Item C29
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
MEETING DATE: 5/17-18/00
DIVISION: COMMUNITY SERVICES
BULK ITEM: YES
DEPARTMENT: COMMUNITY SERVICES
AGENDA ITEM WORDING: Approval of Amendment to Contract #WIA-PY'99-45-03, increasing the amount of funds by
$3,000 to pay for additional travel to and from Miami through September 30,2000..
ITEM BACKGROUND: The original amount of the Liaison contract was for $14,650. This amount covered a percentage
of salary and fringes for Jim Malloch and also for his travel. The additional amount of $3,000 will be for additional travel
to and from Miami through September 30, 2000.
PREVIOUS RELEVANT BOCC ACTION: Liaison Contract approved by the BOCC on 10/13-14/99. Amendment to
Contract #WIA-PY'99-45-02, which is increasing the funding amount by $10,208 is also going before the BOCC for
approval today.
STAFF RECOMMENDATION: Approval
TOTAL COST: 27,858
BUDGETED: NIA
(Grant Funded 100%)
COST TO COUNTY: -0-
REVENUE PRODUCING: NIA
AMOUNT PER MONTH /YEAR:
APPROVED BY: County Attorney XXX
OMBIPurchasing XXX
Risk Management XXX
DIVISION DIRECTOR APPROVAL
DOCUMENTATION: Included XXX
To Follow
Not Required
AGENDA ITEM #
~
DISPOSITION:
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract #
Contract with: South Florida Employment Effective Date:
and Training Consortium
Expiration Date:
Contract PurposelDescription:Approval of Amendment to Contract #WIA-PY'99-45-03.
increasing the amount of funds by $3.000 to pay for additional travel to and from Miami through
September 30. 2000.
Contract Manager:Jim Malloch
(Name)
4500
(Ext.)
Community Services/1
(Department) I Courier Stop
for BOCC meeting on 5/17-18/00
Agenda Deadline: 5/3/00
CONTRACT COSTS
Total Dollar Value of Contract: $27.858 Current Year Portion: $
Budgeted? Yes~ No 0 Account Codes: _-_-_-_
Grant: $27.858 _-_-_-_
County Match: $-0- _-_-_-_
- - -
----
ADDITIONAL COSTS
Estimated Ongoing Costs: $_/yr For:
(Not included in dollar value above) (e~. maintenance, utilities, ianitorial, salaries, etc.)
CONTRACT REVIEW
Changes Date Out
Date In Needed . /'
Division Director 5\a\. CD Y esD No~ '5 \"2. \ 00
~,~nt 51.:>\Ob YesO Nog/ CA.. . / ..s\:s \00
O. . ./Pu~~g ~13IrreYesDNo0' ~~r:t~ 5~)VO
County Attorney44/~ YesO NO~~ S--~~
Comments: C- ofJ:es of 0 r-'g ; Il~ l ~ -fyc. vT a--I ~y ,are/tilt) /~ ---
Q4t1~~~ i1~k b.-e iy'1vlud~- :U~ 6)'1\15
OMB Form Revised 12/13/99
~j
S\J\ 00
~
v
fJllii..~Qllilll
soum FLORIDA EMPLOYMENT AND TRAINING CONSORTIUM
3403 NW 82" Avenue. Suite 300
Miami. Florida 33122-1029
SERVICE PROVIDER
Monroe County Board of County Commissioners
Public Service BuildlDg
5100 CoUege had
Key West, Florida 33040
TITLE OF SERVICE PROVIDER'S PROGRAM:
"WIA"
C-ONmA.CT AMOUN't
$27,858
CONTRA.CT NUMBER
WlA.PY'99-45-03
lNDEX ~
599000
AllTlCJ.E I
TERMS OF AMENDMENT TO CONTRACTUAL AGREEMENT
This is a contractual agreement tbroogb wbich MONROE COUNTY BOARD OF COUNTY
COMMISSIONERS does hereby agree to implemeDt aud operate a program in aa:ordancc with all regulations
defined by the UDitcd States Depannumt of Labor and the State of Florida for programs opcratiD& UDder funds
generated by the Workforce Investment act of 1998 (WIA). MONROE COUNTY BOARD OF COUNTY
COMMISSIONERS bereinafter referred to as the Service Provider, also agrees to ilupJemeat aad operate the
proJl'3Dl in accordaDl:e with all regulations previously described in CODtl'aCt Number W1A-Pf'99-45-01 which
was issued between MONROE COUNTY BOARD OF COUNTY COMMISSIONERS aDd the soum
FLORIDA EMPLOYMENT AND TRAINING CONSORTIlJM and to the services dcscn"bcd herein.
ARTICLE II
AMENDED EFFECTIVE PERIOD OF PERFORMANCE
Contract WIA-PV'99-4S-01 betweeD the Sooth Florida EmployJDCDt and Training Consortium and Monroe County
Board of County ColDJllissioners is hereby amended to change the period of performance from Oc;tober 1, 1999
through June 30,2000 to the period of October 1., 1999 tbrou&h September 30, 2000.
AllIICtE..IJI
AMENDED REIMBURSEMENT COSTS
Those exhibits iDcorporated within this AmeDdmatt I'l:place my exhibits which were incorporated in ContraCt
Number WL\.PY'99-45~1 or in a previous A~mI!nt for tbe proaram CDdtled WIA. 1bII Amaubnent
modifies current amtrad due to the increase of funds by $3,000 to pay for IDtergo'feI"IIIDenta.I 1.a.,SOrt's
travel to ud from Miami on ofrldal business through September 30, 2000. Maximum reimbursement sbaU
DOt exceed $37,858.
Woddmc. mYaUl1CDl Act
1999 ~- THllEE
Pace 1
PY'l999
ARTICLE XXIII
ORAL COMMlJN1CATIONS
Article xxm is amended by adding the following: 'Ibis Amendment does not invalidate the provisions contained
within Comract Number WIA.PV'99-4S-01 except where it is in conflict with provisions comained within exhibits
attached to this Amendmem.
SIGNATORY FORM
AUTHORIZED SIGNATURES FOR:
PROGRAM ENTITLED:
CONTRACT NUMBER:
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
-
WIA.PY'994S-03
(These Signatures Shall be the Same As Those Names Which Appear in me List of Authorized Signatures Provided
in the Operational Documents on File with the soum FLORIDA EMPLOYMENT AND TRAINING
CONSORTIUM.)
la.
lb.
o SignatUre of Authorized Officials 0
Date
Date
2a.
2b.
o Typed Name of Authorized Officials 0
3a.
3b.
o Full Title of Authorized Officials 0
4a.
4b.
Signature of Person Attesting
Signature that Appears on Line Ib
Signature of Person Attesting
Signature that Appears on Line la
SOUTH FLORIDA EMPLOYMENT AND TRAINING CONSORTIUM
BY;
(Contracts Manager)
Date
BY:
(Executive Director)
Date
WOIIcfon:e InveStmCn1 AC:l
1999 ADlcndrnem - THREE
P.2
PY'1999
TRAINING AND
EMPLOYMENT COUNCIL
OF SOUTH FLORIDA
- - - -
- - - - -
- - - -
- - - - -
- - - -
- - - - -
.......
~
~
3403 NW. 82nd Avenue. Suite 300
Miami. Florida 33122-1029
Telephone
(305) 594-7615
FAX
(305) 477-0113
An SFETC I JEP PartnershIp
May 1, 2000
Mr. James Malloch
Monroe County
Community Services Division
Public Service Bldg. Wing 4, Room 405
5100 College Road
Key West, Florida 33040
Dear Mr. Malloch:
This is to notify you that during the South Florida Employment and Training Consortium
meeting of April 28, 2000, your request for an additional $3,000 to cover the cost of travel to
and from Key West through September 30, 2000 has been approved.
~inCerelY, r
/ K. Ak,.A...--v---/
/ 1~1-C 0'
("-.....)!OsePh Alfano
Executive Director
OPR/cjl
, ,f ..---- / _
~, - j. -
. 1, .. -;.{ C ~_ .
7.. :
....7--,
/- u
"Love Your Neighbor"
Jam es E Mallo ch
Monroe County
Community Services Division
Public Service Bldg. Wing 4, Room 405
5100 College Road
Key West, FL 33040
(305) 292-4500 - Ph 0 n e
(305) 292-4417 - Fax
BOARD OF COUNTY COMMISSIONERS
MAYOR Shirley Freeman, District 3
Mayor Pro tern George Neugent, District 2
Wilhelmina Harvey, District 1
Nora Williams, District 4
Mary Kay Reich, District 5
O,~~rv ~o~~E
(305) 294-4641
May 5, 2000
Joseph Alfano
South Florida Employment & Training Consortium
3403 NW 820d Avenue, Suite 300
Miami,FL 33122-1029
Dear Mr. Alfano:
Please accept this letter as a request for an extension of the date on the Liaison Contract from June 30,
2000 through September 30, 2000 and increase of funds in the amount of $3,160.00 to cover Jim
Malloch's salary and fringes. The Board of County Commissioners will be approving an Amendment to
the Liaison Contract increasing the amount of funds by $10,208 to pay for unemployment compensation
for Lisa Wagoner through September 30,2000. The BOCC will also be approving an Amendment to the
Liaison Contract increasing the amount of funds by $3,000 to pay for Jim Malloch to travel to and from
Miami through September 30,2000.
Very Truly Yours, ~ /)
~2;?oa~~
( ommunity Services Division
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
MEETING DATE: 10/13-14/99
DIVISION: COMMUNITY SERVICES
BULK ITEM: YES
DEPARTMENT: COMMUNITY SERVICES
AGENDA ITEM WORDING: Approval of a Contract between Monroe County and South Florida Employment and
Training Consortium (SFETC) effective October 1, 1999 through June 30, 2000..
ITEM BACKGROUND: Effective October 1, 1999 Mr Malloch will oversee the implementation of the Workforce
Investment Act (WIA) program in the Florida Keys.
PREVIOUS RELEVANT BOCC ACTION: None on this item.
STAFF RECOMMENDATION: Approval
TOTAL COST: $14,650
COST TO COUNTY: -0-
BUDGETED: NIA
REVENUE PRODUCING: YES
GRANT AMOUNT: $14,650
APPROVED BY: County Attorney XXX
OMBIPurchasing XXX
Risk Management XXX
DIVISION DIRECTOR APPROVAL
~
DOCUMENTATION: Included ,,)(.x.
To Follow
Not Required
AGEr-.JDA ITEM #
DISPOSITION:
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract #
Contract with:South FlOlida Employment Effective Date: 10/1/99
and Training Consortium
Expiration Date:6/30/00
Contract PurposelDescliption:_ Contract between Monroe County and South
Florida Employment and Training ConsOltium (SFETC) effective 10/1/99.
Contract Manager: Sandv Molina
(N ame)
4500
(E:\'t.)
Community Services Division
(Department)
for BOCC meeting on 10/13-14/99
Agenda Deadline: 9/29/99
CONTRACT COSTS
Total Dollar Value of Contract: $14.650 Current Year POltioll: $
Budgeted?Yesl:8J No 0 Account Codes: _-_-_-_
Grant: $14.650 _-_-_-_
County Match: $-0- _-_-_-_-
- - -
----
ADDITIONAL COSTS
Estimated Ongoing Costs: $_/yr For:
(Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Division Director
Changes
Date In Needed
9/2.7/11 YesD NoUV-
Date Out
Risk Management
JR 9(uJ
O.M.B.lPurcillui'g
/
YesD NoD
Cf/Z'l/9? YesD NoG]
, ki.",r-". \l..c~ J~),,,,-
, ("'i/ c ;l/C L{{ L
0,/2-7/77
q J:: ') /<1,
-'1/ry . I ~/"
11.)j';(7
County Attorney
/""1'9 YesO NoE? 5JC~
I . Co!
/0 -"-1- "/1"
Comments:
OMB Form Revised 9/11/95 Me? #2
TRAINING AND
EMPLOYMENT COUNCIL
OF SOUTH FLORIDA
- - - -
~ - - - -
- - - -
~ - - - -
- - - -
~ - - - -
~
~
~
3403 NW.82nd Avenue, Suite 300
Miami. Florida 33122-1029
Telephone
(305) 594-7615
FAX
(305) 477-0113
An SFETC' TJEP"
MEMORANDUM
TO:
Representatives of the South ~.~ 10 .
Employment and Training CJ7 Jum
Joseph AI
Executiv
FROM:
DATE:
September 24, 1999
SUBJECT:
Monroe County Liaison Budget
As previously discussed a total of $14,650 is being made available to Monroe
County for the position of Liaison Officer effective October 1, 1999 (end of
Sununer Youth Employment and Training Program (SYETP). This position
is currently occupied by Mr. James Malloch. Mr. Malloch will assist this
office in overseing the implementation of the Workforce Investment Act
(WlA) program in the Florida Keys. The budget being attached to the
contract will include $12,650 for salary and fringe benefits and $2,000 for
travel to and from Miami. This contract will be made part of the agenda of
the next official meeting of the South Florida Employment and Training
Consortium Board.
JA27.14
ULove Your Neighbor"
SOUTH FLORIDA EMPLOYMENT AND TRAINING CONSORTIUM (SFETC)
3403 N. W. S2nd Avenue, Suite 300
Miami, Florida 33122-1029
SERVICE PROVIDER
Monroe County Board of County Commissioners
Public Service Building
5100 College Road
Key West, FI 33040
TITLE OF SERVICE PROVIDER'S PROGRAM:
- ~
CONTRACT AMOUNT
$14,650
CONTRACT NUMBER
WIA-PY99-45-01
INDEX CODE NUMBER
599000
ARTICLE I
TERMS OF CONTRACTUAL AGREEMENT
Monroe County does hereby agree to implement and operate an Intergovernmental Liaison Office in
accordance with all applicable regulations dermed by the United States Department of Labor and or the
State of Florida under the Workforce Investment Act of 1998 (WIA). Monroe County also agrees to
implement and operate the office in accordance with all regulations dermed in Article V of this
Contract.
PY'99 LIAISON OFFICE
PAGE 1
(GOvn
Article I
Table of Contents
Article D
Article ill
Article IV
Article V
Article VI
Article VII
Article VID
Article IX
Article X
Article XI
Article XII
Article xm
Article XIV
Article XV
Article XVI
Article XVII
Article xvm
Article XIX
Article XX
Article XXI
Article XXII
Article XXID
Article XXIV
Signatures
EXHIBITS
PY'99 LIAISON OFFICE
WORKFORCE~TMENTACTCONTRACT
TABLE OF CONTENTS
Jrel1llS ....................................................................J>>Il~e 1
.............................................................................J>>~e 2
Effective Period of Perfo:nnance ..................................Page 3
Reimbursement Costs .... ................ ... ........ ...... ... ... ..... Page 3
Allowable Reimbursements.. .... ... ....... ..... ...... .... .... ...... Page 3
Regulations............................................................. Page 5
Service Delivery- . ..... ....... ........... ..... ... ..... ... .... ..... ...... Page 5
Suspension or De-Obligation of Funds ..........................Page 7
Suspension or Termination of Contract......................... Page 8
Insurance and Bonding Requirements............. .............. Page 8
Sub-Contract A~eements ..........................................Page 8
Maintenance of Records.............................................Page 9
Monitoring of Pr-og.-am..............................................Page 9
Indemnification. ....... ... ............. .... ...... ...... ....... ....... Page 10
Documentation for Invoices ...................................... Page 10
Contract .Amendments............................................. Page 10
Notices .................. ... ... ... ... .... ...... ......................... Page 11
Waivers..................... .... .......... ......... .... ................ Page 11
Contingency ClatlSe ................................................ Page 11
Audits .......... .... ... ..... .......... ............ .... ........... ....... Page 12
Standards of Conduct.............................................. Page 12
Health and Safety ................................................... Page 13
Accreditation, Compliance with.. ...... ...... .... ... ............. .... ......
Applicable Licensing Requirements, ......................................
Tax and Insurance Requirements............................... Page 13
Oral Comm.unication............................................... Page 13
Copyrights and Data Rights...................................... Page 14
........................................................................... Page 1~
PAGE 2
(GOvn
ARTICLE II
EFFECTIVE PERIOD OF PERFORMANCE
This Contract is entered into between the SOUTH FLORIDA EMPLOYMENT AND TRAINING
. CONSORTIUM and Monroe County from the rll"St (l~ day of October, 1999, to the thirtieth (30~ day
of June, 2000; at which time all performance other than close-out procedures which are required of
Monroe County in this Contract shall be completed. All close-out procedures stipulated in Article IV of
MONROE COUNTY Policies and Procedures Manual and subsequent Program Directives shall be
completed within forty five (45) calendar days subsequent to the expiration date listed in this Contract.
ARTICLE nI
REIMBURSEMENT COSTS
The SOUTH FLORIDA EMPLOYMENT AND TRAINING CONSORTIUM, in consideration of the
services rendered by Monroe County, does hereby agree to reimburse allowable costs incurred by
Monroe County in the performance of the Intergovernmental Liaison Office not exceed $14,650.
ARTICLE IV
ALLOWABLE REIMBURSEMENTS
Reimbursements are allowable under the following stipulations;
A. Allowable reimbursements shall be dermed as those costs which are permitted by:
1. The United States Government in the Federal Management Circulars, the Code of
Federal Regulations, and the Office of Management and Budget (OMB) Circulars; and
2. The State of Florida; and
3. The South Florida Employment and Training Consortium as documented in MONROE
COUNTY Policies and Procedures Manual and subsequent Program Directives which is
part of this Contract.
B. All reimbursement costs shall be paid from federal funds provided through the Workforce
Investment Act of 1998 (WIA).
C. All reimbursement costs shall be charged to an itemized sub-object codes as dermed in the
budget included in this Contract. Reimbursement costs shall not exceed the maXimum dollar
amounts allocated for each sub-object code in the budget; except as provided in Article IV,
Section D of this Contract. Invoices from MONROE COUNTY shall be paid by the SFETC to
MONROE COUNTY within 30 days after approval of the invoice provided that invoice is
submitted to the SFETC within the effective period of the contract or 120 days thereafter.
PY'99 LIAISON OFFICE
PAGE 3
(GOVT)
D. MONROE COUNTY may request budget modifications during the fIScal year. Such
modifications must affect adjustments to sub-object codes or line items within sub-object codes
which are within the maximum allocation established in Exhibit A of this Contract.
Proposed modifications must be submitted to the SOUTH FLORIDA EMPLOYMENT AND
TRAINING CONSORTIUM. Once a budget modification is submitted, the SOUTH FLORIDA
EMPLOYMENT AND TRAINING CONSORTIUM's Executive Director has the authority to
approve, disapprove or to request further justification for such modifications.
MONROE COUNTY may not incur any costs when reimbursement for such costs is subject to
approval through a budge modification, until such time when written approval is provided by
the SOUTH FLORIDA EMPLOYMENT AND TRAINING CONSORTIUM. H such
costs are incurred while approval of a budget modification is pending, the costs shall be the
responsibility of MONROE COUNTY. These costs shall not be reimbursed by federal funds;
nor shall they be reported to the SOUTH FLORIDA EMPLOYMENT AND TRAINING
CONSORTIUM as an inclusion with other subsequent expenditures.
E. The SOUTH FLORIDA EMPLOYMENT AND TRAINING CONSORTIUM may request
MONROE COUNTY to provide a budget modification to the SOUTH FLORIDA
EMPLOYMENT AND TRAINING CONSORTIUM at any time during the period of
performance of this Agreement.
F. In the event the SOUTH FLORIDA EMPLOYMENT AND TRAINING CONSORTIUM, the
State of Florida, U.S. Department of Labor, disallows any funds that were reimbursed to
MONROE COUNTY as a result of fIScal audits of MONROE COUNTY's Office then MONROE
COUNTY agrees to reimburse and indemnify the SOUTH FLORIDA EMPLOYMENT AND
TRAINING CONSORTIUM for any disallowed funds relating to the fJSCa1 audits of MONROE
COUNTY's Office, upon completion of the audit appeals.
In the event the SOUTH FLORIDA EMPLOYMENT AND TRAINING CONSORTIUM, is
forced to sue MONROE COUNTY for breach of the terms of this Contract, and/or for violation
of the Federal or State regulations and/or policies and procedures incorporated in this contract,
and/or for the recovery of disallowed costs, MONROE COUNTY agrees to reimburse the
SOUTH FLORIDA EMPLOYMENT AND TRAINING CONSORTIUM for reasonable costs
including attomeys'fees if the SOUTH FLORIDA EMPLOYMENT AND TRAINING
CONSORTIUM prevails in the lawsuit.
G. MONROE COUNTY shall be required to notify the SOUTH FLORIDA EMPLOYMENT AND
TRAINING CONSORTIUM within two (2) working days of an actual or potential litigation or
grievance involving a participant or funds under an agreement with the SOUTH FLORIDA
EMPLOYMENT AND TRAINING CONSORTIUM; further, that the SOUTH FLORIDA
EMPLOYMENT AND TRAINING CONSORTIUM shall have the right to intervene in such
litigation or grievance.
H. The submittal of false information to the SFETC may be considered as fraud and could result in
the immediate termination of the contract. MONROE COUNTY is liable for the repayment of
funds that were paid by the SFETC for reported performance or other compensation for
services or expenses subsequently determined to be invalid. Repayment may be by deduction
from subsequent invoices or by direct payment (cash or check) for the amount owed if the
PY'99 LIAISON OFFICE
PAGE 4
(GOV1)
program ended. Resolution shall occur within thirty (30) days. MONROE COUNTY is liable
for prosecution under criminal provisions of the 18 V.S.C. 665 for theft or embezzlement of
federal funds.
ARTICLE V
REGULATIONS
MONROE COUNTY does hereby agree to perform all activities as dermed in this Contract in
accordance with the following policies and procedures (A through E) which are in effect at the inception
of this Contract or as may be promulgated during its life.
A. Directives, regulations, and rules issued by the State of Florida.
B. MONROE COUNTY Policies and Procedures Manual and subsequent Program Directives as
edited and provided by the SOUTH FLORIDA EMPLOYMENT AND TRAINING
CONSORTIUM for the WIA Program.
C. Program Directives issued by the SOUTH FLORIDA EMPLOYMENT AND TRAINING
CONSORTIUM.
D. Assurances and Certifications of the SOUTH FLORIDA EMPLOYMENT AND TRAINING
CONSORTIUM;
All of these policies and procedures are in effect at the inception of this Contract and may be amended
during the effective period of this Contract. All regulations and manuals documented in Article V of
this Contract are incorporated into this Contract by reference; thereby forming an integral part of this
Contract.
ARTICLE VI
SERVICE DELIVERY
The Office of the Intergovernmental Liaison will be responsible for providing liaison services between
the MONROE COUNTY and the SOUTH FLORIDA EMPLOYMENT AND TRAINING
CONSORTIUM during the period of October 1, 1999 to June 30,2000. These services will include:
A. Assist the Office of the Director of the SOUTH FLORIDA EMPLOYMENT AND TRAINING
CONSORTIUM in exercising oversight functions on Workforce Investment Act (WIA) programs
implemented in Monroe County.
B. Advise the Elected Officials of MONROE COUNTY or designee of all Consortiwn policies,
procedures, determinations, and results of staff research, reports, meeting agendas, and related
information.
PY'99 LIAISON OFFICE
PAGE 5
(GOV1)
C. Ensure representation of the MONROE COUNTY at all meetings held by the SOUTH
FLORIDA EMPLOYMENT AND TRAINING CONSORTIUM, INCLUDING LIAISON
MEETINGS, MEETINGS OF THE consortium Board, meetings of planning councils and any
other meetings as required pursuant to the U.S. Department of Labor, State of Florida, and/or
Consortium policies.
D. Participate in all Audit appeals hearings convened by the SOUTH FLORIDA EMPLOYMENT
AND TRAINING CONSORTIUM Executive Director.
E. Participate in Funding Appeals Hearings requested by participants in the SOUTH FLORIDA
EMPLOYMENT AND TRAINING CONSORTIUM Request for Proposals (RFP) process.
F. Review all policy matters submitted by the SOUTH FLORIDA EMPLOYMENT AND
TRAINING CONSORTIUM staff to the Consortium Board including but not limited to:
Position Papers, RFP Specifications and rating instruments, funding decisions and SOUTH
FLORIDA EMPLOYMENT AND TRAINING CONSORTIUM Administrative and Intake
Budgets.
G. Coordinate with the MONROE County's Local Elected Officials for appointments to the Jobs
and Education Partnership Regional Board for Miami-Dade and Monroe Counties.
H. Provide the Executive Director with other over-all program planning and implementation
support.
I. Assist in all Audit Resolutions and/or Debt Collection responsibilities.
J. Assist in resolving all issues of non-compliance pertaining to programs operated by MONROE
COUNTY. Monitor program progress in enrollments, placements, and expenditures. Facilitate
program implementation in the MONROE COUNTY.
K. Coordinate linkages between SOUTH FLORIDA EMPLOYMENT AND TRAINING
CONSORTIUM and Economic Development agencies in the MONROE COUNTY.
L. Provide other Employment and Training Services to the MONROE COUNTY programs as
required by MONROE COUNTY officials.
M. Instruct MONROE COUNTY program staff on all SOUTH FLORIDA EMPLOYMENT AND
TRAINING CONSORTIUM policies and procedures.
N. MONROE COUNTY is obligated to certify absence of debarment and suspension prior to
entering into contract and must notify SFETC of any changes immediately during the Program
Year. MONROE COUNTY is also obligated to certify the absence of debarment and suspension
from all subcontractors receiving $25,000 or more in WIA funds during the program year.
O. MONROE COUNTY does hereby agree that any and all proposed purchases of capital
equipment utilizing SFETC funds must f"Irst be approved by the designated Contracts Manager.
PY'99 LIAISON OFFICE
PAGE 6
CGOVT)
ARTICLE VII
SUSPENSION OR DE-OBLIGATION OF FUNDS
The SOUTH FLORIDA EMPLOYMENT AND TRAINING CONSORTIUM has the authority to sus-
pend or de-obligate funds allocated to MONROE COUNTY for cause, for convenience, or for non-
award or reduction of funds in accordance with Article VllI of this Contract. The SOUTH FLORIDA
EMPLOYMENT AND TRAINING CONSORTIUM shall be the sole judge for determining whether
MONROE COUNTY has complied with the terms and conditions governing this Contract. Reasons for
suspension or de-obligation shall include, but shall not be limited to the following:
A. When it is determined that MONROE COUNTY has not complied with the obligations listed in
this Contract, including the Services Delivery obligations as stipulated in Article VI of this
Contract;
B. When it is determined that MONROE COUNTY has not complied with the requirements for
corrective action as stipulated by the SOUTH FLORIDA EMPLOYMENT AND TRAINING
CONSORTIUM;
C. When it is determined that the program adminiqrator(s) representing MONROE COUNTY
have abused the purpose of the Workforce Investment Act of 1998 or other applicable statutes,
regulations or directives.
D. When it is determined that there is evidence of misfeasance in conjunction with regulations
established in Article V of this Contract; or
E. When it is determined that MONROE COUNTY has not spent and will not spend and/or justify
the total amount of funds obligated to the program within the period of performance.
PY'99 LIAISON omCE
PAGE 7
(GOVT)
ARTICLE VIII
SUSPENSION AND/OR TERMINATION OF CONTRACT
If, for any reason, the State of Florida and the U.S. Department of Labor does not award the
SOUTH FLORIDA EMPLOYMENT AND TRAINING CONSORTIUM funds for distribution
or if such funds are awarded at reduced amounts, or reduced during the Fiscal Year, the
SOUTH FLORIDA EMPLOYMENT AND TRAINING CONSORTIUM may terminate this
Contract by giving at least twenty-four (24) hours advance notice, in writing by certified mail or
had delivered, to MONROE COUNTY. MONROE COUNTY has no right to appeal a
termination under this section, and the date of termination shall be the date of receipt of the
letter.
MONROE COUNTY shall be entitled to receive just and equitable compensation for any
services satisfactorily performed hereunder through the date specified in the notice as the
effective date of such termination. Such compensation shall not be provided to MONROE
COUNTY until such time as MONROE COUNTY fuIrlls its obligations to the SOUTH
FLORIDA EMPLOYMENT AND TRAINING CONSORTIUM relative to the closeout
procedures listed in Article IV of MONROE COUNTY Policies and Procedures Manual.
ARTICLE IX
INSURANCE AND BONDING REQUIREMENTS
MONROE COUNTY, operating in the capacity of a governmental jurisdiction, shall maintain insurance
and bonding specified by the SOUTH FLORIDA EMPLOYMENT AND TRAINING CONSORTIUM.
A governmental jurisdiction shall include a public educational institution which is sponsored by a state
or local governmental jurisdiction.
ARTICLE X
SUB-CONTRACT AGREEMENTS
MONROE COUNTY may not enter into any sub-contract agreements for the fuIrillment of obligations
under this Contract.
MONROE COUNTY may not seD its assets or assign its rights under this Agreement without prior
approval from the SOUTH FLORIDA EMPLOYMENT AND TRAINING CONSORTIUM.
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ARTICLE XI
MAINTENANCE OF RECORDS
All records pertaining to the funds provided under this Contract shall be maintained by the MONROE
COUNTY during the effective period of performance of this Contract and for a period of five (5) years
. subsequent to the expiration of this Contract or until all audit exceptions, grievances, or litigations
which may have been presented as a result of this Contractual Agreement have been adequately resolved
to the satisfaction of the SOUTH FLORIDA EMPLOYMENT AND TRAINING CONSORTIUM,
whichever period is longer.
During this period, the SOUTH FLORIDA EMPLOYMENT AND TRAINING CONSORTIUM, the
State of Florida and the U.S. Department of Labor or any representative thereof, may request copies of
any and all of these records. MONROE COUNTY shall be responsible for promptly providing copies of
these records at the time of request.
MONROE COUNTY agrees and understands that it, or any of its agents or sub-contractors, would be
in violation of federal regulations if it willfully obstructs or impedes, or endeavors to obstruct or
impede, an investigation or inquiry performed by the SOUTH FLORIDA EMPLOYMENT AND
TRAINING CONSORTIUM in conjunction with the regulations. This stipulation includes the
withholding of information contained in the records maintained by MONROE COUNTY.
ARTICLE XII
MONITORING OF MONROE COUNTY'S PROGRAM
The SOUTH FLORIDA EMPLOYMENT AND TRAINING CONSORTIUM has the authority to
monitor, audit or perform an investigation of the Intergovernmental Liaison Office of MONROE
COUNTY at any time without prior notification in accordance with its authority provided in the federal
regulations.
In the event that the SOUTH FLORIDA EMPLOYMENT AND TRAINING CONSORTIUM determines
that MONROE COUNTY is not in compliance with any obligations listed in this Contract, MONROE
COUNTY shall be required to take appropriate corrective action. This determination may be made at
any time during the effective period of the Contract.
If corrective action is required, MONROE COUNTY shall be obligated to establish and implement
appropriate measures to insure that those areas of non-compliance are corrected.
Corrective action shall be completed by MONROE COUNTY within thirty (30) days after the SOUTH
FLORIDA EMPLOYMENT AND TRAINING CONSORTIUM has determined that MONROE
COUNTY is not in compliance; however, the SOUTH FLORIDA EMPLOYMENT AND TRAINING
CONSORTIUM has the authority to determine that the timeframe for completion of the corrective
action may be reduced or extended.
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ARTICLE XIII
INDEMNIFICATION
MONROE COUNTY agrees to indemnify the SOUTH FLORIDA EMPLOYMENT AND TRAINING
CONSORTIUM for damages or payments, including costs and expenses arising out of breach of
contract allowable by Section 768.28 of the State of F10rida Statutes.
MONROE COUNTY agrees to absolutely indemnify the SOUTH FLORIDA EMPLOYMENT AND
TRAINING CONSORTIUM for damages or payments, including costs and expenses arising out of the
acts, omissions of MONROE COUNTY its employees, clients, agents or persons under its control to the
extent and limit provided in Section 768.28 of the State of F10rida Statutes.
ARTICLE XIV
DOCUMENTATION FOR CONTRACT INVOICES
All documentation to be submitted to the SOUTH FLORIDA EMPLOYMENT AND TRAINING
CONSORTIUM for Contract invoices shall be submitted in accordance with the provisions outlined in
MONROE COUNTY Policies and Procedures Manual and subsequent Program Directives. The State
of F10rida or the SOUTH FLORIDA EMPLOYMENT AND TRAINING CONSORTIUM may perform
audits or have audits performed on this Contract and a copy of the audit rmdings will be supplied to
MONROE COUNTY upon completion of said audit. Any rmal adjustments to be necessary shall be
made based on such audit rmdings.
ARTICLE XV
CONTRACT AMENDMENTS
MONROE COUNTY may request an amendment to this Contract to conform with any contingencies
which may require such amendment. Once a contract amendment is submitted, the SOUTH FLORIDA
EMPLOYMENT AND TRAINING CONSORTIUM'S Executive Director has the authority to approve,
disapprove, or to request further justification for such amendment. Amendments require review,
approval and execution by the SOUTH FLORIDA EMPLOYMENT AND TRAINING CONSORTIUM.
Mter approval, the appropriate signatures of the SOUTH FLORIDA EMPLOYMENT AND
TRAINING CONSORTIUM and MONROE COUNTY shall be ascertained and the amendment shall
be written and incorporated into this Contract, thereby becoming an integral part of it. No
amendments shall be effective until approved and signed by the SOUTH FLORIDA EMPLOYMENT
AND TRAINING CONSORTIUM.
SOUTH FLORIDA EMPLOYMENT AND TRAINING CONSORTIUM may modify or amend the
contract at any time during the performance period of the ContractuaI Agreement.
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ARTICLE XVI
NOTICES
Notifications and letters addressed to the SOUTH FLORIDA EMPLOYMENT AND TRAINING
. CONSORTIUM shall be delivered or mailed to:
SOUTH FLORIDA EMPLOYMENT AND
TRAINING CONSORTIUM
3403 N. W. 82nd Avenue, Suite 300
Miami, Florida 33122-1029
Notifications and letters addressed to MONROE COUNTY shall be mailed to:
Monroe County Board of County Commissioners
Wing n, Public Service Building
5100 College Road
Key West, FL 33040
ARTICLE XVII
WAIVERS
No waiver of any provision hereof shall be deemed to have been made unless such waiver be in writing
signed by the Executive Director of the Consortium. The failure of the SOUTH FLORIDA
EMPLOYMENT AND TRAINING CONSORTIUM to insist upon the strict performance of any of the
provisions or conditions of this Contract shall not be construed as waiving or relinquishing in the future
any such covenants or conditions but the same shall continue and remain in full force and effect.
ARTICLE xvm
CONTINGENCY CLAUSE
Funding for this contract is contingent on the availability of funds from the State of Florida and con-
tinued authorization for program activities, and is subject to amendment or termination due to lack of
funds or authorization, reduction of funds, and/or change in regulations. SFETC is the .distributor of
funds only and is not further obligated.
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ARTICLE XIX
AUDITS
MONROE COUNTY shall assure that all expenditures made under the terms of this contract are
included in the scope of an annual audit of MONROE COUNTY in accordance with the provisions of
OMB Circular A-133. MONROE COUNTY shall provide a copy of its annual audit to the SOUTH
FLORIDA EMPLOYMENT AND TRAINING CONSORTIUM. The annual audit may be conducted of
expenditures and revenues during MONROE County's rISCal year. The audit report must be submitted
to the South Florida Employment and Training not later than 30 days after completion of the audit, and
not more than 9 months after the end of the fiscal year. Notwithstanding this annual audit, does hereby
agree that records relating to this contract may be audited or reviewed by the SOUTH FLORIDA
EMPLOYMENT AND TRAINING CONSORTIUM, the State of Florida, agencies of the United States
Government, or their designees.
ARTICLE XX
STANDARDS OF CONDUCT
In the adminiqration of this Agreement, MONROE COUNTY shall comply with the Standards of
Conduct issued in the Florida Statutes, Sections 112.313 (Standards of Conduct for Public Officers and
Employees of Agencies) and 104.31 (political Activities of State, County, and Municipal Officers and
Employees), as applicable.
No officer, employee or agent of MONROE COUNTY shall solicit or accept gratuities, favors or
anything of monetary value from any actual or potential subcontractors and/or their respective clients.
No executive, officer, agent, representative, or employee of MONROE COUNTY may solicit or accept
money or any other consideration from a third person or entity for the performance of an act
reimbursed in whole or in part by MONROE COUNTY. No immediate family member of any executive
or employee of MONROE COUNTY shall receive favorable treatment from employment into services
provided by, or employment with, MONROE COUNTY. MONROE COUNTY shall also avoid
entering into any agreement with any immediate family member. When it is in the public interest for
MONROE COUNTY to conduct business (only for the purpose of services to be provided) with an
immediate family member MONROE COUNTY shall obtain written approval from the SFETC before
entering into an agreement.
All correspondence shall be kept on Ule and available for monitoring and audit reviews.
For purposes of this section, immediate family members include: wife, husband, son, daughter, mother,
father, brother, brother-in-law, sister, sister-in-law, rIrst cousin, aunt, uncle, niece, nephew,
stepparent, and stepchild.
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ARTICLE XXI
HEALTH AND SAFETY
Health and safety standards, including Child Labor Laws, established under state and federal
law, otherwise applicable to working conditions of employees, shall be equally applicable to
. working conditions of participants. MONROE COUNTY assures that appropriate standards
for health and safety in work and training situations will be maintained. Where participants or
employees covered under this Agreement are engaged in activities not covered under the
Occupational Safety and Health Act of 1970, they shall not be permitted to work, be trained, or
received services in buildings or surroundings or under working conditions which are
unsanitary, hazardous or dangerous to their health or safety. Participants employed or trained
for inherently dangerous occupations, e.g., fire or police jobs, shall be assigned to work in
accordance with applicable safety practices.
ARTICLE XXII
ACCREDITATION, COMPLIANCE WITH APPLICABLE LICENSING REQUIREMENTS, TAX
AND INSURANCE REQUIREMENTS.
MONROE COUNTY assures that it, and its subcontractors, will comply with all applicable
accreditation, business licensing, taxation, and insurance requirements.
ARTICLE XXIII
ORAL COMMUNICATION
The parties hereby acknowledge that this document represents the entire Agreement between the South
Florida Employment and Training Consortium and MONROE COUNTY regarding the subject matter
thereof.
The parties hereto agree that oral communication between the parties will not be accepted in any audit
determination or other matter involving interpretation of the rules, policy directives, and regulations
governing the implementation of program activities under this Agreement.
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COPYRIGHTS AND DATA RIGHTS
ARTICLE XXIV
MONROE COUNTY agrees to adhere to the requirements oC 29CFR97 .34 pertaining to copyrights,
insoCar as those requirements may be applicable to any service rendered under this contract.
. MONROE COUNTY agrees that the South Florida Employment and Training Consortium, US
Department oC Labor, and the State oC Florida shall have unlimited rights to any data fIrSt produced or
delivered under this agreement, including but not limited to computer programs/applications, or the
maintenance oC databases or other computer data processing program, including the inputting oC data.
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SIGNATORY FORM
AUTHORIZED SIGNATURES FOR:
MONROE COUNTY
PROGRAM ENTITLED:
-
CONTRACT NUMBER:
599000
(These Signatures Shall be the Same As Those Names Which Appear in the List of Authorized
Signatures Provided in the Operation Documents on File with the SOUTH FLORIDA EMPLOYMENT
AND TRAINING CONSORTIUM.)
la.
lb.
Signatures of Authorized Officials
Date
Date
2a.
Wilhelmina G. Harvey
2b.
James L. Roberts
Typed Name of Authorized Officials
Mayor
3b.
County Administrator
Full Titles of Authorized Officials
3a.
4a.
Signature of Person Attesting
4b.
Signature of Person Attesting
APPItOVED AS T
A A
SOUTH FLORIDA EMPLOYMENT AND TRAINING CONSORTIUM
BY:
Contract Manager
Date
BY:
Executive Director
Date
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(GOVT)
Service Provider Monroe County
Title Liaison
Index Number 599000
Line Item Budget Total
101 Staff Salary and Fringe Benefits $12,650
510 Travel $ 2,000
Total $14,650
JA27.Budget