Item E2
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date:
JULY 27TH, 2000
Division: TDC
Bulk Item: Yes XXX No
Department:
N/A
AGENDA ITEM WORDING:
Approval of an Agreement with Redbone, Inc. for the production of Mercury
Outboards Cheeca/Redbone on November 5-7, 1999 in an amount not to
exceed $11,000, FY 2000 Fishing Umbrella Reserves.
ITEM BACKGROUND:
TDC approved same at their meeting of June 19, 2000.
PREVIOUS RELEVANT BOCC ACTION:
BOCC appr6ved FY 2000 budget at their meeting of September 22, 1999.
STAFF RECOMMENDATION:
Approval
TOTAL COST: $11,000
BUDGETED: YES
COST TO COUNTY: $11,OOO/TOURIST PAY
f1 W.~.
APPROVED BY: County Attorney X OMB/Purch~ Risk Management X
DIVISION APPROVAL: ~ -
Lynda M. Stuart
(Type/print name)
DOCUMENTATION: Included: X To Follow:_Not Required
Agenda Item #H^
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
-- -
CONTRACT SUMMARY
Contract #
Contract with: Redbone, Inc. Effective Date: 7/27/00
Contract Purpose/Description: Approval of an Agreement with Redbone, Inc. for the production of Mercury
Outboards Cheeca/Redbone on November 5-7, 1999 in an amount not to exceed $11,000, FY 2000 Fishing
Umbrella Reserves.
Contract Manager: Maxine Pacini X3523 Tourist Development Council
(Name) (Ext) (Department)
For BOCC meeting on 7/27/2000 Agenda Deadline:7/12/2000
Contract Costs
Total Dollar Values of Contract: $11,000 Current Year Portion: $
Budgeted? Yes _X_ No Account Codes: 115-75022-530340- T05F238 X
Grant: $
County Match: $
Estimated Ongoing Costs: $
(not included in dollar value above)
ADDITIONAL COSTS
tyro For:
(e.g. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
DATE IN CHANGES REVIEWER DA TE OUT
NEEDED?
Yes No
Division Director r; JAf( ~&'Z?/ _ Y ~tVi/ ~P?f1 U
-
Risk Management J..J ~/ {K) - ~ (l . ~ ~-.2/02..E...
(f{! Attorn~y . / / S. Hutton / /
!1J5IG1-' = ~ ~ {}~ ---
O.M.B./puri~ng 1/ &'/00
(Final reviewer should return' tract to originator)
.
Comments:
FUNDING AGREEMENT
THIS AGREEMENT is made and entered into by and between the Board of
County Commissioners of Monroe County, Florida, (hereinafter referred to as the "BOCC")
and Redbone, Inc. (hereinafter referred to as "Event Sponsor");
WHEREAS, for about ten years, the Redbone Fishing Tournament and the County
have annually entered into contracts whereby the County has paid for promotional services;
and
. WHEREAS, the funding process commenced for the November 1999 event and it
was intended that the contractual agreement would provide $11,000; and
WHEREAS, the Contractor sponsored and executed the event in question with the
customary promotion and advertising in reliance on the agreement; and
WHEREAS, the paperwork was never finalized in writing due to administrative error;
and
WHEREAS, it is deemed in the best interest of advertising and promoting thre
County for tourism to commemorate the agreement by placing it in writing and authorizing
execution; NOW THEREFORE; in consideration of the mutual promises contained herein,
the parties agree as follows:
1. BOCC shall pay a sum not to exceed $11,000.00 (Eleven Thousand Dollars)
for promotion and related expenditures, as described in the event budget, attachedJ1ereto
as Exhibit A, for production of Mercury Outboards Cheeca/Redbone on November 5-7,
1999. Payment will be made only after Event Sponsor submits invoices and support
documentation acceptable to the County's Finance Department. The advertising and
promotion budget for County funding may be altered as to the individual line items, or
components, within 10% of the amount stated for that item or component, without
increasing the total dollar amount and without requiring a written amendment to this
agreement. Monroe County's performance and obligation to pay under this agreement is
. contingent upon an annual appropriation by the BOCC.
2. Event Sponsor shall provide promotion and related services as described in
the Sponsor's application for funding, Exhibit B, attached hereto. All advertising and public
relations services or supervision of advertising and public relations will be provided through
the contracted agencies of the Tourist Development Council (TDC) and BOCC. The
agencies of record, shall receive payment of work in progress upon submission of
documented invoices associated with said even.t.
3. - Event Sponsor shall reimburse BOCC for any amount of funds expended by
BOCC in connection with an event which does not occur as a result of any act or omission
by Event Sponsor. .
4. Event Sponsor covenants and agrees to indemnify and hold harmless Monroe
County Board of County Commissioners from any and all claims for bodily injury (including
death), personal injury, and property damage (including property owned by Monroe County)
and any other losses, damages, and expenses (including attorney's fees) which arise out
of, in connection with, or by reason of the services provided, event sponsored, or other
activities and funding associated with this agreement. Should event involve the serving or
distribution of alcoholic beverages, Event Sponsor shall obtain prior to th~.event a Liquor
Liability insurance policy naming Monroe County as a co-insured. .
5. Event Sponsor shall maintain records pursuant to generally accepted
accounting principles for three (3) years after the event and shall permit BOCC and its
agents and ~.rnployees access to said records at reasonable times.
6. BOCC may terminate this agreement without cause upon providing written
notice to Event Sponsor no less than sixty(60) days prior to the event and may terminate for
breach upon providing to Event Sponsor notice at least seven (7) days prior to the effective
date of the termination.
7. Event sponsor is an independent contractor and shall disclose any potential
conflicts of interest as defined by Florida Statutes, Chapter 112 and Monroe County Code,
Article XXI.
8. Event Sponsor warrants that he/she/it has not employed, retained or
otherwise had act on his/her/its behalf any former COUNTY officer or employee in violation
of Section 2 or Ordinance No. 10-1990 or any COUNTY officer or employee in violation of
Section 3 of Ordinance NO.1 0-1990. For breach or violation of the provision the COUNTY
may, at its discretion terminate this contract without liability and may also, at its discretion,
deduct from the contract or purchase price, or otherwise recover, the full amount of any fee,
commission, percentage, gift, or consideration paid to the former or present COUNTY
officer or employee.
9. "A person or affiliate who has been placed on the convicted vendor list
following a conviction for public entity crime may not submit a bid on a contract to provide
any goods or services to a public entity, may not submit a bid on a contract with a public
entity for the cO!1struction or repair of a public building or public work, may not subrDlt bids
on leases of real property to public entity, may not be awarded or perform work as a
contractor, supplier, subcontractor, or consultant under a contract with any public entity, and
may not transact business with any public entity in excess of the threshold amount provided
in Section 287.017, for CATEGORY TVVO for a period of 36 months from the date of being
placed on the convicted vendor list. "
IN WITNESS WHEREOF, each party has caused this Agreement to be executed by
its duly authorized representative, the day of , 2000.
(SEAL)
Attest: Danny L. Kolhage, Clerk
Board of County Commissioners
of Monroe County
Deputy Clerk
Mayor/Chairman
(CORPORATE SEAL)
Redbone, Inc.
Attest:
By.
By
President
Secretary
OR
Witness
1999 MERCURY OUTBOARDS'
CHEECAJREDBONE
mNERARY
November 4. Thursdav
2 .6:00 p.m. Early registrallcn to(' Anglers, Guides. Celebrities, SIlent Auction
begin.s.?ENNEl<AMP ROOM. CHEECA LOOGE RESORT
6-8:00 p.m. Mercury Iot.,in. W9lcoming Reception tor Men:ury guides. ISlAMOfiADA
FISHING CLUa
8:00 p.m. SUmu1el' SapCI't11 Regi3l1ation and OInller. ZANE GREY LOUNGE, 'MJRL.:J
WIDE SPORTSMAN. ,
NClVember S. FriqUSe::tmaster Supert1y Guides muat aheck-In with Scorekeeper prior to
departure.
6:30 am.
7:00 a.m.
3:00 p.rn.
5:00 p.m.
Continental breaJcfast WORLD 'MOE SPORTSMAN
ScaIS depart .Seamuter SUper!!! WORLD 'MDE SPORTSMAN.and GO
FISHING.
Aegistralion tor Anglers. Guides, and C<llebrilies. and Silent Auction.
PENNEKAMP ROOM. CHEECA LODGE RESORT.
Unas out 01 the wtll.er- Sot.alluter SuperCll Tournament
~ s..,-p., docJcside party and awards, ZANE GREY LOUNGE. WORLDIf' DE
--Guide. must check in with ScoreklMper prIor to 5:00 p.rn.....
Cocktai RecepUon. CHEECAJREOSONE TENT. CHEECA LODGE RESORT.
Mercury Marine/Action Cra" Klck.()ff Dinner CHEECAJRc:DBONE TENT
CHEECA LODGE RESORT.
Mercury Marine/Action Cra" Uve Auction.
10:00 a.m..~i:OO p.m.
0;00 p.m.
7:00p.m.
8::lOp.m.
NOYember 6. Salurd.Y~-Gutdes must chock-In with Scorekeeper prIor 10 depanure",*
6:00 a.m. Lorelei Continental Breakfast, and reading of lI1e rufes. LORELEI DOCK
7'00 am. Blessing oIlhe Fleet and GO FISHING.
9:00 a.m.- 6:00 p.m. CheecalAedbone Arts and Crafts Snow, GROUNDS OF LORELEI.
11:00 am. "Fashion Under The FrondS. Luncheon Presented by The Gallery At Mora la
Bayand Angellck.. MORACA BAY BEACH CAFE, MM,81.59 OCEANSloe
2-9:00 p.m. WKEZ Euy 96.9 FM CheecalRedbone Radio Auction.WlNDLEY ROOM.
CHEECA LODGE
Silenl Auction opens tor vl8Yling. PENNE!<AMP ROOM.
LoreleI Celebtfly Dockside Party. LORELEI DOCKS .
01ris Evert Tennis Clinic-Cheeca rennl. Court.
SUent ~n Closing Cockt8l1 ?arty, aDen tq the Dublin PENNEKAMP. CHEE( ,\
2:00 p.rn.
3-5;00 p.m.
3-5:00 p.m.
6-7:30 p.m_
November 7. SundaY-*Guldea must check.ln with Scorekeeper prIor to departure _+.'
6:00 am. Lorel.1 Conllnental Brealdasl:, LORaS DOCKS.
6:30 am. Anglers may depart atler gUde sigrHn and GO FISHING.
9:00 am.- 6:00 p.m. CheecalRedbone Arts and Crafts Show, GROUNDS OF LORElEI
3:00 pm. Unea out 01 the water.
3:00 p.m.- 5:00 p.m. Lorelei Celebrity Ood<.side Pa1y. LOA8..E1 DOCKS.
7:00p.m. . Cheeca Lodge Coclctail Party and Awards Sarquet, REOSONETENT. CHEI:CA
LODGE RESORT.
" '
BUDGET BREAKDoWN
FLORID~ KEYS FISHING TOURNAMENTS, INC.
OCTOBER 1, 1998 TO SEPTEMBER 30, 1999
MERCURY OUTBOARD CHEECA/REDBONE
------------------------------~-----------------------
NOV. 5-7, 1999
DIRECT MAIL , POSTAGE
$ --0--
$ 1,500.00
$ 3,300.00
$ 1,050.00
$ 1,500.00
$ 2,000.00
$ 1,650.00
----------
$11,000.00
BROCHURES, POSTERS,
PROGRAMS, PATCHES
TROPHIES
PHOTO PROGRAM
MEDIA ADVERTISING
T-SHIRTS, CAPS, JACKETS
*GENERAL - NON-ALLOCATED
".'