held regarding the proposed use(s) of the grant funds. The
recipient must also provide verification to BJA of the public hearing. At the hearing,
persons shall be given an opportunity to provide written and oral views to the recipient
on the proposed use(s) of the grant funds. The recipient will hold the public hearing at a
time and place that allows and encourages public attendance and participation. The
recipient may not request a drawdown of funds until these requirements are met and
the formal budget allocations are adopted by the recipient,
12. The recipient agrees that prior to expenditure of any LLEBG funds, a previously
designated or newly established adviSOry board will meet to discuss the proposed use(s)
of the grant funds. The recipient will designate the advisory board to make nonbinding
recommendations on the use(s) of funds under the LLEBG Program. Membership on the
adviSOry board must include a representative from the following, however it may be
broader:
a) the local police department or sheriff's department;
b) the local prosecutor's office;
c) the local court system;
d) the local school system; and
e) a local nonprofit, educational, religious, or community group active in crime
prevention or drug use prevention or treatment.
The recipient may not request a drawdown of funds until these requirements are met
and the formal budget allocations are adopted by the recipient.
FOR LOUISIANA PARISH RECIPIENTS:
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. LLEBG - Special Conditions
Page 3 of 4
The recipient agrees that prior to expenditure of any LLEBG funds, a previously
designated or newly established advisory board will meet to discuss the proposed use(s)
of the grant funds. The recipient will designate the advisory board to make binding
recommendations on the use(s) of funds under the LLEBG Program. Membership on the
advisory board must include a representative from the following; however it may be
broader:
a) the local police department or sheriff's department;
b) the local prosecutor's office;
c) the local court system;
d) the local school system; and
e) a local nonprofit, educational, religious, or community group active in crime
prevention or d rug use prevention or treatment.
The recipient may not request a drawdown of funds until these requirements are met
and the formal budget allocations are adopted by the recipient.
13. The recipient has certified it is in compliance with the Public Safety Officers' Health
Benefits Provision of the Omnibus Consolidated and Emergency Supplement
Appropriations Act for 1999 and agrees to remain in compliance during the life of the
award. This provision requires that the unit of local government which employs a public
safety officer (as defined by section 1204 of Title I of the Omnibus Crime Control and
Safe Street Act of 1968, as amended) to afford such public safety officer who retires or
is separated from service due to injury suffered as a direct and proximate result of a
personal injury sustained in the line of duty while responding to an emergency situation
or hot pursuit (as such terms are defined by State law) with the same or better level of
health insurance benefits at the time of retirement or separation as they received while
on duty. If the recipient demonstrates noncompliance during the life of the award, 10
percent of the award amount must be returned to BJA
14. Criminal Intelligence Systems operating with support of Federal funds, must comply
with 28 CFR, Part 23, if the recipient chooses to implement this project.
15. At the Request for Drawdown, the recipient must submit to BJA a budget for approved
purpose area allocations via the Internet system.
16. The recipient agrees this award document constitutes the obligation of Federal funds for
use by the recipient in execution of the program or project covered by the award. Such
obligation may be terminated without further cause if the recipient fails to affirm its
timely utilization of the award by accepting the award and special conditions (within 45
days) from the date of award.
17. The recipient agrees to one 24 month obligation and expenditure period that will begin
on the day of the recipient's submission of a Request for Drawdown through the Internet
system. All funds must be expended by the end of this 24 month period with no
exceptions. Six months from the date of the beginning of the expenditure period, the
recipient agrees to submit a semiannual progress report through the Internet system,
and to report every six months until all funds are expended or the grant period ends.
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LLEBG - Special Conditions
Page 4 of 4
18. The amount of this award represents both the Fiscal Year 1999 LLEBG calculated eligible
amount for your jurisdiction, including any PSOHB compliance related adjustments to
that amount, plus any supplemental amount of the Bureau of Justice Assistance has
made pursuant to errors in the Fiscal Year 1998 award amount for your jurisdiction.
Production Release: v1.2
.. ./Llebg_ Conditions. Display _ Condition?p _ appl_ seq=2557&p _ from=APPLICANT _ACCEPT 02/29/2000