Item C24
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date:
September 20. 21. 2000
Division:
Public Works
Bulk Item: Yes ---X-.. No
Department:
Facilities Maintenance
.'
AGENDA ITEM WORDING: Approval to issue a purchase order to Synagro Southeast, Inc. to operate
and maintain the wastewater treatment plant located at the Old Mariners Hospital, on a month to month
basis, until a competitive bid process to maintain the facility is established.
ITEM BACKGROUND: The Old Mariners Hospital has recently been acquired by Monroe County.
The Florida Department of Environmental Protection requires a permitted wastewater treatment plant
operator to maintain and operate the facility. Synagro Southeast Inc. was the contractor responsible at
the Old Mariners Hospital, and should continue with Monroe County until competitive bids can be
obtained
PREVIOUS RELEVANT BOCC ACTION: None on this item.
STAFF RECOMMENDATION: Approval as stated above.
TOTAL COST: $770.00 per month BUDGETED: Yes X NO
$45.00 per hour for out of scope services
$.174 per gallon sludge removal
Cost + 20% for materials, equipment. Account #001-20501-530-340
Cost to County: Same as Above
REVENUE PRODUCING: YES
NO l AMOUNT PER MONTH
YEAR
Item Prepared by: \
s Zarate, Sr. Director, Public Facilities ainle~
DIVISION DIRECTOR APPROVAL: Z/ ~---
Dent Pierce, Division Director
Risk Management
APPROVED BY:
~ ~ tftJ
DOCUMENTATION: Included ---K- To follow
Not required
AGENDA ITEM # ~
DISPOSITION:
~ SYNAGRQ
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Wednesday, August 16,2000
Monroe County Public Works Division
Attn: Mr. Carlos Zarate
Senior Director of Facilities
3583 S. Roosevelt Blvd.
Key West. FL 33040
"
Regarding:
Proposal to Provide for scheduled Operations and Maintenance at the Old
Mariners Hospital Waste Water Treatment Plant
Dear Mr. Zarate,
Synagro has enjoyed operating and maintaining the wastewater treatment plant at the old
Mariners Hospital for many years and we look forward to many more years of service under the
new plant ownership of the Monroe County Public Works Division ("MCPWD"). Enclosed
herewith is our proposal to continue to provide for wastewater treatment services at that plant.
TIle operational requirements of the plant are defined in Permit Number FLAO 14994-00 I-DW3P
from the Florida Department of Environmental Protection, which was issued on November 19,
1998 and expir,es on Nov~mber 18,2003. The plant is pennitted at 0.040 million gallons per day
(MGD) and is Category III, Class C plant.
I. Synagro will staff the plant with a Class C or higher operator for 5 days per week for 1/2
hour per day and a weekend visit, and a certified operator shall be on call during periods the
plant is unattended per permit requirements.
2. Operator will maintain a plant log containing all daily monitoring and operational activities.
3. Operator will perform operating field tests as necessary such as the chlorine residual and pH
during each visit.
4. Operator will observe plant balance and record daily flow on the plant effluent during each
visit.
5. Operator will provide for operational surveillance and adjustment to maximize wastewater
plant efficiency during each visit.
6. Operator will oil and/or lubricate all mechanical components as per manufacturer's
specifications and requirements.
7. Operator will provide general housekeeping of the plant such as washdowns and removal of
floating debris to maintain plant cleanliness and prevent blockages of the plant system.
8. Operator will provide for laboratory testing as required by the pennit including Total
Suspended Solids (TSS), Carbonaceous Biochemical Oxygen Demand (CBOD), Fecal
Colifonn, Total Nitrogen, and Total Phosphorus. Process control testing will be perfonned as
needed at no additional cost.
9. Operator will prepare and submit all required reports to the regulatory agencies with copies to
the MCPWD.
Synaf,nJ SOlltbMJ/. /IIC.
HY111 Overseas Highway. '!:,vt:rnier. FL .B070 . Ph: O{J'l) H52-'i I 0,\ . h,x 0(5) H52-5HY7
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10. Operator will recommend work to be done by MCPWD or outside maintenance and repair
entities, and review billings and recommend any adjustments for work completed.
II. Synagro will protect the interest of the MCPWD by providing Workman's Compensation
Insurance, Liability Insurance, Pollution Insurance, and Auto Liability Insurance.
Synagro's fees for the above mentioned services (tlle in scope services) will be $770 per month,
billed in arrears. Listed below are tlle out of scope services, which Synagro would be happy to
provide for tlle MCPWD at an additional cost.
I. Cost of chemicals (including chlorine, polymers, lime stabilizers, enzymes, micro-organisms,
etc.), which vary with usage.
2. Cost of equipment replacement and parts and/or rcpair. The need for such equipment
replacemcnt and parts and/or repair shall be inunediately reported to tlle MCPWD.
3. Cost ofbiosolids (sludge) removal, which will vary with usage.
4. Cost of annual biosolids (sludge) testing ifrequired.
5. Cost of mowing or yard maintenance of grounds.
6. Cost of unclogging/cleaning lift station pumps.
7. Cost of painting or coating tlle plant.
8. Cost of labor for emergency service calls.
9. Cost of annual flow calibrations.
10. Any changes in the service requirements oftlle plant due to modifications of the pennit oftlle
plant subsequent to the date of tItis proposal.
Synagro's fees for the out of scope services will be $45 per hour for labor, $0.174 per gallon for
biosolids (sludge) removal, and Cost plus 20% for materials, equipment, parts, and supplies.
You will note that Synagro's fees quoted in this proposal are the same fees that Synagro had been
charging the old Mariners Hospital.
, '
If you have any questions regarding this proposal or require anything further, please do not
hesitate to call me. I can be reached at 305.852.5103 (Office) or 305.522.2394 (Mobile). I look
forward to hearing from you.
Sincerely,
~
Ed Castle
Operations Manager