Item C26
Revised 2/95
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: 10/18/00
Bulk Item: Yes ~ No 0
Division: Community Services
Department: Library Services
AGENDA ITEM WORDING:
Approval of revised cooperative agreement between Monroe County Public
Library and the Florida Keys Community College Learning Resources Center
providing reciproca1library services to the patrons of both institutions.
ITEM BACKGROUND:
This agreement facilitates reciprocal borrowing privileges, sharing of library
resources, opportunities for staff development, and other mutually agreed-
upon joint projects. The agreement is subject to regular review and revision.
The Library Advisory Board approved this revised agreement Sept. 26, 2000.
PREVIOUS RELEVANT BOCC ACTION: Approval of cooperative agreement at
August 13, 1996 meeting.
STAFF RECOMMENDATION: Approval
TOTAL COST: $0
COST TO COUNTY: $0
BUDGETED: N/A
REVENUE PRODUCING: Yes 0 No 181 ~p:z ~~$ ~
APPROVED BY: COUNTY ATTY 0 OMBIPU~ING 0 RISK MANAGEMEN~ ~.
D ON DIREC OR APP ~L: ~ f
DOCUMENTATION: INCLUDED: ~ TO FOLLOW: NOT REQUIRED: 0
DISPOSITION:
AGENDA ITEM #:
1,[liP
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONlRACT SUMMARY
Contract #
Contract with:Florida Keys Community College Effective Date: upon execution
Expiration Date: until termination
Contract PurposelDescription: This contract is a revision of a 1996 Cooperative
Agreement between Monroe County Public Ubrary and the Florida Keys Community
College Learning Resources Center. The agreement established reciprocal library
services to the patrons of both institutions.
Contract Manager: Norma Kula
(Name)
7349
(Ext. )
Ubraryl#23
(Department) I Courier Stop
for BOCC
. on 10/18/00
~enda Deadline: 10/04/00
CONlRACT COSTS
Total Dollar Value of Contract: $0 Current Year Portion: $0
Budgeted? N/A Account Codes:
Grant: $0
County Match: SO
ADDmONAL COSTS
Estimated Ongoing Costs: SOtyr For:
ot included in dollar value above maintenance. utilities,. itorial, salaries., de.)
CONlRACT REVIEW
Changes
Date In Needed
Division Director 101 ~ / Of) YesO No
Risk~ "l11..~O()YesONO~ '
~o/'~ja1YesONo~1I ~
CountyAttorney 9/#/dfJ YesONo[3' ,4 -Rd~4
Comments:
Date Out
lO/'1/0i)
q f2EJ[)()
r~'i)o
OMB Form Revised 12113/99
MEMORANDUM OF UNDERSTANDING
Agreement Between the Monroe County Board of County Commissioners and the Board of
Trustees of the Florida Keys Community College to provide for reciprocal library services for
the faculty and students of the Florida Keys Community College and the citizens of Monroe
County.
This is a revision of a cooperative agreement in which Monroe County Board of County
Commissioners and the Board of Trustees of the Florida Keys Community College (FKCCBOT)
agree to 'provide reciproca1library services to the faculty and the students enrolled at the Florida
Keys Community College and to the citizens of Monroe County. For these purpose the
participant libraries are called Southernmost Florida Library and Information Cooperative.
Reciprocal library services will include reciprocal borrowing privileges, the sharing of resources,
the presentation of staff development workshops and other mutually agreed-upon joint projects. .
The general terms described below will fonn the base for this agreement which commenced
September 1,1996. The parties will reg~larly review and evaluate the agreement tor continuation.
1. ELIGIBLE USERS: The patrons of the Monroe County Public Library System (MCPLS)
with the current and valid library cards and currently enrolled Florida Keys Community College
students and taculty who have valid identification are eligible to use and borrow materials from
either MCBOCC libraries or the Florida Keys Community College Learning Resources Center
(FKCCLRC) according to each entity's policies and procedures. The above named parties will
validate eligibility at the request of either party. FKCCLRC and MCPLS will honor either
party's library cards. MCBOCC and FKCCLRC will establish procedures to assure compliance
with existing practices as are in place at both institutions, such as tines and overdue materials.
2. LIBRARY RESOURCES: FKCCBOT and MCBOCC agree to the sharing of informational
resources as policy and availability will permit. This may include reference services, database
searches, general collection materials and document delivery. The agreement, at this time, does
not include the sharing of equipment. FKCCBOT and MCBOCC will be responsible to each
other tor any costs incurred as a result of the sharing of infonnational resources and will
reimburse those costs. FKCC and MCBOCC will develop procedures for this particular purpose.
3. STAFF DEVELOPMENT: In an effort to maintain effective library staff capability,
FKCCBOT and MCBOCC agree to cooperate in the development and presentation of personnel
work shops, seminars and other staff development projects. Each staff development project will
be discussed and agreed upon on an individual basis, including mutual need, locations, and cost
sharing. Prior to the implementation of any staff developnient project, the institutional policies
and procedures will be met and both parties will be in agreement as to all conditions and / or
requirements tor project implementation.
4. JOINT PROJECTS: There may be occasions whereby, for the mutual benefit of both
FKCCBOT and MCBOCC, and their users, both parties agree to jointly develop and implement a
project for intbrmational services or agree to cooperate as a siIlgle entity for membership in a
bibliographic cooperative. As the need arises.and as institutional policies and procedures pennit,
FKCCBOT, and MCBOCC will cooperate in the planning, development and implemen~tion of
such mutually agreed- upon infonnational service projects and! or cooperative memberships.
Subject to the institutional policies and procedures of either party, cooperative funding, including
the securing of state, federal and private funding grants, may be a consideration in the pursuance
of such projects or bibliographic memberships.
5. MEl\'IBERSHIP: At the time of this revision of the cooperative agreement, the parties to the
agreement will. be the Florida Keys Community College Board of Trustees and the Monroe
County Board of County Commissioners. There may be, in the future, other institutional entities
within the county who would seek membership in this informational cooperative. All additional
membership candidates will be mutually agreed upon by FKCCBOT and MCBOCC for
inclusion in the cooperative, subject to the institutional policies and proced~es of both parties.
6. FEES AND OTHER ASSOCIATED COSTS: Although no such fees or other associated
costs are established by this current cooperative agreement revision, the need tor such may arise. .
If such is the case. any and all tees associated with this cooperative will be shared equally among
the membership. Such fees and associated costs may include, but are not limited to, cooperative
membership tees, the cooperative's membership in a larger bibliographic network entity and
administrative costs. Any and all future establishment of fees and other associated costs will be
mutually agreed upon by member libraries, their administrative heads and policy making boards.
In addition, such decisions to establish fees and other associated costs are subject to the
institutional policies and procedures of all member entities.
7. ST AFFIN G: Any and all additional staffing requirements, for either party, resulting from this
cooperative agreement are subject to both institutions' policies and procedures and available
funding and will be mutually agreed upon in advance.
S. ADMINISTRATION: To ensure the protection and enrichment of the best interests of all
parties to this cooperative agreement. the directors ofFKCCLRC and MCPLS will hold regularly
scheduled discussions regarding the cooperative's progress, policies and procedures and
requirements. The directors jointly will develop and regularly review policies and procedures to
meet the needs of their patrons. The directors will routinely inform their administrations of the
cooperative's progress and needs. Major issues, such as significant policy changes, staffing
requirements and budget requests will be submitted to and be approved by those administrations
prior to implementation.
9. HOURS OF OPERATION: MCPLS and FKCCL will maintain their respective hours of
opel1ltion.
10. LOST OR DAMAGED MATERIAL: Responsibility for lost or damaged materials belongs
to the borrowing institution.
II. TERMINATION: This agreement is subject to termination at the decision of either the
Monroe County Board of County Commissioners and! or the Florida Keys Community College
Board of Trustees. A decision to terminate the agreement will require a minimum of sixty(60)
days notitication, in writing, by the party initiating termination to the other party.
Attest: Danny L. Kolhage Clerk
By:
Deputy Clerk
Approved:
By:
Mona Clark
Chair
Board ofTrust~
Florida Keys C<>:mmunity College
Date: -.
By:
Shirley Freeman
Mayor
Monroe County Board
of County Commissioners
Date:
Sandra L. Glynn
Associate Dean of Instruction
Learning Resources Center
Date
Norma A . Kula
Director
Monroe County
Public Library System
Date:
Maria J. Soule
Librarian
Learning Resources Center
Florida Keys Community College
Date: