Item K07
BOARD OF COUNTY COMMISSIONERS
AGF.NDA TTEM SUMMARY
Meeting Date:
'May 17-1 R. :WOO
Division: BOCC
Bulk Item: Yes
No
x
Department: DiRt.rir.t Five
AGENDA ITEM WORDING:
Conceptual agreement to establish a lease with
the Upper Keys Community Pool, Inc. for land at the Key Largo Community Park.
ITEM BACKGROUND: See attached request.
PREVIOUS RELEVANT BOCC ACTION:
STAFF RECOMMENDATION:
TOTAL COST:
N/A
BUDGETED: Yes
No
COST TO COUNTY:
REVENUE PRODUCING: Yes
No
AMOUNT PER MONTH
YEAR
APPROVED BY: County Attorney
" . OMB/pu~ng Risk Mgt.
may Ifu~/
MARY KAY RF.TCH. CommjRRioner
DIVISION DIRECTOR APPROVAL:
DOCUMENTATION: Included:
x
To Follow:
Not Required:
DISPOSITION:
AGF.NnA TTF.M :Ii
~1
J.
May-03-00 OB:4BA
P.Ol
Upper Keys Community POOl. Inc.
'. ,{f/Orl.pl Orl[ 50 I (c)3 corportation
~D' [g @ ~ 0 ~(l ~,~J 10..1 89 N. Bay Harbor Or.
J . ( Key largo. FL 33037
MAY - 3 ?f\:1f] ; l Pl1one: 305 852-9259
,\ II;}) Fax: 305 852-6164
k I-- ~6l-
Commissioner Mary Kay Reich
Plantation Key Government Center
VIA FAX
May 3, 2000
\oF!>
RE: BOCC Agenda Item
Dear Commissioner Reich,
Please place the attached Conceptual Lease Outline on the agenda for
the upcoming BOCC meeting, May 17-18,2000. A "time ccrtainH is
preferable, though J am aware that those are not provided for as often as
they used to be.
Many of the details in the outline come from specinc
recommendations Illade in two meetings with Jim Roberts and Inembers
of his stan: including Rob Wolfe, David Koppel, and Wayne Robertson.
The YMCA is drafting a business plan, that addresses the concerns
shared by Roberts, and will be available before the May BOeC meeting.
^ dran has been requested by May 4, and will be forwarded to you upon
receipt.
Please contact lne if you have any questions or comments.
Thank you for your support and encouragement.
Sincerely,
Timothy . ricker
President, UKCP
May-03-00 08:48A
P.02
,".
Upper Keys Community Pool, Inc.
BOCC Agenda Item
May 17-18,2000
2 oF- 3
\ f
PROPOSAL OUTLINE
The Monroe County BOCC grants conceptual agreement to establish a
lease, with the Upper Keys Community Pool, Inc., for land at the Key
Largo Community Park, for the construction, operation, and
maintenance of a public aqautic education/recreation center. Upon
conceptual approval by the BOCC, county legal and administrative staff
shall undertake to explore, expand and define the details of the followng
lease conditions:
I) The lease shall be for One Dollar per year, for a period or twenty-five
years, with a renewable option of twenty-five years, for a surveyed
area of ground located within Key Largo Community Park. lfbids
must be taken prior to awarding this lease, County staff shall proceed
expeditiously to advertise for bids.
2) The UKCP shall select an architect/engineer/construction tirm to
design and/or design-build the facility, using funds provided to them
by a private donor. County staff shall be consulted regarding the
selection process and choice, as well as design parameters and
coordination with existing site utitilities. Selected contractors shall
provide huilder's risk coverage, general contractor liability,
workmen's compensation, and vehicle liability insurance throughout
construction, as per county Risk Management requirements.
3) The UKCP shall create a management agreement with an established
pool facility and program management firm (the YMCA) for the
operation and maintenance of the facility. The management firm will
enter into a contractual management agreement for a minimum eight
years, with a minimum two renewable eight year options. The lJKCP
shall require conditions including but not limited to the following:
a) a hold-hannless/indemnification clause in the lease pertaining to
the ROCC and UKCP, and $5 million in liability insurance naming
the BOCC as additional insured on the policy, minimum vehicle
May-03-00 08:48A
P.03
Page Two
Conceptual Lease Outline
6 of- 3
liability coverage, and pollution liability,
b) workmen's compensation to meet state statute requirements,
c) a maintenance and record-keeping program for equipment,
d) certified instructors for all activities
e) other requirements as dad tied by county Risk Management.
3) The management finn shall provide a viable business plan, as a
condition of any contractual agreement with the UKCP, with an
emphasis on income resources and operating and maintenance
expenses, especially with projected budget shortfalls and funding
solutions to address same. The UKCP shall coordinate activities of the
management firm, UKCP, and the County to obtain and augment
funding for the operations and maintenance of the facility. The
County shall provide reasonable support and cooperation in efforts to
obtain program funds from a variety of county, state, and federal
sources.
4) The management firm, with U KCP oversight, wilJ guarantee a
non-exclusive availability of the facility to the general publk, and
manage the facility so as to provide reasonable access to all residents
of Monroe County on an aflordable, non-discriminatory basis.