Item C01
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date:
Bulk Item:
April 19 /20, 2000
YES XXXX NO
Division: Monroe County
Department: Fixed Asset Surplus
AGENDA ITEM WORDING: Approval to remove surplus equipment from inventory via
disposal/destruction and advertising for bids and accepting bids
ITEM BACKGROUND:
See attached schedule
PREVIOUS RELEVANT BOCC ACTION: N/A
STAFF RECOMMENDATION:
APPROV AL
TOT AL COST:
N/A
BUDGETED: Yes
No N/A
Cost to County: N/ A
REVENUE PRODUCING: Yes
No
AMHBNf-PER MTH
YEAR
DOCUMENTATION: Included
YES
Item Prepared By:
Division Director Appro al:
Not Required
Agenda Item: J::t...l
DISPOSITION:
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M"UN1{U~ COUNTY
INVENTORY DELETION REQUES.T
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TO: ;rEAN Af>.AMS,., Prop. Oerk FROM:
Finllnce Depllrtment. Stop 1/8
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DATE:
Monroe County
. LD. Number Serial Number
o
Asset
Description
Date Original &
Purchased Est. Present Value
C:-<'l.
Check appropriate line:
APPROVA-L TO REMOVE FROM mVENTORY AND ADVERTISE FOR DIDS
X' APPROVAL TO REMOVE FROMHmVENTORY AND DISPOSE OF SAME
APPROVAL TO ACCEPT HIGHEST DIDS ON SURPLUS PROPERTY
REAS~N Fl:EQUEST:
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PREPARED DY: Ij , .Y t( ,J/J (//t7J~iJ
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DlVISIOliDlRECfOR APPROVAL:
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DATE. v( .~ /~-r ..,
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Finance: Revised 2114/96
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M'ONROE COUNTY
INVENTORY DELETION REQUEST
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TO: ~/) ~ Property Oerk FROM:
Finance Department, Stop 118
DA TE: ~J/~/oV
{1~ t?~~/;~q;tn<J
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Monroe County
I.D. Number Serial Number
Asset
Description
Date Original &
Purchased Est. Pl"e$ent Value
@
@
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"-
Check appropriate line:
APPROVAL TO REMOVE FROM INVENTORY AND ADVERTISE FOR BIDS
V APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF SAME
APPROVAL TO ACCEPT HIGHEST BIDS ON SURPLUS PROPERlY
. REASON FOR REQUEST: .
a~J - no /~~ (!P7Uf7~ ~/ ~g-h ;;)oW.
-PREPARED BY: R~~~ DATE: ~fl)
DIVISION DIRECfORAPPROVAL: \. D. I- ~~ ^~
~t l [ ~
Finance: Revised 2/14/96
. McDonald, RN, EMT-P
)ency Management Director-Trauma
Keys Health Care Taxing District
Oo.'!~ ~o~~~E
(305I294~&Ct
Advisory Board
Overseas Highway
Irgo, FL 33037
;51-2766
\05) 451-6211
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Joanne Mahoney, MD, Chairperson
Donald Bock, EMT-P
Judith Cooley, CPA
Luis Garcia, Asst. District Attorney
Robert Luse, PresidenVCEO, Mariners
Penny Mason, VP, TIB Bank
Sylvia Murphy
MEMORANDUM
Jlf.~/(jO .
TO:
Stacy DeVane
FROM:
Pam
,
~
SUBJECT:
Deletion of Equipment
DATE:
March 9, 2000
Reference the enclosed request to dispose of copier and scanner, enclosed is a copy of the request to
advertise-for bids for the copier dated 06/08/98. No bid was made; the-machine is in need of repairs that
would probably be more costly than the worth of the copier.
Sean, from Information Systems was here to do some repair work on our printer, and he advised that the
scanner was not compatible with our computer. I then called Information Systems to see if they wanted it
and was told no.
Please call if you have any further questions.
Dann~ L. Kolhac;e
295 3660
p. 1
WAA 1 \) W:t
MONROE COUN'TY Kf.R,' ,..~.(!
INVENTORY DELETION llliQ'UEST
~
TO:
~'1U (l~ 0.'.-' Prop. Clerk FROM:
mance Department. Stop fiB
Karie McDonald
Upper Keys Health Care_ Taxing Dist.
DATE:
02/29/00
Monroe CountY
I.D. Number Serial NumlJer
A~~ct
Description
DAte Original &
Purchased Est. Present Value
/"
/ "
Check appropriate line:
APPROVAL TO REMOVE FROMlNVENTORY AND ADVERTISE FOR DillS
I ArrUOVAL TO REMOV,t<; I(HOM INVENTORY AND DISPOSE OF SAME
APPROVAL TO ACCEPT HIGHEST nms ON SURPLUS PROPERTY
REASON FOR RKQUEST:
f{~( '; e..,s ~h #iL)d Hfd
. ( C7 I.t: r ....s 111 (7", t; c /' +ct If C fr '& vt L I
II ,. .- / v ~ U
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(/~" (r 5~rr Lv(/r( WC-11U l.(./ 1//0/('..
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PREPARED BY: PaWl ((q)t;-rirlJiJI1 DATE: J- -)!?-OO
DIVI7/O... _~~/ ~APP~OVA~: !try;).( fv{(Dcr~r:-.Y,) ./
. ~ Karie McDonald
// I'() Zc70D
./
finance: Revise 2/14/96 J
tfL~1A ,/Z-RA cJei-fJ; .-Lp' .
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a~ 28 98 10:55a
Da~n~ L. Kolha~e
295 3660
p. 1
MONROE COUNTY
INVENTORY DELETION REQUEST
TO:
Micah McDowell, Prop. Clerk FROM:
Finance Department, Stop #8
-
06/04/98
Elaine Gonnan
Upper Keys Health Care Taxing District, #:
DATE:
Monroe County
LD. Number Serial Number
Asset
Description
Date Original &
Purchased Est Present Value
1419-7 3625524 Minolta Copier 04/04/89 original $1540~0
EP370Z present $250.0
o
o
Check appropriate line:
APPROVAL TO REMOVE FROM rnVENTORY AND ADVERTISE FOR BIDS
xv
APPROVAL TO REMOVE FROM rnVENTORY AND DISPOSE OF SAME
APPROVAL TO ACCEPT HIGHEST DillS ON SURPLUS PROPERlY
REASON FOR REQUEST:
Item no longer needed; there is another copy machine in the office
PREPARED BY: Pamela Johnson
DIVISION DIRECTOR APPROVAL:
~~~
06/08/98
Finance: Revised 2/14/96
, !: :.' I J.
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j,LAj? t! H .V1::'t
MONROE COUNTY
INVENTORY DELETION REQUEST
Date: .;2 -.;29-00
Fr?m: ~ ~, 8,'m,~
\
Thru: Carlos Zarate, Director
Public Facilities Maintenan e
To: ~ AJ#.,.S Property Clerk
Finance Dep~rtment, Stop #8
/
Serial Number
Estimated
Present Value
o
(/
Check appropnate line:
APPROVAL TO REMOVE FROM INVENTORY AND ADVERTISE FOR BIDS
v APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF SAME
APPROVAL TO ACCEPT HIGHEST BIDS ON SURPLUS PROPERTY
REASON FOR REQUEST:
/H11.5-r~;Z ~t.J"$"$ .zo+ </~,.;r.$c>LD - C.FC~Fi6AA~";.;'.5 ~ +- Y'"",.1IC1 t7Lo ~ -;3",.-", IIAo/.r!. 73.-!~.....1
.5~r'r'f"/(' ~,%,%."I' V"A!I'f~$ - 0.....-"/ ~'7:~ i3"y"""n d..........,._"'G ~I'€PAI'Jf!:. ~AJ17 "A"'~
Jo V'ALv~ .
PREPARED BY: -;r4,,4- A~
DIVISION DIRECTOR APPROVAL:
~ < -~/'<~7~/(fd
******THIS PORTION TO BE COMPLETED AFTER BOCC APPROVAL IS OBTAINED******
--ASSET DESTRUCTION CERTIFICA TION~==-
- BOCC APPROVAL DATE:
I CERTIFY THE ABOVE LISTED MONROE COUNTY PROPERTY HAS BEEN DESTROYED
IN ACCORDANCE WITH SOCC APPROVAL
(SIGNED BY AND TITLE)
DATE
MONROE COUNTy
INVENTORY DELETION REQUEST
TO:
JEAN ADAMS
FROM: -8tATHER SrU\vE.LY
Soc.IAL SFRVIc..E$
PROPERTY CLERK, FINANCE DEPT.
DATE: q MAl<C.f-\ (')(l
M,C. SERIAL ASSET DATE ORIGINAL & EST.
I.D.NUMBER NUMBER DESCRIPTION PURCHASED PRESENT V ALlffi
(,'7l{" ,I D'I13 D;J. 5' IBM W U("ELW21""'€"~ :IIL 5"-) c;..S' 1 Sit J,r. ID
I B'1Lo - 3 TyPe"..v Ie: TT~
~1L/"1/() 77,;J.~' I 19M WtlCEl""'~'Te:R. ~ 5"..:? '1.. a 7 ~ t:.~l{.~o
1 B'1lJ>- 'f TY"E- W RrTG:R.
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I go, - 8S'" ""0;1, q fj s" - S€LE"('1"IZ... c.:u:. TYf't' ""~lT€~ ;{...7-9J.. f6'1.D D
IBM C~. EC.1" INt:, ;;
1901- ~Ul 3~'l1~1{~ - Set Ec..'T~\C. "'lL T'I(PewR.\TE. R.. ~... ')-9).. 7'11..'0
bl 2.b It,,;{ Ii 31'1 reM CoRR(c..T/~6 ~ti'1."O
. Bo 1- '1~ Sc\.E'c..'TR Ie. 'Jl:' '-YPC\AI R \T€e.. '1..;1.3..71
\8M Co~ Ec..T."'-lb ~
1901- 84 ~.~ ~7/7";"o S'fLEl:..."t ~\ C 1C 'TVJl€,,",R\~ -P... 7.. 92- JIb. 110
~D REao~ D c..ANON A P 3?oo
3~Olo - 2. Z. ,Y'PE'w~'TE~ -
- <AR~C:7 ~9J/, 5:0
"':t2.~{,~~ liM. ~.. 30..$11
I 901 - I 2.. SE~,e. -m:. T;IPE\".u~.('relt-
I
:HECK APPROPRIATE LINE BELOW:
~ APPRO V AL TO REMOVE FROM INVENTORY ANDA.JWBRTISE FOR BIDS.
v' APPROV AL TO REMOVE FROM INVENTORY AND DISPOSE OF IT.
AfP.R!)V AL TO ACCEPT HIGHEST BIDS ON SURPLUS PROPBR-=H'.
ZEASillLEDR REQUEST:
BRO~~/DA-MA0ED &'(C)I\JO R~PA,R-
"REPARED BY:
DIVISION DIRECTOR APPROVAL:
TO:
Jean Adams
MONROE COUNTY
INVENTORY DELETION REQUEST
,~~
FROM: CommissiOi\~r Nora Williams_
PROPERTY CLERK, FINANCE DEPT.
DATE: 3/1/00
M.C. SERIAL ASSET DATE ORIGINAL & EST.
I.D. NtJMBER NUMBER DEsClUPtION PURCHASED PRESENT VALUE
010267 Fax machine .\'J(X4ISOD 1995? 0
o/()o -14 7 5ffi( r Ui (,-/3- 'IS' 7/(),otJ
C.o Pla~':'7FA x.
CHECK APPROPRIATE LINE BELOW:
x
APPROV AL TO REMOVE FROM INVENTORY AND ADVERTISE FOR BIDS.
APPROV AL TO REMOVE FROM INVENTORY AND DISPOSE OF IT.
APPROVAL TO ACCEPT HIGHEST BIDS ON SURPLUS PROPERTY.
REASON-FeR REQUEST:
Not worth repairing
PREPARED BY:
M. K. Neal
DATE: 3/1/00
DIVISION DIRECTOR APPROVAL t{r~, ?2 t/cJ.~
RINT NAME: Nora Williams
MONROE COUNTY
INVENTORY DELETION REQUEST
~ ' ",.~~y~\~;~:,t
ede{?
7l~~o 8 B'Ji.
To: Jean Adams, Property Clerk
Finance Department, Stop #8
From: L...JA L. T J-t,A -l .5
Date: 3/ I/o<>
Thru: Carlos Zarate. Director
Public Facilities Maintenan
/ 1
2
) 3
4
5
6
Check appropriate line:
APPROVAL TO REMOVE FROM INVENTORY AND ADVERTISE FOR BIDS
X APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF SAME
APPROVAL TO ACCEPT HIGHEST BIDS ON SURPLUS PROPERTY
REASON FOR REQUEST:
1
2
3
4
5
6
Date
JJ~71If~J ~ ,y/~_
DIVISION DIRECTOR APPROVAl: '~.,.,.A- ~1~ dd
PREPARED BY:
UUUTHIS PORTION TO BE COMPLETED-AFTER BOCC APPROVAL IS OBTAINED******
ASSET DESTRUCTION CEm-IFICA TION
BOCC APPROVAL DATE.
I CERTIFY THE ABOVE LISTED MONROE COUNTY PROPERTY HAS BEEN DESTROYED
IN ACCORDANCE WITH BOCC APPROVAL
(SIGNED BY AND TITLE)
DATE
Hl . d lttlOl
MONROE COUNTY
INVENTORY DELETION REQUEST
TO: Micah McDowell, Prop. Clerk FROM:
Finance Department, Stop #8
DATE:
~
Monroe County
LD. Number
Asset
Original &
Est. Present Value
f
JOI J400 -l/:3
Check appropriate line: .
APPROVAL TO REMOVE FROM INVENTORY AND ADVERTISE FOR BIDS
~ APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF SAME
APPROVAL TO ACCEPT mGREST BIDS ON SURPLUS PROPERTY
REASON FOR REQUEST: ~ )
e''''M{-\~ b,;~~~~:~~t.>,~~::~ j;u~.7~~~.
PREPAREDBytlk (l ~ DATE:
DIVISION DIRECTOR APf'tOV : ~.v,o-
.J
Finance: Revised 2114/96
". ,; _.~
MONROE COUNTY
INVENTORY DELETION REQUEST
TO:
Jean Adams
FROM: Jerry Eskew
PROPERTY CLERK, FINANCE DEPT.
Senior Administrator Transportation
DA TE: April 4, 2000
M;C. SERIAL ASSET PATE QRIGlN!\.L.,'&.,ES'Jj.
LD. N"QMQER NQMIl~B DESCRmTION PURCHASED PJlES~N'l:'/"VA'[;lJlE
I 806-003 1 FTHS34H8KHB43 1 9 89 Ford Van 6/ 1 0/94 $7,720 .00/$3 ,5 00 .00
006
CHECK APPROPRIATE LINE BELOW:
APPROV AL TO REMOVE FROM INVENTORY AND ADVERTISE FOR BIDS.
APPROV AL TO REMOVE FROM INVENTORY AND DISPOSE OF IT.
X APPRovACTI1.AcCEPT HIGHEST BIDS ON SURPLUS PROPERTY.
REASON FOR REQUEST:
:~:~A~:i::ew vehidQ
DIVISION DIRECTOR APPROVAL:
.,
TO:
Jean Adams
MONROE COUNTY
INVENTORY DELETION REQUEST
FROM: IreneToner, Director
PROPERTY CLERK, FINANCE DEPT.
APR f? 4 ~J:G.t
Emergency Management
DATE: April 3, 2000
SERI~L
NUM.QER
5226420
DATE
PURCHASED
GE "Phoenix" Low-band mobile car 9/30/89
radio unit
CHECK APPROPRlA TE LINE BELOW:
x
REASON FOR REQUEST:
APPROV AL TO REMOVE FROM INVENTORY AND ADVERTISE FOR BIDS.
APPROV AL TO REMOVE FROM INVENTORY AND DISPOSE OF IT
APPRev-AL TO ACCEPT HIGHEST BIDS ON SURPLUS PROPERTY~
}~OV
ORIGINAL
PRES~NT
$820.00/ $-0-
Unit wason-4oan-1o- Fire Marshal's Office, unit has been off-line for some time;-urrit-has been replaced in FMO vehicle, out-
dated low-band unit.
PREPARED BY:
Tamara Lundstrom, Admin. Assistant, Fire Marshal's Officy
~J
DIVISION DIRECTOR APPROVAL:
PRINT NAME: James R. P ros"Public Safety Division Director
DATE: April 3, 2000
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n
MONROE COUNTY
EMERGENCY COMMUNICATIONS DEPARTMENT
<:
CO~ DEPT.
10600 AVIATION BLVD.
MARAnfON, FL 530S0
n'/~f,~""h..
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SOl
QSERVICE o PICK UP PHONE REPAV' pATE OFO,RoER
OJNS1ALL o oEUVER _ SITE _ SHOP /.J~ 1,:// I i(j
~~I~~5':,GENCY ,-; r<' oEP~JnMENT IOFFI~E , "'., " - /- V
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MAKE., ,_" I ~OqE~/' . .' ISERIAI II I ~ .
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QUAN. PART It ';?O-r L':/ {./ .J.;. L- DESCRIPTION PRICE AMOUNT
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SERVICE .< .7 HR
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TOTAL tr//7.i"])
TRANSMITTER POWER DEVIATION FREa. TOLERANCE COMMENTS
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TECHNICIAN /' .cusTOMER SIGMTI;IRE
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MONROE COUNTY
INVENTORY DELETION REQUEST
--) / J
TO:( ___.,j:f.~ L~.-J.lt'op. Clerk
J'
Finance Department, Stop #8
DATE: 3//5/00
/ I
FROM:
TOe
Monroe County
I.D. Number Serial Number
Asset
Description
Date Original &
Purchased Est. Present Value
~
8
~
Check appropriate line:
APPROVAL TO REMOVE FROM INVENTORY AND ADVERTISE FOR BIDS
v APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF SAME
APPROVAL TO ACCEPT IDGHEST BIDS ON SURPLUS PROPERTY
REASON FOR REQUEST:
//CQ-/~c::J. ~~I-Q~Y\c:LoV), haS bee", ~Lplaccd .
/. /0,:2 --t-3-f{ n::.. p'"dcc:d- {J Y\l"~ W (~ d ov\ a~s:-.d-(sc:c::.lc4c::. T- u'H-;:\c~u:"C/iJ
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PREP ARED-B
DIVISION DIRECT
Finance: Revised 2/14/96
~
BOYS &. GIRLS CLUBS
To: Rita Brown
Tourist Development Council
120 I White Street
Key West, FL 33040
From: Suzanne Skjold
1400 B United Street
Key West, FL 33040
Date: March 24,2000
Dear Ms. Brown,
The Boys and Girls Clubs of the Keys Area is a non-profit, 501 (c )(3), youth
development organization dedicated to improving the lives and opportunities of all youth,
especially those from disadvantaged circumstances. Among the many programs we
offer our youth, the Boys and Girls Clubs promotes educational and technological
competency in our youth. .
We would gratefully accept any donation of computer equipment, such as
monitors, CPU's, keyboards, printers, and/or software that the TDC may be holding as
surplus.
We truly appreciate the willingness of local organizations to help us in our efforts
to offer a top quality program to all youth in the Keys. Any donation of computer
equipment would be made directly available to our youth for primarily academic pursuits.
Thank you again for your generosity.
Sincerely,
~ ~~
- ,,-,
. r-.........
N~-L ".,~~~
~mmne Skjold
Executive Director--
Enclosed: samplecommitment of donation form
Including exemption and FEl #'s
~
~oga.
BOYS &. GIRLS CLUBS
I ment/ Receipt 0
tion, t<? Non-Profit Organization
00: Boys and Girls Club ofthe Keys, Inc.
( 1400 B United St. Key West, FL 33040
exemption # : 54-03-023996-60C
'-- '___FEI #: 65-06780071 _-
From: (Donor~anie:--
Address:
Tax Number:
The following space ( )
equipment ( )
goods/supplies ( )
services ( )
finances ( )
is! are donated to Boys and Girls Clubs of the Keys. Inc.
permanently ( ). beginning on ~ ~ _
temporarily ( ). for the period of ~ ~ _ to _/ ~_"
",
,
\
Description:
(1)
Value:
$
(2)
$
"
(3) $
(4) $
(5) $
Total value of donation as stated to
Boys and Girls Clubs of the Keys, Inc, $
Donor Signature
Date
Recipient Signature
Date
~
- .~! J: .
.~-----~~~1'~~.~~ ~..
.~-,' ,....,-:-~~r ,.,
MEMORANDUM
Date:
March 27, 2000
To:
Jean Adams
Assets, Monroe County Finance Department
From:
Jean Brohaugh
Monroe County Tourist Development Council
We have recently replaced and updated 4 of our office computers. I have checked with Monroe
County Information Systems and they do not want our outdated equipment (MIS will supply us
with a written affirmation of this). After my recent conversation with you, I checked with outside
County agencies and found, through contact with Monique Gerardo, that Senior Citizen facilities
wanted two computers.
One of our computers is malfunctioning and will be disposed of but the other will be donated to
the local Boys & Girls Club (a copy of their letter is attached).
The breakdown is a~lows:
4.0~42
h~-138
'1102 - 132
Dell 466MXE
Malfunctioninglwill be
destroyed
Donated to Boys &
Girls Club
Transferred to Senior
Citizen Facility
Transferred to Senior
Citizen Facility
#1102 - 136
We also have a Macintosh computer, #1102 - 113, which has been removed from inventory and
has been advertised for bid twica~e end of March when the bid closes, if there is no bido-_we
will donate this equipment to the Boys and Girls Club also.
I am in the process of puttingtogether an Inventory Deletion Request for the Dells #1102....--142
and #1102 - 138. I have paperwork waiting for the transfer of assets for #1102 - 132i:irid #ff02 -
136. The donations and destruction of the equipment will not take place until the BOCC has
approved.
Am I proceeding correctly to best use all this old equipment? Thank you for your help and advise.
For our records please comment or authorize this plan of action.
;) \,
ri'v J.
C~ pd~Cp /) ) JJ?
\ OD ) ~y" 011. YA ..'
\ \ ~1, ~ y . \ If ~ A; ~
4- 4-00;tt:44A,M;;M9NROE COUNTY MIS
~PR-04-00 08.67 FROH.MCTOC
TOC
:3052955105
# t/ I
10.3062960788
PACE 1/1
TH[ [WR1~ ~~K~W[sT
~,
i MEMORANDUM
Date:
April 4, 2000
To:
Ken Perryman
Monroe County Inform:ltion S stems
Jean Bro~P 7h....,
Monroe ~~ velopment Council
From:
RecentlY1 the TOe. with the help of MelS1 replaced 4 of its old Dell
466 computers. One of these machines was malfunctioning ana will
be destroyed. The other 3 machines are to be passed along to other
~ounty facilities (2 comp~ters to Senior Citizen facilities), and to
c~ar1ty (1 computer from this group will be donated to the Boys &
Girls Club).
This was arranged after speaking with your department about
transferring ownership to MCIS. You have previously assured me
that MelS does not want to take possession of this old equipment
and that placing it for use elsewhere is okay with your department.
PO Box B66, KevWest, Florion ')'S041 tj,S A (,n')) 'H)(,-1<)''i} J;',w' (-.;nc;) '/01, n7AA