Item C32
Revised 3/99
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: April 19. 2000
Division: Manaaement Services
Bulk Item: Yes'$! No D
Department: Information Systems
AGENDA ITEM WORDING: Approval of an amendment of contract to extend the
contract for dedicated maintenance technician
ITEM BACKGROUND: The current contract expires March 15.2001. The contract
includes an extension period of two vears. This request is to extend the oriqinal contract
effective March 15. 2000 to March 15. 2003.
PREVIOUS RELEVANT BOCC ACTION: Contract for dedicated maintenance
technician approved on March 19.2000.
STAFF RECOMMENDATION: Approval.
TOTAL COST: $326.400.00
COST TO COUNTY: $326.400.00
REVENUE PRODUCING: Yes D No Et
BUDGETED: Ye~)$ No D
AMOUNT PER MONTH
YEAR
APPROVED BY: COUNTY ATTY 0 OMS/PURCHASING 0 RISK MANAGEMENT 0
DIVISION DIRECTOR APPROVAL:~~.?~~
DIVISION DIRECTOR NAME:
DOCUMENTATION: INCLUDED: D TO FOllOW: 0 NOT REQUIRED: D
DISPOSITION: AGENDA ITEM #: J' (,,~;l
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract #
Contract with:BellSouth Effective Date:March 15,2001
Expiration Date:March 15.2003
Contract Purpose/Description:Arnended contract for Dedicated Maintenance Technician
~ p s.]5
Contract Manager:Lisa Druckemiller
(Name)
5100
(Ext. )
Information Systems
(Department)
for BOCC meeting on Avril 19 2000
Agenda Deadline: Avril 5 2000
CONTRACT COSTS
Total Dollar Value of Contract: $326,400.00 Current Year Portion: $Q
Budgeted? Yes~ No D Account Codes: 06002-530--460-_
Grant: $ _-_
County Match: $ _
-
-
ADDITIONAL COSTS
Estimated Ongoing Costs: $163,200.00/yr For: maintenance
(Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Division Director
Changes Date Out
Date In Needed ~~~r , _'
'I/vjf1r'J Y esD No~ ----../'~~~~ i jv]f>-1)
3\US-\oO YesDNog-'Cl. L0~~~d'" -;s\~~V)~
?jv'/{}O YesD NolZ] yew '(ft-~- ~,j&o
~DO YeS~OD~~
Cnl/1/l/~~ ~.
3 '- 5/-ce
Risk Management
O.M.B .lPurchasin
g
County Attorney
Comments:^/o
O~~
~
OMB Form Revised 9/11/95 MCP #2
@ BELLSOUTH'~I
BellSouth Business
7650 NW 19th Street, Suite 600
Miami, Florida 33126
Bret Boehly
Sr. Account Executive
(305) 569-7230
March 15, 2000
Monroe County
Lisa Druckemiller
1200 Truman Avenue, Suite 211
Key West, Florida 33040
Lisa:
The following three contracts would each provide one year of BellSouth provided
Dedicated Technician services. The second and third contract would automatically
renew at the pricing structure, terms, and conditions of the initial contract. This would
enable Monroe County to retain three years of service at the current rates.
Please contact me at 305-569-7230 and give me a status as to your estimated
timeframe of processing these orders, and let me know if there is anything that I can do
to assist in this process. Thank you.
Regard&~ tS----
Bret Bciehly
SCHEDULE FOR PURCHASE OF
Dedicated Maintenance Technician
@) SELLSOUTH@
BellSouth Communication Systems,lnc.
Customer: MnueCam1y
Customer Number:
037116
Location Number:
Agreement Number:
CPE50416
JnsIaJIaID1Adie 1200TrunmAvt'D.I:
Order Number:
Total Price: $163,200
(Excluding taxes)
Customer Reference Number:
(For Information Purposes Only)
Customer hereby purchases Dedicated Technician Services, as set forth in detail below, from BellSouth Communication
Systems, Inc. ("BellSouth") under and pursuant to, and this Order modifies and supplements, for pUIpOses of Dedicated
Technician services only, the Master Agreement For Equipment Purchase And/Or Maintenance Service between BellSouth and
Customer ("Agreement"). This Order shall become effective as of the last signature date set forth below. Except as specifically
stated below, all terms and conditions of the Agreement remain in full force and effect. BellSouth and Customer hereby agree as
follows:
Zip: 33040
Tam: Effect i ve
12 MonthsDate: ':l 15/0
City: KeyWest State: FL
Customer orders, and by acceptance of this Order BellSouth agrees to provide, Dedicated Technician services consisting of the
following components at the net prices indicated below:
Terms and Provisions
BellSouth agrees to provide Dedicated Technician Services to Customer as stated in the above referenced order, per the following terms
and conditions:
l.BellSouth will provide Dedicated Technician(s), as stated in the above referenced Order, to work on the Customer's site(s).
BellSouth and Customer agree that the duties of the on-site Technician(s) shall be primarily to provide the system
Warranty/Maintenance work and secondarily, with time permitting, to provide incidental labor for moves, adds and
changes.
2.Dedicated Technician(s) will be on Customer site(s) (8) hours per day, five (5) days a week fifty (50) weeks per year,
during the hours of 8:00 A.M. and 5:00 PM, Monday through Friday excluding holidays observed by BellSouth.
3.BellSouth's Dedicated technician(s) can perform routine adds, moves, changes, and rearrangements (installation work
dermed as installation work up to this "wired-for" system size (shelf in place) which does not require engineering
consideration. Parts for rearrangements, changes, moves of telecommunications equipment are not included. Installation
work which requires engineering consideration, issuance of Sales/Service Orders, or work outside of the normal
scheduled work hours will be performed by BellSouth and billed to Customer at BellSouth's then current published rate
for such work.
4.Customer must maintain an inventory of typical equipment, on Customer's premises, necessary to perform the above
mentioned installation work as part of the Dedicated Technician Service Plan. Customer must replenish this inventory as
needed.
5.BellSouth will be responsible for the maintenance, as stated in the Agreement, of all components that comprise
Customer's telecommunications system(s) located at the site(s) as listed in the above referenced Order. Equipment
purchased from BellSouth and installed at the site( s) will be covered during the warranty as stated in the Agreement.
After the expiration of the warranty, the labor to maintain the Equipment will be provided by the Dedicated Technician(s)
with all parts billable at BellSouth's then current rates.
6.BellSouth will insure that the Technician is reasonably trained and qualified to make repairs to systems listed in the
above referenced Order or provided by BellSouth at the covered site( s) during the term of the Order.
7.For products, equipment and/or tasks not typically supplied by BellSouth, BellSouth may, upon Customer request,
agree to maintain the same under the following conditions:
a. Customer agrees to provide pertinent test equipment and tools, and bear all expenses for the training of the
Technician(s) on equipment or tasks, including but not limited to, manufacturer training, travel, food, lodging
and replacement of technician( s) during the training period.
b. Customer agrees to provide all replacement parts and other required materials.
c. Customer agrees to bear the cost of any manufacturer technical support.
8.Any additional work performed by BellSouth beyond the scope of this Order, will be at BellSouth's then current rates
for labor and materials.
9.The Customer shall not employ, or attempt to employ, any of BellSouth's current or former employees with whom
Customer has direct contact in connection with the performance of this Order. Customer shall comply with these
conditions through the term of this Order or any renewal thereof and for 12 months thereafter.
PRICING
Dedicated Technician Labor
Number of Technicians
Price
Net Price for Technical Labor
Total Price for Technical Labor
One (1)
$108,000.00
$108,000.00
Dedicated Technician Vehicle
Number of Vehicles
List Price
Net Price for Vehicle
Total Price for Vehicles
One (1)
$6600
$6,600.00
Dedicated Technician - Parts and Peripherals - Pricing is for 500 ports
Number of Ports (Total Ports /500) 3000/500=6
Ports Price $5600 per 500 port increments
Total Ports Price $33,600.00
Peripherals Price $15.000.00
Total Price for Parts and Peripherals $48,600.00
Pursuant to the terms and conditions of the Agreement referenced above, Customer agrees to purchase and Bell South Conununication Systems, mc, agrees to
provide Services described in this Order, This Order shall automatically incorporate therein all the terms and conditions of the Agreement, and any and all terms and
conditions on any Customer order forms, purchase orders, or other Customer documents shall be deemed deleted.
In Witness Whereof, the parties have executed this Order by their duly authorized representative, in multiple counterparts, each of which shall be deemed an
orilrinaL
CUSTOMER
Accepted by:
BellSouth Communication Systems, Inc.
By
By
Authorized Signature
Date
Authorized Signature
Date
Name (Type or Print)
Title
Name (Type or Print)
Title
B
SCHEDULE FOR PURCHASE OF
Dedicated Maintenance Technician
@ BELLSOUTH@
BellSouth Communication Systems,lnc.
Customer: McnoeO:mly
Customer Number:
037116
Location Number:
Agreement Number:
CPE504l6
InsIaIIatin~ 12OOTrunmAvmx:
Order Number:
City: Key West State: FL
Zip: 33040
Total Price: $163,200
(Bxcluding tax..)
Tmn:
12 Months
effective
date: 3/15
2002
Customer Reference Number:
(For Information Purposes Only)
Customer hereby purchases Dedicated Technician Services, as set forth in detail below, from BellSoutb Communication
Systems, Inc. ("BellSoutb") under and pursuant to, and this Order modifies and supplements, for purposes of Dedicated
Technician services only, the Master Agreement For Equipment Purchase And/Or Maintenance Service between BellSouth and
Customer ("Agreement"). This Order shall become effective as of the last signature date set forth below. Except as specifically
stated below, all terms and conditions of the Agreement remain in full force and effect. BellSouth and Customer hereby agree as
follows:
Customer orders, and by acceptance of this Order BellSouth agrees to provide, Dedicated Technician services consisting of the
following components at the net prices indicated below:
Terms and Provisions
BellSouth agrees to provide Dedicated Technician Services to Customer as stated in the above referenced order, per the following tenns
and conditions:
l.BellSouth will provide Dedicated Technician(s), as stated in the above referenced Order, to work on the Customer's site(s).
BellSouth and Customer agree that the duties of the on-site Technician(s) shall be primarily to provide the system
WarrantylMaintenance work and secondarily, with time permitting, to provide incidental labor for moves, adds and
changes.
2.Dedicated Technician(s) will be on Customer site(s) (8) hours per day, five (5) days a week fifty (50) weeks per year,
during the hours of 8:00 A.M. and 5 :00 PM, Monday through Friday excluding holidays observed by BellSouth.
3.BellSouth's Dedicated technician(s) can perform routine adds, moves, changes, and rearrangements (installation work
defined as installation work up to this "wired-for" system size (shelf in place) which does not require engineering
consideration. Parts for rearrangements, changes, moves of telecommunications equipment are not included. Installation
work which requires engineering consideration, issuance of Sales/Service Orders, or work outside of the normal
scheduled work hours will be performed by BellSouth and billed to Customer at BellSouth's then current published rate
for such work.
4.Customer must maintain an inventory of typical equipment, on Customer's premises, necessary to perform the above
mentioned installation work as part of the Dedicated Technician Service Plan. Customer must replenish this inventory as
needed.
5.BellSouth will be responsible for the maintenance, as stated in the Agreement, of all components that comprise
Customer's telecommunications system(s) located at the site(s) as listed in the above referenced Order. Equipment
purchased from BellSouth and installed at the site( s) will be covered during the warranty as stated in the Agreement.
After the expiration of the warranty, the labor to maintain the Equipment will be provided by the Dedicated Technician(s)
with all parts billable at BellSouth's then current rates.
6.BellSouth will insure that the Technician is reasonably trained and qualified to make repairs to systems listed in the
above referenced Order or provided by BellSouth at the covered site(s) during the term ofthe Order.
7.For products, equipment and/or tasks not typically supplied by BellSouth, BellSouth may, upon Customer request,
agree to maintain the same under the following conditions:
a. Customer agrees to provide pertinent test equipment and tools, and bear all expenses for the training of the
Technician(s) on equipment or tasks, including but not limited to, manufacturer training, travel, food, lodging
and replacement oftechnician(s) during the training period.
b. Customer agrees to provide all replacement parts and other required materials.
c. Customer agrees to bear the cost of any manufacturer technical support.
8.Any additional work performed by BellSouth beyond the scope of this Order, will be at BellSouth's then current rates
for labor and materials.
9.The Customer shall not employ, or attempt to employ, any of Bell South's current or former employees with whom
Customer has direct contact in connection with the performance of this Order. Customer shall comply with these
conditions through the term of this Order or any renewal thereof and for 12 months thereafter.
PRICING
Dedicated Technician Labor
Number of Technicians
Price
Net Price for Technical Labor
Total Price for Technical Labor
One (1)
$108,000.00
$108,000.00
Dedicated Technician Vehicle
Number of Vehicles
List Price
Net Price for Vehicle
Total Price for Vehicles
One (1)
$6600
$6,600.00
Dedicated Technician - Parts and Peripherals - Pricing is for SOO ports
Number of Ports (Total Ports /500) 3000/500=6
Ports Price $5600 per 500 port increments
Total Ports Price $33,600.00
Peripherals Price $15.000.00
Total Price for Parts and Peripherals $48,600.00
Pursuant to the terms and conditions of the Agreement referenced above, Customer agrees to purchase and BellSouth Conununication Systems, Inc, agrees to
provide Services descnbed in this Order, This Order shall automatically incorporate therein all the terms and conditions of the Agreement, and any and al\ terms and
onditions on any Customer order forms, purchase orders, or other Customer documents shal\ be deemed deleted,
In Witness Whereof, the parties have executed this Order by their duly authorized representative, in multiple counterparts, each of which shall be deemed an
Driginal.
CUSTOMER
Accepted by:
BellSouth Communication Systems, Inc.
By
Authorized Signature
By
Date
Authorized Signature
Date
Name (Type or Print)
Title
Name (Type or Print)
Title
/PPROVED AS-TO FORM
l