Item C09
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date:
Aoril19.2000
Division:
Public Works
Bulk Item: Yes -X- No
Department:
Engineering
AGENDA ITEM WORDING: Approval to reject and re-advertise for bids for the East Martello Re-
roofing project.
ITEM BACKGROUND: On January 20, 2000, sealed bids were opened in the Purchasing Department.
The low bidder was National Roofing South Florida at $228,900, followed by D & J Industries at
$296,334.05, and Laumar Roofing South at $337,237.00. National Roofing South Florida has rescinded
their bid, and the next highest bidder is $67,434.05 more which is over the estimate of$240,000,OO
PREVIOUS RELEVANT BOCC ACTION: .None on this item.
STAFF RECOMMENDATION: Approval as stated above,
TOTAL COST:
nla
BUDGETED: Yes X NO
Account 304-25000-560630-CC9809-530340
REVENUE PRODUCING: YES
NO..lL AMOUNT PER MONTH
YEAR
APPROVED BY: Cou
OMB/Purchasing N/A Risk Management
rflwt ;L---
Co sbu tioo Manage~ ;pavi~pel. P.E.~unty EOg~
DIVISION DIRECTOR APPROVAL: ~( ~ c;: YoD
Dent Pierce, Division Director '
N/A
Item Prepared by:
DOCUMENTATION: Included -X- To follow
Not required ~
AGENDA ITEM #
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MONROE COUNTY CONSTRUCTION
MANAGEMENT
DATE:
March 6, 2000
~~
. y!3(OrJ
{;J
MEMORANDUM
TO:
Mr. James Roberts
County Administrator
THRU:
Dent Pierce
Public Works Division
David Koppel ~i.
County Engineer .
Stephen W. Piazza
Construction Manager
THRU:
FROM:
RE: EAST MARTELLO REROOFING
Key West, Florida
I have enclosed the letter of recommendation by Bender and Associates Architects for the bids
on the above referenced project. After reviewing the letter and talking to National Roofing
about their bid my recommendation is to re-bid the project.
If you have any questions on this matter, please contact me at your convenience, Thank you.
SWP
February 26,2000
Bender & Associates
~
A. R CHI TEe T S p,a,
Mr. Steve Piazza
Monroe County Construction Management
5100 College Road
Key West, FL 33040
TIME:
RECEIVED BY:
o
Jl. .
I
RE: East Martello Roof Bids
I MONROE COUNTY "-
CONSTRUCTION MA~I^GEMENT
MAR 0 2 2000 ~o-~
Dear Steve,
I have reviewed the bids reeeived for the re-roofing of the East Martello and it is my
recommendation that the bids be rejected and the project be re-bid. This recommendation is
based on the following:
1. Three bids were received. Of those bidders, I have disqualified D & J Industries based on
their past performance problems with Monroe county and the Board of County
Commissioners decision to not award County work to them for a period of one year. This
Ruling is still in effect.
2. Of the remaining two bidders, a wide disparity in their base bid and alternates gave me
reason to question the validity of the bids. A full bid tally is attached, but the items that
caused me to question the bids were Alternate Bid No. 1 & 8. The two bidders had
opposite effects on the base bid in that where one bidder had an add for the alternate, the
other had a deduct.
Base Bid
Alternate #1
Alternate #8
Laumar Roofing
National Roofing
$337,237
$228,900
Add $41,968 Deduct $11,874
Deduct $24,200 Add $17,000
3. In questioning the bidders, I discovered that National Roofing included the specified
tapered insulation in their base bid but did not include it in Alternate # 1 or deduct it from
Alternate #8. A letter from National confirming this is attached.
4. National Roofing cannot perform under Alternate #1 ifwe accept it. Alternate #8 should
be a deduct from the base bid, since the base bid includes tapered insulation. Alternate
#8 is only an add if Alternate # 1 is accepted as well, which the Contractor cannot assume~
410AngelaSlreel
KerWeSl, Florida33D4D
Tel e p h 0 n e (3 0 5 ) 296. 1 3 47
Facsimile (305) 296-2727
FloridoLicenseAAC002022
East Martello Tower
February 29,2000
Page 2 of 2
Based on the above, I have determined that the National Roofing bid is invalid, leaving
Laumar roofing as the only valid bidder, Given the wide difference in bids received, I am
hesitant to recommend awarding to Laumar, even though I consider them to be qualified.
Therefore, I recommend that we reject all bids and re-advertise. We will further clarify the
documents to avoid this confusion when the project is re-bid. It is my opinion that this action
is in the best interests of Monroe County.
Please call if you have any questions.
Sincerely,
~~
---r
Bert L. Bender, Architect
BLB/ddk
Enclosure
..........
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4J~~ NATIONAL ROOFING/SOUTH FLORIDA. I L~RUCTlON MAN~~MENT
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528 Sf 3200 Street (954) 523.2268 Toll Free t-877.228.RO F R 0 2 2000
Fort Laucl8rdilllt. Ft 33316 (954) 523-6936 fox uc. lee COS6894 TIME:
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