Item C20
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: May 17/18, 2000
Division: Public Works
Bulk Item: Yes: ~ No:
Department: PFM & ENG
Agenda Item Wording:
Approval to waive fee ($100 per weekday I $150 weekends/holidays) for MGM Pictures,
Inc., to utilize Summerland Road, Key Largo, from May 3 through August 1, 2000.
Item Background:
MGM Pictures, Inc., will be filming a motion picture in the Florida Keys, mainly on
Summerland Road. MGM Pictures, Inc., is requesting that fee be waived for the use of
County road whil~ they are preparing/setting up for film. Actual filming is scheduled to
begin on or about June 241h, 2000.
Previous Relevant BOCC Action:
None
Staff Recommendation:
Approval as stated above.
Total Cost: $0.00
Budgeted: Yes: N/A No: N/A
Cost To County: $0.00
Cost Center:
Revenue Producing: Yes: _No _x_ Amount per Month: $ Year:
Division Director Approval:
Dent Pierce, Director of Public Works
Approved By: County Atty:_
Item Prepared By:
Disposition:
To Follow: Not Re~uired:
Agenda Item #: ~
Documentation: Included: XX
IHfJ~~~~~WI5J
May 3, 2000
Florida Keys & Key West Film Commission requests, on behalf of Metro-
Goldwyn-Mayer "Picture's production of "The Breakers" to be placed on
the agenda for tIle May 17/18 Board of County Commissioners meet.ing.
MOM's production of "TIle Breakers" is requesting a fee waiver for use of
tIle county road known as SUl11111erland Road in Lake Surprise Estates.
The production company is opening offices in May and will remain in
Monroe County until the first week of August. Actual .filming is slated for
June 24 - July 9 in several different locations througllOut the middle and
upper Keys. Actual film dates are subject to change based upon availahility
and weather conditions as is closure of the production offices.
Respectfully,
Ity /~---
Rita Brown, Film Liaison
.~-H1o N Roosevelt Blvd Suite 201 PO Hm: 86(, Key \'\'esl, Florid.133041 USA (30~) 296-1552 Fax' ()05) 1%-1l-'81l
http://H.)-kers COin KEYSSALES@^OLCO.,,~
MEMORANDUM
TO:
VVayne Robertson
Risk Management
') .
Lisa Monsalvatge ^ ,,( ~------
Parks & Recreation Coordinator
FROM:
DATE:
May 3, 2000
RE:
Request for Use of County Property/Hold Harmless Agreement
Attached please find completed Request for Use of County Property/Hold Harmless Agreement Forms
received from MGM ~ictures, Inc. requesting to utilize Summer land Road and portions of Key Largo
from today, May 3, 2000 and extending thru August 1, 2000. This time includes preparation time,
actual filming should not begin until the end of June.
MGM intends to install a temporary fencing along the end of Summer land Road. Ms. Liz Enwell of
MGM has been working with Mr. Tim McGarry and Mr. Dave Koppel to obtain their approval for said
fencing.
Request has been made for waiver of fee, while MGM is preparing for filming.
Please review and/or approve at your earliest convenience and forward to the County Administrator
~
for his review and/or approval as well.
If you have any questions or require additional information, please do not hesitate to contact me at
extension 4385.
Approval to waive fee:
James L. Roberts
Cc: Carlos Zarate
Dent Pierce
Dave Koppel
Tim McGarry
Richie Powell
(':\ WI NDOWS\Profiles\Monsalvalgc-1 .isa\I'crsona I\Rl SK\breakcrs.doc
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MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
REQUEST FOR U$E OF COtmTY PROPERTY
&( S&'(). .Jfetl
Instructions: Fill in all information where applicable, If not applicable, put
N / A by appropriate item. Refer to item by number, if additional sheet is
necessary to provide furth9" information. (Please type Or print)
L Name, address & telephone number of organization:
~ flc..iU2..E:~, k. Z')Q) ~'} ~-c--q-- ~NJ7\ rUO}.) ~ rtj CjP10y
t3T8{G:,'55 _ 5"'f~'f I . I I
2. Specific County property and/ or specific part of requested area for Use:
~D ~'), KG'! 16~, (L
3. Requested date(s) and start/fmish times: S/3JrD - ~CD
4.
Backup date(s):
5.
Name & brief description of event:
40ncsD H~>
rJ!6
,
6.
EJcpected number of participants / spectators:
IJj/j
.
7.
Plans for alcohol consumption/sales:
8.
Utilization of personal BBQ grill?
YES
VNO
9. Clean up Rrovisions, assurances and state if any improvements are to be
made to facility:g IS ~~ ~ TW:= TJ::AQ ~ C*-TIlt-1lr:Yv? .
10. Coordination with: a) Sheriff's DeJl'jl;tm,ent' _' tJ!h. _ ::
b) Security: L:.:::l ~ __
c) Public Works:
1 L Previous history of holding similar events:
13. Does the organization currently have liability insurance? '{ ~ _
~
-------------------------------------------------------------------------------------------------
FOR COUNTY USE
Scheduled. Date: 5 Woo - g-J I 1 00
Approved: Yes ~ No By: D... . ~~:- r ~~ c/'..r--
Insurance/Hold Harmless Requirements: 1-/ ,.,R:A_ I-)~ O..tZ.~':" ,,'~.~
FEES; .
~MAA~: ~
~
I r--'\_ I'IMJ.I'"
~....J ,..;;",...,J ~U/":"
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Thi. agreement entered into by and bc'ween MONROE COUNTY, FLORIOJ\, a
political subdivision of the State of FI.Ol'id~ hereinafter .COUNTYh :-\nd
M€l!3.D -t;:Y:1W>' rJ . U6.:i&1?..f'~~s ~hose address is_~7r-__
~ ;) - ="'= t.J a ~ 30", I
hereinafter "EVENT SPONSQR;-
!.iOLD llARMLESS AGREEMENT
That for and in consideration of the nnderstanding hereinafter set forth the
par-ties do agree and CO\7enant as follows:
\
1. That in and for the consideratiOI\ of Permission: to u.elcerta;" public
roads or other public property, mOre ParticularlydCS<:rl~ as fOllOWs:
"S'-"'\Pk"-LA"''' ;ZOo kG, ~for the Pllrpose of condUcting a MOn~ OJ I CiW26
1 event.~ore
Particular.!& described '.~ follows: L
On the ~ <1'1}' of NAy; 2Cln i:hYl^-. fi(1 / OD ~ f9-~ from .
Unlil_ . ~ the EVENT SPONSOR <loe. hereby agree to
indenuury the COUNTY in toto for any and aU claim" or liabilities that may
arise out of the abOve described event.
2. That, in addition to indemnification de.cribed in Paragraph One, O,e
EVENT SPONSOR does hereby agree to hold.the CO'UNTY harmle.s in all
reSpect. COncerning the event described in Paragraph One and will defend any
and aU causes of action or clam.. and w;ll, further, pay the cost of any
attorney'. fec. inCUrred by thc COUNTY arising out or thc c.ent dCScribed in
Paragraph One
_~ By: .
of the abOve;md d.uly uthorized to
CXecute this agr~ement.
, ::~OECO~~
() ~ .--... County Administrator
I(!t1l.JRfrS J^-X- .
~',
State of Florida'
County of Monroe
SUBSCRIBED AND SWORN to
(ox- af~~d) before me on /1-1 .. ,""':-2 ,
~ 'i') _ (date) by /Yf~l <"j' '--(t!'CC) J
-~-- (Event Contact Person)
(ltiic:>wn to me. as produced
cation.
,
qS- - '+1)8361
Tax Exempt Fed 1.0.#
(if applicable)
eLi'~M~ v4.'F.LLV€~
-hefshe is ~onal1y _oj
(type of identification)
/' '/ 11tL-l f)
,=
,
~'6' Melanie S LObasso
~M:*My CommiSSIon CCi'40994
~....,,, Expire, June 20,2002
.; i~:~, ',;.::'~1\'.'~1.~;\),-
ISSUE DATE (MMIDD/YY)
G. Ruhp.n
Inr
1 (I ~i .s 0 W i -1'0 h ; r e 8 1 } 1 hi,) 'I r'
Ln~ Angeles, CA 00024
COMPANIES AFFORDING COVERAGE
Con t. a ~:. t.
Pllon~.' :
INSURED
Mt~ 1 i ~~a t:aUfl1L.H.
DIO} 2:::4.-6~nS'
COMPANY A
LETTER
F j r-~';n d r I ' :,
Fun;:; In':-:'.lr'c!nc'(~ <:'.~rjlp..:\11\;
COMPANY B
LETTER
/4!T!e ;'-. 'I n '!.
~:, p Pl.'. Iii i " ';
it;::.
(,
f..j':trl_"-(;"lldwyn f\1avpr P;,'1'\,;,,"'.. ~nl"
;"",(.IU E1r'cl"dway ~;tr'epj
San taM l) n i c a, ell. 9 II 4 (14 - .~: 1,,;. 1
A~tn: Risk Mgmt. I~~O) 4d9-~~56
f~T~~~NY C
f~T~~~NY D
f~T~~~NY E
COVERAGES
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT QR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS.
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
CO
LTR
TYPE OF INSURANCE
POLICY NUMBER
POLICY EFFECTIVE POLICY EXPIRATION
DATE (MM/DD/YY) DATE (MM/DD/YY)
LIMITS
;'j. GENERAL LIABILITY
;<. COMMERCIAL GENERAL LIABILITY
CLAIMS MADE X OCCUR.
OWNER'S & CONTRACTOR'S PROTo
:r X I' ,\~ 0' ., -: ? ,1 -;
12/1/99
1 2 " 1 .I n 0 GENERAL AGGREGATE
PRODUCTS-CaMP lOP AGG.
PERSONAL & ADV. INJURY
EACH OCCURRENCE
2 !J C :~ (t C: ;~l
;.? (1 0 (t !.-:, C r!
looe:nnn
looounn
FIRE DAMAGE (Anyone fire) $
MED. EXPENSE (Anyone person) $
I. n (~ n n n
} (1\)(;(;
A AUTOMOBILE LIABILITY
X ANY AUTO
ALL OWNED AUTOS
SCHEDULED AUTOS
X. HIRED AUTOS
X NON.OWNED AUTOS
GARAGE LIABILITY
Y. X A ~~ 0 ::~, (} .1 .'2 q- ~,
12/1/99
12./i/OO
COMBINED SINGLE
LIMIT
j O(;(.i\_;(~1'~
$
API'ROVEO BY RISK MANAGEMENT
Rv~.\..JeM.1r" ~cr<-
,
()ATF.2J ~\Oo
/'
BODILY INJURY
(Per person)
$
BODll Y INJURY
(Per accident)
$
PROPERTY DAMAGE
$
E' EXCESS LIABILITY
X UMBRELLA FORM
OTHER THAN UMBRELLA FORM
BF.~;l~1
1 ::: / I / 0 n EACH OCCURRENCE
AGGREGATE
$ 4. 0 (! (! i.j { !. :
$ 400npnCI
A
WORKER'S COMPENSATION
AND
XWCE,Ci33 7 6~) I:>
]/31/00
1/31/0]
X. STATUTORY LIMITS
EACH ACCIDENT $
DISEASE-POLICY LIMIT $
DISEASE-EACH EMPLOYEE $
lOOOfl(lO
lUOPClOn
1 0 WI (I n fi
EMPLOYERS' LIABILITY
A OTHER
MOTION PICTlJRf/"TV
PRODUCUt'S
PORTFOLIO POLICY
MP'( ()71 0'31 (,1
12:/1/97
12/1/0(1
$1:', a(lo. ClOO TPP[j
1.';. , (I l' O. G W: M l;
1:':,,000, ;JOG F",,~tt!
DESCRIPTION OF OPERA TlONS/LOCA TIONSIVEHICLES/SPECIAL ITEMS
CER1JFICf'l.lE HOLDER IS INCLUDED AS: AN ADDITIONAL II~SUpr:r; ANr::,IUi~'
PAYEE AS THEIR INTEREST MAY APPEAR, AS RESPECTS ALL OPERATIONS OF THE
NAMED INSURED FOR THE PRODUCTJON ENTITLED "BREAKERS",
CERTIFICATE HOLDER CANCELLATION <It,
MONROE COUNTY BOARD OF COUNTY SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE
COM~llSSIONERS EXPIRATION DATE THEREOF. THE ISSUING COMPANY Will ENDEAVOH 10
PUBLIC WORKS FACILITIES MAINTENANCE MAIL 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDrA NAMED TO THE
3503 S. ROOSEVELT BLVD. LEFT, BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR
KEY WEST, FL :!3040 LIABILITY OF ANY KIND UPON THE COMPANY, ITS AGENTS OR REPRESENTATIVES.
CONTACT: LISA NONSALVATGE
F: 305-296-0788
()~:: (.:,
AUTHORIZED REPRESENT A TIVE
ACORD 25-5 (7/90)
'1'lACORD CORPORATION 1990
... ....v ~ t t. lAlll) J.
li1Jooz
"HEARTBREAKERS"
Mi!!Y 1, 2000
Mr. Dave Koppel
5100 ColleQe Road
Key W~ rL 33040
Facsimile:
305/295--1321
Dear Mr. Koppel:
PUrSUant to our several conversations, please accept this letter 9fl~,'t.f<'r permission to
tempOrarily gate ocross a county rooo. The road, Summertand ~d: HJns approximately l{lOtn
of a mUe perpendicular to Overseas Hwy golng Westward and de~1 ends.
L;:.- ~~'if ::1
I
1
Proptrly
leesedto
John Moore
It
.J
.
Proposed fMce and pate
L~'~~ !
SUm~~
I Harne Repair shop I
I ~home I
As you can see, John Moore's apartment. one home on the street and a marine repair shop are
all east of the proposed dOSUte therefore not impeded in ~ I'Mnner. John is under contract
with us for a three monl.fl period fl\')m May 1, 2000 to August 1, 2000 and Is agreeable to our
request from Ule rovnty. We wish to pl<<e the temporary 121 gate opening and fence lKroSS
the road l:lf1d wntlnue across private pr-operly Lo the ~nal ~ the southern et'Id. Work is slated
to~ done this Wednesday, May 3n1 ~com~on on ThUG-Hay ~1h. Remo"", of the gote
~~JCt-o .~_.:.o _':a:;-~. ~~ ~40?
l.:T.......'" b ~;:.. ~. ~ ...Jl,..;JL
~0~11~-~:v*...,.t~ICTll'R.(~ I NC-. ~..t--JL-
1 0 2 1 It ^ n r () a. l\ ^ V EN U ~. BUN U ... L U'" It 4. S T U Oil) C I n'. C..... If 0 Il N I'" 9 1 " 0" . 2 1 9 0
1lI19) 6H-HH · PAX (1181 H5.8601
---....
-- -.. '-.... .., ... I &.J\.l.tlJ .1
t..<<R to Dava ~, Coc.rlty EngI~
~: r....,portry ~ ~od ~ ~
DI*l: 5/1100
PaQe2Of2
and fence upon compldion of crmstruct10n rostxm"tron of the property estimated to be August
1, ]000. However, Indr:ment weather or overages, the need to film addttlonal days at the
property, that would cause Productlop to run over, would mean that the gate and fence might
ba removed a few days into ^UQU!Ot. This is so that const:n.Jd:ion can properly r~store the
property 800 move their equipment out rl the property.
This propMy 1$ known as Lak~ SurprISe Estates and encompasses Block # 13, Lots I, 2, 3 and
4.
If yo" have any questions or concerns ~ thIS r~Iea" COllIaCt me via Illy home
phone 954/779--3657 or my cellular phone 818/406-7381.
Thank you very much for your- assiStance.
~
EJizabeth A. Elwell
Preparation location Manager
· Breakers"
CC: Joseph M. Paskalik, As&t. Building Official, Facsimile 305/289-285i
Timothy McGany, Gl'OVIth Management Dir., emllll: trncx:wn.@mall.state.f1.us
RIta Brown, Film COmmisSiOner, Florida Key$, ~mall: Ritabrow
Clayton Townsend, Producer, -Breakers"
,
IilI003