Item C34
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date:
October 18. 19.2000
Division:
Public Works
Bulk Item: Yes ----X- No
Department:
Public Facilities Maintenance
AGENDA ITEM WORDING: Approval to continue groundskeeping service agreement and Library
Palm Garden maintenancellandscaping with the MARC House for the May Hill Russell Public Library in
Key West, funded in part by the Rath Foundation,
ITEM BACKGROUND: The Public Facilities Maintenance Department absorbed all maintenance
responsibilities for all Monroe County Libraries effective October 1, 2000, The MARC House has been
providing groundskeeping at the library property for several years. It is the Library's desire to continue
this working relationship with MARC House to include the maintenancenandscaping for the Library Palm
Garden services previously provided by Craig of Keys Trees Company. The Rath Foundation provides
$400.00 per month/$4,800,OO per year in accordance with the development agreement.
PREVIOUS RELEVANT BOCC ACTION: None on this item.
STAFF RECOMMENDATION: Approval as stated above.
Cost to County:
$2.400,00
BUDGETED: Yes X NO
Account # 001-20501-530-340 $2,400,00
Rath Foundation $4,800,00
TOTAL COST: $600 month. $7.200 year
REVENUE PRODUCING: YES.lL NO AMOUNT PER MONTH $400,00 YEAR $4.800.00
Rath Foundation Grant
APPROVED BY:
OMB/Purchasing _
Risk Management
DMSION DIRECTOR APPROVAL:
to
rate, Sr. Dir.ector, :~cil~~s Maintenance
C~/~~
Dent Pierce, Division Director
DOCUMENTATION: Included ----X- To follow
Not Required
AGENDA ITEM # ~
DISPOSITION:
L.
(,
Mytnik-Ann
From:
Sent:
To:
Subject:
Rice-Anne Layton
Wednesday, August 23, 2000 12:53 PM
Mytnik-Ann
MARC House contract
Ann,
The May Hill Russell Public Library in Key West has, for several years, contracted with the MARC House for
groundskeeping of the library property. The rate is $300.00/month. It is our desire to maintain this relationship
with MARC.
The MARC House will also be providing Library Palm Garden maintenancejlandscaping services. I will provide
you with more information regarding this contract as it becomes availabl1 $3 av 11'\:\.:0 .)
Thank you for your attention in this matter,
Anne Layton Rice
Library Administrator
292-3594
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Page 1
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MONROE ASSOCIATION toR RETARDED CITIZENS-INC.
Diana Flcnard- MO\n
Executive Oitector
P. O. Box 428
Key West, Florida 33041-0428
305-294-9526 phone
305-292-0078 fax
Leighton Murse
President
Board of Directors
Library Landscape Maintenance
Fleming Street Facility
Provide daily pickup (Monday - Friday) of garbage and debris to include
the following areas.
1. Public sidewalks fronting library property on Fleming and William
Streets.
2. Front entrance, steps, and bike rack area.
~.3. palm garden and planted area surrounding the building.
V4. Rear parking lot and entrances.
5. Empty all trash containers as needed, replace trash can liners as
needed.
6. Additional landscape clean up as needed and coordina~ed through the
l1ARC workshop Manager. (294-9526)
Amount $300.00 a month, from Oct. 1, 1999 through Sept. 30, 2000.
v
Dnla,'OfficclMic:bcl1c1l ibrvry C oolnlct dt....:
@fLOtUD... C;lU.AAT......ENT OF
CHILDREN
" FAMILIES
Partially SponSOl"l'ld Agency
.
--
nrHL P.01
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AGREEMENT FOR THE MAINTENANCE OF THE
GARDEN AT THE KEY WEST LIBRARY
THIS AGREEl1ENT is made and entered into by and between
Monroe County, a political subdivision of the State of Florida,
hereafter County, and the Rath Foundation, Inc., a not for profit
Florida corporation, hereafter Foundation.
Recitals
A. The County and the Friends of the Monroe County Public
Library in Key West, Florida, Inc., have entered into an agree-
ment for the installation of a garden and plaque at the library
, .
site at 700 Fleming Street, Key West.
In consideration of the foregoing and for the mutual.
consideration and covenants which follow, the parties agree:
1. Following the completion of the installation of the
garden and plaque, the Foundation shall maintain them according
to the. requirements as directed by the Foundation I s landscape
architect for a period of ten years commencing on the completion
date for a cost not to exceed $400 per month.
In the event the garden and plaque are not completed 1.n
accord with the schedule and specifications of the Agreement
between the County and the Friends of the Monroe County Public
Library in Key West, Florida, Inc., a copy of which is attached
as Exhibit "A" and incorporated into this Agreement by reference,
then this Agreement shall automatically terminate and the parties
shall have no obligations thereunder.
r~E(::I~:Ivr~I) 1
SEP Z 2, 2000 I
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The Foundation shall pay Monroe County up to $400 per month
for ten years for the maintenance.
If in the opinion of the
Foundation's landscape architect the maintenance standards of the
Foundation are not being met, then the Foundation retains the
right to employ agents or contractors to maintain the garden and
the County grants such agents or contractors a license to enter
upon the property for maintenance purposes.
Alternatively, in
the event of the County's failure to properly maintain the garden
as set forth herein, the Foundation may require the County to
directly employ agents or contractors to maintain the garden at a
cost not to exceed $400 per month to be paid by the Foundation on
, i
a monthly basis.
2. Upon the expiration of the term described in Section 1,
the County agrees to use its best efforts and to proceed in good
faith under. this ,Agreement to maintain the garden in perpetuity
according to the same requirements as set forth in Section 1. and
to provide for the continued existence of the garden on the
property.
In the event that this Agreement is terminated by the County
during the first ten (10) years, the Foundation may remove the
plaque and all or any of the plants, trees, and landscaping
material from the library site/garden. Such removal shall be the
..
Foundation's sole remedy in the event of said termination by the
County.
3. All written communication between the parties shall be
by certified mail, return receipt requested, or its functional
( . '
,
equivalent, delivered to:
Monroe County Administrator
Public Service Building
5100 College Road
Key West, FL 33040
("I
Rath Foundation, Inc.
One Parker Place, Suite 700
P. O. Box 1990
Janesville, WI 53547-1990
Either party may change the address or the designated
recipient upon providing written notice of such change to the
other party.
4. This Agreement may not be amended except in writing
signed by duly authorized representatives of the parties.
5. This writing represents the complete Agreement between
the parties.
No other writing,
incorporated herein.
communication is part of this Agreement unless specifically
d~awing, document or other
, ,
6. This Agreement shall take effect on the date when
exec\lted by the 'last duly authorized representative of the
parties.
IN WITNESS WHEREOF, each party has caused this Agreement to
be executed by its duly authorized representative.
(SEAL)
Attest: DANNY L.KOLHAGE, Clerk
By ~u~. cfdo.l'~
Date---1\lov ~.~y 30 (qq"3
. )
(SEAL)
Attest:
By
Secretary
Date
coniiilibrary
COUNTY COMMISSIONERS
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By
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