Item C20
MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: August 16-17. 2000
Bulk Item: Yes -L No
Division: Public Safety
Department: Medical Examiner
AGENDA ITEM WORDING: Approval of Agreement with Martin Vegue Funeral Home to lease
premises for use as Medical Examiner facilities for a fifteen month period, effective July 1,2000, with the
monthly cost to be based on the number of autopsies and post mortem examinations performed at the
facility, at a cost of $70.00 for each service performed each month
ITEM BACKGROUND: At this time, only Dean Lopez Funeral Home is being compensated for the use
of their facilities by the Medical Examiner. However, the Medical Examiner uses the Martin Vegue
Funeral Home to perform autopsies and post mortem examinations for most cases that originate in the
Middle Keys area.
Martin Vegue Funeral Home prefers to be compensated on a per case basis, rather than a flat monthly fee.
The per service cost is based on the comparison of activity between the Martin Vegue and Dean Lopez
Funeral Homes, as provided by the Medical Examiners Office. The rental amount due will be based on the
number of autopsies and post mortem examinations performed at the facility by the Medical Examiner
during that month, at a cost of$70.00 for each service performed on site.
PREVIOUS RELEVANT BOCC ACTION: On March 15, 2000, the Board approved a report
concerning the Medical Examiners facilities and granted approval to negotiate for additional facilities
STAFF RECOMMENDATION: Approval
Monthly cost will be based on number of autopsies and
post mortem examinations performed at the facility.
TOTAL COST: at a rate of $70.00 for each service Derformed
COST TO COUNTY: same as above
BUDGETED: Yes
No X
REVENUE PRODUCING: Yes
No X AMOUNT PER MONTH
APPROVED BY: County Attorney YES
DIVISION DIRECTOR APPROVAL:
DISPOSITION:
James R. "Reggie" Paros
To Follow: _ Not Required: _
Agenda Item #: ~
DOCUMENTATION: Included:...x
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract #
Contract with: Martin Vegue Funeral Effective Date:July 1. 2000
Home
Expiration Date: September 30.2001
Contract Purpose/Description: Lease premises for use as Medical Examiners facilities
Contract Manager: James R. Paras
(Name)
6002
(Ext.)
~n p#--; 't-
Public Safety
(Department)
for BOCC meeting on Julv 26 2000
Agenda Deadline: Julv 12 2000
CONTRACT COSTS
Total Dollar Value of Contract: $70.00 per
number of autopsies and p.m. examinations
Budgeted? YesO No ~ Account Codes:
Grant: $
County Match: $
Current Year Portion: $70.00 per number of
autopsies/post mortem examinations
68000-530440_-_-_
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ADDITIONAL COSTS
Estimated Ongoing Costs: $_/yr For:
(Not included in dollar value above) (e~. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Changes ~at Out
te Needed v' er
Division Director f ;;:1> YesO N~~ 0' J
~anager)~nt c..("l?lOOYesONo~ ,W~ ~{W'-. (01<-1\00
~~JPur~ f//2(f~tJ YesO NO~~ t/ ~ ~-lJ-~
County Attorney (,Po/Q() YesO NOD"-:;:~~ t/1o)2'
Comments:
OMB Form Revised 9/11/95 MCP #2
LEASE AGREEMENT
THIS LEASE is made and entered into this day of
2000, by MARTIN VEGUE FUNERAL HOME, Florida 33050, hereafter LESSOR, and
Monroe County, a political subdivision of the State of Florida, whose address is 5100
College Road, Stock Island, Key West, Florida 33040, hereafter COUNTY.
WHEREAS, LESSOR is the sole owner of the premises described in this lease;
and
WHEREAS, the COUNTY desires to lease premises for use as a Medical
Examiners facilities; now, therefore
IN CONSIDERATION of the mutual covenants contained herein, the parties
agree as follows:
Section 1. LESSOR leases to the COUNTY refrigeration and operating
facilities at 2901 Overseas Highway, Marathon, Florida.
Section 2. The COUNTY shall use the premises solely for functions of the
Medical Examiner's Office.
Section 3. The term of this lease is for a period of fifteen months, commencing
July 1, 2000 and ending September 30, 2001. The County may exercise an option to
renew this lease for one additional year under the same terms and conditions by providing
to Lessor at least sixty days prior to the expiration of the agreement written notice of the
exercise of option.
Either party may terminate this Agreement without cause by giving sixty (60) days
written notice to the other indicating its desire to terminate same.
Section 4. The total rental amount due will be based on the number of
autopsies and post mortem examinations performed at the facility, at a cost of $70.00 for
each service performed on site by the Medical Examiner during that month.
The LESSOR shall submit montWy invoices to Monroe County Public Safety
Division, 490 63rd Street, Suite 140, Marathon, Florida 33050 for processing.
Monroe County's performance and obligation to pay under this contract is
contingent upon an annual appropriation by the BOCC.
Section 5. The COUNTY shall be responsible for providing all equipment needed
to carry out the functions of the Medical Examiner.
Section 6. All utility and normal refuse services shall be supplied by LESSOR,
with the exception ofbiohazardous waste, which is under the jurisdiction of the Office of
the Medical Examiner.
Section 7. The COUNTY may not assign, sublease, pledge, mortgage or
hypothecate this lease or any interest that the COUNTY has under this lease without the
permission of the LESSOR.
Section 8. The COUNTY is liable for and must fully defend, release,
discharge, indemnify and hold harmless the LESSOR from and against any and' all claims,
demands, causes of action, losses, costs and expenses of whatever type - including
investigation and witness costs and expenses and attorney's fees and costs - that arise out
of or are attributable to the COUNTY'S operations at the premises, excluding those
claims, demands, damages, liabilities, actions, causes of action, losses, costs and expenses
that are the result of the sole negligence of the LESSOR, pursuant to the terms and
conditions of Florida Statutes ~768.28.
Section 9. The LESSOR for itself, its personal representatives, successors in
interest, and assigns, as a part of the consideration hereof, does hereby covenant and agree
that no person on the grounds of race, color, or national origin shall be discriminated
against by LESSOR in the provision of services or employment or other applicable
requirements imposed by or pursuant to Title 49, Code of Federal Regulations,
Department of Transportation Subtitle A, Office of the Secretary, Part 21, Effectuation of
Title VI of the Civil Rights Act of 1964, and as said Regulations may be amended.
That in the event of breach of the above nondiscrimination covenants, the County
shall have the right to terminate this agreement as if said agreement had never been made
or issued. The provision shall not be effective until the procedures of Title 49, Code of
Federal Regulations, Part 21 are followed and completed including exercise or expiration
of appeal rights.
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Section 10. This lease agreement is governed by the laws of the State of
Florida. Venue for any litigation arising under this lease agreement must be in a court or
competent jurisdiction in Monroe County, Florida.
(Seal)
ATTEST: DANNY KOLHAGE. CLERK
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By:
By:
Deputy Clerk
Mayor/Chainnan
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