Item B23
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: 09-21-00
Division: Growth Management
Bulk Item:YES X NO
Department:Marine Resources --
AGENDA ITEM WORDING: Approval of the Grant Agreement between Monroe
County and the Florida Fish and Wildlife Conservation Commission for the removal of
derelict vessels.
ITEM: Monroe County applied for and was awarded a grant from the F. W . C. C.-
Division of Law Enforcement for the removal of derelict vessels. Grant amount-
$71,791.04.
PREVIOUS RELEVANT BOCC ACTION: None
STAFF RECOMMENDATION: Approval
TOTAL COST: $71,791.04
BUDGETED: Yes
COST TO COUNTY: Staff Time Only
100 % Grant Funding
REVENUE PRODUCING: YES NO X AMT. PER MO. YEAR
- -
APPROVED BY:COATTY X OMB/PURCHASING X RISKMANAGEMENT X'wO-'
DIVISION DIRECTOR APPROV AL:
Timothy J. McGarry-Divisi
DEPARTMENT HEAD APPRO V AL:
Geo g
DOCUMENTATION: INCLUDED: X TO FOLLOW: NOT REQUIRED:
DISPOSmON: - AGENDAlTEM#~
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
-;:''!f' ~)
Contract #
Contract with: Florida Fish and Wildlife Con~eTVation
Commission
Contract Purpose/Description: Removal of dere 1i rr- ve~~p 1 ~
Effective Date: / I
Expiration Date:=I=I=
1000_2001
Contract Manager: Kim McGee
(Name)
4511
(Ext.)
Marine Resources-
Marine PTnjp,.r-~ ~gctiou
(Department)
for BOCC meeting on 9'/ 21 I 00
Agenda Deadline: 8 I 31 / 00 (GM)
Total Dollar Value of Contract: $
Budgeted? Yes No
Grant: $ 71,791.04
County Match: $ N/A
71,791.04
L 2 S - t, ZSI Z- - 530t.j9tJ - &/5 0 I/l - 1#iiiiiJiP.'
ADDITIONAL COSTS 5-303 I/o
NI A /yr For:
(eg. maintenance, utilities, janitorial, salaries, etc.)
Estimated Ongoing Costs: $
(Not included in dollar value above)
I
.
CONTRACT REVIEW
Changes
Date In Needed
Yes NV
!i-,~{)d ( ) ( )
Division Director
Risk Management 9.-' J-,OO ( ) (
O.~~ing i.J30,OC>( )
County Attorney :1./ 1181 ~ ( )
Comments:
OMH hmll ReVIsed 8/30/95 Me!' #2
Date Out
.!J ~/OO
:L/-L/QC
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FLORIDA FISH AND WILDLIFE CONSERVATION COMMISSION
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'<:-:'1r'ON CO\"
JAMES L, "JAMIE" ADAMS. JR,
Bushnell
BARBARA C, BARSH
Jacksonville
aUlNToN L. HEDGEPETH. DDS
Miami
H.A. "HERKY" HUFFMAN
Deltona
DAVID K. MEEHAN
St. Petersburg
JUUE K. MORRIS
Sarasota
TONY MOSS
Miami
EDWIN P. ROBERTS, DC
Pensacola
JOHN D. ROOD
Jacksonville
ALLAN L. EGBERT. Ph.D,. Executive Director
VICTOR J. HELLER, Assistant Executive Director
DIVISION OF LAW ENFORCEMENT
COLONEL ROBERT L. EDWARDS. Director
LT. COLONEL RANDY HOPKINS. Assistant Director
August 22, 2000 (8501488-6251 TDD (850) 488-9542
Ms. Kim McGee
Monroe County
5100 College Road
Key West, Florida 33040
Dear Ms. McGee:
Enclosed are three original Project Agreements for signature under the Derelict Vessel Removal
Program. After you have reviewed and understand the tenns and conditions of the Project Agreement
and Attachments, please have the person authorized to sign all three Agreements, complete, sign and
return all three Agreements. Do not fill in the date on page one of the Agreements. This will be done
by this office when final signatures have been obtained. It is important to sign and return all three of
these A2reements immediately to secure funding for your project. Our fiscal year will end June 30,
2001. The Agreements can be returned to:
Florida Fish and Wildlife Conservation Commission
Division of Law Enforcement
Office of Planning and Policy
620 South Meridian Street
Tallahassee, Florida 32399-1600
Attention: Ms. Wendy Huszagh
After all original Project Agreements have been received by this office, the Agreements will be
processed for execution and one original Agreement will be returned. Once you receive an executed
Agreement, you may begin expenditures toward your derelict vessel removal project. According to the
Agreement, the project is scheduled for a completion date of November 17,2001.
Should you have any questions or concerns, you may reach me at (850) 488-5600.
Sincerely,
~~~5~
Grants SpeCIalist
Office of Planning and Policy
Enclosures
620 South Meridian Street. Tallahassee' FL . 32399-1600
www.state.fl.us/fwc/
FLORIDA FISH AND WILDLIFE CONSERVATION COMMISSION
DERELICT VESSEL REMOVAL GRANT AGREEMENT
FWC GRANT NO 00059
TIllS GRANT AGREEMENT is entered into this _ day of . 200-, between the
FLORIDA FISH AND WILDLIFE CONSERV A nON COMMISSION, hereinafter referred to as the
COMMISSION, and Monroe County, hereinafter referred to as the GRANTEE.
WIlNESSETH:
WHEREAS, the COMMISSION has established a program to provide grants to coastal local governments for
the removal of derelict vessels from the public waters of the state pursuant to Section 376. 1 S(2Xb), Florida
Statutes (Program);
WHEREAS a GRANTEE is a coastal local government as defined by Florida Statutes;
NOW THEREFORE, the COMMISSION and the GRANTEE do hereby mutually agree as follows:
I. Definition. ScoDe and Oualitv of Grant Services
a. The GRANTEE shall administer the removal and disposal of designated derelict vessels as an
independent governmental authority and not as an employee, agent, or representative of the
COMMISSION.
b. No vessel shall be eligible for removal or disposal by the GRANTEE unless and until said
vessel has been designated as a derelict vessel by the Commission's Bureau of Marine
Enforcement as prescribed by General Order of the Commission's Division of Law
Enforcement.
c. Only derelict vessels that appear on the Derelict Vessel List, Attachment A, which is made a
part of this Agreement by reference, are eligible for grant monies.
d. Authorized disposal sites for derelict vessels shall be limited to permitted artificial reef sites,
permitted landfill locations and permitted recycled materials centers. Exceptions to this
requirement must be approved in writing by the Executive Director of the Commission.
e. No grant monies for the removal or disposal of a given derelict vessel shall be paid to the
GRANTEE until said vessel has been legally removed and disposed of and such removal and
disposal properly documented by the GRANTEE.
f. The GRANTEE shall be responsible for obtaining all state, local and federal permits and
licenses required for the removal and disposal of the designated derelict vessels. The
GRANTEE shall fully comply with all applicable laws, ordinances, and codes of state, federal
and local governments which are applicable to the work accomplished pursuant to this
Agreement. Full responsibility for such compliance shall rest with the GRANTEE.
g. Any pollutant found to be contained within a designated derelict vessel shall be removed and
properly disposed of in accordance with applicable laws by the GRANTEE prior to the
removal of the derelict vessel.
DV#00-02 FWCC 00059
Page I of 10
h. The GRANTEE shall be entitled to the salvage value of any grant-designated derelict vessel
or any part(s) or accessories thereof, excluding the hull, not used in the construction of a
permitted artificial reef site. All such salvage activities not essential to the physical removal
of a derelict vessel shall be accomplished after the vessel has been removed from public
waters. The salvage value of each vessel shall be deducted by the GRANTEE when
determining the removal and disposal costs for each derelict vessel.
1. The GRANTEE aw-ees that all work shall be performed satisfactorily as determined by the
COMMISSION by competent employees experienced and qualified to do the work specified
in this Aw-eement, and that all work will be performed in accordance with the best
commercial practices and without unnecessary delays. The GRANTEE and its
subcontractors shall use suitable, modem equipment necessary for 1he satisfactory execution
of this Agreement.
J. The GRANTEE shall not be entitled to payment from grant funds for any designated derelict
vessel for which the removal and disposal of same was accomplished prior to the award of the
grant or subsequent to the close of the grant period established by the COMMISSION.
k. The GRANTEE shall maintain insurance coverage, either through a self-insurance program or
purchase of coverage from an authorized insurer, to protect the GRANTEE from any and all
claims, including pollutant spillage and death, which may arise from operations under this
Agreement. The GRANTEE'S insurance shall, at a minimum be sufficient to pay a claim or a
judgement, or portions thereof, of $200,000 per incidence or occurrence. The GRANTEE
shall require any subcontractor to carry insurance coverage as necessary to protect the
subcontractor and GRANTEE from any and all claims arising out of the subcontractor's
participation in activities related to this program. Certificates of such insurance shall be
subject to the approval of the COMMISSION for adequacy of protection and name the
COMMISSION, the Board of Trustees of the Internal Improvement Trust Fund and the State
of Florida as additional insureds. All certificates of insurance shall contain a provision that
the insurance will not be cancelled for any reason except after thirty(30) days written notice
to the COMMISSION'S project manager.
1. To the extent required by law, the GRANTEE will be self-insured against, or will secure and
maintain during the life of this Agreement, Workers' Compensation Insurance for all of his
employees connected with the work of this project and, in case any work is subcontracted, the
GRANTEE shall require the subcontractor similarly to provide Workers' Compensation
Insurance for all of the latter's employees unless such employees are covered by the
protection afforded by the GRANTEE. Such self-insurance program or insurance coverage
shall comply fully with the Florida Workers' Compensation law. In case any class of
employees engaged in hazardous work under this Agreement is not protected under the
Workers' Compensation statute, the GRANTEE shall provide, and cause each subcontractor
to provide, adequate insurance satisfactory to the COMMISSION, for the protection of his
employees not otherwise protected. The GRANTEE agrees to supply the COMMISSION
with proof of insurance, the types and coverage outlined by the COMMISSION. The
GRANTEE shall provide to the COMMISSION a true copy of the insurance herein required
prior to the execution of the related agreement through the issuance of a purchase order or the
execution of a formal contract.
DV#00-02 FWCC 00059
Page 2 of 10
m. The GRANTEE shall make a reasonable effort to recover from the derelict vessel owners all
grant funded removal and disposal costs incurred pursuant to this Agreement. Any such
recovered monies shall be reimbursed to the COMMISSION.
n. An awarded Derelict Vessel Removal Grant shall be su~iect to pre-audit and post-audit
review by the COMMISSION or its representative. All records and documents of the
GRANTEE pertaininp; to this Grant shall be maintained by the GRANTEE for a minimum of
three fiscal years followinp; the end of the fiscal year in which final p;rant payment is made by
the COMMISSION to the GRANTEE. Said records and documents shall be made available
to the COMMISSION or its representative upon request. This period shall be extended for an
additional two (2) years upon request for examination of all records and accounts for payment
verification purposes by the COMMISSION or its duly authorized agent. In the event any
work is subcontracted, the GRANTEE shall similarly require each subGRANTEE to maintain
and allow access to such records for audit purposes.
2. Removal. DisDosition and Cban2e Orders of Derelict Vessels
a. The derelict vessels listed in the GRANTEE's "Derelict Vessel Listing", Attachment A,
which is made part of this Agreement, shall be removed and disposed of by the GRANTEE to
the extent grant reimbursement funds allow, unless during the time of removal a listed vessel
is no longer on site, in accordance with the provisions of this Agreement.
b. The COMMISSION may at any time, by written order designated to be a change order, make
any change in the list of vessels to be removed under this Agreement. All change orders are
subject to the mutual agreement of both parties as evidenced in writing. Any change order
which causes an increase or decrease in the total amount of the grant or grant period shall
require an appropriate adjustment and modification (formal amendment) to this Agreement. It
is the intention of the COMMISSION and the GRANTEE that no evidence of any waiver or
modification or amendment shall be offered or received in evidence in any proceeding or
Litigation between the parties arising out of or affecting this Agreement unless such waiver, or
modification or amendment is in writing and executed as aforesaid. The provisions of this
section shall not be waived without compliance with said writing and execution requirements
3. Payments
a. The COMMISSION shall pay, on a cost reimbursement basis, to the GRANTEE, actual
expenses incurred up to a total grant amount not to exceed $71,791.04 under this Agreement.
Payment requests and expenditure documentation shall be submitted in accordance with, and
on the forms included in, the Grant and Contract Accountability Policy and in sufficient detail
for a proper pre-audit and post-audit thereof. However, reimbursement to the GRANTEE
shall be net of salvage as referenced in Paragraph lh. Salvage recovery must be documented
as required by the COMMISSION. Reimbursement under this Agreement does not include
travel or any administrative costs. The COMMISSION's performance and obligation to pay
under this Agreement is contingent upon an annual appropriation by the Florida Legislature.
b. The request for compensation shall consist of an invoice on the GRANTEE's letterhead,
clearly marked as invoice, make reference to FWC Grant No.00059, a verification letter from
your district FWC office that the vessels(s) have been removed, and the form entitled
"Disposition Certification for Derelict Vessels" completed and notarized. One invoice is
allowed under this Agreement. The GRANTEE shall submit an original and three(3) copies of
the final invoice to the COMMISSION no later than December 1. 2001 to assure the
availability of funds for final payment.
DV#00-02 FWCC 00059
Page 3 of 10
c. Only eligible costs identified in the Grant and Contract Accountability Policy shall be
allowable. All minor details necessary for proper completion of the work herein specific
shall be accomplished by the GRANTEE without additional expense to the COMMISSION.
d. Verification of compliance with the grant terms and conditions must be completed by the
COMMISSION, and payment will be authorized within 30 days after receipt by the
COMMISSION of the required "Disposition Certification for Derelict Vessels", and a proper
invoice with supporting schedules and documentation of allowable expenses incurred.
e. The GRANTEE understands that section 215.422, Florida Statutes establishes certain
state agency responsibilities and grants certain vendor rights with respect to invoice processing
time limits and dispute resolution. Upon receipt, an agency has five working days to inspect
and approve the goods and services, unless the bid specifications, purchase order or contract
specifies otherwise. An agency has 20 days to deliver a request for payment (voucher) to the
Department of Banking and Finance. The 20 days are measured from the latter of the date the
invoice is received or the date the goods or services are received, inspected and approved.
The invoice payment requirements do not start until a properly completed invoice is provided
to the agency.
A Vendor Ombudsman has been established to act as an advocate for vendors who may be
experiencing problems in obtaining timely payment(s) from a state agency. The Vendor
Ombudsman may be contacted at (850) 488-2924 or by calling the State Comptroller's
Hotline, 1-800-848-3782.
4. Interest
In accordance with section 215.422, Florida Statutes, the COMMISSION shall pay the
GRANTEE interest at a rate as established by section 55.03(1), Florida Statutes on the unpaid
balance, if a warrant in payment of an invoice is not issued within 40 days after receipt of a
correct invoice and receipt, inspection and approval of the goods and services. Interest
payments of less than $1 will not be enforced unless a GRANTEE requests payment.
5. Period of Grant
The grant period shall begin on the date of execution and end no later than November 17.2001. The
GRANTEE understands and agrees that the derelict vessel removal and disposal requirements of this
Agreement must be satisfactorily completed on or before November 17. 2001.
6. Monitorin2
The GRANTEE shall permit the COMMISSION, or its duly authorized representative, to monitor the
removal and disposal of derelict vessels covered by this Agreement as deemed necessary by the
COMMISSION.
7. Liability
Each party hereto agrees that it shall be solely responsible for the wrongful acts of its employees,
contractors, and agents. However, nothing contained herein shall constitute a waiver by either party of
its sovereign immunity and the limitations set forth in Section 768.28, Florida Statutes.
8. Termination of A2reement
a. This Agreement may be terminated by either party, for failure to perform by the non-
terminating party, by giving thirty (30) calendar days written notice to the other party. Said
DV#00-02 FWCC 00059
Page 4 of 10
notice shall be sufficient if delivered personally or by certified mail to the address contained
herein. In case of termination, only amounts accrued to the date of cancellation shall be due
and payable.
b. The COMMISSION shall have the right to terminate this Agreement and demand refund of
Program funds in the event of fraud, willful misconduct, or any breach of terms and
conditions of this Agreement. Failure to comply with the provisions shall result in the
COMMISSION declaring the GRANTEE ineligible for further participation in the Program.
c. Pursuant to Section 216.2815, Florida Statutes, all records in conjunction with this
Agreement shall be public record and shall be treated in the same manner as other
public records are under general law. This Agreement may be unilaterally canceled by
the COMMISSION for refusal by the GRANTEE to allow public access to all
documents, papers, letters or other material subject to the provisions of Chapter 119,
Florida Statutes, and made or received by the GRANTEE in conjunction with this
Agreement.
9. Non-Exclusive Basis
As a condition of this agreement, the GRANTEE and fits SubCONTRACTORS, if any, hereby
covenants and agrees not to discriminate against any individuals's race, color, religion, sex, national
origin, age, handicap, or marital status with respect to any activity occurring pursuant to this
Agreement.
10. Prohibit Lobbvinl! Expenditure
In accordance with Section 216.347, Florida Statues, this Agreement strictly prohibits the expenditure
of Derelict Vessel Removal Grant funds for the purpose of lobbying the Legislature, the judicial
branch, or a state agency.
II. FederallFlorida Sinl!le Audit Acts Reouirements
Effective July 1,2000, the Florida Single Audit Act requires all non-State organizations who are
recipients of State financial assistance to comply with the audit requirements of the Act, pursuant to
Section 216.3491, Florida Statutes. In addition, recipients and subrecipientso of federal financial
assistance must comply with the Federal Single Audit Act requirements ofOMB Circular A-l33.
Therefore, the GRANTEE shall be required to comply with the audit requirements outlined in
Attachment B, titled "Requirements of the Federal and Florida Single Audit Acts," attached hereto and
made a part of the Agreement, as applicable.
12. COMMISSION Manal!ement of Al!reement
The COMMISSION'S Project Manager is Boatimz Safety Coordinator, Division of Law Enforcement,
Office of Planning and Policy, Phone 850-488-5600. The GRANTEE'S Project Manager is GIS
Coordinator. Phone(850)784-6171. All matters shall be directed to the Project Managers for
appropriate action or disposition.
DV#OO-02 FWCC 00059
Page 5 of 10
13. Corresoondence Mailin2 Addresses
Any and all notices shall be delivered to the parties at the following addresses:
GRANTEE
Monroe County
Marine Projects Coordinator
5100 College Rd., Room 410
Key West, Florida 33040
COMMISSION
Florida Fish and Wildlife Conservation Commission
Division of Law Enforcement
620 South Meridian Street
Tallahassee, Florida 32399-1600
14. Public Entitv Crime Vendors
A person or affiliate who has been placed on the convicted vendor list following a conviction
for a public entity crime may not perform work as a grantee, contractor, supplier, subcontractor, or
consultant under an agreement with any public entity, and may not transact business with any pubHc
entity in excess of the threshold amount under Category Two provided in Section 287.017, Florida
Statutes, for a period of36 months from the date of being placed on the convicted vendor list.
15. Prohibition of Discriminatorv Vendors
In accordance with Section 287.134, Florida Statutes, an entity or affiliate who has been placed on the
discriminatory vendor list may not submit a bid on a contract to provide any goods or services to a
public entity, may not submit a bid on a contract with a public entity for the construction or repair of a
public building or public work, may not submit bids on leases of real property to a public entity, may
not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a
contract with any public entity, and may not transact business with any public entity.
16. Conflict of Interest
The GRANTEE covenants that it presently has no interest and shall not acquire any interest which
would conflict in any manner or degree with the performance of services required.
17. Jurv Trial Waiver
As consideration of this Agreement, the parties hereby waive trial by jury in any action or proceeding
brought by any party against any other party pertaining to any matter whatsoever arising out of or in
any way connected with this Agreement.
18. Laws of Florida. Severabilitv. and Venue
This Agreement has been delivered in the State of Florida and shall be construed in accordance with
the laws of Florida. Wherever possible each provision of this Agreement shall be interpreted in such
a manner as to be effective and valid under applicable law, but if any provision of this Agreement
shall be prohibited or invalid under applicable law, such provision shall be ineffective to the extent
of such prohibition or invalidity, without invalidating the remainder of such provision or the
remaining provisions of this Agreement. The parties agree that Leon County, Florida, shall be the
venue for all actions, at law or in equity, arising herefrom, to the exclusion of all other lawful venues.
DV#00-02 FWCC 00059
Page 6 of 10
19. Waiver
No delay or failure to exercise any right, power or remedy accruing to either party upon breach or
default by either party under this Agreement, shall impair any such right, power, or remedy of either
party; nor shall such delay or failure be construed as a waiver of any such breach or default, or any
similar breach or default thereafter.
20. Taxes
The GRANTEE recognizes that the State of Florida, by virtue of its sovereignty, is not required to
pay any taxes on the services or goods purchased under the terms of this Agreement.
21. Rilhts of Third Parties
This Agreement is neither intended nor shall it be construed to grant any rights, privileges or interest
in any third party without the mutual written agreement of the parties hereto.
22. Assienment
This Agreement is an exclusive agreement for services and may not be assigned in whole or in part
without the written approval of the COMMISSION.
23. Subcontractin2
The GRANTEE agrees to be responsible for the fulfillment of all work elements included in any
subcontract consented to by the COMMISSION and agrees to be responsible for the payment of all
monies due under any subcontract. It is understood and agreed by the GRANTEE that the
COMMISSION shall not be liable to any subcontractor for any expenses or liabilities incurred
under the subcontract and that the GRANTEE shall be solely liable to the subcontractor for all
expenses and liabilities incurred under the subcontract.
24. P.R.I.D.E.
It is expressly understood and agreed that any articles which are the subject of, or required to carry
out, this Agreement shall be purchased from the corporation identified under chapter 946, Florida
Statutes, if available, in the same manner and under the same procedures set forth in Section
946.515(2), (4), Florida Statutes; and for the purposes of this Agreement the person, firm or other
business entity carrying out the provisions ofthis Agreement shall be deemed to be substituted for
this agency insofar as dealings with such corporation are concerned.
1:'his "corporation identified' is PRISON REHABILITATIVE INDUSTRIES AND DIVERSIFIED
ENTERPRISES, INC. (P.R.I.D.E) which may be contacted at:
P.R.I.D.E.
12425 28th Street North
St. Petersburg, Florida 33716
Telephone: (727) 572-1987
25. Prohibition aeainst Contin2ent Fees
The GRANTEE warrants that it has not employed or retained any company or person, other
than a bona fide employee working solely for the GRANTEE to solicit or secure this
Agreement and that it has not paid or agreed to pay any person, company, corporation,
individual, or firm, other than a bona fide employee working solely for the GRANTEE any
fee, commission, percentage, gift or other consideration contingent upon or resulting from the
award or making of this Agreement.
DV#00-02 FWCC 00059
Page 7 of 10
26. Comolete Aereement
This Agreement contains the complete Agreement between the COMMISSION and the
GRANTEE and, as of the effective date hereof, shall supersede all other agreements,
communications or representations, either verbal or written, between the COMMISSION and
the GRANTEE.
The COMMISSION and the GRANTEE stipulate that neither of them has made any
representations except such representations as are specifically contained within this
Agreement. The COMMISSION and the GRANTEE further acknowledge that any payments
or representations that may have been made outside of those specifically contained herein are
of no binding effect and have not been relied upon by either party in its dealings with the other
in entering into this Agreement
THE REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK
DV#00-02 FWCC 00059
Page 8 of 10
IN WITNESS WHEREOF, the parties have caused this Agreement to be duly executed, the day and year
first above written.
MONROE COUNTY
FLORIDA FISH AND WILDLIFE
CONSERVATION COMMISSION
Chairman or designee*
Director, Division of Law Enforcement
Name(Print)
Title
FWCC Program Grants Manager
Approved as to form and legality:
County Name
Address
~a,1~/Jv1A~' N'~
FWCC Assistant General Counsel
City, State and Zip Code
Federal Employment Identification
Number 59-600749
Remittance Address:
Address
City, State and Zip Code
*If someone other than the Chairman signs the Agreement, a resolution, statement or other document
authorizing the person to sign the Agreement on behalf of the county must accompany the Agreement.
APPROVED AS TO FORM
AN EG NCY,
DV#OO-02 FWCC 00059
Page 9 of 10
List of attachments/exhibits included as part of this Agreement:
Type
Attachment A:
Attachment B:
Description
Derelict Vessel Listing
Requirements of the State and Federal Single Audit Acts
DV#00-02 FWCC 00059
Page 10 of 10
Derelict Vessel No.
2876
2882
2883
2889
2890
2891
2896
2918
3081
3087
3163
3164
3165
3184
3202
3210
3211
3212
3215
3216
3217
3218
3219
3220
3221
3240
3241
3243
3244
3245
3246
3247
3248
3249
3250
3251
3252
3253
3254
3255
3256
3257
3262
~
ATTACHMENT A
Derelict Vesse! Grant Application
FY 2000-2001
Length of Vessel
11'
24'
18'
25'
28'
20'
19'
18'
30'
17'
30'
24'
23'
24'
9'
16'
16'
16'
16'
16'
14'
18'
18'
16'
23'
16'
18'
16'
16'
18'
18'
16'
20'
18'
18'
14'
16'
18'
21'
16'
16'
16'
8'
r
Estimated Cost of Removal
$1,100.00
$2,400.00
$1,800.00
$2,500.00
$2,800.00
$2,000.00
$1,900.00
$1,800.00
$3,000.00
- t1,700.00
$15,000.00
$2,400.00
$2,300.00
$2,400.00
$900.00
$1,600.00
$1,600.00
$1,600.00
$1,600.00
$1,600.00
$1,400.00
$1,800.00
$1,800.00
$1,600.00
$2,300.00
$1,600.00
$1,800.00
$1,600.00
$1,600,00
$1,800.00
$1,800.00
$1,600.00
$2,000.00
$1,800.00
$1,800.00
$1,400.00
$1,600.00
$1,800.00
$2,100.00
$1,600.00
$1,600.00
$1,600,00
$800.00
. \
,..--....,
Derelict Vessel No.
3269
3270
3271
3272
3273
3274
3275
3276
3277
3278
3279
3281
Length of Vessel
13'
32'
19'
18'
21'
18'
19'
21'
18'
21'
15'
15'
-
Estimated Cost of Removal
$1,300.00
$15,000.00
$1,900.00
$1,800.00
$2,100.00
$1,800.00
$1,900.00
$2,100.00-
$1,800.00
$2,100.00
$1,500.00
$1,500.00
$125,600.00
****A11 vessels will be disposed of a an FDEP approved landfill in either
Monroe or possibly Dade County. -
A IT ACHMENT B
REQUIREMENTS OF THE STATE AND FEDERAL SINGLE AUDIT ACTS
The administration of funds awarded by the Commission to the Contractor/Grantee may be subject to audits and/or
monitoring by the Commission as described in this section.
MONITORING
In addition to reviews of audits conducted in accordance with OMB Circular A-133, as revised (see "AUDITS" below),
monitoring procedures may include, but not be limited to, on-site visits by Commission staff, limited scope audits as
defmed by OMB Circular A-l33, as revised, and/or other procedures. By entering into this agreement, the recipient
agrees to comply and cooperate with any monitoring procedures/processes deemed appropriate by the Commission. In
the event the Commission detennines that a limited scope audit of the recipient is appropriate, the recipient agrees to
comply with any additional instructions provided by the Commission to the recipient regarding such audit. The recipient
further agrees to comply and cooperate with any inspections, reviews, investigations, or audits deemed necessary by the
Comptroller or Auditor General.
AUDITS
PART I: FEDERALLY FUNDED
This part is applicable if the recipient is a State or local government or a non-profit organization as defmed in OMB
Circular A-133, as revised.
1. In the event that the recipient expends $300,000 or more in Federal awards in its fiscal year, the recipient must
have a single or program-specific audit conducted in accordance with the provisions ofOMB Circular A-133,
as revised. EXHIBIT I to this agreement indicates Federal funds awarded through the Commission by this
agreement. In detennining the Federal awards expended in its fiscal year, the recipient shall consider all
sources of Federal awards, including Federal funds received from the Commission. The detennination of
amounts of Federal awards expended should be in accordance with the guidelines established by OMB Circular
A-133, as revised. An audit of the recipient conducted by the Auditor General in accordance with the
provisions OMB Circular A-l33, as revised, will meet the requirements of this part.
2. In connection with the audit requirements addressed in Part I, paragraph I., the recipient shall fulfill the
requirements relative to auditee responsibilities as provided in Subpart C ofOMB Circular A-133, as revised.
3. If the recipient expends less than $300,000 in Federal awards in its fiscal year, an audit conducted in
accordance with the provisions ofOMB Circular A-I33, as revised, is not required. In the event that the
recipient expends less than $300,000 in Federal awards in its fiscal year and elects to have an audit conducted
in accordance with the provisions ofOMB Circular A-l33, as revised, the cost of the audit must be paid from
non-Federal funds (Le., the cost of such an audit must be paid from recipient funds obtained from other than
Federal entities).
PART II: STATE FUNDED
This part is applicable if the recipient is a nonstate entity as defmed by Section 216.3491 (2)(1), Florida Statutes.
I, In the event that the recipient expends a total amount of State awards (i.e., State fmancial assistance provided
to the recipient to carry out a State project) equal to or in excess of $300,000 in any fiscal year of such
recipient, the recipient must have a State single or project-specific audit for such fiscal year in accordance with
Section 216.3491, Florida Statutes; applicable rules of the Executive Office of the Governor and the
Comptroller, and Chapter 10.600, Rules of the Auditor General. EXHIBIT 1 to this agreement indicates State
funds awarded through the Commission by this agreement. In detennining the State awards expended in its
fiscal year, the recipient shall consider all sources of State awards, including State funds received from the
Commission except that State awards received by a nonstate entity for Federal program matching requirements
shall be excluded from consideration.
2. In connection with the audit requirements addressed in Part II, paragraph 1, the recipient shall ensure that the
audit complies with the requirements of Section 216.3491(7), Florida Statutes. This includes submission of
a reporting package as defmed by Section 216.3491(2)(d), Florida Statutes, and Chapter 10.600, Rules of the
Auditor General. --
3. If the recipient expends less than $300,000 in State awards in its fiscal year, an audit conducted in accordance
with the provisions of Section 216.3491, Florida Statutes, is not required. In the event that the recipient
expends less than $300,000 in State awards in its fiscal year and elects to have an audit conducted in
accordance with the provisions of Section 216.3491, Florida Statutes, the cost of the audit must be paid from
non-State funds (i.e., the cost of such an audit must be paid from recipient funds obtained from other than State
entities).
PART III: OTHER AUDIT REQUIREMENTS
None
PART IV: REPORT SUBMISSION
1. Copies of audit reports for audits conducted in accordance with OMB Circular A-133, as revised, and required
by PART I of this agreement shall be submitted, when required by Section .320 (d), OMB Circular A-133, as
revised, by or on behalf of the recipient directly to each of the following:
A. The Commission at the following address:
FWCC Program Grants Manager
Division of Law Enforcement
620 S. Meridian Street
Tallahassee, Florida 32399-1600
B. The Federal Audit Clearinghouse designated in OMB Circular A-133, as revised (the number of
copies required by Sections .320 (d)(l ) and (2), 0 MB Circular A -133, as revised, should be submitted
to the Federal Audit Clearinghouse), at the following address:
Federal Audit Clearinghouse
Bureau of the Census
1201 East 10th Street
Jeffersonville, IN 47132
C. Other Federal agencies and pass-through entities in accordance with Sections .320 (e) and (t), OMB
Circular A-133, as revised.
2. Pursuantto Section .320 (t), OMB Circular A-133, as revised, the recipient shall submit a copy of the reporting
package described in Section .320 (c), OMB Circular A-133, as revised, and any management letters issued
by the auditor, to the Commission at each of the following addresses:
The Commission's Project/Contract Manager at the address in the section titled NOTICE, and the
Commission's Audit Director at the following address:
Audit Director
Florida Fish and Wildlife Conservation Commission
Bryant Building, Room 138
620 S. Meridian St.
Tallahassee, FL 32399-1600
3. Copies of reporting packages required by PART II of this agreement shall be submitted by or on behalf of the
recipient directlv to each of the following:
A. The Commission at the following address:
FWCC Program Grants Manager
Division of Law Enforcement
620 S. Meridian Street
Tallahassee. Florida 32399-1600
B. The Auditor General's Office at the following address:
State of Florida Auditor General
Room 574, Claude Pepper Building
III West Madison Street
Tallahassee, Florida 32302-1450
4. Copies ofreports or management letters required by PART III of this agreement shall be submitted by or on
behalf of the recipient directlv to:
A. The Commission at each of the following addresses:
FWCC Program Grants Manager
Division of Law Enforcement
620 S. Meridian Street
Tallahassee, Florida 32399-1600
5. Any reports, management letters, or other information required to be submitted to the Commission pursuant
to this agreement shall be submitted timely in accordance with OMB Circular A-133, Florida Statutes, and
Chapter 10.600, Rules of the Auditor General, as applicable.
6. Recipients, when submitting audit reports to the Commission for audits done in accordance with OMB
Circular A-133, Florida Statutes, and Chapter 10.600, Rules of the Auditor General, should indicate the date
that the audit report was delivered to the recipient in correspondence accompanying the audit report.
PARTV: RECORD RETENTION
I. The recipient shall retain sufficient records demonstrating its compliance with the terms of this three years
from the date the audit report is issued, and shall allow the Commission or its designee, access to such records
upon request. The recipient shall ensure that audit working papers are made available to the Commission or
its designee, upon request for a period of three years from the date the audit report is issued, unless extended
in writing by the Commission.
EXHIBIT - 1
FEDERAL FUNDS AWARDED TO THE RECIPIENT PURSUANT TO THIS AGREEMENT CONSIST OF
THE FOLLOWING:
None
COMPLIANCE REQUIREMENTS APPLICABLE TO THE FEDERAL FUNDS AWARDED PURSUANT TO
THIS AGREEMENT ARE AS FOLLOWS:
None
STATE FUNDS AWARDED TO THE RECIPIENT PURSUANT TO THIS AGREEMENT CONSIST OF THE
FOLLOWING:
MATCHING FUNDS FOR FEDERAL PROGRAMS:
None
SUBJECT TO SECTION 216.3491, FLORIDA STATUTES:
Agency:
State Program Title:
CSF A Number:
GRANTEE:
Amount:
FISH AND WILDLIFE CONSERVATION COMMISSION
Derelict Vessel Removal Grant Program
77.005
Monroe County
$71,791.04
COMPLIANCE REQUIREMENTS APPLICABLE TO STATE FUNDS A WARDED PURSUANT TO THIS
AGREEMENT ARE AS FOLLOWS:
None