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Item C05 Revised 2/95 . BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: _QQ1_14-15 /00 Bulk Item: Yes ~ No 0 Division: __~~MMUNITY SERVICES Department: SO.c.I.AL SE:;V I5? T,OTTT~ T,A'l'ORRR ,;/ ~-.,_' uH~' c.. I I ~ AGENDA ITEM WORDING: _____APPROVAL Of AMENDMENT 002 TO 1999-00 USDA RATE AGREEMENT (CONTRACT #US---051) BETWEEN MONROE COUNTY AND THE ALLIANCE FOR AGING, INC. THE AMENDMENT DECREASES THE TOTAL AMOUNT OF THE RATE AGREE~1ENT BY $684 DUE TO' REIMBURSEMENT RATE DECREASE. ITEM BACKGROUND: _____ USDA RATE AGREEUENT REIMBURSES THE NUTRITION PROGRAM FOR MEALS PROVIDED TO SENIORS IN THE COUNTY THRU THE CONGREGATE AND HOME DELIVERED MEALS PROGRAM. PREVIOUS RELEVANT BOCC ACTION: _____ CONTRACT #US-051 WAS APPROVED ON 10/13/99. STAFF RECOMMENDATION: Approval. TOTAL COST: _~_~.J , 351 COST TO COUNTY: _~~E~BURSED REVENUE PRODUCING: Yes 0 No 0 BUDGETED: Yes r.KI No 0 AMOUNT PER MONTH YEAR APPROVED BY: COUNTY ATTY 0 OMB/PURCHASING 0 RISK MANA \ DIVISION DIRECTOR APPROVAL: '" DISPOSITION: _____ OllOW: ~ NOT REQUIRED: 0 AGENDA ITEM #: _1~? " ", MONROE COUNTY BOARD OF COUNTY COMMISSIONERS CONTRACT SUMMARY Contract # Contract with:_~1J._I ANCE FOR AG ING Effective Date:__~Ql13 199 a.-m e","\d.m ~ +- +0 Expiration Date:..9.L3D 101 Contract PurposelDescription:_lISD.A RATE AGREEMENT REIMBURSES THE PROGRAM FOR MEALS PROVIDED TO SENIORS IN THE COUNTY. ')DV Contract Manager:_LQJLIS LATORRE (~j~ljJj_7.~ (Name) {< (Ext.) NUTRITION SOCIAL SERVICES (Department) for BOCC meeting on .?JJ:..'!.-15 100 Agenda Deadline: !>L~~/OO CONTRACT COSTS Total Dollar Value of Contract: $2]-L-:i51 Current Year Portion: $_____ Budgeted? Yeso.rJ No 0 Account Codes: 1-1U~__ -_6J~.Q;?~::;?~3J-::~~_0_~g~_Q.Q02 Grant: $----- 125-- -.a.J..5.3t.-:33J. --62iL -GSQO.O 1 County Match: $__-_~: _____ ______ ______ ______ ______ - - - - ----- ----- ----- ----- ----- ADDITIONAL COSTS Estimated Ongoing Costs: $_____/yr For: (Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.) CONTRACT REVIEW Division Director Changes I?~erIv Needed ~.:.3}1(iJ YesD No Date Out ,?l~l~D R~Mynag1';{nt 9_-a>_' cO YesO No~ 5ilP_.{:V :~/:!y~g 4+ :::~:::: ~ 1z~} Comments:__~\rC- / 6YJ.\ IS -- Co '{J ~ e ~ 0 f () r; j' c.. CYt ~c.f a s wd.1. a 5 a..-r.r (J r~" "II:> t:i-n'\ ~d W\ ~ +s ('\ ~ tb h.e.. (' rt c.. ! u cL est . OMB Form Revised 9!l1/95 MCP #2 AMENDMENT 002 RATE AGREEMENT US-OS1 PAGE 1 THIS AMENDMENT entered into between the Alliance for Aging, Inc., hereinafter referred to as the "Alliance", and the Monroe County Board of Commissioners hereinafter referred to as the "provider", amends Rate Agreement US-051. The purpose of this amendment is to change the rate of reimbursement for eligible congregate and home delivered meals from $0.5539 to $0.5404 as announced in Volume 65, pages 8113-8114 of the Federal Register, dated February 17, 2000 for meals provided from October 1, 1999 through September 30, 2000. The rate adjustment is retroactive to October 1, 1999. The total rate agreement amount is being decreased by $684.00. 1. Section II, Contract Amount, is hereby amended to read as follows: To make payments for all eligible congregate and home delivered meals at the stipulated rate of $0.5404, and according to the conditions of Attachment I, in an amount not to exceed $27,351.00, subject to the availability of funds. The Alliance's performance and obligation to pay under this rate agreement is contingent upon an annual appropriation by the Legislature. The costs of services paid under any other contract or rate agreement are not eligible for reimbursement under this rate agreement. The schedule of funds awarded to the provider pursuant to this rate agreement is funded from a grants and aids appropriation and consists of the following: Program Title Year Funding Source CFDA# Fund Amounts USDA 1999- United States Department of 10.570 $27,351.00 2000 Agriculture TOTAL FUNDS CONTAINED IN THIS CONTRACT: $27,351.00 2. Attachment I, Section III, Method of Payment, Number 1 is hereby amended to read as follows: Services to be Provided Unit of Service Unit Rate Maximum Units Eligible Congregate and 1 unit = 1 meal Home Delivered Meals $0.5404 per meal 50,613 3. This amendment shall be effective on the date it has been signed by both parties. Amendment 002 Rate Agreement US-051 Page 2 All provisions in the rate agreement and any attachments thereto in conflict with this amendment shall be and are hereby changed to conform with this amendment. All provisions not in conflict with this amendment are still in effect and are to be performed at the level specified in the rate agreement. This amendment and all its attachments are hereby made a part of the rate agreement. IN WITNESS WHEREOF, the parties hereto have caused this 2. page amendment to be executed by their undersigned officials as duly authorized. PROVIDER: MONROE COUNTY BOARD OF COMMISSIONERS ALLIANCE FOR AGING, INC. FOR DADE AND MONROE COUNTIES SIGNED BY: SIGNED BY: NAME: NAME: MARTY URRA TITLE: TITLE: PRESIDENT DATE: DATE: PROVIDER FEDERAL 10 NUMBER: 59-6000749 PROVIDER FISCAL YEAR ENDING DATE: 9/30 USDA RATE AGREEMENT 051 Page 1 of 6 ALLIANCE FOR AGING, INC 1999-2000 STANDARD USDA RATE AGREEMENT THIS RATE AGREEMENT is entered into between the Alliance for Aging, Inc., hereinafter referred to as the "Alliance", 'and Monroe County Board of Commissioners,' hereinafter referred to as the "Provider". This rate agreement is subject to all provisions contained in the MASTER AGREEMENT executed between the Alliance and the Provider, incorporated herein by reference. THE PARTIES AGREE: I. Provider Agrees: ,A. Upon receipt of a prior authorization for services from Alliance staff, to provide the following services: The purchase of United States produced agricultural and other food commodities for use in nutrition projects operating under approved Title III contracts for nutrition services with the provider. Prior authorization for these services will be provided by the Alliance for Aging or its designee. B. To provide services which meet departmental standards as defined in the Department of Elder Affairs Client Services Manual. C. Requirements of Chapter 287.058, Florida Statutes These requirements are herein incorporated by reference. D. Final Request for Payment 1., To submit the final request for payment to the Alliance no more than 30 days after the rate agreement ends or is terminated; if the provider fails to do so, all right to payment is forfeited, and the Alliance will not honor any requests submitted after the aforesaid time period. Any payment due under the terms and conditions of this rate agreement may be withheld until all reports due from the provider, and necessary adjustments thereto, have been approved by the Alliance. 2. A final receipt and expenditure report as a closeout report will be forwarded to the Alliance within forty-five (45) days after the rate agreement ends or is terminated. All monies which have been paid to the provider which have not been used to retire outstanding obligations of the rate agreement being closed out must be refunded to the Alliance along with the final receipt and expenditure report. Alliance for Aging, Inc. Area Agency'on Aging for Miami-Dade & Monroe Counties USDA RATE AGREEMENT 051 Page 2 of 6 II. Alliance Agrees: Contract Amount To make payments for all eligible congregate and home delivered meals at the stipulated rate of $0.5539, and according to the conditions of Attachment I, in an amount not to exceed $ N/A, subject to the availability of funds. The Alliance's performance and obligation to pay under this contract is contingent upon an annual appropriation by the Legislature. The costs of services paid under any other contract or from any other source are not eligible for reimbursement under this contract. The schedule of funds awarded to the provider pursuant to this contract is funded from a grants and aids appropriation and consists of the following: Program Title Year Funding Source CFDA# Fund Amounts USDA 1 999- United States Department of 10.570 N/A 2000 Agriculture TOTAL FUNDS'CONTAINED IN THIS CONTRACT: N/A III. Provider and Alliance Mutually Agree: A., Effective Date 1 . This rate agreement shall begin on October 1, 1999 or the date this rate agreement has been signed by both parties, whichever is later. 2. This rate agreement shall end on September 30, 2001 B. Termination and Suspension The causes and remedies for termination or suspension of this rate agreement shall follow the same procedures as outlined in Section III.B. and Section III.C. of the Master Agreement. 'C. Notice, Contact and Payee Information: 1. The name, address and telephone number of the contract manager for the Alliance for this rate agreement is: John L. Stokesberry, Executive Director 9500 South Dadeland Boulevard, Suite 400 Miami, Florida 33156 (305) 670-6502 SC 455-6502 Alliance for Aging, Inc. Area Agency on Aging for Miami-Dade & Monroe Counties USDA RATE AGREEMENT 051 Page 3 of 6 2. The name, address and telephone number of the representative of the provider responsible for administration of the program under this rate agreement is: Louis LaTorre, Executive Director Wing III - 5100 College Road Key West, FL 33040 (305) 292-4573 3. In the event different representatives are designated by either party after execution of this rate agreement, notice of the name and address of the new represent~tive will be rendered in writing to the other party and said notification attached to originals of this rate agreement. 4. The name (provider name as shown on page 1 of this rate agreement) and mailing address of the official payee to whom the payment shall be made: Monroe County Board of Commissioners Wing III - 5100 College Road Key West, FL 33040 Alliance for Aging, Inc. Area Agency 'on Aging for Miami-Dade & Monroe Counties . . USDA RATE AGREEMENT 051 Page 4 of 6 IN WITNESS THEREOF, the parties hereto have caused this six (6) page rate agreement to be executed by their undersigned officials as duly authorized. PROVIDER: MONROE COUNTY BOARD OF COMMISSIONERS ALLIANCE FOR AGING, INC FOR DADE AND MONROE COUNTIES BOARD PRESIDENT OR AUTHORIZED DESIGNEE SIGNED BY: _ '. _ - ~\\";::)..-''''''''''t..J'-'""'\--- \ ~...... ~ ~.!..<-~~.......,; .. '\., -.......~ SIGNED P\ B~~'\f'c-\N\ ('\ ~ '\\>.0 ~~ NAME:1A) (L/Yc).--!vltN.4 f{yf(!fC()-( NAME: RAMONA FRISCHMAN, ED.D. TITLE: (\,\ l~ l{ I) e- TITLE: PRESIDENT DATE: DATE: \ \ I \ Y I q \ BY A NE A, H TA-c, '"'^ TJ: 1,lro 1 FEDERAL 10 NUMBER: / 59-600974-g--:-,,, / . " ~\ ,'\ ,PROVIDER FISCAL YEAR ENDING DATE: 9/30' ,.',,/~~t., itl '".~ ""1.<',,, " ~....K<~~:"\<'~_,; \ ..: \ ....,-1 '". ' ' '{SEAL)' ~-/ TT~Sr:OA~Y> l. KOLHAGE, CLERK B Alliance for Aging, Inc. Area Agency'on Aging for Miami-Dade & Monroe Counties USDA RATE AGREEMENT 051 Page 5 of 6 ATTACHMENT I USDA RATE AGREEMENT I. STATEMENT OF PURPOSE The USDA Program offers projects operating under Title III contracts for nutrition services a fixed reimbursement for each meal served which, in turn, is used to provide additional Title III meals to eligibj.e program participants. II. SERVICES TO BE PROVIDED A. Services: Upon receipt of a prior authorization for services from Alliance staff, the provider agrees to offer the following services: The purchase of United States produced agricultural and other food commodities for use in nutrition projects operating under approved Title III contracts for nutrition services with the provider. Prior authorization for these services will be provided by the Alliance for Aging or its designee. B. Manner of Service Provision: The services will be provided in a manner consistent with and described in the Service Provider Application for the Older Americans Act Program funds for January 1, 2000 to December 31, 2000 of Miami-Dade Community Action Agency and the Department of Elder Affairs Client Services Manual. In the event the manual is revised, the contract will incorporate any such revision and the provider will be given a copy of the revision. III. METHOD OF PAYMENT 1 . The Alliance shaH make payment to the provider for provision of services at the rate stated below: Services to be . Provided Unit of Service Uni1 ~ Max. !..!niU Eligible Congregate and Home Delivered Meals 1 unit = 1 meal $0.5539 N/A ~. All requests for reimbursement shall be submitted on DOEA Form 117, Request for Reimbursement, USDA Cash-In-Lieu of Commodities. DOEA Form 118, PSA/Provider Monthly Meals Report must be submitted with the request for reimbursement. DOEA Form 119, USDA Commodities, Supplemental Report, must be submitted with the request for reimbursement when the provider utilizes USDA commodities. Duplication or replication of the forms via data processing equipment is permissible but replication must include all data elements in the same format as included on the departmental forms. The due date for the request for reimbursement and report(s) shall be no later than the 10th day of the month following the month being reported. Alliance for Aging, Inc. Area Agency 'on Aging for Miami-Dade & Monroe Counties '. USDA RATE AGREEMENT 051 Page 6 of 6 3. Any payment due by the Alliance under the terms of this rate agreement m'ay be withheld pending the receipt and approval by the Alliance of all financial and programmatic reports due from the provider and any adjustments thereto. 4. In the event that the final reimbursement rate established by the United States Department of Agriculture (USDA) is greater or less than the rate in Section II and Section 111.1., then this rate agreement shall be appropriately adjusted and the final rate shall be effective for the entire rate agreement period. 5. This rate agreement is for services: provided during the 2000 Federal Fiscal year beginning October 1, 1999 through September 30, 2000. The additional twelve months (October 1, 2000 through September 30, 2001) are to allow rates to be adjusted for the twelve month service period. Rate adjustments will be based on the final reimbursement rate established by the USDA. This rate agreement shall automatically terminate after the final rate for the federal fiscal year has been established and the release of final payments are authorized by the Alliance. 6. The provider agrees to submit financial reports in accordance with the Department of Elder Affairs Client Services Manual. IV.' SPECIAL PROVISIONS 1 . State Laws and Regulations The provider agrees to comply with applicable parts of the Florida Statutes, Rule 58A-1, Florida Administrative Code and the Department of Elder Affairs Client Services Manual. The Alliance and provider agree to provide the services and implement the provisions of this rate agreement in accordance with the Federal, State and Local laws, rules, regulations and policies that pertain to USDA cash payments and Older American's Act. 2. Non-expendable Property , The purchase of non-expendable property with USDA funds is unallowable. Alliance for Aging, Inc. Area Agency' on Aging for Miami-Dade & Monroe Counties AMENDMENT 001 RATE AGREEMENT US-OS1 PAGE 1 THIS AMENDMENT entered into between the Alliance for Aging, Inc., hereinafter referred to as the "Alliance", and the Monroe County Board of Commissioners hereinafter referred to as the "provider", amends Rate Agreement US-051. The purpose of this amendment is to set the total amount of USDA funds under contract as well as the maximum number of meals the provider will be reimbursed for under the terms of this contract. This amendment is retroactive to October 1, 1999. 1. Section II, Contract Amount, is hereby amended to read as follows: To make payments for all eligible congregate and home delivered meals at the stipulated rate of $0.5539, and according to the conditions of Attachment I, in an amount not to exceed $28,035.00, subject to the availability of funds. The Alliance's performance and obligation to pay under this rate agreement is contingent upon an annual appropriation by the Legislature. The costs of services paid under any other contract or rate agreement are not eligible for reimbursement under this rate agreement. The schedule of funds awarded to the provider pursuant to this rate agreement is funded from a grants and aids appropriation and consists of the following: Program Title Year Funding Source CFDA# Fund Amounts USDA 1999- United States Department of 10.570 $28,035.00 2000 Agriculture TOTAL FUNDS CONTAINED IN THIS CONTRACT: $28,035.00 2. Attachment I, Section III, Method of Payment, Number 1 is hereby amended to read as follows: Services to be Provided Unit of Service Unit Rate Maximum Units Eligible Congregate and 1 unit = 1 meal Home Delivered Meals $0.5539 per meal 50,614 Amendment 001 Rate Agreement US-051 Page 2 All provisions in the rate agreement and any attachments thereto in conflict with this amendment shall be and are hereby changed to conform with this amendment. All provisions not in conflict with this amendment are still in effect and are to be performed at the level specified in the rate agreement. This amendment and all its attachments are hereby made a part of the rate agreement. IN WITNESS WHEREOF, the parties hereto have caused this 2. page amendment to be executed by their officials thereunto duly authorized. PROVIDER: MONROE COUNTY BOARD OF COMMISSIONERS ALLIANCE FOR AGING, INC. FOR DADE AND MONROE COUNTIES ~~~N~~-F~ ~~N~~~ .- NAME: Sh;y/~1/ J-"'<:.~<<n I NAME: MARTY URRA TITLE: /V1~o- TITLE: PRESIDENT DATE: ") - "30- tJ() JmN.IY 1. KOLHAGE, CLERK !.~ -,,;., PRo~;~n~;;~l~~~uMBER: 59-60007~) /"ISEAir/:r PROVIDER FISCAL YEAR ENDING DATE: (9/31~" '., ? \,,~~ ~~~ -'~CI8Pk ,.-'"