Item D01
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: OCTOBER 19,2000
Division: TDC
Bulk Item: Yes XXX No
Department:
N/A
AGENDA ITEM WORDING:
Approval of Cultural event agreements for FY 2001 events commencing
prior to January 30,2001 as per attached spreadsheet totaling $168,769.
ITEM BACKGROUND:
In order to reduce the vast quantity of paperwork we request your approval
of the Cultural events outlined on the attached spreadsheet wherein the
amount of the agreement(s); the date(s) of the event(s); TDC approval; and
the Routing Checklists are provided.
PREVIOUS RELEVANT BOCC ACTION:
At the meeting of April 19, 1995 the BOCC approved TDC's reduction of
repetitive paperwork wherein TDC would provide a summary of event(s)
funding information. A boilerplate Cultural event agreement is attached for
your information. BOCC approved FY 2001 budget at their meeting of
September 21,2000.
STAFF RECOMMENDATION:
Approval requested.
TOTAL COST: $168,769
BUDGETED: YES
COST TO COUNTY: $168,769/TOURIST PAY
-1...Jv-. (;)
APPROVED BY: County Attorney -1C O~~Sing~ Risk Manageme~~ .~'
DIVISION APPROVAL: ~W~
Lynda M. Stuart
(Type/print name)
DOCUMENTATION: Included: X To Follow: Not Required
Agenda Item # ~I
en
I-
Z
W
>
W
....J
<C
c=:
::)
I-
....J
::)
o
~
o
o
N
>
LL
~
o
o
N
""
o
M
>
c=:
<C
::)
z
<C
.,
o
I-
a:::
o
-
c=:
c..
w
o
<C
....J
c..
C)
z
-
~
<C
I-
en
I-
Z
W
>
W
c
w
>
o
a::
a..
a..
<(
()
C
I-
000 0 0
000 0 0
000 0 0
NNN N N
~ ~ ~
0>0>0> 0> 0>
'or- ~ ~ ~ .,.-
>.~~ >. ~
::J ::J::J ::J ::J
-,-,-, -, -,
I-
Z
::J
o
:E
<(
000 0 0
000 0 0
~I.OCO ~ ~
1'-0>....... N 1.0
I'-~('t) CO I'-
~ ~ ~
('t)<DCO CO ('t)
....... ....... .......
EA-EA-EA- EA- EA-
00
00
00
NN
0> 0>
....... .......
~~
::J ::J
-, -,
00
00
00
1'-0
00
('t)1.O
.......N
EA- EA-
0000
0000
0000
NNNN
.. .. - -
0>0>0>0>
.,.- .,.- ~ .,....
~~~~
::J ::J ::J ::J
-,-,-,-,
0000
0000
. . . .
I'-~ON
('t)I.OOCO
NO 1.0 <D
- .. .. -
NI'-N<D
....... .......
EA- EA- EA- EA-
0000
0000
0000
NNNN
.. - .. -
0>0>0>0>
.,.... .,.... .,.... .,....
>.>.>.~
::J ::J ::J ::J
-, -, -, -,
0000
0000
. . . .
00>1.01'-
O>CO~('t)
NO~N
.. .. .. ..
<DI'-I.ON
.......
EA- EA- EA- EA-
.......
o 0
cO .............. 0
ONC 0 000 000 ..............
wo~ ~ 000 OON g g
ctl('t)ctlO ~OOO~~NO OOeD NON
Q)",,-Q) 00000 ~ _.......NN....... N
~rn~g('t)ONo('t)~NO~O~.......O~~~
N~"""'N a;N ~N a;N.......ON..............OO I _ I
0,0 -.0 -::: -.o........N............ON('t)OI'-
0.......0....... .......,.,....... Q) Q) _Q) Q) Q)N ~"""'NN
N....N....E....w....E,o,oo'O'O'O~ctl~~~
I~ 1~2~::J~2EE('t)EEEctl::Jctlctlctl
.......OOo~o~o~Q)Q)~Q)Q)Q)::JC::J::J::J
O-O-Q)_::J_Q)>>::J>UUCctlccc
OUOU~u~u~oo-,oQ)Q)ctl-'ctlctlctl
NO NO 10 10 I ZZ I ZOO-, 1-'-'-'
W
I-
<(
C
<(
..J
..J
W
a::
CD
:!:
::J
..J
~
::J
I-
..J
::J
U
ctl Q)
.... ....
Wrn
Q) Q)
..c:..c:
~f-
o Q)
>..~
C..J
0.......
..c: ~
~-
E ill
>...c:
~f-
W WC
Q)UQ)eo
S~Sm
>. u.. >.-C
Q) <: Q) Q)
~I=~a:
Q)
....
-
ctl
Q)
..c:
f-
>.
:!:::
c
::J
E
E
o
U
c
o
..c:
-
ctl
....
ctl
~
~
o
..c:
w
~
....
~
w
....
Q)
-
.~
S
.......N('t)~
1.0
Q)
W
::J
o
..c:
>.
ctl
0..
w
t:::
Q)
U
c
Q) 0
Q)U
.- ::J
.0_
::J ~
-, E
-Co
C ....
ctl 0-
en E
-
c
o
....
't::
Q)
-
ctl
S
<D
I'-CO
ctl
>
:;::;
w
.... Q) eo
'm u.. c
u.. w'-
_ Q) E
.... ::J Q)
Q)~m~
.~ -g 06 ~
-g~N~
.... W N Q)
ctl-ctl:!:::
o..ctl-'....J
c::J--
-cww
2~~~
ctl.c:: >. >.
.:: ~ Q) Q)
o.........~~
O.......N
0> ....... ....... .......
>
><
Q)
....
ctl
u..
Q)
U
C
ctl
W ~
.~ w 0
ctl~..c:
Cctl~
Q)04=
a:Q)ctl
w ..c: U....
>.-
Q)....-
~ Q) w
ctl-C~
-Cc>
.~ => >.
o t Q)
u..~~
('t)~1.O
....... ....... .......
o
o
.
en
CD
""
""
CO
CD
~
~
....J
<C
I-
o
I-
FUNDING AGREEMENT
THIS AGREEMENT is made and entered into by and between the Board of
County Commissioners of Monroe County, Florida, (hereinafter referred to as the "BOCC")
and (Organization/Entity).. (hereinafter referred to as "Event Sponsor");
WHEREAS, the umbrella organization under contract to the BOCC has
recommended to the Monroe County Tourist Development Council (hereinafter "TDC"),
which has endorsed the recommendation, that certain monies be allocated for promotion of
an event;
THEREFORE; in consideration of the mutual promises contained herein, the parties
agree as follows:
1. BOCC shall pay a sum not to exceed $ (Number of Dollars) for
promotion and related expenditures effective October 1, 2000, as described in the event
budget, attached hereto as Exhibit A, for production of the (Name of Event and date of
Event). Payment will be made only after Event Sponsor submits invoices and support
documentation acceptable to the County's Finance Department. The advertising and
promotion budget for County funding may be altered as to the individual line items, or
components, within 10% of the amount stated for that item or component, without
increasing the total dollar amount and without requiring a written amendment to this
agreement. Monroe County's performance and obligation to pay under this agreement is
contingent upon an annual appropriation by the BOCC.
2. Event Sponsor shall provide promotion and related services as described in
the Sponsor's application for funding, Exhibit 8, attached hereto. All advertising and public
relations services or supervision of advertising and public relations will be provided
through the contracted agencies of the Tourist Development Council (TDC) and BOCC.
The agencies of record, shall receive payment of work in progress upon submission of
documented invoices associated with said event. Event sponsor fully understands that
funding is obtained from tourist development taxes for which the fiscal year ends
September 30, 2001. Event sponsor also understands that the funding process through
which this contract was made available by County requires event sponsors to submit their
payment requests as quickly as possible and to finalize all such requests before the end
of the fiscal year, if at all possible. In order for the tourist development taxes to be utilized
most effectively for the purpose for which they were authorized, attracting and promoting
tourism, the budgeting process of the County requires the event's funding to be concluded
in a timely manner. In recognition that the timeliness of payment requests is of extreme
importance to the funding of future advertising and promotion for the stability of the tourist-
based economy, Event Sponsor agrees to submit by September 30,2001 all invoices and
support documentation as required by the County's Finance Department rules and
policies. Event sponsor shall not be reimbursed nor will Event Sponsor's vendors be paid
directly for any invoices received after September 30, 20001, except that for events with
promotional expenditures occurring from August 1 through September 30, 2001 invoices
must be submitted within ninety (90) days of the conclusion of the event. .
3, Event Sponsor shall reimburse BOCC for any amount of funds expended by
BOCC in connection with an event which does not occur as a result of any act or omission
by Event Sponsor.
4. Event Sponsor covenants and agrees to indemnify and hold harmless Monroe
County Board of County Commissioners from any and all claims for bodily injury (including
death), personal injury, and property damage (including property owned by Monroe County)
and any other losses, damages, and expenses (including attorney's fees) which arise out
of, in connection with, or by reason of the services provided, event sponsored, or other
activities and funding associated with this agreement. Should event involve the serving or
distribution of alcoholic beverages, Event Sponsor shall obtain prior to the event a Liquor
Liability insurance policy naming Monroe County as a co-insured.
5. Event Sponsor shall maintain records pursuant to generally accepted
accounting principles for three (3) years after the event and shall permit BOCC and its
agents and employees access to said records at reasonable times.
6. BOCC may terminate this agreement without cause upon providing written
notice to Event Sponsor no less than sixty (60) days prior to the event and may terminate
for breach upon providing to Event Sponsor notice at least seven (7) days prior to the
effective date of the termination.
7. Event sponsor is an independent contractor and shall disclose any potential
conflicts of interest as defined by Florida Statutes, Chapter 112 and Monroe County Code,
Article XXI.'
8. Event Sponsor warrants that he/she/it has not employed, retained or
otherwise had act on his/her/its behalf any former COUNTY officer or employee in violation
of Section 2 or Ordinance No. 10-1990 or any COUNTY officer or employee in violation of
Section 3 of Ordinance NO.1 0-1 990. For breach or violation of the provision the COUNTY
may, at its discretion terminate this contract without liability and may also, at its discretion,
deduct from the contract or purchase price, or otherwise recover, the full amount of any fee,
commission, percentage, gift, or consideration paid to the former or present COUNTY
officer or employee.
9. "A person or affiliate who has been placed on the convicted vendor list
following a conviction for public entity crime may not submit a bid on a contract to provide
any goods or services to a public entity, may not submit a bid on a contract with a public
entity for the construction or repair of a public building or public work, may not submit bids
on leases of real property to public entity, may not be awarded or perform work as a
contractor, supplier, subcontractor, or consultant under a contract with any public entity, and
may not transact business with any public entity in excess of the threshold amount provided
in Section 287.017, for CATEGORY TWO for a period of 36 months from the date of being
placed on the convicted vendor list. "
IN WITNESS WHEREOF, each party has caused this Agreement to be executed by
its duly authorized representative, the day of ' , 2000.
(SEAL)
Attest: Danny L. Kolhage, Clerk
Deputy Clerk
(CORPORATE SEAL)
Attest:
By.
Secretary
OR
Witness
Board of County Commissioners
of Monroe County
Mayor/Chairman
(Orga n ization/Entity)
By
President
MONROE eOUNTY BOARD OF eOUNTY eOMMISSIONERS
CONTRACT SUMMARY
Contract #
Contract with: Key West Writers' Workshop Effective Date: 10/19/2000
Contract Purpose/Description: Agreement with Key West Writers' Workshop covering the Key West
Writers' Workshop, 2001 and 2002 Seasons in an amount not to exceed $3,774.00 effective October
1, 2000, FY 2001 Two Penny allocated under the Cultural Umbrella.
Contract Manager: Maxine Pacini X3523 Tourist Development Council
(Name) ~ (Ext) (Department)
For BOCC meeting on 10/19/2000 Agenda Deadline: 10/4/2000
Contract Costs
Total Dollar Values of Contract: $~ 3. 7~ Current Year Portion: $
Budgeted? Yes ~ No Accou'nt odes: 115 75011 530340 T 15C025X 530480
Grant: $
County Match: $
Estimated Ongoing Costs: $
(not included in dollar value above)
ADDITIONAL COSTS
tyro For:
(e.g. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
DA TE IN
CHANGES
NEEDED?
Yes No
REVIEWER
DA TE OUT
Division Director
CZI/~OC.
i/
!l-/ LH
'l\ \rJ,'t-
o ( 'v'C'--'f~~ f ~~.J~(,'v "- c; /2") 1 c (.
Risk Management
O[ I/' 71 cC
./
"1 II~/O() /' S. Hutton ~l/I'-t/v--()
..9;VfoD / ,//y~ a!i?o/>).e.u ~ k17Ic'U
(Final reviewer should return contract to originator)
County Attorney
o.~ur~ng
Comments:
MONROE eOUNTY BOARD Of: eOUNTY eOMMISSIONERS
CONTRACT SUMMARY
Contract #
Contract with: Tennessee Williams Fine Arts Center Founders Society
Effective Date: 10/19/2000
Contract Purpose/Description: A Funding Agreement with the Tennessee Williams Fine Arts Center
Founders Society for the production of the Tennessee Williams Fine Arts Center Founders Society
2000-2001 Performing Arts Season on October 1, fhrough May 30, 2001 in an amount not to exceed
$16,495.00 effective October 1,2000, FY 2001 Two Penny allocated under the Cultural Umbrella.
Contract Manager: Maxine Pacini X3523 Tourist Development Council
(Name) (Ext) (Department)
For BOCC meeting on 10/19/2000 Agenda Deadline: 1 0/4/2000
Contract Costs
Total Dollar Values of Contract: $16,495.00 Current Year Portion: $
Budgeted? Yes -2S- No Account Codes: 11575011 530340 T15C021X 530480
Grant: $ 115 75011 530340 T15C021 X 530410
County Match: $
Estimated Ongoing Costs: $
(not included in dollar value above)
ADDITIONAL COSTS
tyro For:
(e.g. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
DATE IN
CHANGES
NEEDED?
Yes No
REVIEWER
DA TE OUT
Division Director
cz 1/% L;c;l
~//lJ!~L--t-/ f //~{) t/
.~ ,
~t:).rl/CC _ v/ (\, ~\JC'-0f"~ \ ~~,;-\.'-'~~-l>\'" Cj /:j ',: /(<
tJt / lell of.:) _ ~ S. Hutton c., / 121/0'0
i/1~ 00 _ L:~~~-t?-L tJ A~fcc-j g~:l/! {,7J
(Final reviewer should return cdntract to originator)
v
Risk Management
County Attorney
o.~urc~g
Comments:
MONROE eOUNTY BOARD OF eOUNTY eOMMISSIONERS
CONTRACT SUMMARY
Contract #
Contract with: Key West Symphony Orchestra, Inc. Effective Date: 10/19/2000
Contract Purpose/Description: A Funding Agreement with the Key West Symphony Orchestra, Inc.
covering Key West Symphony Orchestra 2000-2001 Season in an amount not to exceed $18,318,00
effective October 1, 2000, FY 2001 Two Penny allocated under the Cultural Umbrella.
Contract Manager: Maxine Pacini X3523 Tourist Development Council
(Name) (Ext) (Department)
For BOCC meeting on 10/19/2000 Agenda Deadline: 1 0/4/2000
Contract Costs
Total Dollar Values of Contract: $18,318.00 Current Year Portion: $
Budgeted? Yes -X- No Account Codes: 115 75011 530340 11 ::;:JOOX 530480
Grant: $ Tl~ 3c8X
County Match: $
Estimated Ongoing Costs: $
(not included in dollar value above)
ADDITIONAL COSTS
tyro For:
(e.g. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
DATE IN CHANGES REVIEWER DA TE OUT
NEEDED?
Yes No
Division Director qy;fr t:Z) ~ ~.~ 0/g~~
- -
c1 /' .' i/. I
Risk Management /')7/0c / l " .' , {,-"-~ cl/,)'I/cC
v 'vi c L\....c~i:--E.. 1 '-L~rc.,- !.v)C""
--- - - ---
/' .j
County Attorney '-i /fC( / aV v S. Hutton c.T /( Ci /eD
~ur~ng - - ---
(1())qr;tJ _ / 4 L~ t? Ittc/i!tJ 1M;! chi
(Final reviewer should return contract to originator)
Comments:
MONROE eOUNTY BOARD OF COUNTY eOMMISSIONERS
CONTRACT SUMMARY
Contract #
Contract with: Red Barn Actors Studio, Inc. Effective Date: 10/19/2000
Contract Purpose/Description: Agreement with the Red Barn Actors Studio, Inc. covering Red Barn
TheatrelLive Theatre on October 1, 2000 through September 30, 2001 in an amount not to exceed
$18,824.00 effective October 1,2000, FY 2001 Two Penny allocated under the Cultural Umbrella.
>"
-
Contract Manager: Maxine Pacini X3523 Tourist Development Council
(Name) (Ext) (Department)
For BOCC meeting on 10/19/2000 Agenda Deadline: 1 0/4/2000
Contract Costs
Total Dollar Values of Contract: $18,824.00 Current Year Portion: $
Budgeted? Yes ~ No Account Codes: 115 75011 530340 T 15C020X 530480
Grant: $ 115 75011 530340 T 15C020X 530410
County Match: $ .
Estimated Ongoing Costs: $
(not included in dollar value above)
ADDITIONAL COSTS
Iyr, For:
(e.g. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
DATE IN
CHANGES
NEEDED?
Yes No
REVIEWER
DATE OUT
Division Director
03CtJ
V
/
'II [Cl( /00 /" S. Hutton c1 11't- /OlJ
- - ~- I ~ I ) a -;--
jJVqOD _ V" . -' J~~ C~ Lt?1(J()
(Final reviewer should return co ract to originator)
r ~3/0
Risk Management
~/d.'1t [. {
(\ ' Ljo-,-,'~~~ ,L'0"'" Cj 1.;(') /()c
v
County Atto'1!
o~rc~g
Comments:
MONROE eOUNTY BOARD OF eOUNTY eOMMISSIONERS
CONTRACT SUMMARY
Contract #
Contract with: Marathon Community Theatre Inc. Effective Date: 10/19/2000
Contract Purpose/Description: A Funding Agreement with Marathon Community Theatre Inc.
covering Marathon Community Theatre 2000/01 Season on October 1, 2000 through August 31,
2001 in an amount not to exceed $3,754.00, effective October 1, 2000, FY 2001, Two Penny
allocated under the Cultural Umbrella.
Contract Manager: Maxine Pacini
(Name)
X3523
(Ext)
Tourist Development Council
(Department)
For BOCC meeting on 10/19/2000
Agenda Deadline: 1 0/4/2000
Contract Costs
Total Dollar Values of Contract: $3,754.00 Current Year Portion: $
Budgeted? Yes 1- No Account Codes: 115 75011 530340 T 15C040X 530480
Grant: $ 11575011 530340 T 15C040X 530410
County Match: $
Estimated Ongoing Costs: $
(not included in dollar value above)
ADDITIONAL COSTS
tyro For:
(e.g. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
DA TE IN CHANGES REVIEWER DA TE OUT
NEEDED?
Yes No / 4Jrkkw.ur 9 /3a
t:t/iJco l/
Division Director - -
Risk Management eLl,}. '7/0 G ~ ((, ~,--)(L~~ K4~Jt-:x;.'1"- C) t;)? /Oe
- -
/ \)
County Attorney 1 /13/rJO S. Hutton _~_J 13/c:o
o~urci~ng - - !!!J'/)~tltJ _ /' ~jd&uhU f{/~ Ii C~
(Final reviewer should return con ract to originator)
Comments:
MONROE eOUNTY BOARD OF eOUNTY eOMMISSIONERS
CONTRACT SUMMARY
Contract #
Contract with: Key West Players, Inc. Effective Date: 10/19/2000
Contract Purpose/Description: A Funding Agreement with the Key West Players, Inc. for production
of the Waterfront Playhouse - theatrical performances October 1, 2000 through September 30, 2001
in an amount not to exceed $13,070.00 effective October 1, 2000, FY 2001 Two Penny allocated
under the Cultural Umbrella.
Contract Manager: Maxine Pacini X3523 Tourist Development Council
(Name) (Ext) (Department)
For BOCC meeting on 10/19/2000 Agenda Deadline: 1 0/4/2000
Contract Costs
Total Dollar Values of Contract: $13,070.00 Current Year Portion: $
Budgeted? Yes -L No Account Codes: 115 75011 530340 T 15C023X 530480
Grant: $
County Match: $ .
Estimated Ongoing Costs: $
(not included in dollar value above)
ADDITIONAL COSTS
tyro For:
(e.g. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
DATE IN
Division Director
CHANGES
NEEDED?
Yes No
C[ISJC() _ V ~ ~t/hcV
(L/~7/oc _ 1/ (I. L1~f'~ ~~~c'v'- ell )?/ cC
"1 / 17/ ()1) ./ S. Hutton t-( / {S /o-1J
tf,VI/&D = ~ vI/~/J~.u 4Wi'7/0Zl
(Final reviewer should return contract to originator)
REVIEWER
DATE OUT
Risk Management
County Attorney.
~ur&ting
Comments:
MONROE eOUNTY BOARD OF eOUNTY eOMMISSIONERS
CONTRACT SUMMARY
Contract #
Contract with: Key Largo Chamber of Commerce Effective Date: 10/19/2000
Contract Purpose/Description: A Funding Agreement Key Largo Chamber of Commerce for the
Island Jubilee on November 2-5,2000 in an amount not to exceed $25,000, effective October 1,
2000, FY 2001, Two Penny allocated under the Cultural Umbrella.
Contract Manager: Maxine Pacini
(Name)
X3523
(Ext)
Tourist Development Council
(Department)
For BOCC meeting on 10/19/2000
Agenda Deadline:10/4/2000
Contract Costs
Total Dollar Values of Contract: $25,000.00 Current Year Portion: $
Budgeted? Yes ~ No Account Codes: 115 75011 530340 T15C042X 530340
Grant: $
County Match: $ .
Estimated Ongoing Costs: $
(not included in dollar value above)
ADDITIONAL COSTS
tyro For:
(e.g. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
DATE IN
CHANGES
NEEDED?
Yes No
REVIEWER
DA TE OUT
Division Director
lJIYbt?
v
t;/y;~
County AttorB~y
~urJ'a~g
3.[ /I't /V1J
t~/
V
. . \. 1> (' +-" "
Ci" L\...,('-t..,~~ \~r:-N::..,-\.\~,,,,,, Cj /:?'7/c'o
I
,
Risk Management
9-/.? '? / CC:
S. Hutton
fit! -~ ~
' ,/ 'J' I
l/Vi/ 00 ~/ ,~-~ '(c_Lf!cL (;~.~,j{h-L-)
(Final reviewer should return contract to originator)
~/ .il/ CfO
!J /;llt tJZ)
Comments:
MONROE eOUNTY BOARD OF eOUNTY eOMMISSIONERS
CONTRACT SUMMARY
Contract #
Contract with: Key West Council on the Arts Effective Date: 10/19/2000
Contract Purpose/Description: Agreement with the Key West Council on the Arts covering Impromptu
Concerts on November 12, 2000 through July 30, 2001, in an amount not to exceed $2,237.00
effective October 1, 2000, FY 2001 Two Penny allocated under the Cultural Umbrella.
Contract Manager: Maxine Pacini X3523 Tourist Development Council
(Name) (Ext) (Department)
For BOCC meeting on 10/19/2000 Agenda Deadline: 10/4/2000
Contract Costs
Total Dollar Values of Contract: $2,237.00 Current Year Portion: $
Budgeted? Yes ~ No Account Codes: 115 75011 530340 T 15C040X 530480
Grant: $ 115 75011 530340 T 15C040X 530410
County Match: $
Estimated Ongoing Costs: $
(not included in dollar value above)
ADDITIONAL COSTS
tyro For:
(e.g. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
DATE IN
CHANGES
NEEDED?
Yes No
REVIEWER
DA TE OUT
Division Director
~/tt(}o
v
~ !/.;t$m
Risk Management
C.L"..' fl/ /- .-r/ ~ /') !', (0 ( ~ C1/,/_ <7/(jO
12" r (,./v ~ C.'I I ~ L-Ct..t..vr>-( \J\...~'-t\... \.. \)", -..l... _ I
1/9ff((JJ / s. Hu;on
-3/Jip/OD _ ~ edj~y.c tl&rLku {j;t/fu-o
(Final reviewer should return contract to originator)
"'A I') ~
v! '(}..o krO
---
County Attorney
. .Ipur~~ng
Comments:
MONROE eOUNTY BOARD OF eOUNTY eOMMISSIONERS
CONTRACT SUMMARY
Contract #
Contract with: Historic Seaport @ Key West Bight Effective Date: 10/19/2000
Contract Purpose/Description: A Funding Agreement with Historic Seaport @ Key West Bight
covering Pirates In Paradise 2000 on November 25 - December 3, 2000 in an amount not to exceed
$17,054.00, effective October 1,2000, FY 2001, Two Penny allocated under the Cultural Umbrella.
Contract Manager: Maxine Pacini
(Name)
X3523
(Ext)
Tourist Development Council
(Department)
For BOCC meeting on 10/19/2000
Agenda Deadline: 1 0/4/2000
Contract Costs
Total Dollar Values of Contract: $17,054.00 Current Year Portion: $
Budgeted? Yes --6- No Account Codes: 115 75011 530340 T 15C039X 530480
Grant: $ 115 75011 530340 T 15C039X 530410
County Match: $ .
Estimated Ongoing Costs: $
(not included in dollar value above)
ADDITIONAL COSTS
tyro For:
(e.g. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
DATE IN
CHANGES
NEEDED?
Yes No
REVIEWER
DATE OUT
Division Director
tVd/OU
J.J'd.7t OC
v tJa_
County Attorney
~Ur~ing
q If')/{;l; ./ S. Hutton ~ 1'S/OO
y77 .1/)
1@JAI) _ / ~!j7j_&tla1-hJ :::l}UO-O
(Final reviewer should return contract to originator)
/,// C\ t L_\CL'--i-->~ ~~~~_:t ;.:;<'" ~f I") ') / Ce,
'1
Risk Management
Comments:
MONROE eOUNTY BOARD OF eOUNTY eOMMISSIONERS
CONTRACT SUMMARY
Contract #
Contract with: Lower Keys Chamber of Commerce Effective Date: 10/19/2000
Contract Purpose/Description: Agreement with the Lower Keys Chamber of Commerce covering the
14th Annual Island Art Fair on December 10, 2000 in an amount not to exceed $2,500 effective
October 1, 2000, FY 2001, Two Penny Cultural Umbrella Funding.
Contract Manager: Maxine Pacini X3523 Tourist Development Council
(Name) (Ext) (Department)
For BOCC meeting on 10/19/2000 Agenda Deadline: 1 0/4/2000
Contract Costs
Total Dollar Values of Contract: $5,600.88 dl<6""m.Q:) Current Year Portion: $
Budgeted? Yes ~ No Account Codes: 115 75011 530340 T15C017X 530480
Grant: $ 115 75011 530340 T15C017X 530410
County Match: $
Estimated Ongoing Costs: $
(not included in dollar value above)
ADDITIONAL COSTS
tyro For:
(e.g. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
DATE IN CHANGES REVIEWER DA TE OUT
NEEDED?
Yes No
Division Director CJ/ZW f,/ ~/ 2.0.bftll
- -
~/n/OO / ' ..;) .
Risk Management - y (I . lJ",-r"- '1Lc...(~:.t.\'\ ".L!;<? /c.c
L( Irq / cO
County Attar! - _. S. Hutton ~/J!L/c"')
!l/I,4Cf) _ / ~~ ;;?Athu UZ7 i
~urCh . 9 -Ll 0~
(Final reviewer should return co ract to originator)
Comments:
MONROE eOUNTY BOARD OF eOUNTY eOMMISSIONERS
CONTRACT SUMMARY
Contract #
Contract with: Bahama Village Business Association Effective Date: 10/19/2000
Contract Purpose/Description: A Funding Agreement with Bahama Village Business Association
covering Key West Jazz and Blues Festival on December 14-16, 2000 with alternate dates of
December 28-30,2000 in an amount not to exceed $16,682.00, effective October 1,2000, FY 2001,
Two Penny allocated under the Cultural Umbrella.
Contract Manager: Maxine Pacini X3523 Tourist Development Council
(Name) (Ext) (Department)
For BOCC meeting on 10/19/2000 Agenda Deadline: 10/4/2000
Contract Costs
Total Dollar Values of Contract: $16,682.00 Current Year Portion: $
Budgeted? Yes ~ No Account Codes: 115 75011 530340 T15C364X 530480
Grant: $ 115 75011 530340 T15C364X 530410
County Match: $
Estimated Ongoing Costs: $
(not included in dollar value above)
ADDITIONAL COSTS
tyro For:
(e.g. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
DATE IN CHANGES REVIEWER DA TE OUT
NEEDED?
Yes No
Division Director CL12JaJ J/ JmfltuJ t!L/!!2Jf)J
- -
/ ~ ;.. ,') .-t--- . .~" ' -
Risk Management l/'dl/CC v c\ ' 'Jt~(\."'-h~ / c-<:..JJ""'~ '..-J(/' " ~/ ,) ?/ (.L
- -
.j
County Attorney rA f)O' / Crlj V S. Hutton Gf / ()& f.:Yc
I
~/PuJtng - - vf/~
fI/ i!! ()D - L () 4Jz{/' 077tu-o
(Final reviewer should return contract to originator)
Comments:
MONROE eOUNTY BOARD OF eOUNTY eOMMISSIONERS
CONTRACT SUMMARY
Contract #
Contract with: Key West Literary Seminar, Inc. Effective Date: 10/19/2000
Contract Purpose/Description: Agreement with the Key West Literary Seminar, Inc. for production of
the Nineteenth Annual Key West Literary Seminar, Science & Literature: Narratives of Discovery,
January 11-14, 2001 Writers' Workshops, January 7-11,2001: The Twentieth Annual Key West
Literary Seminar, Spirit of Place: American Literary Landscapes, January 10-13, 2002 in an amount
not to exceed $6,290.00 effective October 1, 2000, FY 2001 Two Penny allocated under the Cultural
Umbrella.
Contract Manager: Maxine Pacini X3523 Tourist Development Council
(Name) (Ext) (Department)
For BOCC meeting on 10/19/2000 Agenda Deadline: 1 0/4/2000
Contract Costs
Total Dollar Values of Contract: $6,290.00 Current Year Portion: $
Budgeted? Yes..lS- No Account Codes: 115 75011 530340 T15C027X 530480
Grant: $
County Match: $
Estimated Ongoing Costs: $
(not included in dollar value above)
ADDITIONAL COSTS
tyro For:
(e.g. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Division Director
DATE IN CHANGES REVIEWER DA TE OUT
NEEDED?
Yes No 1
C/&CZt/ _ ~ ~uu.r U0vtJ
/ t l \ 'Y> t. ~
<1-1...1:1/cc1 _ ~/ _ (\ ,Jc-~-+.,-,,- \~~L'''')c'Y\ l/,") '! / DC.
\J
Risk Management
County Attornet
Wurct!sln9
"1/ILt/(1) _ v/ S.Hutton -.:2./1'-(/(;1.;
!1JJJ!Jl) _ ~ ,~~~tI7/((}~{hA/ (!g7/!{9-C)
(Final reviewer should retur~ iorit~act to originator)
Comments:
MONROE eOUNTY BOARD OF eOUNTY eOMMISSIONERS
CONTRACT SUMMARY
Contract #
Contract with: Florida Keys Renaissance Faire Inc. Effective Date: 10/19/2000
Contract Purpose/Description: Agreement with the Florida Keys Renaissance Faire, Inc. covering the
Florida Keys Renaissance Faire XVII on January 13-15, 2001 in an amount not to exceed $17,089,
effective October 1, 2000, FY 2001, Two Penny Cultural Umbrella Funding.
Contract Manager: Maxine Pacini X3523 Tourist Development Counr.i1
(Name) (Ext) (Department)
For BOCC meeting on 10/19/2000 Agenda Deadline: 1 0/4/2000
Contract Costs
Total Dollar Values of Contract: $17,089.00 Current Year Portion: $
Budgeted? Yes 1- No Account Codes: 115 75011 530340 T15C028X 530480
Grant: $
County Match: $
Estimated Ongoing Costs: $
(not included in dollar value above)
ADDITIONAL COSTS
tyro For:
(e.g. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Division Director
DA TE IN CHANGES
NEEDED?
Yes No
9-vj;~ 1//
- -
-../ /
q /), J? /ry;
- -
REVIEWER
DA TE OUT
County Attorney
---ll
~~urChiising
0; / f!(f(/J ./ S. Hutton
fk7 ~~!
q /11. /. /l A Ii
_/i:!! OD _ v<.,~ <:k>'---!'/A- W,0fP~u
(Final reviewer should return contract to originator)
./ht~., '-' /-
a, L~L'-"'y)~ k~j3u,<'"
!/;L)!2g
Risk Management
c; / ') 'l/ce
-.l/ 10. /eV
tli1 It {cJ
Comments:
MONROE eOUNTY BOARD OF eOUNTY eOMMISSIONERS
CONTRACT SUMMARY
Contract #
Contract with: San Pedro Church - Women's Guild Effective Date: 10/19/2000
Contract Purpose/Description: Agreement with the San Pedro Church - Women's Guild covering Art
Under the Oaks on January 20, 2001 in an amount not to exceed $5,445.00 effective October 1,
2000, FY 2001 Two Penny allocated under the Cultural Umbrella.
Contract Manager: Maxine Pacini X3523 Tourist Development Council
(Name) (Ext) (Department)
For BOCC meeting on 10/19/2000 Agenda Deadline: 1 0/4/2000
Contract Costs
Total Dollar Values of Contract: $5,445.00 Current Year Portion: $
Budgeted? Yes ~ No Account Codes: 115 75011 530340 T15C015X 530480
Grant: $ 115 75011 530340 T15C015X 530410
County Match: $
Estimated Ongoing Costs: $
(not included in dollar value above)
ADDITIONAL COSTS
tyro For:
(e.g. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
DATE IN CHANGES REVIEWER DA TE OUT
NEEDED?
Yes No
Division Director C)t$dtJ y //?n~ q Y2./aj
- -
:[/.JrJI (/{, .V (': .~-"') ( ~-t~. c.:r ".-
Risk Management - '- \ ' \.l, C"'--'\-n...c ! cu---(,'-C\....\\_/ z'l/C/(j
County Attorney ~ / 1'1/ (/1:; ~ S. Hutton c1/~/ c.,V
- -
~purc~ng q/V!tOO / A~"~ II ~d!JJ /-, /l7 l-i\
1/ dI;7 (, I
--- - ---
(Final reviewer should return contract to originator)
Comments:
MONROE eOUNTY BOARD OF eOUNTY eOMMISSIONERS
CONTRACT SUMMARY
Contract #
Contract with: Key West Art Center, Inc. & Key West Players, Inc. Effective Date: 10/19/2000
Contract Purpose/Description: A Funding Agreement with the Key West Art Center Inc. & Key West
Players, Inc. covering the Key West Craft Show on January 27-28, 2001 in an amount not to exceed
$2,237.00 effective October 1, 2000, FY 2001 Two Penny allocated under the Cultural Umbrella.
Contract Manager: Maxine Pacini X3523 Tourist Development Council
(Name) (Ext) (Department)
For BOCC meeting on 10/19/2000 Agenda Deadline: 1 0/4/2000
Contract Costs
Total Dollar Values of Contract: $2,237.00 Current Year Portion: $
Budgeted? Yes -L No Account Codes: 115 75011 530340 T15C266X 530480
Grant: $
County Match: $
Estimated Ongoing Costs: $
(not included in dollar value above)
ADDITIONAL COSTS
tyro For:
(e.g. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
DATE IN CHANGES REVIEWER DA TE OUT
NEEDED?
Yes No
Division Director tf-tlJrtJO y //J?J~~ ~ff~
- -
Risk Management (~f')JLO - 'vI c" , \'Jc<."~,,,- R,,\, '-<'.~" -5...!..< 7 Ie C'
County AltO~ ~ / (~ /0u /' S. Hutton I>j / I 'is / V"l
- - ---
~urc sing Cf/2Ut6D ;L. ~~/(j (jJn tJ()
--- - (Final reviewer should return contract to originator)
Comments: