Item M3
Revised 2/95
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: Mav 17.2000
Division:
County Administrator
Bulk Item: Yes --L
No
Department: County Administrator
AGENDA ITEM WORDING:
Approval of an agreement between the County of Monroe and the City of Marathon in reference to the
utilization of the County's meeting room in the Marathon Government Center and the televising of
Marathon Council meetings.
ITEM BACKGROUND:
The City of Marathon has indicated its interest in utilizing the Marathon Government Center's meeting
room and havinK all of its City Council meetings televised as well as some tape replay. The attached
proposed agreement includes issues related to an agreement and initial proposals for their
implementation.
PREVIOUS REVELANT BOCC ACTION:
At the meeting of the Board of County Commissioners on April 19, 2000, the Board voted to approve
the proposed agreement given that the costs reflect the true cost of all services.
ST AFF RECOMMENDATIONS:
ApprovaL
TOTAL COST:
-0-
BUDGETED: Yes
No
COST TO COUNTY: -0-
REVENUE PRODUCING: Yes
No
AMOUNT PER MONTH_ Year
APPROVED BY: County Atty X
OMB/Purchasing _Risk Management _
DIVISION DIRECTOR APPROVAL:
~~-
-
-
--
James L. Roberts
DOCUMENTATION:
Included lL
To Follow
Not Required
DISPOSITION:
AGENDA ITEM # / - /l1J
INTERlOCAl AGREEMENT FOR THE USE OF THE MEETING ROOM
AT THE MARATHON GOVERNMENT CENTER
THIS INTERLOCAl AGREEMENT is entered into pursuant to Sec. 163.01, FS, by
and between Monroe County, a political subdivision of the State of FlOrida, whose
address is 5100 College Road, Key West, FL 33040, hereafter County, and the Oty of
Marathon, a municipal corporation, whose address is PO Box 500430, Marathon, Fl
33050, hereafter City.
WHEREAS, the County has a meeting room at the Marathon Government Center
with the technical facilities to enable meetings to be cablecast;
WHEREAS, the County desires to permit the Oty to use the County meeting
room; now, therefore
IN CONSIDERATION of the mutual promises and covenants set forth below, the
parties agree as foHows:
Section 1.
a) The County authorizes the City to hold 26 City Coundl meetings per year
(October 1 - September 30) at the Marathon Government Center meeting room with
each meeting approximately two weeks apart. The City must coordinate meeting
dates with County Administrator's Office so that no County/City schedule overlap occurs.
The City will proVide a full year's meeting schedule prior to OctOber 1 each year. If a
schedule conflict between a City Coundl meetIng and a meeting of the County
Commission, County Planning Commission or County Code Enforcement hearing does
occur, then the County meeting or hearing will take precedence.
b) The County will teleVIse live the City Council meetings, unless there is a
meeting of the COunty Commission, County Planning Commission, County Code
Enforcement hearing or similar organization going on at the same time, and wilf
videotape all Oty Coundl meetings. If there is a County meeting or hearing going on,
then the City Council meeting will be televised live on Channel 16 as soon as the
County meeting or hearing is conduded. If the City Council meeting ends before the
County meeting or hearing concludes, then the tape of the City Council meeting will
be shown on Channel 16 twice on later dates.
c) Except as provided in Sec. l(b), the County will replay each City Coundl
meeting tape one time before the next City Council meeting. The City may reQuest a
specific time and date for each replay through the County Administrator's Office who
shall accommodate the Oty's request unless the time reQuested by the City WOuld
conflia with a live telecast of a County meeting or hearing.
d} The County will furnish the City one video tape copy of each City CounCil
meeting.
Section 2.
a) From the effective date of this agreement, until September 30, 2000,
City shall pay the County $3,333 in advance for 11 Oty Council meetings to be heJd at
the Marathon Govemment Center, televised live (ff there Is no conflict with a County
meeting or hearing), meeting video tapes, and one replay on Channel 16 of each
meeting.
b) Beginning October 1, 2000 through September 30, 2001, the City shall
pay the County $7,878 in advance for approximately 26 Citv Coundl meetings (two
per month) to be held at the Marathon Government Center, tetevised live (if there is
no conflict with a County meeting or hearing), meetIng video tapes, and one replay of
each meeting on Channel 16. The City may add three additional meetings to the 26
authorized above without additional charge. If the City Council holds meetings in
excess of 29 during the period of October 1, 2000 through September 30, 2001, and
desires that the extra meetings be held at the Marathon Govemment Center pursuant
to this agreement, then the City must pay the County an additional $303 for each
meeting held. If the City holds less than 23 meetings using the Marathon Government
Center, pursuant to this agreement, during the pertod of October 1, 2000 through
September 30, 2001 then the County must refund or credit $303 to the City for each
meeting less than 23. If this agreement is extended for subsequent years after
September 30., 2001, then for each year thereafter the fee will be adjusted to reflect
changes in County costs.
'.
"
Section 3. The term of this agreement is from May 1, 2000 through
September 30, 2001.
Section 4, This agreement will take effect when executed certified copies are
filed in the Office of the Clerk of the Sixteenth Judicial Circuit and in the Office of the
Clerk of the City of Marathon, Aorida.
IN WITNESS WHEREOF, the parties hereto have set their hands and seals on
the date set forth below.
(SEAL)
ArreST: DANNY L. KOLHAGE, CLERK
BOARD OF COUNTY COMMISSIONERS
. OF MON ROE COUNTY, FLORIDA
By
Deputy Clerk
By
Date
Mayor/Chairperson
ATTEST:
:
CI1Y OF MARATHON, FLORIDA
By
Oty Oerl<
By
Date
jCSCDncDm
Marathon Mayor
2