Item C52
~ II.... ;::.
Revised 3/99
BOARD OF COUNTY COMMISSIONERS
....:.
AGENDA ITEM SUMMARY
Meeting Date: 09/20/2000
Bulk Item: Yes ~ No D
Division: Manaoement Services
Department: Human Resources/
Group Insurance Office
AGENDA ITEM WORDING: Approval to extend the current contract on a month-to-
month basis for up to six (6) months for the Employee Assistance Prooram with the
MENTAL HEALTH CARE CENTER OF THE LOWER KEYS, INC., D/B/A CARE
CENTER FOR MENTAL HEALTH for the employees of Monroe County and their
dependents.
ITEM BACKGROUND: Current contract for the Employee Assistance Prooram (EAP)
throuoh the Mental Health Care Center of the Lower Keys, Inc.. D/B/A Care Center for
Mental Health expires on September 30. 2000. The County is reviewino proposals
received throuoh RFP and will require additional time to complete the review process.
PREVIOUS RELEVANT BOCC ACTION: Initial contract approved Auoust 18. 1997; first
renewal approved September 9. 1998; final renewal approved September 8. 1999.
STAFF RECOMMENDATION: Approval.
TOTAL COST: $33,144
COST TO COUNTY:
REVENUE PRODUCING: Yes D No ~ AMOUNT PER MONTH
YEAR
APPROVED BY: COUNTY A TTY 0 OMB~Hb~G 0 ~~ MAN:'EMENT ~ J ,f( .
DIVISION DIRECTORAPPROVAL~~ J~~
DIVISION DIRECTOR NAME: 'CA James L. Roberts
BUDGETED: Yes ~ No D
DOCUMENTATION: INCLUDED: ~
TO FOllOW: D NOT REQUIRED: [g]
AGENDA ITEM #: J .L '5~
DISPOSITION:
..I",;:
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract #
Contract with: Mental Health Care Center Effective Date: 10/01/2000
of the Lower Keys. Inc.. D/B/A Care
Center for Mental Health
- -+:.
Expiration Date: 04/30/2001
Contract Purpose/Description: Contract extension on a monthly basis for not to exceed six (6)
months for the Employee Assistance Program while proposals received during through RFP can
be reviewed..
Contract Manager: Sheila A. Barker
(Name)
4462
(Ext. )
Human Resources
(Department)
for BOCC meeting on 09/2012000
Agenda Deadline: 09/06/2000
CONTRACT COSTS
Total Dollar Value of Contract: $23.500.00 Current Year Portion: $
Budgeted? Yes[g] No D Account Codes: 502-08002-530340-_
Grant: $ _-_-_-_
County Match: $ _-_-_-_
- - -
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ADDITIONAL COSTS
Estimated Ongoing Costs: $_/yr For:
(Not included in dollar value above) (eg. maintenance, utilities, ianitorial, salaries, etc.)
CONTRACT REVIEW
Division Director
Changes
Date In Needed ~w~
'! J> /6>- YesD NoE:r
"1\11\"" YeSDNO~~ ~cI'r- 9\\1100
YesDNo~ - () ~ 9~ rDc)
YesD No~ ~4:;tC- gfr(r/O
Date Out
tj/1''''
Risk Manag6~ent
~ur~g
County Attorney 9/affJ'tJ
Comments:
OMB Form Revised 9/11/95 MCP #2
,; -
EMPLOYEE ASSISTANCE PROGRAM RENEWAL AGREEMENT
THIS RENEWAL AGREEMENT is entered into this by and between the Board of County Commissioners of
- .~
Monroe County, Florida; 5100 College Road, Room 215, Key West, Florida 33040 (hereinafter Employer) and the
MENTAL HEALTH CARE CENTER OF THE LOWER KEYS, INe., D/B/A Care Center for Mental Health
(hereinafter Contractor), 1205 Fourth Street, Key West, Florida 33040.
WHEREAS, on August 19, 1997, the Employer and the Contractor entered into an agreement (hereinafter the
original agreement) establishing an Employee Assistance Program (hereinafter Program) for the purpose of
providing confidential, professional counseling on personal matters affecting their physical and emotional well-being
for all full-time, regular employees and their dependents with offices in Key West, Marathon and Plantation Key; and
WHEREAS, the current agreement will expire on September 30, 2000; and
WHEREAS, the Employer desires to extend the current agreement according to such terms; now, therefore,
The parties agree as follows:
1.) The original agreement is hereby extended on a month-to-month basis for a period of time not to
exceed six (6) months.
2.) The Employer will pay the Contractor $4.00 per employee per month, in arrears, based on a monthly
total of 1381 employees, or $5,524.00 per month for the Contractor's EAP services.
3.) In all respects the terms and conditions of the original agreement remain in full force and effect.
4.) The renewal term will commence immediately upon the expiration of the third one-year contract.
Therefore this renewal will become effective October 1,2000, and will expire SCl't~I'i.l~8r ~_Q, 2001.
IN WITNESS WHEREOF, the parties hereto have executed this Renewal Agreement this
day of
,2000.
SEAL
A TTEST: DANNY L. KOLHAGE, CLERK
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By
By
Deputy Clerk
Mayor/Chairman
ATTEST:
MENTAL HEALTH CARE CENTER OF
THE LOWER KEYS, INC.,
D/B/A Care Center for Mental Health
By
By
Secretary
President