Item C33
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date:
September 20. 21. 2000
Division:
Public Works
Bulk Item: Yes ~ No
Department:
Engineering
AGENDA ITEM WORDING: Acceptance of monthly report on Change Orders reviewed by the County
Administrator.
ITEM BACKGROUND: There were two change orders considered and approved by the County
Administrator for the period 8/3/00-9/5/00. See attached schedule for explanation.
PREVIOUS RELEVANT BOCC ACTION: On September 9, 1998, Ordinance No. 026-1998 was
adopted in order to provide that the County Administrator may approve separate, non-cumulative change
orders for construction project contracts and professional service contracts in amounts not to exceed
$25,000.00 or 5% of the original contract price, whichever is greater. The BOCC requested a monthly
report of all change orders considered by the County Administrator.
STAFF RECOMMENDATION: N/A
TOT AL COST:
N/A
BUDGETED: Yes
Account #
N/A
NO
Cost to County: N/ A
REVENUE PRODUCING: YES
NO l AMOUNT PER MONTH
YEAR
APPROVED BY: Coun
MBlPurCh~ing a~t
n Man~r/}David S~e, P.E;- County Engmeer
LJL-t'~ -" 7'/?/OQ
Dent Pierce, Division Director
Item Prepared by:
DIVISION DIRECTOR APPROVAL:
DOCUMENTATION: Included ~ To foIlow
Not required
AGENDA ITEM # ~
DISPOSITION:
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MONROE COUNTY
ENGINEERING/CONSTRUCTION MANAGEME
CONTRACT AMENDMENT- GONZALEZ ARCHITECTS
Project Title: Old Courthouse Renovations
Amendment no: 4
Original Contract Amount
Total Previous Amendments
Current Amendment
Revised Contract Amount
% of Original Contract Amount
% of Contract after Prior CIO's
$274.657.50
$28.319.72
$15.694.72
$318.671.94
5.72%
5.18%
Detailed description of change order and justification:
Extend architect's contract time bv four (4) months needed to finish the oroiect at a fee of 3.923.68/month.
This amount is based on the current month Iv fee from the oriainal contract. The architect's contract
Needs to be extended to coincide with the construction schedule..
Total cost for this amendment: $15.694.72
ARCHITECT:
CONSTRUCTION MANAGER:
COUNTY ENGINEER:
DIRECTOR OF PUBLIC WORKS:
COUNTY ADMINISTRATOR:
CMD007-1l/03/97
James L. Roberts
,00
Date
I. 't1.~
Date
7
LETTER OF TRANSMITTAL
Date: July 19, 2000
MONROE COUNTY
Construction Management
5100 College Road
Key West, Florida 33040
(305) 292-4429
Attention: Jose Gonzalez Architects
RE: Old Courthouse Renovation
ENCLOSED PLEASE FIND THE FOllOWING ITEM(S):
NO. DATE COPIES DESCRIPTION
I 07/18/00 I Contract Amendment #4
THESE ARE TRANSMITTED AS CHECKED BELOW:
D For Approval
D Approved as Noted
D For Your Use
D For Review and Comment
D Copies for Approval
DReturned for Corrections
REMARKS: Please siQn and return to me for further orocessinQ.
~~
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CMD025-9/l1/95
MEMORANDUM
TO: Board of County Commissioners
FROM: James L. Roberts
County Administrator
DATE: August 1,2000
SUBJECT: Change Orders
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
Attached is a proposed change order for the Old Courthouse Renovations project. This
has been recommended by all appropriate staff and submitted to the Administrator for approval.
According to ordinance adopted by the Board of County Commissioners, proposed
change orders are to be presented to members of the Board prior to approval, assuming they are
within the Administrator's prescribed limits. Change orders not within the Administrator's
authority are placed on the BaCC agenda.
The Administrator intends to approve this change order on Thursday, August 3, 2000.
a.~-
James L. Roberts
JLR:dlf
AU.
HP Fax Series 900
Plak Paper Fax/Copier
Fax History Report for
James L Roberts Co Admin
305-292-4544
Aug 02 2000 7:50am
I .ast Fax
~ ~ ~ Identification Duration .eaw Resul t
Aug2 7:43am Sent HARVEY 1:24 2 OK
Aug2 7:44am Sent NEUGENT 1:08 2 OK
Aug2 7:46am Sent FREEMAN 1:20 2 OK
Aug2 7:48am Sent WILLIAMS 0:44 2 OK
Aug2 7:49am Sent REICH 0:55 2 OK
Result:
OK - black and white fax
MONROE COUNTY
:ONSTRUCTION MANAGEM
~f\~
~ JUL 2"52000
MONROE COUNTY ~'~i,V 0 BY:
ENGINEERING/CONSTRUCTION GEMENT
CONTRACT CHANGE ORDER
PROJECT TITLE: Sombrero Beach Pier
CHANGE ORDER NO: 2
Total Previous Change Orders
Current Change Order
% of Original Contract Amount
% of Contract after Prior C/O's
Original Contract Amount
Revised Contract Amount
,. 57.968.00
$ 0.00
nla
n1a
$49.170.00
$57.138.00
Detailed description of change order and justification:
This chance order is needed in order to allow extra time for Hurricane Georces related reoairs identified in
Chance Order no. 1. Total extra time allowed for the oroiect is 46 days. This will brinc the contract
comoletion date to June 20. 2000.
DIRECTOR OF PUBLIC WORKS:
'1' /OIJ
Date
CONTRACTOR:
COUNTY ENGINEER:
-/(j'tJJ
Date
8:
00
Date
COUNTY ADMINISTRATOR
ate
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Change Order Attachment per Ordinance No. 004-1999
· Change Order was not included in the original contract specifications. Yes 0 No ~
If Yes, explanation:
· Change Order was included in the original specifications. Yes 0 No [8J
If Yes, explanation of increase in price:
· Change Order exceeds $25,000 or 5% of contract price (whichever is greater). Yes 0 No ~
If Yes, explanation as to why it is not subject for a calling for bids:
· Project architect approves the change order. Yes ~ No 0
If no, explanation of why:
· Change Order is correcting an error or omission in design document. Yes ONo ~
Should a claim under the applicable professional liability policy be made? Yes 0 No ~
Explain:
/
/
//
-
MEMORANDUM
TO:
Board of County Commissioners
From:
James L Roberts
County Administrator
Date:
August 8, 200~
RE:
Change Orders
Attached is a proposed change order for Sombrero Beach Pier for approval.
According to the ordinance adopted by the Board of County Commissioners,
proposed change orders are to be presented to members of the Board of County
Commissioners prior to approval, assuming they are within the Administrator's
prescribed limits. Change orders not within the Administrator's authority are
placed on the BOCC agenda.
The Administrator intends to approve this change order on Thursday, August 10,
2000.
-- L-~
J' ames L. Roberts,
County Administrator
,./Series 900
Paper Fax/Copier
Fax History Report for
James L Roberts Co Admin
305-292-4544
Aug 09 2000 10:29am
l.a!ltt Fax
Datt ~ ~ Identification Duration fa&cs Result
Aug9 10: 19am Sent HARVEY 1:01 3 OK
Aug9 10:21am Sent FREEMAN 1:43 3 OK
Aug9 10:24am Sent WIUJAMS 0:49 3 OK
Aug9 10:2Sam Sent REICH 1:03 3 OK
Aug9 10:27am Sent NEUGENT 1:22 3 OK
Result:
OK - black and white fax
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