Item G2
TIME APPROXIMATE
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date:
April 19.20 2000
Division:
Public Works
Bulk Item: Yes
No
x
Department:
Public Facilities Maintenance
AGENDA ITEM WORDING: Authorization to advertise for bids to replacc existing plastic turf grids
and install new turfstone type pavers at the Harvey Government Center.
ITEM BACKGROUND: Existing plastic grids are deteriorating and posing a safety risk. Thc County's
contracted Architect, Mr. Bert Bender, is designing project specifications and coordinating with the City
of Key West Tree Commission and Historical & Architectural Review Commission to protect the existing
Kapok Trees.
PREVIOUS RELEVANT BOCC ACTION: At the February 16, 2000 BOCC meeting, motion was
carried to postpone this item to the next Key West Board meeting, and to provide sample of proposed
product to the Board including coordination with an Arborist.
STAFF RECOMMENDATION: Samc as notcd above.
TOTAL COST: Approx. $600 for
advertisements
Cost to County: same as above
BUDGETED: Yes X NO
Account # 20501-530- 498 (advertising)
(Estimated Cost $88,700 - $105,160 for proj ec t )
REVENUE PRODUCING: YES
NO l AMOUNT PER MONTH
YEAR
APPROVED BY: C~ Atty. OMBlPurchasing _ Risk Managcment
Itemprepared~#O 4
Carlos arate, Sr. Duector, PublIc FacIlIties MaIntenance
~O~ PI-JJ~ J6f
Dent Pierce, Division Director ,
DIVISION DIRECTOR APPROVAL:
DOCUMENTATION: Included ~ Tofollow
Not required
AGENDA ITEM # H~
DISPOSITION:
March 24, 2000
Mr. Carlos Zarate, Sr, Director
Monroe County Public Works Division
Facilities Maintenance Department
3583 South Roosevelt Boulevard
Key West, FL 33040
HE: Harvey Government Center Site Work
Dear Carlos,
p.a.
As requested, I have analyzed the site work required at the Harvey Govermncnt Center. Based
on our meeting and subsequent site visit with Cynthia SnelL the scope of work can be estimated
as follows:
Site demolition & disposal (lump sum)
Pervious pavers with river rock (6,000 sf@ $1O-$12/5f)
Concrete sidewalk repairs (lump sum)
New concrete sidewalk (400 s.f. @ $10-$12/sf)
Sub Total
General Conditions & Overhead @ 12%
Contractor's Profit @ 10%
Sub Total
Pennit
Bond @ 1.5%
TOTAL
$3,500 $3,500
$60,000 $72,000
$2,500 $2,500
$4,000 $5,000
$70,000 $83,000
$8,400 $9,960
$7,000 $8,300
$85,400 $101,260
$2,000 $2,400
$1,300 $1,500
$88,700 $105,160
Based on the above, bids should range from $90,000 to $110,000. I recommend that you budget
S100,OOO minimum for construction plus whatever additional costs are anticipated for
professional fees, testing, or administration.
Please call if you have any questions.
Sincerely,
23nt-)"&.~d
Bert L. Bender, Architect
BLB/ddk
~ 1 OAD~.ll S lroll
Ke,Well,FlorldaBOH
Teleobone (305) 296.1 H7
f It II m II e <3 0 S) 296 - n 27
FI 0 rid. L j t", IIAA CO 02 021
~~1J;'ij
Zarate-Carlos
From:
Sent:
To:
Subject:
Teasdale-Priscilla
Thursday, January 13, 2000 1:18 PM
Zarate-Car1os
RE: Harvey Govt. Center-Plastic Turfpavers
Carlos, I will be down to Key West Tuesday, Wednesday and probably Thursday next week. Anyone of those
days would be fine with me Any time after 9:00 am. It is your turn to pick a tiem and date.
From:
Sent:
To:
Subject:
Zarate-Carlos
Monday, January 10, 2000 10:24 AM
Teasdale-Priscilla
Harvey Govt, Center-Plastic Turtpavers
Priscilla:
The plastic turfpavers installed at the above referenced county facility have become a potential risk for slip
and fall, they continually uplift creating an uneven walk surface, also, the smooth plastic surface creates a
walking hazard to the 'public and building occupants.
PFM staff has obtained preliminary cost estimated to replace the plastic with turfstone pavers. We've
coordinated with Cynthia Snell, City of Key West and she approves of same, she also indicated stone pavers
were first recommended for this project but due to budget restrictions plastic was used.
The parking area located on the Northwest section of the property requires a concrete walkway be installed to
allow safe passage to the building.
I would like to meet with you on site to address these issues and obtain your recommendation regarding
existing safety conditions posed by these plastic pavers. Please advise when we can meet.
Thanks, Car1os.
Page 1
County of Monroe
P(5) 292-4456
FAX 295-43(>4
BOARD OF COUNlY COMMISSIO~
Office of;
Monrop County Safety
5100 College Rd.
Key West, FL 33040
Mayor Emeritus Wilhelmina Harvey, Dist. 1
Mayor Pro Tcm G('!()rge Ncuecnt, District 2
Mayor Shirley Fremllun, District 3
Nora Williams, District 4
Mary Kay Reich, District 5
TO:
FROM:
RE:
DATE:
MEMORANDUM
Carlos Zarate, Facilities Maintenance DirectoJ f:l.
Priscilla Teasdale, Safety Administrator r!~
Driveway at Harvey Government Center
January 18,2000
This shall confirm our meeting with Mark Anderson, Facilities Maintenance Senior Technician
at the Harvey Government Center Parking Lot. The lot is paved with plastic grids within the drip
lines of the trees to provide the Kapok trees with water on the drip line. These plastic grates'are
placed in an area that cars use constantly as a thoroughfare. These grates are typically used in an
area that does not get frequent traffic creating an excessive use for their intent. The plastic grate
has caused many concerns for the safety of the public and the employees. Some of the issues we
agreed were hazards to the public include:
· In some areas of the parking lot the grates have been run over so many times they
disintegrated and have been removed creating a dirt & mud area to drive and walk.
· The plastic grates are slippery in the areas where their surface is exposed.
· The grids have many uneven surfaces and are difficult to walk on.
· The grates move with the traffic flow causing buckling of both the grates and the pavement.
· The roots of the Kapok trees raise the grates to cause a tripping hazard in some places.
· Re-bars have been used to hold down the grates and now the re-bars are protruding to cause a
trip hazard in some places.
· The public has a tendency to drive on the sidewalk at the front entrance of the building. A
bumper of some type should be placed at the edge to prevent the traffic from flowing onto
the sidewalk.
It is my understanding that you have met with Cynthia6nell, Key West Biologist to discuss
replacing the grids. She has agreed to the concept of replacing the grates with an interlocking
brick with small open holes filled with sand to allow water to penetrate through the pavers.
It is my recommendation to remove the grids as they are and replace them with pavers. Redoing
the present plastic grids would be an ongoing process every few years and would not solve some
of the safety issues.
Thank you for your Cooperation in this matter.
W~~~~
................................
...............................
INTEROFFICE MEMORANDUM
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TO: CARLOS ZARA TE, SR. DIRECTOR OF PUBLIC FACILITIES MAINTENANCE
FROM: JOHNW KING, SR ADMINISTRATOR BLOG, MAINTENANCE ~ _ h:---
SUBJECT: HGC TURFSTONE ESTIMATE
DATE; 01/07/00
CC: nu.:
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AS REQUESTED. I HAVE BEEN WORKING WITH MARK ANDERSON AND CYNTHIA SNELL OF
THE CITY OF KEY WEST TO COMPILE A SCOPE OF WORK AND COST ESTIMATES TO INSTALL
APPROXIMATEL Y 5,000 SQUARE FEET OF TURFSTONE PAVERS AT THE HARVEY GOVT CENTER
THE TYPE Or: PAVERS AND MATERIALS TO BE USED AND THE METHODOLOGY OF THE
INSTALLATION, HAS BEEN APPROVED, BY CYNTHIA SNELL OF THE CITY OF KEY WEST HER MAIN
CONCERN WITH THE REMOVAL OF THE EXISTING PLASTIC TURF CONTAINERS AND THE
SUBGRADE SOIL, IS THE POSSIBILITY THAT THE TREES ROOT SYSTEM COULD BE DAMAGED
THERE IS A LIST OF, " ITEMS OF SPECIAL CONCERN", IN THE SCOPE OF WORK THAT HAS
RECEIVED HER APPROVAL THE QUANTITIES SHOWN IN THE ATTACHED PROPOSAL(S) WILL
HAVE TO BE CHANGED FROM 4,000 SQUARE FEET TO 5,000 SQUARE FEET, DUE TO THE
ADDITION OF THE REAR DRIVEWAY SECTION.
THE ATTACHED WORK SHEETS AND PREVIOUSLY REQUESTED PROPOSALS, ARE TO BE
CONSIDERED. "FOR ESTIMATING PURPOSES ONLY., IF THE FOLLOWING ESTIMATE IS EXCEPTED
AND THE PROJECT ALLOWED TO GO FORWARD, THEN PROPER BID DOCUMENTATION WILL HAVE
TO BE COMPILED, AS PER POLICY AND PROCEDURE
I ESTIMATE THAT THIS PROJECT, USING A CONTRACTOR FOR ALL WORK AND MATERIALS
WILL COST BETWEEN $28 -32,000.00, THIS WORK WILL REQUIRE A PERMIT FROM THE CITY OF
KEY WEST AND WILL AFFECT PARKING AND EGRESS AT THE HARVEY GOVT CENTER FOR THE
DURATION OF THE WORK THIS AMOUNT WILL WARRANT BOARD APPROVAL, ETC, AND MORE
THAN LIKELY MAJOR JUSTIFICATION WHY WE ARE REPLACING THE EXISTING SYSTEM, I KNOW
THAT SAFETY, DUE TO TRIP AND FALL IS A CONCERN AND THAT SOME OF THE INTERLOCKING
PANEL ARE UPLIFTING AND CRACKING,
PLEASE FEEL FREE TO CONTACT ME IF YOU HAVE ANY QUESTIONS CONCERNING THIS
MATTER.
-/'"
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