Item C50
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: 7-26-00
Division: Public Works
Bulk Item: Yes X
No
Department: Engineering
AGENDA ITEM WORDING: Approval to award bid and enter into a contract with J.A. LaRocco
Enterprises, Inc. in the amount of $79,315.70 for site work and paving at the Crawl Key Fire Training
Facility, and authorization for the Mayor to execute same.
ITEM BACKGROUND: Bids were opened on June 28, 2000 with two bidders responding. J.A.
LaRocco Enterprises in the amount of $79,315.70 and BAT Construction in the amount of $84,911.00.
Work consists of asphalt paving, concrete slabs, grading and relocation of propane tank with piping. The
work is required to improve the training conditions at the Fire Academy. An original estimate of $50,000
was based on doing the work with in-house forces. However, the current workload will not permit us to
perform such a large undertaking with in-house crews.
PREVIOUS RELEVANT BOCC ACTION: This project is scheduled in the current Capital Projects
Plan endorsed by the BOCC with $50,000 budgeted.
STAFF RECOMMENDATION: Approval as stated above, subject to the transfer of funds agended
under a separate item this meeting.
TOTAL COST: $79.315.70
BUDGETED: Yes X NO
Subject to the transfer of funds to occur at this 7\<=
meeting under a separate item.
Cost to County: $79,315.70
REVENUE PRODUCING: YES
NO X AMOUNT PER MONTH
YEAR
APPROVED BY:
OMB/Purchasing
Risk Management
Item Prepared by: 4
DaVia S. Koppel, P.E., countY~i ~ /:J)
z:....----V ~
DIVISION DIRECTOR APPROVAL:
') II / / OG
Dent Pierce, Division Director
DOCUMENTATION: Included ~ To follow
Not required
AGENDAIT~
DISPOSITION:
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract #
Contract with :J .A. LaRocco Enterprise, Inc. Effective Date: July 26, 2000
Expiration Date: / /
Contract Purpose/Description: Contract for Crawl Key Fire Training: Sitework/ Paving.
Contract Manager David S. Koppel, P.E.
(Name)
S7CJ ,) -{J L JJI
Engineering
(Department)
4426
(Ext.)
for BOCC meeting on July 26,2000
Agenda Deadline: July 12, 2000
Total Dollar Value of Contract:
Budgeted? Yes X No
Grant: $
County Match: $
CONTRACT COSTS
$79,315.70 Current Year Portion: $79,315.70
Account Codes: 304-26001-560620-CP9805-530340
Estimated Ongoing Costs: $
(Not included in dollar value above)
ADDITIONAL COSTS
/yr For:
(eg. maintenance, utilities, janitorial, salaries, etc.)
Date In
CONTRACT REVIEW
Changes
Needed
Yes No
Date Out
L// '-/I ?()
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LJ/:3 / ~rJ
Division Director
Risk Management
o ~./PurchaSing
County Attorney
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Comments: 0 J11 ~ -1)" v-e.. ! B6 CL
-VCM- ~**o- r~~
OMB Form Revised 8/30/95 MCP #2
AlA Document A 101 /Cma
Standard Form of Agreement
Between Owner and Contractor
where the basis of payment is a STIPULA TED SUM
1992 CONSTRUCTION MANAGER-ADVISER EDITION
THIS DOCUMENT HAS IMPORTANT LEGAL CONSEQUENCES: CONSUL TA TION WITH AN ATTORNEY IS
ENCOURAGED WITH RESPECT TO ITS COMPLETION OR MODIFICA TION
The 1992 Edition of AlA Document A201/Cma, General Conditions of the Contract for Construction, Construction Manager-
Adviser Edition, is adopted in this document by reference. Do not use with other general conditions unless this document is
modified.
AGREEMENT
made as of the twenty-sixth day of July in the year of two-thousand.
(In Words, indicate day, m6nth and year.)
BETWEEN the Owner:
(Name and address)
Monroe County Board of County Commissioners
5100 College Road
Key West, Florida 33040
and the Contractor:
(Name and address)
J.A. LaRocco Enterprise, Inc.
743 Largo Road
Key Largo, FI 33037
For the following Project:
(Include detailed description of project, location, address and scope)
Crawl Key Fire Training: Site Work! Paving
Crawl Key, Monroe County, Florida
The Construction Manager is:
(Name and address)
Dave Koppel, P.E.
Monroe County Engineer
5100 College Road, Room 508
Key West, FI 33q40
The Architect is: .
(Name and Address)
Monroe County Engineer's designee
The Owner and Contractor agree as set forth below.
Copyright 1975m 1980 @ 1992 by the American Institute of Architects. 1735 New York Avenue, N.W., Washington, D.C. 20006-5292.
Reproduction of the material herein or substantial quotation of its provisions without the written permission of the AlA violates the copyright
laws of the United States and will subject the violator to legal prosecution.
AlA Document A 1 01/Cma.OWNER-CONTRACTOR AGREEMENT. CONSTRUCTION
MANAGER'ADVISER EDITION.AIA*.@1992.THE AMERICAN INSTITUTE OF ARCHITECTS,
1735 NEW YORK AVENUE, N.W. WASHINGTON, D.C. 20006-52952.WARNING: Unlicensed
photocopying violates U.S. copyright laws and will subject the violator to legal prosecution.
A101/Cma-1992 I
ARTICLE 1
The Contract Documents
The Contract Documents consist of this Agreement, Conditions of the Contract (General,
Supplementary and other Conditions), Drawings, Specifications, Addenda issued prior to execution of
this Agreement, other documents listed in this Agreement and Modifications issued after execution of
this Agreement: these form the Contract, and are as fully a part of the Contract as if attached to this
Agreement or repeated herein. The Contract represents the entire and integrated agreement between
the parties hereto and supersedes prior negotiations, representations or agreements, either written or
oral. An enumeration of the Contract Documents, other than Modifications, appears in Article 9.
ARTICLE 2
The Work of this Contract
The Contractor shall execute the entire Work described in the Contract Documents, except to the
extent specifically indicated in the Contract Documents to be the responsibility of others, or as follows:
Scope of work as specified in the Project Manual for this project, Section 00300.
ARTICLE 3
Date of Commencement and Substantial Completion
3.1 The date of commencement is the date from which the Contract Time of Paragraph 3.2 is
measured, and shall be the date of this Agreement, as first written above, unless a different date is
stated below or provision is made for the date to be fixed in a notice to proceed issued by the Owner.
Seven calendar days from the Notice to Proceed unless otherwise agreed to in writing by Contractor
and Construction Manager.
Unless the date of commencement is established by a notice to proceed issued by the Owner, the
Contractor srall notify the Owner, through the Construction Manager, in writing not less than five days
before commencing the Work to permit the timely filing of mortgages, mechanic's liens and other
security interests.
3.2 The Contractor shall achieve Substantial Completion of the entire Work not later than
(Insert the calendar date or number of celendar days after the date of commencement. Also insert any requirements for earlier Substantial
Completion of certain portions of the Work, if not stated elsewhere in the Contrect Documents.)
Sixty calendar days from the Date of Commencement.
subject to adjustments of the Contract Time as providrd by the Contract Document
(Insert provisions if any for liquidated damages relating to failure to complete on time>)
Liquidated damages will be assessed at the rate of $250.00 per normal working day following
anticipated Substantial Completion date described above until such time as Substantial Completion is
achieved.
ARTICLE 4
Contract Sum
AlA Document A 1 01/Cma.OWNER-CONTRACTOR AGREEMENT. CONSTRUCTION
MANAGER'ADVISER EDITION.AIA*.@1992.THEAMERICAN INSTITUTE OF ARCHITECTS,
1735 NEW YORK AVENUE, NW. WASHINGTON, D.C. 20006-52952.WARNING: Unlicensed
photocopying violates U.S. copyright laws and will subject the violator to legal prosecution.
A101/Cma-1992 :!
4.1 The owner shall pay the Contractor in current funds for the Contractor's performance of the
Contract the Contract Sum of Seventy-nine thousand three hundred fifteen dollars and seventy cents.
$79,315.00), subject to additions and deductions as provided in the Contract Documents.
4.2 The Contract Sum is based upon the following alternates, if any, which are described in the
Contract Documents and are hereby accepted by the Owner:
(State the numbers or other identification of accepted alternates. If decisions on other alternates are to be made by the Owner subsequent
to the execution of this Agreement. Attach a schedule of such other alternates showing the amount for each and the date until which that
amount is valid.)
None
4.3 Unit prices, if any, are as follows:
Unit prices as specified on Bid Form for this project from Section 00110 of Project Manual for
this project, as submitted by Contractor and accepted for award of contract by Monroe County
Board of County Commissioners.
ARTICLE 5
Progress Payments
5.1 Based upon Applications for Payment submitted by the Contractor to the Construction
Manager, and upon Project Applications and Certificates for Payment issued by the Construction
Manager and Architect, the Owner shall make progress payments on account of the Contract Sum to
the contractor as provided below and elsewhere in the Contract Documents.
5.2 The period covered by each Application for payment shall be one calendar month ending on the
last day of the month, or as follows:
Thirty days after commencement of the work and every thirty days thereafter until completion of the
project.
5.3 Provided an Application for Payment is submitted to the Construction Manager not later than
the ~day of a month, the Owner shall make payment to the Contractor not later than the 20th day of
the same month. If an Application for Payment is received by the Construction Manager after the
application date'fixed above, payment shall be made by the Owner not later than 20 days after the
Construction Manager receives the Application for Payment.
5.4 Each Application for Payment shall be based upon the Schedule of Values submitted by the
Contractor in accordance with the Contract Documents. The Schedule of Values shall allocate the
entire Contract Sum among the various portions of the Work and be prepared in such form and
supported by such data to substantiate its accuracy as the Construction Manager or Architect may
require. This schedule, unless objected to by the Construction Manager or Architect, shall be used as
a basis for reviewing the Contractor's Applications for Payment.
5.5 Applications for Payment shall indicate the percentage of completion of each portion of the
Work as of the end of the period covered by the Application for Payment.
AlA Document A 1 01/Cmao OWNER-CONTRACTOR AGREEMENT. CONSTRUCTION
MANAGER'ADVISER EDITIONoAIA*o@1992oTHE AMERICAN INSTITUTE OF ARCHITECTS,
1735 NEW YORK AVENUE, NW. WASHINGTON, D.C. 20006-52952oWARNING: Unlicensed
photocopying violates U.S. copyright laws and will subject the violator to legal prosecution.
A101/Cma-1992 3
5.6 Subject to the provisions of the Contract Documents, the amount of each progress payment
shall be computed as follows:
5.6.1 Take that portion of the Contract Sum properly allocable to completed Work as determined by
multiplying the percentage completion of each portion of the Work by the share of the total Contract
Sum allocated to that portion of the Work in the Schedule of Values, less retainage of Ten percent
(10%). Pending final determination of cost to the Owner of changes in the Work, amounts not in
dispute may be included as provided in Subparagraph 7.3.7 of the General Conditions:
5.6.2 Add that portion of the Contract Sum properly allocable to materials and equipment delivered
and suitably stored at the site for subsequent incorporation in the completed construction (or, if
approved in advance by the Owner, suitably stored off the site at a location agreed upon in writing),
less retainage of Ten percent (10%)::
5.6.3 Subtract the aggregate of previous payments made by the Owner; and
5.6.4 Subtract amounts, if any, for which the Construction Manager or Architect has withheld or
nullified a Certificate for Payment as provided in Paragraph 9.5 of the General conditions.
5.7 The progress payment amount determined in accordance with Paragraph 5.6 shall be further
modified under the (ollowing circumstances:
5.7.1 Add, upon Substantial Completion of the Work, a sum sufficient to increase the total payments
to Ninetv percent (90%) of the Contract Sum, less such amounts as the Construction Manager
recommends and the Architect determines for incomplete Work and unsettled claims: and
5.7.2 Add, if final completion of the Work is thereafter materially delayed through no fault of the
Contractor, any additional amounts payable in accordance with Subparagraph 9.10.3 of the General
Conditions.
5.8 Reduction or limitation of retainage, if any, shall be as follows:
(If it is intended, prior to Substential completion of the entire Work, to reduce or limit the retainage resulting from the percentages inserted in
Subparagraphs 5.6.1 and 5.6.2 above, and this is not explained elsewhere in the Contract Documents, insert here provisions for such
reduction or limitations)
ARTICLE 6
Final Payment
Final payment, constituting the entire unpaid balance of the Contract Sum, shall be made by the Owner
to the Contractor when (1) the Contract has been fully performed by the Contractor except for the
Contractor's responsibility to correct nonconforming Work as provided in Subparagraph 12.2.2 of the
General Conditions and to satisfy other requirements, if any, which necessarily survive final payment:
and (2) a final Project Certificate for Payment has beeh issued by the Construction Manager and
Architect: such final payment shall be made by the Owner not more than 30 days after the issuance of
the final Project Certificate for Payment, or as follows:
Not more than 20 days after the issuance of the final Project Certificate for Payment.
ARTICLE 7
AlA Document A 1 01/Cma.OWNER-CONTRACTOR AGREEMENT. CONSTRUCTION
MANAGER'ADVISER EDITION.AIA**@1992.THEAMERICAN INSTITUTE OF ARCHITECTS,
1735 NEW YORK AVENUE, N.W. WASHINGTON, D.C. 20006-52952.WARNING: Unlicensed
photocopying violates U.S. copyright laws and will subject the violator to legal prosecution.
A101/Cma-1992 4
Miscellaneous Provisions
7.1 Where reference is made in this Agreement to a provision of the General Conditions or another
Contract Document, the reference refers to that provision as amended or supplemented by other
provisions of the Contract Documents.
7.2 Payments due and unpaid under the Contract shall bear interest from the date payment is due
at the rate stated below, or in the absence thereof, at the legal rate prevailing from time to time at the
place where the Project is located.
(Insert rate of interest agreed upon, if any)
zero percent (0%)
(Usury laws and requirements under the Federal Truth in Lending Act, similar state and local consumer credit laws and other regulations at
the Owner's and Contractor's principal places of business, the location of the Project and elsewhere may affect the validity of this provision.
Legal advice should be obtained with respect to deletions or modifications, and also regarding requirements such as written disclosures or
waivers.)
7.3 Temporary facilities and services:
(Here insert temporary facilities and services which are different from or in addition to those included elsewhere in the Contract Documents.)
7.4 Other Provisions:
(Here list any special provisions affecting the Contract.)
Special Conditions, if any, are detailed in Section 01000 of the Project Manual for this project.
ARTICLE 8
Termination or Suspension
8.1 The Contract may be terminated by the Owner or the Contractor as provided in Article 14 of the
General Conditions.
8.2 The Work may be suspended by the Owner as provided in Article 14 of the General Conditions.
Article 9
Enumeration of Contract Documents
9.1 The Contract Documents, except for Modifications issued after execution of this Agreement, are
enumerated as follows:
9.1.1 The Agreement is this executed Standard Form of Agreement Between Owner and Contractor.
9.1.2 The General Conditions are the General Conditions of the Contract for Construction.
~
9.1.3 The Supplementary and other Conditions of the Contract are those contained in the Project
Manual dated December,1999, and are as follows:
Document
Title
Pages
As listed in Table of Contents, Section 00001 of the Project Manual for this project.
AlA Document A 101/Cma.OWNER-CONTRACTOR AGREEMENT. CONSTRUCTION
MANAGER'ADVISER EDITION.AIA*.e1992.THE AMERICAN INSTITUTE OF ARCHITECTS,
1735 NEW YORK AVENUE, NW. WASHINGTON, D.C. 20006-52952.WARNING: Unlicensed
photocopying violates U.S, copyright laws and will subject the violator to legal prosecution.
A101/Cma-1992 5
9.1.4 The Specifications are those contained in the Project Manual dated as in Subparagraph 9.1.3,
and are as follows:
(Either list the Specifications here or refer to an exhibit attached to this Agreement.)
Section
Title
Pages
As listed in Table of Contents, Section 00001 of the Project Manual for this project.
9.1.5 The Drawings are as follows, and are dated on each individual drawing unless a different date
is shown below:
(Either list the Drewings here or refer to an exhibit attached to this Agreement.)
Number
Title
Date
As listed in Table of Contents, Section 00001 of the Project Manual for this project.
9.1.6 The Addenda, if any, are as follows:
Number
Date
Pages
Portions of Addenda relating to bidding requirements are not part of the Contract Documents unless
the bidding requirements are also enumerated in this Article 9.
9.1.7 Other documents, if any, forming part of the contract Documents are as follows:
(Ust here any additional documents which are intended to form part of the Contrect Documents. The General Conditions provide that bidding
requirements such as advertisement or invitation to bid. Instructions to Bidders, sample forms and the Contractor's bid are not part of the
contract Documents unless enumerated in this Agreement. They should be listed here only If intended to be part of the Contract Documents.)
Contractor's Bid Proposal
06/28/00
This Agreement is entered into as of the day and year first written above and is executed in at least
four original 'copies of which one is to be delivered to the Contractor, one each to the Construction
Manager and Architect for use in the administration of the Contract, and the remainder to the Owner.
Owner
Contractor
(Signature)
(Signature)
(Printed name and title)
(Printed name and title)
AlA Document A 1 01/Cma-OWNER-CONTRACTOR AGREEMENT. CONSTRUCTION
MANAGER'ADVISER EDITION-AIA*.@1992-THEAMERICAN INSTITUTE OF ARCHITECTS,
1735 NEW YORK AVENUE, NW. WASHINGTON, D.C. 20006-52952-WARNING: Unlicensed
photocopying violates U.S. copyright laws and will subject the violator to legal prosecution.
A101/Cma-1992 6