Item C26
...
, '~visep 2/95
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: May 17 18. 2000
Division:
Public Safety
Bulk Item: Yes X
No
Department: Fire Rescue
AGENDA ITEM WORDING: Approval of Cooperative Equipment Lease Agreement with State of Florida
Department of Agriculture and Consumer Services Division of Forestry to obtain two surplus brush trucks for
use in our county fire fighting system.
ITEM BACKGROUND: The Florida Department of Agriculture and Consumer Services, Division of Forestry
has a program in which from time to time surplus fire fighting apparatus and equipment is made available
through a Cooperative Equipment Lease Agreement. This Lease Agreement states that during the time of
possession, the Cooperator must insure and maintain said equipment. At this time, Monroe County Fire Rescue
would like to obtain two surplus brush trucks for use in our county fire fighting system. We have received
estimates from Fire Tech Repair Service, Inc. and Monroe County Risk Management for the maintenance and
insurance. The estimated annual maintenance for both trucks is $2,000.00, and the estimated annual insurance
cost is $3,500.00, for a total estimated annual figure of $5,500.00.
PREVIOUS RELEVANT BOCC ACTION: None.
STAFF RECOMMENDATION: Approval.
TOTAL COST: $ 5.500.00 annually (estimate)
BUDGETED: Yes X
No
COST TO COUNTY: $5.500.00 annually (estimate)
REVENUE PRODUCING: Yes
No X AMOUNT PER MONTH
YEAR
APPROVED BY: County Attorney Yes
DOCUMENT A TION:
OMB/Purchasing Yes
.
/ , .
DEPARTMENT HEAD APPROVAL: "Af;;:/f~!/..~/C
--RosrWi.. ~
DIVISION DIRECTOR APPROVAL: (// / .~
/7' James R. "Reggie" Paros
InclUdJ X To Follow: Not Required:
~
Risk Management Yes
/' ~/.(~.
J/-;'. ,;'(,., \.
.'
DISPOSITION:
Agenda Item #:
May-03-00 11:18 Monroe County OMS
305 295 4320
P.02
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contr~ct #
Contract with:State of Florida DeDartment Effective Date: May 17, 2000
of Agriculture and Consumer Services
Division of Forestry
Expiration Date:until terminated
Contract PurposelDescription:Lease two surplus fire trucks from Division of Forestry
SJ7)? 14
Contract Manager:Ross Willman
(Name)
6006
(Ext.)
Fire Rescue
(Department)
for BOCC meeting on May 17 18, 2000 Agenda Deadline: May 3, 2000
CONTRACT COSTS
Total Dollar Value of Contract: $0.00 Current Year Portion: $0.00
Budgeted?YesD NoD Account Codes:. _-_-_-_-
Grant: $ _-_-_-_
County Match: $ _-_-_-_
- - -
----
ADDITIONAL COSTS
Estimated Ongoing Costs: $ 5 ,SOO/yr For: Maintenance and insurance
(Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
R~' sk M ageIltent .5 \, 'b'O
'; it l
O. . :/pur~~~ s/ t laD
YesDNo~
:::~:~~d~~
Date.OJt
~A/ou
I}atf1 In
Division Director i; I 3/tC
County Attorney J!JJ.//rto
~ s\, \60
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2-;hr
Comments:
OMB Form Revised 9/1 1/95 MCP #2
COOPERATIVE EQUIPMENT LEASE
Between
State of Florida
Department of Agriculture and Consumer Services
DIVISION OF FORESTRY
and
BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY
Cooperator
5100 College Road, Key West, FL 33040
Cooperator's Address
This Cooperative A&reement by and between BOARD OF COUNTY COMMISSIONERS OF
MONROE COUNTY , hereinafter :referred to as the COOPERATOR, and
the State of Florida, Department of A&ricuIture and Consumer S4~rvices, Division of Forestry, hereinafter
referred to as the DIVISION,
WITNESSETH:
WHEREAS, The control of timber, grass, wildland fires in, and. adjacent to, suburban areas is essential
to an effective forest fire control program; and
WHEREAS, The COOPERATOR is actively engaged in the prevention and suppression of all fires in,
and adjacent to, suburban areas; and
WHEREAS, The COOPERATOR can more adequately carry out this function if additional equipment
is available; and
WHEREAS, The DIVISION, from time to time, has a limited number of units of fire fighting equipment
that can be made available to other agencies involved in firE: control work as authorized by Florida
Statutes, the Federal Property and Administrative Services Act of 1949, as amended (40 V.S.C. 483),
and the Cooperative Forestry Assistance Act of 1978 (16 V.S.C. 2101); and
WHEREAS, It has been determined to be advanta&eous to the :DIVISION in the proper discharge of its
responsibilities as described and set forth in Chapter 590, Florida Statutes, to make certain equipment
available to the COOPERATOR:
S~~~U6 . U'57UU-J . J).\("Sll~tl(' . ItE\ I~EIlI/2tIlIU
COOPERATIVE EQUIPMENT LEASE
PAGE Z
NOW, THEREFORE, The parties to this agreement do hereby agree as follows:
A. ~ DIVISION A~rees:
(1) To make available the equipment described on the attached equipment schedule while retaining
title and/or accountability, according to the terms set forth in this agreement.
(2) That the title to all accessories, tools, equipment, sirens, etc., which are added to the
equipment by the COOPERATOR will remain with the CO OPERA TOR and the
COOPERATOR may remove same, prior to returning the equipment to the DIVISION.
B. ~ COOPERATOR Shall:
(1) Maintain liability insurance in the amount prescribed by law for each vehicle listed on the
equipment schedule and shall provide proof of such im:urance upon request of a representative
of the DIVISION.
(2) Make the equipment available for inspection upon request of a representative of the
DIVISION.
(3) Return the equipment to the DIVISION for final di!.position.
(4) Be responsible for State or local vehicle safety inspection requirements.
(5) Maintain the equipment to reasonable standards of mechanical condition and appearance
acceptable to the Division.
(6) Return the equipment to a mutually agreeable location when no longer in need of the item.
(7) Furnish any additional items needed to prepare unit:; for structural fire service, such as hose,
nozzles, pike poles, etc.
(8) Answer calls anywhere in the home county upon request of the Division, local conditions
permitting.
C. 11 is MUTUALLY A2reed:
(1) The DIVISION license plate will continue to be used on the equipment.
(2) The equipment will be marked in a manner that will indicate the cooperation between the
COOPERATOR and the DIVISION.
(3) The equipment will be stored at the fire department and will be used only for fire related
activities.
(4) The equipment will be modified only as approved by a representative of the DI VISION.
s~-1.1tI6 . n'571111 J . n.\( sll-lll6 . IU':\ hEI) 1/2111111
COOPERATIVE EQUIPMENT LEASE
PAGE J
(5) Personal use of the equipment is prohibited, violates the law and this agreement, and subjects
violators to penalties and equipment recall.
(6) Both parties will comply with Title VI of the Civil Ri2hts Act of 1964 (p.L. 88-352, 42 U.S.C.
2000d) and, in accordance with Title VI of that Ad, no person in the United States shall, on
the groWlds of race, color, or national origin, be excluded from participation in, be denied the
benefits of, or be otherwise subjected to discrimination under any program or activity for
which the applicant receives' Federal financial assistance and will immediately take any
measures necessary to effectuate this agreement.
D. This 82reement will be effective from the date of executi'ln by the Director, Division of Forestry,
Department of Agriculture and Consumer Services, and will continue in force from year to year
unless terminated by either party by thirty (30) days written notice to the other, provided, however,
that all of the provisions herein are complied with.
IN WITNESS WHEREOF, The parties by and throu2h their duly qualified and acting officials have
hereunto set their hands.
COOPERATOR
BY:
WITNESS
WITNESS
F FLORIDA
DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES
DIVISION OF FORESTRY
BY:
WITNESS
DIRECTOR
DATE
WITNESS
Mail to: Division of ForestrylForest Protection Bureau
Jl2S Conner Boulevard, RID. IS7
Tallahassee, FL 323099-1650
Distribution = Forest Protection, Coo erator and CenterlDistrict
Truck # 1
ACS#:
Veh ID#:
Stock #:
Mfd. By:
Contract #:
Description:
Year:
Truck #2
ACS#:
Veh ID#:
Stock #:
Mfd. By:
Contract #:
Description:
Year:
EQUIPMENT SCHEDULE
11358
88K430104011205
2320-00-926-0873
AM General Corp.
DAAE07-85-C-J047
2 ~ Ton 6 x 6 M35A2C v,ro/w
1985
11357
87K1714101438
2320-00-926-0873
AM General Corp.
DAAE07 -85-C-J04 7
2 Y2 Ton 6 x 6 M35A2C V/O/W
1985