Item C03
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
MEETING DATE: 9/20 - 9/21/00
DMSION: Solid Waste Management
BULK ITEM: Yes XXX No
DEPARTMENT: Solid Waste Management
AGENDA ITEM WORDING: Acceptance of the 13th year Recycling and Education Grant Agreement
ITEM BACKGROUND: For the 13th year, the Department of Environmental Protection is offering a Recycling
& Education Grant. Twelve (12) previous grants have been sought and received.
PREVIOUS RELEVANT BOCC ACTION: Approval of twelve (12) previous applications and agreements for
Recycling and Education grants from 1989 - 2000. The application for Fiscal Year 2001 was approved on
6/14/00.
STAFF RECOMMENDATION: Approval
TOTAL GRANT: $127,034.00
BUDGETED: Ye.s
COST TO COUNTY: NI A
REVENUE PRODUCING: Yes XXX No
AMOUNT PER MONTH IYEAR:$127,034.00
APPROVED BY: County Attorney XXX
OMBlPurchasing XXX
Risk Management N/ A
DIVISION DIRECTOR APPROVAL
J
DOCUMENTATION:
Included XXX
To Follow
Not Required
AGENDA ITEM #
/-CJ
DISPOSITION:
REVISED
Revised 2/95
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: 9/20 - 9/21/00
Division: Solid Waste Management
Bulk Item: Yes XXX
No
Department: Solid Waste Management
AGENDA ITEM WORDING: Acceptance of the 13th year Recycling and Education
Grant Agreement.
ITEM BACKGROUND: For the 13th year, the Department of Environmental
Protection is offering a Recycling & Education Grant. Twelve (12) previous grants
have been sought and received.
PREVIOUS RELEVANT BOCC ACTION: Approval of twelve (12) previous
applications and agreements for Recycling and Education grants from 1989 - 2000.
The application for Fiscal Year 2001 was approved on 6/14/00.
STAFF RECOMMENDATION: Approval
TOTAL COST: $127,034.00
BUDGETED:
Yes XXX No
Cost to County: N/A
REVENUE PRODUCING: YES XXX NO _ AMOUNT PER MONTH _ YEAR $127.034.00
APPROVED BY: County Atty XXX OMBlPurchasing XXX Risk Management N/A
DIVISION DIRECTOR APPROVAL:
g/1, / /w
DISPOSITION:
To Follow: Not Required:
Agenda Item # I {,?
DOCUMENTATION: Included: XXX
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract # REO 1-4 2
Contract with: DEP Effective Date: 10/1/00
Expiration Date: 9/30/01
Contract Purpose/Description: RECYCLING & EDUCATION GRANT AGREEMENT, WHICH IS
USED FOR CITIZEN EDUCATION, NEW EQUIPMENT, ADVERTISING, AND WASTE REDUCTION
OPERATIONS.
Contract Manager:
CAROL A. COBB
(Name)
4432
(Ext. )
SOLID WASTE MANAGEMENT
(Department)
for BOCC meeting on 9/20/00
Agenda Deadline: 9/6100
CONTRACT COSTS
Total Dollar Value of Contract: $ 127,034 Current Year Portion: $ 127,034
Budgeted? Yes~ No 0 Account Codes: 414-41005-53049Q-530 -346 6,(2 (.) Ie I
Grant: $ 127,034 _-_-_-_
County Match: $ NIA _-_-_-_
- - -
----
ADDITIONAL COSTS
Estimated Ongoing Costs: $ N/A /yr For:
(Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Changes Date Out
Date In Needed
Division Director 8/25/00 YesO Noli>> 8/25/00
Risk Management ~ \:~\\oo YesO No ~.I~I>
O.f/6{/Purits.ng s/fl/to YesO No 1-30 --86
County Attorney 8/ J.o/O"eJ YesO No
Comments: ~- 17- '
SOLID WASTE MANAGEMENT
RESOLUTION NO.
- 2000
A RESOLUTION OF THE BOARD OF COMMISSIONERS OF
MONROE COUNTY FLORIDA, AUTHORIZING THE EXE-
CUTION OF A GRANT AGREEMENT WITH THE DEPART-
MENT OF ENVIRONMENTAL PROTECTION FOR THE
ACCEPTANCE OF RECYCLING AND EDUCATION GRANT
FUNDS.
WHEREAS, by Resolution No. 222-2000, the Monroe County Board of
Commissioners authorized the submission of a grant application to the Department of
Environmental Protection for Recycling and Education Grant funds; and
WHEREAS, the Florida Department of Environmental Protection has awarded
Monroe County a Recycling and Education Grant, in the amount of $127,034.00; and
WHEREAS, the Florida Department of Environmental Protection has issued
Grant Agreement REOl-42 as part of the grant awards; now, therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF
MONROE COUNTY, FLORIDA, that:
1. The grant is hereby accepted and the Mayor is authorized to execute the grant
contract.
2. This resolution shall become effective immediately upon adoption by the
Commission and execution by the Mayor and Clerk.
PASSED AND ADOPTED by the Board of County Commissioners of Monroe County,
Florida, at a meeting of said Board held on the 20th day of September, 2000.
Mayor Freeman
Mayor Pro Tem Neugent
Commissioner Harvey
Commissioner Williams
Commissioner Reich
(SEAL)
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
Attest:
Mayor Shirley Freeman
B
Danny L. Kolhage, Clerk
Department of
Environmental Protection
Jeb Bush
Governor
Twin Towers Office Building
2600 Blair Stone Road
Tallahassee. Florida 32399-2400
RECYCLING & EDUCATION GRANT AGREEMENT
David B. Struhs
Secretary
FOR STATE ASSISTANCE UNDER SECTION 403.7095, FLORIDA STATUTES
PART I - GRANT NOTIFICATION INFORMATION
1.
Grant Number:
REOl-42
2. Date of Award: July 1, 2000
3. Grant Title: SOLID WASTE RECYCLING AND EDUCATION GRANT
4. Grant Period: October 1, 2000 - September 30, 2001
5. Grant Amount: $127,034
Base Portion:
Incentive Portion:
Recvclina and Education
$ N/A
S NIA
Total Grant Amount:
$127,034
6.
Grantee(s):
Address:
MONROE COUNTY
5100 College Road, Room #506
Key West, Florida, 33040
7.
Federal Employer Identification Number:
59-6000749
8. Authorized Representative:
N arne :
Title:
Shirley Freeman
Mayor of Monroe County
Phone:
305-292-4432
9. Contact Person:
N arne :
Address:
Carol A. Cobb
Executive Assistant
5100 College Road, Room #506
Key West, Florida, 33040
Phone:
305-292-4432
10. Total population of Grantee(s) from official April 1, 1999,
Population Estimates: 79,391
11. Issuing Office:
Florida Department of Environmental Protection
Bureau of Solid and Hazardous Waste
2600 Blair Stone Road
Tallahassee, Florida 32399-2400
(850) 488-0300
"Protect, Conserve and Manage Florida's Environment and Natural Resources"
Printed on recyckd poper.
PART II - GRANT CONDITIONS
A. GENERAL CONDITIONS:
1. The method of payment, for the period October 1, 2000 through
September 30, 2001, will be on a reimbursement basis for direct cost
only.
2. The grantee shall elect to submit reimbursement requests on either
a monthly or quarterly basis. The method chosen shall be followed for
the entire grant period. An original of the reimbursement request, with
summaries and appropriate contracts attached, shall be due on the last
day of the month following the end of the reporting period (monthly or
quarterly). Each reimbursement request shall be submitted in detail
sufficient for pre audit and post audit review.
3. Grant funds may be expended through September 30, 2001. A final
reimbursement request must be submitted no later than October 31, 2001.
4. Reimbursement requests must be signed by the designated Authorized
Representative. This should be the same person who signed the grant
agreement. If there is a change in the authorized representative during
the grant period, the Department must be notified of the new
representative by resolution or minutes of a commission meeting.
5. Expenditures shall be limited to allowable items as listed in
Section 62-716.430 of the Solid Waste Grants Program Rule:
(a) Solid waste recycling grants shall be used to provide funding
for recycling program capital costs, which include equipment
purchases, solid waste scales, facility construction and other such
costs approved by the Department.
(b) Grant funds may also be used for operating subsidies,
provided that the applicant shall demonstrate that such a
use is necessary for the success of the recycling program,
and shall show how the subsidy will benefit the program.
(c) Recycling grant funds shall be used for projects to assist
local governments in recycling paper, glass, plastic, construction
and demolition debris, white goods, and metals and in composting
and recycling the organic material component of municipal solid
waste.
(d) solid waste education grant funds shall be used to promote
recycling, volume reduction, proper disposal of solid wastes, and
market development for recyclable materials. Up to 30 percent of
grant funds may be used for planning studies to assess the
feasibility and success of the recycling and education programs.
(e) All existing public and private recycling infrastructure
shall be fully used to the extent possible when planning and
implementing the local government recycling programs. Funds shall
not be used for duplicating existing private and public recycling
programs unless the applicant demonstrates that such existing
programs cannot be integrated into the planned recycling program.
6. Each recipient of grant funds shall maintain accurate records of
all expenditures of grant funds and shall assure that these
records are available at all reasonable times for inspection,
review or audit by Department personnel and other personnel
authorized by the Department. Records shall be kept for a period
of at least 3 years following the end of the grant period. The
grantee agrees that it will expeditiously initiate and complete
the program work for which assistance has been awarded under this
agreement in accordance with all applicable provisions of Florida
Statutes and the Florida Administrative Code.
7. Allowable costs may be charged ,to this agreement beginning either
October 1, 2000, or the date this agreement is fully executed,
whichever date is later.
8. Grant funds shall be included in the grantee's Annual Audit subject
to the requirements of CH.21S.97, F.S.. A copy of all Single Audits
shall be submitted to the Department of Environmental Protection,
Solid Waste Section, by March 31st of each year.
9. The Department has the right to terminate a grant award and
demand refund of grant funds for non-compliance with the terms of
the award or the Solid Waste Grants Program Rule 62-716. Such
action may also result in the Department declaring the local
government ineligible for further participation in the program
until the local government complies with the terms of the grant
award.
10. Grantee shall obtain all necessary construction-related permits
before initiating construction.
11. The State of Florida's performance and obligation to pay under
this grant agreement is contingent upon receipt of funds
presently anticipated from the Florida Department of Revenue.
12. Travel expenses incurred are included in the amount of this grant
and no additional travel expenses will be authorized. Any
requests for reimbursement of travel expenses must be submitted
in accordance with Section 112.061, Florida Statutes.
13. The Department reserves the right to unilaterally cancel this
contract for refusal by the grantee to allow public access to all
documents, papers, letters, or other material subject to the
provisions of Chapter 119, Florida Statutes, and made or received
by the grantee in conjunction with this grant.
14. The Grantee is prohibited from using grant funds for the purpose
of lobbying the Legislature or a State Agency.
Grant # REOl-42
OFFER AND ACCEPTANCE
The state of Florida, acting by and through the Department of
Environmental Protection, hereby offers assistance to the local
government(s) of Monroe county, and the cities of Key Colony Beach, Key
West, and Layton for all allowable costs incurred up to and not
exceeding $127,034.
Grant Application dated 06/30100, included herein by reference.
THE STATE OF FLORIDA BY THE DEPARTMENT OF ENVIRONMENTAL PROTECTION:
\b..\k. \.U.. ~~~U
John M. Ruddell, Director .
Division of Waste Management
~UL\ 00
Date
In accepting this award and any payments made pursuant thereto, (1) the
undersigned represents that he is duly authorized to act on behalf of
the recipient county, and (2) the recipient agrees to the general and
special conditions.
BY AND ON BEHALF OF THE DESIGNATED RECIPIENT COUNTY:
Signature of Authorized Representative
Shirley Freeman
Mayor of Monroe County
Date
Please return to:
Department of Environmental Protection
Bureau of Solid and Hazardous Waste
Solid Waste Section - M.S. # 4565
2600 Blair Stone Road
Tallahassee, Florida 32399-2400