Item C27
MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: May 17-18.2000
Bulk Item: Yes -X- No
Division: Public Safety
Department: Emergency Management
AGENDA ITEM WORDING: Approval of Agreement with the Florida Department of
Community Affairs concerning the State and Local Assistance Grant, in the amount of $28,799.00
ITEM BACKGROUND: These funds are part of an annual Grant Agreement between the
Florida Department of Community Affairs and Monroe County, and are intended to support
activities and projects identified in the approved five-year strategic plan. The County is obligated
to a 100% match of these funds.
PREVIOUS RELEVANT BOCC ACTION: None
STAFF RECOMMENDATION: Approval
TOTAL COST: N/ A BUDGETED: Yes X No
COST TO COUNTY: $28.799.00
REVENUE PRODUCING: Yes
No ~ AMOUNT PER MONTH
APPROVED BY: County Attorney Yes 0
DEPARTMENT DIRECTOR APPROV
chasing Yes Risk Management Yes
DIVISION DIRECTOR APPROVAL:
DISPOSITION:
James R. "Reggie" Pares
To Follow: _ Not Required: _
Agenda Item #: J.. ~ 1
DOCUMENTATION: Included: l
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract # OOEM-D3-11-54-01-044
Contract with:DCA State & Local Assist. Effective Date: 10/01199
Expiration Date: 09/3 0/00
Contract Purpose/Description:Funds provided through DCA Agreement 00EM-D3-11-54-01-
044 for implimentation of the County's five year strategic plan.
Contract Manager:
Irene Toner
(Name)
6065
(Ext. )
Director. Emergency Management
(Department)
for BOCC meeting on 04/19/00
Agenda Deadline: 04/05/00
CONTRACT COSTS
Total Dollar Value of Contract: $57.558 Current Year Portion: $
Budgeted?YeslZl NoL: Account Codes: _-_-_-_
Grant: $28.779 _-_-_-_
County Match: $28.779 _-_-_-_
- - -
----
ADDITIONAL COSTS
Estimated Ongoing Costs: $_/yr For:
(Not included in dollar value above) (eg. maintenance, utilities, ianitorial, salaries, etc.)
CONTRACT REVIEW
Changes ./7 /7. D;hte ut
. . .. ~le In Needed- /(// /~ . ._/
DIVISIOn Director #Z712CG::: YesO Noff ~~_r ---:- Jf/1 kC'c
~anagement 'O12${ 10( YesO NOu:l..&: l ;:,,~\"_ ~ \L.t",- =t::; ,;<~ " \<- .. \ cO
O:M.B.lp~ng '1/3/ UVYeSONO[Z(/ ~tL- _~'L(c:::: ~
County Attorney 3/3J/r>fJ YesONoQ/ --U 3!:J/W
Comments: .1 tv .3 -r4rruJ t t{ 1111I;.^-
-?h
OMB Form Revised 9/11/95 MCP #2
OKYv~Y ~o~~~E ~:-
(305) 294-4641
OFFICE OF:
EMERGENCY MANAGEMENT
490 63RD Street
Ocean Suite 150
Marathon FL. 33050
Bus. (305) 289-6018
Fax: (305) 289-6333
TO:
VIA:
FROM:
SUBJECT:
DATE:
r~"~ BOARD OF COUNTY COMMISSIONERS
Mayor Shirley Freeman, District 3
Mayor Pro tern George Neugent, District 2
Wihelmina Harvey, District 1
Nora Williams, District 4
Mary Kay Reich, District 5
INTEROFFICE MEMORANDUM
Office of Management and Budget
Irene Toner, Directo~ .~tfJ
Thomas P. Cullen
REP Coordinator
FY 2000 SLA GRANT BUDGET
March 28, 2000
In order to establish the FY 2000 SLA Grant Budget I am submitting the following proposed budget. I have listed the
Account and the amount to be included in each account. I request that you establish these as soon as possible.
Proposed Budget
Account Number
530510
530520
560640
Title
Office Supplies
Operating Supplies
Capital Outlay-Equipment
Budget
$ 1,000.00
$17,779.00
$10,000.00
.~~~. ~.
. .
... ~
. .
~ .
~...
STATE OF FLORIDA
DEPARTMENT OF COMMUNITY AFFAIRS
"Dedicated to making Florida a better place to call home"
JEB BUSH
Govemor
STEVEN M. SEIBERT
Secretary
February 29, 2000
Mr. William A. Wagner, Jr., Director
Monroe County Emergency Management
490 - 63rd Street, Ocean, Suite 150
Marathon, Florida 33050
Dear Mr. Wagner:
Enclosed are four copies of the Fiscal Year 2000 (FY -00) State and Local Assistance (SLA)
Agreement to be executed between your county and the Department of Community Affairs. The terms
and conditions are the same as those in last year's Agreement. Your county's FY -00 allocation is
$28,779. By executing this contract, your county is agreeing to provide matching funds in the same
amount.
In order to expedite the execution of your Agreement, please return all four copies with original
signatures of the county's authorized official. In most cases, this will be the chairman of the county
commission. If the Agreement is signed by someone other than the authorized official, a letter delegating
signature authority to that person must accompany the signed Agreements. A fully executed Agreement
will be returned to you for your file.
Reports should be submitted in accordance with Section D. Compensation and Financial
Reporting Requirements as stated in the SLA Agreement and the memorandum accompanying your
County's Emergency Management Preparedness and Assistance Base Grant Agreement.
Should you have any questions or need further clarification regarding this year's Agreement,
please call the Community Assistance Consultant assigned to your county.
Sincerely,
~~ v0. ["o,,-,<,)k
Edgar W. Gonesh, Planning Manager
Emergency Management Preparedness
and Assistance Grant Program
EWG/dgs
Enclosures
2555 SHUMARD OAK BOULEVARD. TALLAHASSEE, FLORIDA 32399-2100
Phone: 850.488.8466/Suncom 278.8466 FAX: 850.921.0781/Suncom 291.0781
I nternel add ress: hllp ://www.dca.slale.fl.us
FLORIDA KEYS
Area of CritIcal State Concern Field Office
2796 Overseas Highway. SUIte 212
Marathon, Florida 33050-2227
Dianne Smith
Grants Specialist II
Phone (850)413-9966
SunCom: 293-9966
Dee Giles
Community Assistance Consultant
Phone (850) 413-9940
SunCom: 293-9940
Dee Giles
Community Assistance Consultant
Phone (850) 4 I 3-9940
SunCom: 293-9940
Counties in
Counties in
Counties in
AREAS 1 AND 2
BAY
CALHOUN
DIXIE
AREAS 3 AND 4
ALACHUA
BAKER
BRADFORD
CITRUS
AREAS 5. 6 AND 7
BREVARD
BROW ARD
ESCAMBIA
FRANKLIN
GADSDEN
GULF
HAMILTON
HOLMES
JACKSON
JEFFERSON
LAFAYETTE
CLAY
COLUMBIA
DUVAL
FLAGLER
GILCHRIST
HERNANDO
HILLSBOROUGH
LEVY
MANATEE
NASSAU
CHARLOTTE
COLLIER
DADE
DESOTO
GLADES
HARDEE
HENDRY
HIGHLANDS
INDIAN RIVER
LAKE
MADISON
PASCO
PINELLAS
POLK
PUTNAM
ST. JOHNS
LEE
MARION
MARTIN
LEON
LIBERTY
OKALOOSA
MONROE
OKEECHOBEE
ORANGE
SANTA ROSA
SUWANNEE
TAYLOR
W AKULLA
WALTON
WASHINGTON
UNION
OSCEOLA
PALM BEACH
ST. LUCIE
SARASOTA
SEMINOLE
SUMTER
VOLUSIA
AGREEMENT #OOEM-D3-11-54-01-044
AGREEMENT
BETWEEN THE STATE OF FLORIDA
DEP ARTMENT OF COMMUNITY AFFAIRS
AND
Monroe County
This Agreement entered into by and between the Department of Community Affairs
(Grantee) and Monroe County (Subgrantee), shall govern certain emergency
management-related activities to be financed by the Grantee.
THEREFORE, in consideration of the mutual promises and covenants herein contained,
the parties agree as follows:
I. TERMS OF AGREEMENT
A. This Agreement shall begin on October 1, 1999 and shall continue in full force and
effect to, and including, September 30,2000.
B. The Grantee agrees to allocate to the Subgrantee the maximum sum of $28,779 which
the Subgrantee will match with $28,779 to initiate the successful completion of the
activities/projects in the approved five year strategic plan submitted by this Subgrantee and
which are applicable to the period of performance of this contract.
C. It is agreed that liability of the Grantee under this Agreement shall not exceed the total
funds received and allocated by the Grantee for this Agreement.
D. The Grantee or Subgrantee may terminate this Agreement for breach of contract, or in
the event of non-availability of funds, with such notice as is reasonable under the circumstances.
The State of Florida's performance and obligation to pay under this Agreement is contingent
upon an annual appropriation by the Legislature and subject to any modification in accordance
with Chapter 216, Florida Statutes. Either party may terminate this Agreement without cause by
giving thirty (30) days written notice to the other party.
E. The Subgrantee, in performing the requirements of this Agreement, shall comply with
all applicable laws, rules, regulations, ordinances and codes of the federal, state and local
governments. The payment of funding provided by this Agreement is contingent upon
compliance with all applicable laws, rules, regulations, ordinances and codes of the federal, state
and local governments. Non-compliance may result in the withholding of funds and the
suspension and termination of this Agreement.
1
II. REOUIREMENTS AND ASSURANCES
A General Provisions. The Subgrantee hereby assures and certifies that it will comply
with all applicable regulations, policies, guidelines and requirements, including 44 CFR (Code of
Federal Regulations) Part 13 ("Common Rule") and the Statement of Assurances included as
Attachment A to this Agreement, 44 CFR Part 302, and Office of Management and Budget
(OMB) Circulars A-87 and A-B3 as they relate to application, acceptance and use offederal
funds under this Agreement. Subgrantee also certifies it shall comply with chapter 252, F.S., Rule
Chapters 9G-6, 9G-7, 9G-ll, and 9G-19, F.A.C., as a condition of the receipt and acceptance of
funds under this Agreement.
B. Lobbving.
1. The Subgrantee certifies, by signing this Agreement, that to the best of his or her
knowledge and belief, no federally appropriated funds have been paid or will be paid, by or on
behalf of the undersigned, to any person for influencing or attempting to influence an officer or
employee of any agency, a Member of Congress, an officer or employee of Congress, or an
employee of a Member of Congress in connection with the awarding of any federal contract, the
making of any federal grant, the making of any federal loan, the entering into of any cooperative
agreement, and the extension, continuation, renewal, amendment or modification of any federal
contract, grant, loan or cooperative agreement.
2. Pursuant to Section 216.347, Florida Statutes, the Subgrantee agrees that no funds
from this Agreement will be expended for the purpose ofIobbying the Legislature or a state
agency.
C. Scope of Work. The Subgrantee will comply with the approved "Five Year Strategic
Plan", hereinafter referred to as the "Strategic Plan", submitted by the county describing the
activities/projects to be accomplished this year under this. Such approved Strategic Plan is on
file for Subgrantee and has been previously routed for approval with the Subgrantee's Emergency
Management Preparedness and Assistance (EMP A) Base Grant. At a minimum, Subgrantee shall
complete those tasks identified in its Strategic Plan to be performed during the period of this
Agreement. Failure to timely complete tasks identified in the Strategic Plan may constitute
grounds for withholding funds and suspension and termination of this Agreement.
D. Comoensation and Financial Reporting Requirements.
1. The Subgrantee shall use the funds available under this Agreement to enhance
emergency management plans and programs that are consistent with the State Comprehensive
Emergency Management Plan. OMB Circular A-87 should be used to provide guidance
concerning allowable and unallowable expenditures. The Subgrantee may receive full
2
reimbursement of all eligible expenditures incurred during each quarter for costs incurred in the
satisfactory performance of work hereunder in an amount not to exceed the total allocation showrl
in Paragraph lB. of this Agreement.
2. Expenditure ReportslReimbursement Requests must be submitted to the Grantee on a
quarterly basis and are due within thirty (30) days after the end of each quarter. Progress reports
must be submitted to the Grantee on a semiannual basis according to the requirements set forth in
the Sub grantee's EMP A base grant for the same fiscal period. A final Close-out Report is due
within forty~five (45) days after the termination of this Agreement. The Subgrantee shall not
receive reimbursement for final expenditures until the final EMP A progress report is received,
previous payments are audited and final approval has been made by the Grantee.
3. Any acquisitions that exceed $5,000 (each item) must have prior written approval from
the Florida Division of Emergency Management (DEM) Director's Office.
E. Fiscal and Program Accountabilitv. The Sub grantee must establish fiscal control of
sub grant funds and required matching expenditures as required in Federal Emergency
Management Agency (FEMA) regulations and OMB Circulars. The Subgrantee acknowledges
that it has full responsibility for fiscal and programmatic accountability for this sub grant. In the
event the Subgrantee is unable to produce records capable of being audited without
reconstruction by auditors, all funds paid under this Agreement by the Grantee to the Subgrantee
shall be disallowed and subject to repayment. The accounting system established and maintained
by the Subgrantee must have internal controls adequate to safeguard the assets of the Subgrantee,
check the accuracy and reliability of accounting data, promote operating efficiency and ensure
compliance with described management policies of this Agreement.
F. Recordin~ and Documentation of Receipts and Expenditures. Accounting procedures
must provide for an accurate and timely recording of receipt of funds by type of expenditures
made from such funds and of unexpended balances. Accounting procedures must be adequate to
ensure that expenditures charged to this sub grant are for allowable purposes and that
documentation is readily available to verifY that such charges are accurate. Failure to create and
maintain s~d documentation may result in the disallowance and recovery of funds.
G. Unexoended Funds. Unexpended funds which are reflected on the final Close-out
Report referred to in Paragraph II.D. above will automatically revert to the Grantee, and the
Grantee reserves the right to unilaterally reobligate such funds.
H. Oblil?:ation of Grant Funds. Subgrant funds shall not be obligated prior to the effective
date, or subsequent to the termination date, of the subgrant period. Obligations
outstanding as of the termination date shall be liquidated within thirty (30) days. Such obligations
must be related to goods or services provided and utilized within the subgrant period.
3
1. Retention of Records.
1. All original records pertinent to this Agreement shall be retained by the Sub grantee for
three years following the date of tennmation of this Agreement or of submission of the final
close-out report, whichever is later. However, if any litigation, claim or audit is started before the
expiration of the three-year period and extends beyond the three-year period, the records will be
maintained until all litigation, claims or audit findings involving the records have been resolved.
2. All records, including supporting documentation of all program costs, shall be
sufficient to determine compliance with the requirements and objectives of the Scope of Work
shown in paragraph IT.C. and all other applicable laws and regulations.
3 _ The Sub grantee, its employees or agents, including all subcontractors or consultants to
be paid from funds provided under this Agreement, shall allow access to its public records at
reasonable times to the Grantee, its employees, and agents. "Reasonable" shall be construed
according to the circumstances, but ordinarily shall mean during normal business hours of 8:00
a.m. to 5:00 p.m., local time, on Monday through Friday. "Agents" shall include, but not be
limited to, auditors retained by the Grantee.
J. Audit Reauirements. The Subgrantee agrees to maintain financial procedures and
support documents, in accordance with generally accepted accounting principles, to account for
the receipt and expenditure of funds under this Agreement.
1. These records shall be available at all reasonable times for inspection, review, or audit
by state personnel and other personnel duly authorized by the Grantee. "Reasonable" shall be
construed according to circumstances, but ordinarily shall mean normal business hours of 8:00
a.m. to 5:00 p.m., local time, Monday through Friday.
2. The Subgrantee shall also provide the Grantee with the records, reports or financial statements
upon request for the purposes of auditing and monitoring the funds awarded under this Agreement.
3. . ~he Subgrantee shall provide the Grantee with an annual financial audit report which
meets the requirements of Sections 11.45 and 216.349, Florida Statutes. and Chapter 10.550,
Rules of the Auditor General, and to the extent applicable, the Single Audit Act of 1984, 31
U.s.C. ss. 7501-7507 as amended 1996, OMB Circular A-133 for the purposes of auditing and
monitoring the funds awarded under this Agreement.
4. The annual financial audit report shall include all management letters and the
Subgrantee's response to all findings, including corrective actions to be taken.
4
5. The annual financial audit report shall include a schedule of financial assistance
specifically identifying all Agreement and grant revenue by sponsoring agency and Agreement
number.
6. The complete financial audit report, including all items specified in J.4. and 5. above, is
due on or before April 30, 2001 and shall be sent directly to:
Department of Community Affairs
Office of Inspector General
2555 Shumard Oak Boulevard
Tallahassee, Florida 32399-2100
7. In the event the audit shows that the entire amount of awarded funds, or any portion
thereof: was not spent in accordance with the conditions of this Agreement, the Subgrantee shall
be held liable for reimbursement to the Grantee of all funds not spent in accordance with these
applicable regulations and Agreement provisions within thirty (30) days after the Grantee has
notified the Subgrantee of such non-compliance. The Grantee may offset current awarded funds
to reimburse for previous year non-compliance. If the Subgrantee fails to provide the
reimbursement within 30 (thirty) days, then the Subgrantee authorizes the Grantee to deduct the
amount to be reimbursed from any funds awarded to the Sub grantee but not yet released by the
Grantee.
8. The Subgrantee shall have all audits completed by an independent public accountant
(IP A) who shall be either a certified public accountant or a public accountant licensed under
Chapter 473, Florida Statutes. The IPA shall state that the audit complied with the applicable
provisions noted above.
K. Modification of A~eement. Either party may request modification of the provisions
of this Agreement. Changes which are mutually agreed upon shall be valid only when reduced to
writing, duly signed by each of the parties hereto, and attached to the original of this Agreement.
L.. Notice and Contact.
1. All notices provided under or pursuant to this Agreement shall be set forth in writing
and delivered either by hand delivery,. or first class, certified mail, return receipt requested, to the
representative identified below. Said notification shall be attached to the original of this
Agreement.
2. The Department designates Edgar W. Gonesh, Planning Manager, Division of
5
Emergency Management, as the Department's Contract Manager. All communications, written o~
oral, relating to this Agreement shall be directed to him at the following address:
Department of Community Affairs
Division of Emergency Management
2555 Shumard Oak Boulevard
Tallahassee, Florida 32399-2100
E-Mail-edgar.gonesh@dca.state.fl.us
3. The signer of this Agreement or his/her designee shall be the Countis Contract
Manager. All communications, written or oral, relating to this Agreement shall be directed to
him/her at the following address:
Ie.C:1JE. TONGe I Y ff?-t:3r;.-(t) 12 I H.C ' B-tC~.~ t:
Lf <10 ~ 3 ~J:> s;:r. - ~ V l,-e ISO
HfJre~--,.w'v ( Pc.. - .$ 3 o~-o
Telephone #:(3&'5) 22Cf -- (, 0 Co s:-
4. All payments relating to this Agreement shall be mailed to the following address:
f(O,vU/e u)i.JN,'f G1'({=e.~. He;. T.
t.f q 0 b S IZD <>-1-, -- S LJ I Te (5""D
HI4-{2~~( PL. 3'3DS'V
5. In the event that different representatives are designated by either party after execution
of this Agreement, notice of the name, title, address and telephone number of the new
representative will be rendered as provided in paragraphs L.3. and LA. above.
M. Subcontracts.
1. If the Subgrantee subcontracts any or all of the work required under this Agreement,
the Subgrantee agrees to include in the subcontract language binding the subcontractor to the
terms and ,cpnditions of this Agreement with the Grantee.
2. The Subgrantee agrees to include in the subcontract language stating that the
subcontractor shall hold the Grantee and Subgrantee harmless against all claims of whatever
nature which may arise out of the subcontractor's performance of work under this Agreement, to
the extent allowed by law.
3. If the Sub grantee subcontracts, a copy of the executed subcontract must be forwarded
to the Grantee within thirty (30) days after execution.
6
ill. STANDARD CONDITIONS
A Bills for fees or other compensation for services or expenses must be submitted in
detail sufficient for a proper pre-audit and post-audit thereof.
B. Bills for any travel expenses must be submitted in accordance with Section 112.061,
Florida Statutes.
C. Units of deliverables, including reports, findings, and drafts as specified in Paragraph
II.C. of this Agreement, must be received and accepted by the contract manager prior to payment.
D. The Grantee may unilaterally cancel this agreement for refusal by the Sub grantee to
allow public access to all documents, papers, letters or other material subject to the provisions of
Chapter 119, Florida Statutes, and made or received by the Subgrantee in conjunction with this
Agreement. It is expressly understood that substantial evidence of the Subgrantee's refusal to
comply with this provision shall constitute a breach of contract.
E. The State of Florida will not intentionally award publicly-funded contracts to any
contractor who knowingly employs unauthorized alien workers, constituting a violation of the
employment provisions contained in 8 U.S.c. Section 1324a(e)(Section 274A(e) of the
Immigration and Nationality Act ("INAIt)]. The Department shall consider the employment by
any contractor of unauthorized aliens a violation of Section 274A(e) of the INA Such violation
by the Recipient ofthe employment provisions contained in Section 274A(e) ofthe INA shall be
grounds for unilateral cancellation of this Agreement by the Department.
F. A person or affiliate who has been placed on the convicted vendor list following a
conviction for a public entity crime may not submit a bid on a contract to provide any goods or
services to a public entity, may not submit a bid on a contract with a public entity for the
construction or repair of a public building or public work, may not submit bids on leases of real
property to a public entity, may not be awarded or perform work as a contractor, supplier,
subcontractor, or consultant under a contract with a public entity, and may not transact business
with any p~blic entity in excess, of Category Two for a period of36 months from the date of being
placed on the convicted vendor list.
IV. LEGAL AUTHORIZATION
The Sub grantee certifies with respect to this Agreement that it possesses legal authority to
- receive the funds to be provided under this Agreement. The Sub grantee also certifies that the
undersigned possesses the authority to legally execute and bind Sub grantee to the terms of this
Agreement.
7
The Subgrantee acknowledges that the responsibility for complying with the approved
sub grant award rests with the Subgrantee and acknowledges that failure to do so constitutes
grounds for the recession or suspension of this subgrant and may influence future sub grant
awards.
IN WITNESS HEREOF, the Grantee and the Subgrantee have executed this Agreement;
FOR THE SUBGRANTEE:
FOR THE GRANTEE:
STATE OF FLORIDA
DEP ARTMENT OF COl\1MUNITY AFFAIRS
BY:
BY:
Authorized County Official
Authorized Department Official
NamelTitle
Joset>h F. MversIDivision Director
NameITitle
Date
Date
Federal Employer ill #
Catalog of Federal Domestic Assistance Number and Program
CFDA # 83.552 Emergency Management Performance Grant (El\1PG)(formerIy known as SLA)
8
Attachment A
STATEMENT OF ASSURANCES
To the extent the following provisions apply to the award of assistance in this Agreement, as .
determined by the awarding agency, the Subgrantee hereby assures and certifies that:
(a) It possesses legal authority to enter into this agreement, and to execute the proposed program;
(b) Its gov.erning body has duly adopted or passed as an official act a resolution, motion or similar
action authorizing the execution of the disaster relief funding. Cl:,areement with the Grantee, including all
understandings and assurances contained therein, and directing and authorizing the Subgrantee's chief
ADtvlINISTRA.TIVE officer or designee to actin connection with the application and to provide such
additional information as may be required;
(c) No member of or delegate to the Congress of the United States, and no Resident
Commissioner, shall be admitted to any share or part of this agreement or to any benefit to arise from
the same. No member, officer, or employee of the Subgrantee or its designees or agents, no member of
the governing body of the 10calit'J in which the program is situated, and no other public official of such
locality or localities who exercises any functions or responsibilities with respect to the program during
his tenure or for one year thereafter, shall have any interest direct or indirect, in any contract or
subcontract, or the proceeds thereof, for work to be performed in connection with the program assisted
under this Cl:,areement. The Subgrantee shall incorporate or cause to be incorporated, in all such
contracts or subcontracts a provision prohibiting such interest pursuant to the purpose state above;
(d) All Subgrantee contracts for which the State Legislature is in any part a funding source, shall
contain language to provide for termination with reasonable costs to be paid by the Subgrantee for
eligible contract work completed prior to the date the notice of suspension of funding was received by
the Subgrantee. Any cost incurred after a notice of suspension or termination is received by the
S ubgrantee may not be funded with funds provided under this Agreement unless previously approved
in writing by the Grantee. AI! Subgrantee contracts shall contain provisions for termination for cause
or convenience and shall provide for the method of payment in such event;
(e) It wil+comply with:
(1) Contract Work Hours and Safety Standards Act of 1962,40 D.S.C. 327 et seq.,
requiring that mechanics and laborers (including watchmen and guards) employed on federally
assisted contracts be paid wages of not less than one and one-half times their basic wage rates
for all hours worked in excess of forty hours in a work week; and
(2) Federal Fair Labor Standards Act, 29 D.S.C. Section 201 et seq., requiring that covered
employees be paid at least the minimum prescribed wage, and also that they be paid one and
one-half times their basic wage rates for all hours worked in excess of the prescribed
work-week.
9
(t) It will comply with:
(1) Title VI of the Civil Rights Act of 1964 (Pl. 88-352), and the regulations issued
pUrsuant thereto, which provides that no person in the United States shall on the grounds of
race, color, or national origin, be excluded from participation in, be denied the benefits of, or
be otherwise subjected to discrimination under any program or activity for which the
Subgrantee receives Federal financial assistance and will immediately take any measures
necessary to effectuate this assurance. If any real property or structure thereon is provided or
improved with the aid of Federal financial assistance extended to the Subgrantee, this assurance
shall obligate the Subgrantee, or in the case of any transfer of such property, any transferee, for
the period during which the real property or structure is used for a purpose for which the
Federal financial assistance is extended, or for another purpose involving the provision of
similar services or benefits;
(2) Any prohibition against discrimination on the basis of age under the Age
Discrimination Act of 1975, as amended (42 U.S.c.: 6101-6107) which prohibits
discrimination on the basis of age or with respect to otherwise qualified handicapped
individuals as provided in Section 504 of the Rehabilitation Act of 1973;
(3) Executive Order 11246 as amended by Executive Orders 11375 and 12086, and the
regulations issued pursuant thereto, which provide that no person shall be 'discriminated against
on the basis of race, color, religion, sex or national origin in all phases of employment during
the performance of federal or federally assisted construction contracts; affirmative action to
insure fair treatment in employment, upgrading, demotion, or transfer; recruitment or
recruitment advertising; layo:ffi'termination, rates of payor other forms of compensation; and
election for training and apprenticeship;
(g) T.ae Subgrantee agrees to comply with the .Americans With Disabilities Act (public Law
101-336,42 U.S.c. Section 12101 et seq.), where applicable, which prohibits discrimination by public
and private entities on the basis of disability in the areas of employment, public accommodations,
transportation, State and local government services, and in telecommunications;
(h) It will establish safeguards to prohibit employees from using positions for a purpose that is or
gives the appearance of being motivated by a desire for private gain for themselves
or others, particularly those with whom they have family, business, or other ties pursuant to Section
112.313 and Section 112.3135, a
(i) It will comply with the Anti-Kickback Act of 1986,41 U.S.C. Section 51 which outlaws and
prescribes penalties for "kickbacks" of wages in federally financed or assisted construction activities;
(j) It will comply with the provisions of 18 USC 594, 598, 600-605 (further knOViTI as the Hatch
Act) which limi~ the political activities of employees;
10
(k)' It will comply with the flood insurance purchase and 'other requirements of the Flood Disas~er
Protection Act of 1973 as amended, 42 USC 40024107, including requirements regarding the
purchase of flood in..sUrance in communities where such insurance is available as a condition for the
receipt of any Federal financial assistance for construction or acquisition purposes for use in any area
having special flood hazards. The phrase "Federal financial assistance" includes any form of loan,
grant, guaranty, insurance payment, rebate, subsidy, disaster assistance loan or grant, or any other form
of direct or indirect Federal assistance;
(1) It will-require every building or facility (other than a privately owned residential structure)
designed, constructed, or altered with funds provided under this Agreement to comply with the
"Uniform Federal Accessability Stan~ds," (AS) which is Appendix A to 41 CFR Section 101-19.6
for general type buildings and Appendix Ato 24 CFR Part 40 for residential strucrures. The
Subgrantee will be responsible for conducting inspections to ensure compliance with these
specifications by the contractor;
(m) It will, in connection with its performance of environmental assessments under the National
Environmental Policy Act of 1969, comply with Section 106 of the National Historic Preservation Act
of 1966 (D.S.C. 470); Executive Order 11593, 24 CFR Part 800, and the Preservation of
.Archaeological and Historical Data Act of 1966 (16 U.S.C. 469a-1, et seq.) by:
(1) Consulting with the State Historic Preservation Office to identify properties listed in or
eligible for inclusion in the National Register of Historic Places that are subject to adverse
effects (see 36 CFR Section 800.8) by the proposed activity; and
(2) Complying with all requirements established by the State to avoid or mitigate adverse
effects upon such properties.
(3) abiding by the terms and conditions of the "Programmatic Agreement Among the
Federal Emergency Management ..<:\.gency, the Florida State Historic Preservation Office,
the Florida Department of Community Affairs and the Advisory Council on Historic
Preservation, (P A)" which addresses roles and responsibilities ofF ederal and State entities in
implementing Section 106 of the National Historic Preservation Act (NHPA), 16 V.S.C. 470t:
and implementing regulations in 36 CFR part 800.
(4) When any of Recipient's projects funded under this A~eement may affect a historic
property, as defined in 36 CFR 800.(2)(e), the Federal Emergency Management Agency
(FElV1A.) may require Recipient to review the eligible scope of work in consultation with the
State Historic Preservation Office (SHPO) and suggest methods of repair or construction that
will con:(orm with the recommended approaches set out in the Seeretary of Ii1.terior's
Standards for Rehabilitation and Guidelines for Rehabilitating Historic Buildings 1992
(Standards), the Seeret:lry ofthe Interior's GuideliDes for Archeological Document:ltion
(Guide~es) (48 Federal Register 44734-37), or any other applicable Secretary of Interior
standards. If FE:N0\ determines that the eligible scope of work will not conform with the
11
S6indards, Recipient a~ees to participate in consultations to develop, and, after execution by
all parties, to abide by, a '-mitten agreement that establishes mitigation and recordation
measures, including' but not limited to, impacts to archeological sites, and the salvage, storage,
and reuse of aiiy significant architectural features that may othernrise be demolished.
(5) Recipient agrees to notify FEMA and the Department if any projec,: funded under this
Agreement will involve ground disturbing activities, including, but not limited to: subsurface
disturbance; removal of trees; excavation for footings and foundations; and installation of
utilities (such as water, sewer, storm drains, electrical, gas, leach lines and septic tanks) except
where-these activities are restricted solely to areas previously disturbed by the installation.
replacement or maintenance of such utilities. FElVfA will request the SHPO's opinion on'the
potential that archeological properties may be present and be affeCTed by such activities. The
SHPO will advise Recipient on any feasible steps to be accomplished to avoid any National
Register eligible archeological property or will make recommendations for the development of
a treatment plan for the recovery of archeological data from the propeny. If Recipient is unable
to avoid the archeological property, develop, in consultation with the SHPO, a treatment plan
consistent with the Guidelines and take into account the Advisory Council on Historic
Preservation (Council) publication "Treatment of Archeological Properties." Recipient shall
forw-ard information regarding the treatment plan to FE.lvfA, the SHPO and the Council for
review. If the SHPO and the Council do no object within Ij calendar days of receipt of me
treatment plan, FENfA may direct Recipient to implement the treatment plan. If either the
Council or the SHPO object, Recipient shall not proceed with the projecT until the objection is
resolved.
(6) Recipient shall notify the Department and FEMA as soon as practicable: (a) of any
changes in the approved scope of work for a National Register eligible or listed propeny; (b) of
all changes to a project that may result in a supplemental DSR or modify anI-llvfGP project for
a National Register eligible or listed propeny; (c) if it appears that a project funded under this
Agr~ement will affect a previously unidentified property that may be eligible for inclusion in
the National Register or affect a known historic property in an unanticipated manner. Recipient
acknowledges that FElVLA.. may require Recipient to stop construction in the vicinity of the
discovery of a previously unidentified property that may be eligible for inclusion in the
National Register or upon learning that consrruction may affect a known historic property in an
unanticipated manner. Recipient further acknowledges that FElVlA may require Recipient to
take all reasonable measures to avoid or minimize harm to such property until FElvfA
concludes consultation with the SHPO. Recipient also acknowledges that FElVL~ will require,
and Recipient shall comply with, modifications to the project scope of work necessary to
implement recommendations to address the project and the property.
(7) Recipient acknowledges that, unless FE:NfA specifically stipulates othervvise, it shall not
receive .funding for projects when, with intent to avoid the requirements of the PA or the
~BPA, Recipient intentionally and significantly adversely affects a histori~ propertY, or having
the legal power to prevent it, allowed such significant adverse affect to occur.
12
(n) It will comply with Title IX of the Education Amenements of 1972, as amended (20 U.S:c.:
1681-1683 and 1685 - 1686) which prohibits discrimination on the basis of sex;
(0) It will comply'with the Comprehensive i\.1cohol Abuse and Alcoholism Prevention., Treatment
and Rehabilitation Act of 1970, (42 U.S.C. 4521-45-94) relating to nondiscrimination on the basis of
alcohol abuse or alcoholism;
(P) It will comply with 523 and 527 of the Public Health Service Act of 1912 (42 U.S.c. 290 dd-3
and 290 ee-3), as amended., relating to confidentiality of alcohol and drug abuse patient records;
(q) It will comply with Lead-Based Paint Poison Prevention Ai:t (42 U.S.c.: 4821 et seq.) which
prohibits the use oflead based paint in construction of rehabilitation or residential structures;
(r) It will comply with the Energy Policy and Conservation Act (p.L. 94-163; 42 U.S.C.
6201-6422), and the provisions of the state Energy Conservation Plan adopted pursuant thereto;
(s) It will comply with the Laboratory Animal Welfare Act of 1966, 7 U.S.C. 2131-2159,
pertaining to the care, handling, and treatment of warm blooded animals held for research, teaching, or
other activities supported by an award of assistance under this agreement;
(t) It will comply with Title VIII of the Civil Rights Act of 1968,42 D.S.C. 2000c and 42
3601-3619, as amended., relating to non-discrimination in the sale, rental, or financing of housing, an,d
Title VI of the Civil Rights Act of 1964 (p.L. 88-352), which prohibits discrimination on the basis of
race, color or nation origin;
(u) It will comply with the Clean A.ir Act of 1955, as amended, 42 D.S.C. 7401-7642;
(v) It will comply with the Clean Water Act of 1977, as amended., 42 D.S.C. 7419-7626;
(w) It will comply with the Endangered Species Act of 1973, 16 U.S.c. 1531-1544;
-
(x) It will comply with the Intergovernmental Personnel Act of 1970,42 U.S.C. 4728-4763;
(y) It wi1.). assist the awarding agency in assuring compliance with the National Historic
Preservation Act of 1966, as amended., 16 D.S.C. 270;
(z) It will comply with environmental standards which may be prescribed pursuant to the National
Environmental Policy Act of 1969,42 U.S.C. 4321-4347;
(aa) It will assist the awarding agency in assuring compliance with the Preservation of
Archeological and Historical Preservation Act of 1966, 16 USe. 469a, et seq;
(bb) It will comply with the Rehabilitation Act of 1973, Section 504,29 D.S.C. 794, regarding
non-discriminatlon'
,
13
(cc) Itwi1l comply with the environmental standards which may be prescribed pursuant to the Safe
Drinking Water Act of 1974,42 U.S.c. 300f-300j, regarding the protection of underground water
sources;
(dd) It will comply with the requirements of Titles II and ill of the Uniform Relocation Assistance
and Property Acquisition Policies Act of 1970, 42 U.S.C. 4621-4638, which provide for fair and
equitable treatment of persons displaced or whose property is acquired as a result of Federal or
federally assisted programs;
(ee) It vvill comply with the Wild and Scenic Rivers Act of 1968, 16 D.S.C. 1271-1287, related to
protecting components or potential components of the national Mid and scenic rivers system;
(ft) It will comply with the following Executive Orders: EO 11514 (NEPA); EO 11738 (violating
facilities); EO 11988 (Floodplain Management); EO 11990 (Wetlands); arid,EO 12898 (Environmental
Justice);
(gg) It will comply with the Coastal Barrier Resources Act of 1977, 16 D.S.C. 3510;
(hh) It will assure project consistency with the approved State program developed under the Coastal
Zone Management Act of 1972, 16 D.S.C. 1451-1464; and
(ii) It will comply with the Fish and Wildlife Coordination Act of 1958; 16 U.S.C. 661-666.
Gj) With respect to demolition activities, it will:
1. Create and make available documentation sufficient to demonstrate that the Recipient and its
demolition contractor have sufficient manpower and equipment to comply with the obligations
as outlined in this Agreement.
2. Return the property to its natural state as though no improvements had ever been contained
there on.
3. Furnish documentation of all qualified personnel, licences and all equipment necessary to
inspect buildings located in Recipient's jurisdiction to detect the presence of asbestos and lead
in accordance with requirements of the U. S. Environmental Protection Agency the Florida
Department of Environmental Protection and the County Health Department.
4. Provide documentarion of the inspection results for each structure to indicate:
a. Safety Hazards Present
b. Health Hazards Present
c. Hazardous Materials Present
14
5. Provide supervision over contractors or employees employed by Recipient to remove
asbestos and lead from demolished or otherwise applicable structures.
6. Leave the demolished site clean, level and free of debris.
7. Notify the Department promptly of any unusual existing condition which hampers the
contractors work.
8. Obtain ail required permits.
9. Provide addresses and mar~ed maps for each site where water wells or septic tan.ks are to
be closed along with the number of wells located oil each site.
10. Comply with mandatory standards and policies relating to energy efficiency which are
contained in the State energy conservation plan issued in compliance with the Energy Policy
and Conservation Act (Public Law 94 -163).
11. Comply with all applicable standards, orders, or requirements issued under Section 306 of
the Clean Air Act [42 U.S.C. I 857(h)], Section 508 of the Clean Water Act (33 U.S.1368),
Executive Order 11738, and the U.S. Environmental Protection Agency regulations (40 C.F .R.
Part 15). This clause shall be added to any subcontracts.
12. Provide documentation of public notices for demolition activities.
'-
15
MONROE COUNTY
FIVE YEAR STRATEGIC PLAN
GOAL 1:
Complete emeraency-related post disaster redevelopment as
Quickly as possible while mitiaatina future risk
STRATEGY 1 :
In accordance with Rule 9J-5, Florida Administrative Codes
(FAC), the local government shall address post-disaster
planning with their comprehensive plans.
TASKS:
1. On an annual basis address and encourage post-disaster reconstruction
and redevelopment plans that conforms to pre-disaster building practices.
2. On an annual basis establish procedures to allow for an orderly process of
reviewing private and public redevelopment proposals after a major
disaster.
3. On an annual basis establish procedures for efficient relocation of Monroe
County residents who are displaced immediately following a disaster.
GOAL 2:
Update emeraency plans, standard operatina procedures
(SOP), and the Comprehensive Emeraency Manaaement Plan
(CEMP), (consistent with 9G-6 and 9G-7) on an annual basis.
STRATEGY 1:
Achieve consistency between goals and objectives of
agency plans and emergency plans.
TASKS:
1. Annually review and update all Emergency Management plans and
procedures.
2. Address the inter-jurisdictional impacts of the coordination for emergency
planning issues.
3. Inventory special needs populations and designate special needs shelters
to accommodate.
4. Monitor the County's outreach program to assist the special need
population in evacuation and sheltering.
5. Review and update the Monroe County hazardous Material Plan by
September 2000.
6. Review and update the Monroe County Comprehensive Emergency
Management Plan on an annual basis to include the county's experiences
with non-natural disasters such as mass migration, major transportation
incidents and terrorism.
2
GOAL 3:
Conduct an annual review and accordinqly update Emergency
Management exercise schedule and identify areas to be tested.
STRATEGY 1:
Set exercise dates and identify areas to be tested on annual
review.
TASKS:
1. Conduct internal program review.
2. Set exercise schedule.
3. Identify areas to be tested.
4. Update and submit Five Year Strategic Plan on annual basis.
5. Participate annually in the Hurricane Awareness and Mitigation Week
activities.
6. Participate in the annual statewide hurricane drills sponsored by the State
of Florida, Division of Emergency Management.
7. Adapt and implement the Community Emergency Response Team
Program (CERT), to include all municipalities by September 2001.
8. Conduct hazard material specific ESF tabletop drill by fiscal year 2002.
9. Train and educate public and community officials on an on-going basis to
keep them informed of emergency management preparedness and
mitigation
.,
.J
GOAL 4:
Annuallv update the inventory of Shelters and Refuaes of Last
Resort in Monroe County.
STRATEGY 1:
Annually conduct inspections and obtain critical information
for all shelters and refuges, in Monroe County.
TASKS:
1. On an annual basis inspect and document critical information on shelters
and refuge of last resort in the Upper Keys.
2. On an annual basis inspect and document critical information on shelters
and refuges of last resort in the Middle Keys.
3. On an annual basis inspect and document critical information on shelters
and refuges of last resort in the Lower Keys.
4. On annual basis verify the use of designated Monroe County shelters in
Dade County.
4
GOAL 5:
Develop and implement a local mitiQation strateQV for Monroe
County.
STRATEGY 1:
By July 2000, identify county facilities for potential mitigation
projects.
TASKS:
1. Develop a local hazard mitigation team by fiscal year 1999/2000.
2. Identify a mechanism for capturing local dollars spent on mitigation and
preparedness projects by year 2002.
3. Identify potential facilities that may be used as shelters for retrofitting
projects.
4. Develop a list of prioritized potential 404 mitigation projects by year 2000.
5. Identify a procedure to implement the state disaster match policy by year
2000.
6. Incorporate local hazard mitigation strategy into Comprehensive
Emergency Management and other appropriate plans deemed necessary.
7. With the State assistance develop a profile (Matrix) of available local,
state, and federal funding for mitigation projects.
8. Appoint mitigation manager.
5
GOAL 6: Establish plannim:l procedures to address shelter deficit and
submit to the Florida Division of Emeraency Manaaement as
potential retrofit proiects.
STRATEGY 1: Clarify and redefine hurricane preparedness issues and
policies such as the hurricane evacuation areas and shelter
capacity on an annual basis.
TASKS:
1.
Inventory special needs population and designate special shelters
to accommodate their needs by fiscal year 2000.
2.
Work in concert with State and Salvation Army to evaluate existing
criteria and reach consensus on criteria use for designating places
for shelters.
3.
Examine and re-evaluate public shelter and refuge of last resort
capacity prior to hurricane season in 1999.
4.
Examine and re-evaluate public shelter and refuge of last resort
capacity prior to hurricane season in 2000.
5.
Examine and re-evaluate public shelter and refuge of last resort
capacity prior to hurricane season in 2001.
.
6.
Examine and re-evaluate public shelter and refuge of last resort
capacity prior to hurricane season in 2002.
7.
Examine and re-evaluate public shelter and refuge of last resort
capacity prior to hurricane season in 2003.
6
GOAL 7:
Review Monroe County's self-assessment of its emergency
management program annually.
STRATEGY 1 :
Emergency management programs adapt and reflect the
needs of the community as it changes.
TASKS:
1. Complete and submit to the Florida Division of Emergency Management
(OEM) an updated self-assessment questionnaire by September 2000
2. Complete and submit to the Florida Division of Emergency Management
(OEM) an updated self-assessment questionnaire by September 2001.
3. Complete and submit to the Florida Division of Emergency Management
(OEM) an updated self-assessment questionnaire by September 2002.
4. Complete and submit to the Florida Division of Emergency Management
(OEM) an updated self-assessment questionnaire by September 2003.
5. Complete and submit to the Florida Division of Emergency Management
(OEM) an updated self-assessment questionnaire by September 2004.
7
GOAL 8:
Identify and beqin the process for addressinq staffinq
shortfalls reqardinq shelter issues in Monroe County.
STRATEGY 1:
Review the inter-local agreement with the Salvation Army to
man our Monroe County shelters annually.
TASKS:
1. Review annually, Memorandum of Understanding (MOU) between Monroe
County and the Salvation Army to man our Monroe County shelters when
requested to do so by Monroe County Emergency Management.
2. Develop a training mechanism to assist the Salvation Army in training
personnel to man our Monroe County shelters by June 2000.
3. Develop a public relations program to assist the Salvation Army in
recruiting personnel to man our Monroe County by November 2001.
4. Develop a training program with the Monroe County School Board
to train school staff to assist in manning our Monroe County shelters by
December 2001.
8
GOAL 9:
Annually update Monroe County's Critical Facility Inventory.
STRATEGY 1:
By September 30th of each year, update the critical facility
inventory throughout Monroe County.
TASKS:
1. Update the comprehensive listing of all critical facilities in the Upper Keys.
2. Update the comprehensive listing of all critical facilities in the Middle Keys.
3. Update the comprehensive listing of all critical facilities in the Lower Keys.
9
GOAL 10: Conduct an annual review and accordinqlv update the
Emerqencv Manaqement exercise schedule, identify the areas
to be tested. and update the plans accordinqlv.
STRATEGY 1:
After the annual review, set the exercise dates, identify the
areas to be tested and adjust the Five-Year Strategic Plan.
TASKS:
1. Conduct internal program review.
2. Set exercise schedule.
3. Identify test areas.
4. Update the Five-Year Strategic Plan.
10
GOAL 11: Bv June 2001. develop plans and procedures for the first 72
hours disaster recovery plan.
STRATEGY 1:
By June 2001, develop and set direction for the County's
Disaster Recovery Plan.
TASKS:
1. Hold task force meetings on a quarterly basis throughout the year to
update the progress of each plan aspect.
2. Have a basic outline for the plan by September 2000.
STRATEGY 2:
By June 2001 f complete plans and procedures for disaster
recovery .
TASKS:
1 . Hold meetings of the task force on a quarterly basis throughout the year to
update the progress of each plan aspect.
2. Submit the plan for approval by the Monroe County Board of County
Commissioners by June 2001.
STRATEGY 3:
By June 2001, test and make necessary revision to the plan
and procedures.
TASKS:
1. Conduct an exercise to test the plans and procedures by June 2001.
2. Conduct meetings as necessary to make the necessary improvements to
the plan and procedures.
STRATEGY 4:
By June 2001, complete the final revisions to the Disaster
Recovery Plan by June 2001.
* Note:
Re-development is part of the Monroe County Growth
Management 5-year plan.
this goal's dates had to be revised, as the individual
contracted for this project did not deliver any portion of this
product, and therefore we have to begin this process over
again.
** Note:
II
GOAL 12: Continue to work with the Monroe County School Board in the
location. plannina. and construction of new schools
throuahout the county. to help mitiaate the shelter deficit plan
throuahout the county.
STRATEGY 1:
Meet with MCSS officials to discuss the use of the new
Sugarloaf Middle School as a Monroe County shelter.
TASKS:
1.
Schedule an initial meeting with MCSS by May 2000.
STRATEGY 2:
Arrange for inspection of facility to ensure it meets the
shelter criteria.
TASKS:
1.
Conduct a walk-through of the facility by the appropriate
personnel to ensure shelter compliance by May 2001.
STRATEGY 3:
Revise MOU between MCSS and MCEM accordingly.
TASKS:
1.
Include new school facility in the MCSS and MCEM shelter
agreement by September 2002.
* Note:
This goal was re-written to accommodate the current Monroe
County School Board undertaking of the construction of new,
and upgrade of existing, schools which are being built and
modified, to Cat. 5 storm criteria, and will serve as shelters for
Cat. 1 and Cat. 2 storms, since the county has mandatory
evacuation policy for Cat. 3,4, and 5 storms.
12
GOAL 13: Develop, in coniunction with State and Federal aQencies,
Monroe County Terrorism Plan
STRATEGY 1:
Complete risk assessment for Monroe County by July 1999.
TASKS:
1. Identify susceptible targets for terrorist attacks.
2. Identify potential terrorist attack source.
3. Identify most vulnerable areas by demographic locations.
4. Identify type of terrorist acts that would most likely materialize in Monroe
County.
STRATEGY 2:
By March 2000, identify the responsible agency and
personnel to be the primary and secondary response team/s
to command a terrorist attack response.
TASKS:
1. Conduct meetings with the local agencies to identify the appropriate
response personnel.
2. Review agencies capabilities, resources and response feasibility.
* Note: Strategy 2 goal date has been changed due to personnel
shortage
STRATEGY 3:
By June 2000, begin the composition of the first terrorism
plan draft.
TASKS:
1. Review any existing plans and/or procedures which, are in place for
Monroe County.
2. Form a task force to participate in the plan development.
3. Conduct task force meetings to expedite the plan development.
13
STRATEGY 4:
Provide awareness training by February 2001.
TASKS:
1. Research the availability of training, conferences meetings, courses, and
presentations on the subject of terrorism.
2. Research awareness training offered by the State, Department of Justice,
and/or any other federal agency.
3. Assure the attendance of the appropriate personnel at those sessions.
4. Designate agency/personnel to attend Train the Trainer training sessions.
STRATEGY 5:
Have a Monroe County Terrorism Plan in place by
December 2001.
TASKS:
1. Review the final draft of the plan.
2. Route the plan to the appropriate local and state agencies for review and
comments.
3. Finalize the plan.
4. Compile a Distribution List for the plan and distribute accordingly.
STRATEGY 6:
Review and update the plan annually and attend all
appropriate conferences, meetings and training session on
continuous basis to keep up with the latest information and
developments regarding the threat of terrorism.
14
GOAL 14:
STRATEGY 1 :
* Note:
STRATEGY 2:
STRATEGY 3:
IMPROVE THE MONROE COUNTY AND INTERSTATE
COMMUNICATIONS SYSTEM.
To ensure 24 hour communication and notification
capabilities, install and network Voice mail, or comparable
information relay tool(s), within the Office of Emergency
Management by August 2000.
Goal date has been changed due to the county's
evaluation and experimentation with voice mail
capabilities (at the present the county government does
not provide a voice mail service to majority of
departments. However, this is being re-evaluated at this
time)
In order to enhance and expedite Emergency Management
"lead time" response efforts to approaching and pending
severe weather events, direct the installation of the
appropriate mechanisms necessary to gain access to the
seven (7) existing county reporting stations (Big Pine Key,
Key West, Big Coppitt Key, Marathon, Plantation Key, Card
Sound, and Florida City) by January 2000.
By July 2001, incorporate the EM 2000/Lotus Notes
information system into the Monroe County Emergency
Management Operations System. This, or a comparable
system, containing e-mail, Internet access, communications
capabilities, message tracking, incident log, shelters and
resource management, and wide variety of databases,
allows for municipal/county, county/county, county/state and
public/private coordination all of which, will ultimately
minimize the expected impact a disaster may deliver.
15
GOAL 15:
STRATEGY 1 :
STRATEGY 2:
STRATEGY 3:
STRATEGY 4:
DEVELOP AND MAITAIN THE CAPABILITY TO WARN
THE COMMUNITY (PUBLIC, COUNTY AGENCIES AND
MUNICIPALITIES) OF EMERGENCIES
Meet with the appropriate department personnel to evaluate
the communication tools and the current system by March
2000.
Develop information package for dissemination to the public
by April 2000.
Test product by May 2000.
Implement program by June 2000.
16
GOAL 16:
STRATEGY 1 :
STRATEGY 2:
STRATEGY 3:
STRATEGY 4:
STRATEGY 5:
DEVELOP AND MAITAIN THE CAPABILITY TO PROVIDE
TIMELY INFORMATION TO THE COMMUNITY
Gather all relevant information and initiate Public
Announcement system by January 2000.
Develop a system with the Communications Department for
timely information update on the county's rumor control line
by February 2000.
Test the system by March 2000.
Implement the system by April 2000.
Revise Public Announcement messages on on-going basis
to reflect the latest events. This will be an on-going project.
17
GOAL 17:
ENSURE THAT ALL EMPLOYEES WHO ARE FUNDED
THROUGH EMERGENCY MANAGEMENT FUNDING
COMPLETE AT A MINIMUM THE FOLLOWING COURSES
- PRINCIPALS OF EM: DISASTER
RESPONSE/RECOVERY OPERATIONS: EOC
OPERATIONS COURSE: EOC/ICS INTERFACE;
HURRICANE PLANNING: MANAGING EOC; DAMAGE
ASSESSMENT: DEBRIS MANAGEMENT: EMERGENCY
PLANNING COURSE
STRATEGY 1 :
Provide all appropriate training by 2002.
Training requirements:
. Principals of EM (Old Intro to EM course)
. Disaster Response/Recovery Operations
. EOC Operations course
. EOC/ICS Interface
. Hurricane Planning
. Managing Emergency Operations
. Damage Assessment
. Debris Management
. Emergency Planning Course
18
GOAL 18:
STRATEGY 1 :
STRATEGY 2:
STRATEGY 3:
STRATEGY 4:
STRATEGY 5:
DEVELOP AND ENSURE A RE-ENTRY PROCEDURE
AND POLICY ARE ESTABLISHED
Develop a proposal for re-entry program by October 1999.
Meet with appropriate personnel to evaluate proposal by
November 1999.
Complete a first draft of the re-entry plan and distribute for
comments and review by May 2000.
Complete a second draft of the re-entry plan and re-send for
final review by August 2000.
Finalize and implement the re-entry plan by January 2001.
~
19
GOAL 20: DEVELOP THE CAPABILITY TO MANAGE DEBRIS
CONSISTENT FOR ALL HAZARDS THAT AFFECT THE
COMMUNITY.
Please refer to the SOLID WASTE Department's procedure
reQardinQ debris issues (located within the Solid Waste
ManaQement Department in Kev West).
The procedures are reviewed for compliance on an annual basis.
21