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Item C32 BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: September 20. 21. 2000 Division: Public Works Bulk Item: Yes -L No Department: Engineering ,> AGENDA ITEM WORDING: Approval to advertise for a Request for Qualifications for Architectural Services for the renovation of the Mariner's Hospital Building in Plantation Key, Florida. ITEM BACKGROUND: To secure professional services for the renovation of the one-story building for the New Sheriffs offices, State Health Department, and Public Defender's Offices. PREVIOUS RELEVANT BOCC ACTION: February 28, 2000, motion was made and approved unamimously to approve the contract to purchase the Old Mariner's Hospital which includes a 60 day walk away provision and an additional 30 days to close the transaction and with the closing being contingent upon the buyer verifying through the Village of Islamorada that the subject property may be utilized for the Sheriffs Office, Health Department and Public Defender. STAFF RECOMMENDATION: Approval as stated above. TOT AL COST: Estimate $600 BUDGETED: Yes Account # x NO Cost to County: Estimate $600 REVENUE PRODUCING: YES NO l AMOUNT PER MONTH YEAR APPROVED BY: County OMB/Purchasing ment N/A Item Prepared by: DOCUMENTATION: Included ---K- To follow Not coquired j .L ~~ AGENDA ITEM # DISPOSITION: REQUEST FOR PROFESSIONAL SERVICES REQUIREMENTS FOR SUBMISSION DESIGN, CONTRACT DOCUMENTS, AND PROJECT ADMINISTRATION For the Renovation of the Old Mariner's Hospital Building Plantation Key, Florida Pursuant to Section 287.055, Florida Statutes, notice is hereby given that the Board of County Commissioners of Monroe County is accepting letters of interest and statements of qualifications from Architectural/Engineering firms experienced in design, contract documents, and project administration of government office facilities. The project consists of the planning design, contract documents, and project administration, for the renovation and conversion of the 27,500 s.f. Old Mariner's Hospital Building into County Offices for Monroe County Sheriffs offices; State Department of Health; Public Defender's Offices and several office agencies. Professional services shall include, but not be limited to: Preparation and completion of the design program for space requirements and relationships, schematic design, design development, preparation of contract documents for bids, preparation and advertisement for Request for Bids, tabulation and review of bids, recommendation of contract awards, cost estimating during design and document preparation, administration of contract documents, consultation and on-site inspections during construction, recommend approval of contractor invoices, preparation and submittal of permit applications, zoning applications and presentations to the County Commission. The submittal must be accompanied by the firm's detailed statement of qualifications and current USGSA form 254 and 255, and any additional information which addresses the presentation of the firms qualifications. The areas of consideration for selecting the most qualified firm for the project include but are not limited to: . Recent experience of individuals and firm on similar scope and size projects. Organization. Schedule and availability. Past performance record. Office location. Monroe County experiences. Project Approach. . . . . . . Only those firms or individuals submitting letters of interest and statements of qualifications which meet the requirements herein specified, will be considered regardless of past contracts with Monroe County or other agencies. A selection committee will be developed consisting of the County Administrator or his designee, the Public Works Director or his designee, the Sheriff or his designee, the Construction Manager, the County Engineer or his designee. The selection committee will develop a short list of the most qualified firms and invite them to appear before the Board of County Commissioners for a 10 minute presentation at the Board of County Commissioner's meeting. Monroe County will automatically reject the proposal of any person or affiliate who appears on the convicted list prepared Py the Department of General Services, State of Florida, under Sec. 287.133 (3)(d), Florida Statute (1989). In accordance with Florida Statutes 287.055(1), Monroe County declares that all or portions of the documents and work papers prepared pursuant to this request shall be subject to reuse by the County. Monroe County reserves the right to reject any or all proposals, to waive irregularities and informalities in any or all proposals, and to re-advertise for qualifications. Bidders will be evaluated and selected under the competitive selection procedure' of Florida Statute 287.055. In accordance with Florida Statute 287.055(4)(b), please do not submit proposals for compensation. A committee consisting of the County Purchasing Director, the County Attorney, and the Construction Manager will meet and open sealed proposals at the Monroe County Purchasing Department, 5100 College Road, Public Service Building, Cross Wing #002, Stock Island, Key West, Florida. Seven (7) submittals two (2) signed originals and five (5) copies must be in the hands of the Monroe County Purchasing Director on or before No proposal will be received after 3:00 PM. Questions are to be directed to the Construction Manager, Monroe County, (305) 292- 4429. Dated at Key West, Florida, this day of ,2000. Monroe County Purchasing Office 5100 College Road Key West, FL 33040 TAB! TAB 2 TAB 3 TAB 4 TAB 5 TAB 6 TAB 7 SELECTION CRITERIA EXECUTIVE SUMMARY An overview of how you will work with the County and how your experience can best serve the needs of the project. RECENT PROJECT EXPERIENCE OF SIMILAR SCOPE AND SIZE Related projects completed within the past five years, give date, size and scope. ORGANIZATION CHART Specifically include the people dedicated to this project especially the project manager, office personnel, structural, mechanical, electrical and other disciplines. PROJECT SCHEDULE Schedule should reflect dates for analysis and reports, also include current and projected workloads. QUALIFICATIONS OF THE TEAM Location of the firm's main office and (if any) branch offices and the staff in each office, scheduling techniques, budget control, cost estimating, structural, mechanical and electrical building analysis, past performance record, historic preservation background, record of litigation involving the firm, record of experience with Monroe County and location of office working on this project. STANDARD 254 AND 255 FORMS Any additional project experience which will give an indication of the firm's overall abilities. PROJECT APPROACH Your ability to work for Monroe County and your approach to the analysis of this facility. Each of the sections will be given points used to score and evaluate firms. They are as Follows: TOTAL MAXIMUM POINTS 20 1"s 20 10 20 5 lQ 100 CRITERIA TAB 1 TAB 2 TAB 3 TAB 4 TAB 5 TAB 6 TAB? MARINER'S HOSPITAL BUILDING RENOVATION PLANTATION KEY, FLORIDA GENERAL INFORMATION: ,- The site is located on the north side of High Point Road across from the County Courthouse in Plantation Key. A site plan has been attached to the request proposal for you review. The project includes the re-roofing of the existing one story emu building, the modification of the existing mechanical and electrical systems, the rework of the existing entry ways, the upgrading of the existing sewer treatment plant, and the reworking of the drives and parking areas. Interior renovation of the one story building approximately 27,500 square feet is to modify the existing hospital space into County offices. Additionally there are three 25' x 50' metal buildings on site which are to be used as storage. This facility is to be designed to house the Monroe County Sheriffs Offices, the State Department of Health, and the Public Defenders Office, and several small agencies to be determine at a later date. The following is a break down of the spaces: Sheriff's Office Health Department Public Defender's Office Two to Three additional agencies 16,000 sq. ft. 5,000 sq. ft. 2,000 sq. ft. 4,500 sq. ft. 27,500 sq. ft. Total The State Health Department interior renovation will not be included in the project. The State has secured the services of a separate architectural firm. Coordination will be required between the two firms. An Asbestos report on the facility has been completed by Mariner's Hospital and will be made available to the awarded firm. The facility is to be operational during emergency conditions. Therefore, the existing emergency generator will remain in operation. As a county owned building, the facility is to meet Category 5 hurricane wind load. Mariner's Hospital Building Renovation Page 2 Estimated cost of constructi9n is $2,000,000.00. The Architectural Fee will be based on a 7.5% of the construction cost. 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