Item F02
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
~ 12/00
MEETING DATE: November 21, 2000
Division: Public Works
Bulk Item: Yes ~ No____
Department: Card Sound Toll Authority
AGENDA ITEM WORDING: Approval to award bid and enter into an agreement with
Loomis Fargo Er Co. for armored transportation services for the Card Sound Toll
Facility) in the amount of $1)625 per month) and authorization for the Mayor to
execute same.
ITEM BACKGROUND: In response for quotes to continue armored transportation
services for the Card Sound Toll Facility) utilizing the new First State Bank locations)
Brink's, Inc. bid $2)500 per month and Loomis Fargo Er Co. bid $1)625 per month.
Utilization of armored transportation service has reduced liability and safety
concerns for our employees.
PREVIOUS RELEVANT BOCC ACTION: On December 8) 1999, the BOCC approved the
third renewal contract for armored transportation service with Brink)s) Inc. in the
amount of $2)145 per month.
STAFF RECOMMENDATION:
Approval as stated above.
TOTAL COST:
Cost to County:
$19,500 per year
same
BUDGETED: Yes ---1L No___
Account No. 401-22502-530340
REVENUE PRODUCING: YES__ NO -1L AMOUNT PER MONTH____ YEAR_____
. ~
DMSION DIRECTOR APPROV AL:________________________________________________
Dent Pierce) Division Director
Risk Management -L
...
APPROVED BY: County Atty. ~ OMB/Purchasing
DOCUMENTATION: Included ~ To Follow _ Not Required _
DISpOSmON:_____________________________ AGENDA ITEM # ------J:--f~--------
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ELIZ LLv SOE IW~TW - JNI S,~NI~8 IE:OT OO-qZ-~~O
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract #
Contract with: Loomis Faroo & Co.
Effective Date: 12/15/00
Expiration Date: 12/14/02
Contract Purpose/Description: to continue armored transportation service for Card Sound Toll
Facilitv
Contract Manager:
Beth Leto
(Name)
4560
(Ext. )
PW Momt. / #1
(Department) / Courier Stop
for SOCC meeting on November 21.2000
Agenda Deadline: 1117/00
CONTRACT COSTS
Current Year Portion: $15.437.50
401 -22502-530340
Total Dollar Value of Contract: $19,500
Budgeted? Yes~ No 0 Account Codes:
Grant: $0
County Match: n1a
ADDITIONAL COSTS
Estimated Ongoing Costs: $ n/a tyro For:
(Not included in dollar value above) (e.g., maintenance, utilities, ianitorial, salaries, etc.)
Change V.. ~. e. Date Out
Needed - f I I, ~l rr~
YesDNo ............ ~
YesD N~ 0\; W ~ \L,&j:o"",,~
YesD Nor1Y~A a ~
YesB'NoD ~ ~ 11- f:-hi
C:;2:~~~~~C
Division Director
D te n
II 13 ()O
(~
tI ( 'if I cf))
~
wanagernt
C.M. S./pu~Sing
ounty Attorney
CONTRACT REVIEW
.~
SERVICE AGREEMENT
The following paragraphs of this Service Agreement (the . Agreement") outline the agreements and understandings by and bctween
Loomis, Fargo & Co. ("LF&Co."), a Texas corporation with offices at:
1089 NW 20th Street; Miami, FL 33127
and
Monroe County-Card Sound Toll Booth
5100 College Rd.; Key West, FL 33040
Contact: Ms. Beth lJto, Executive Assistant-Public Works, 305-292-4560
This Agreement expresses and outlines the services, roles, and responsibilities of the parties. If additional locations are added to the
scope of this Agreement, consistent terms and services will be maintained. These promises for such services :md their rdale"
payments form the basis of this Agreement, made November 06, 2000.
L:r.m.:. Service will begin on December 15, 2000 and shall continue for a period of two (2) year(s). At the expiration of this
Agreement, this Agreement shall automatically be extended for successive like periods unless terminated by either party on sixty (60)
days written notice prior to the next anniversary date. CUSTOMER agrees that LF&Co. is the exclusive provider for these services for
the facilities contained herein.
CUSTOMER and LF&Co. agree to the following:
Schedule for Services' Corijunctive sequential on route pickup and delivery of items at the following location(s) to/from
CUSTOMER's designated mutually agreed-upon location(s)'
LF&Co. Branch: 4180
UNIT #/
LOCATION
Pick-up:
Monroe COunJy-Card Sound Toll Booth
LIABILITY COVERAGE
per SIDPMENT AMOUNT
SERVICE
FREOUENCY
FEE for
SEUVICE
$50,OOO.()()
3x /per week $I625.00/per lIlo/lth
Monday, Wednesday & Friday
Delivery:
Bank: First State Bank
Monroe County, FL
$50,000.00
Ix/week
Wednesday
Included Above
Wailing Time: In the event the CUSTOMER requires additional time and LF&Co. agrees to stay, a charge of $6.00 per one (1)
minute will be assessed after the first five (5) minutes. Over five (5) minutes, LF&Co. may elect to depart from the CUSTOMER'S
location. Should LF&Co. be requested to return, the pick-up will be rescheduled as a Special Pick-up and will be charged at an agreed
to fee prior to rendering service.
Uesearch Fee: A fee of $30.00 per hour will be charged for research of LF&Co. 's documents or receipts that have aged ovcr sixty
(60) days, unless it is determined to be solely an error of LF&Co.
Exce...~ Item Handling: A fee of $5.00 per item is assessed when the number of items or containers exceed 5 items per shipment.
Exee...~ Liability: A fee of $2.00 per $1,000 or fraction thereof for any amounts which exceed the Liability Coveragc pcr Shipment
Amount.
If CUSTOMER does not desire this Excess 'Liability Coverage. CUSTOMER must decline Excess Liability Coverage by
initialing the box below:
I-I Decline
The undersigned individual, signing this Agreement on behalf of the CUSTOMER acknowledges, accepts and understands that these
services are provided by LF&Co. under the attached Terms and Conditions, which CUSTOMER hereby acknowledges receiving, and
further represents that he or she has the authority to sign the Agreement on behalf of, and to bind, the CUSTOMER.
By
Printed Name
Title
Date
CUSTOMER
__ORM
8 K HERT N )lfl' .
DATE -'f.- 9- 01<2....
APPROVFD AS Tf"I r.no,\
N~~ -.'. '-.
DATE
TERMS AND CONDITIONS - Monroe County-Card Sound Toll Booth
1. Sl:a.kl:.: LF&Co. agrees to pick up, receive from, and/or deliver to CUSTOMER, or any designated agent, securely sealed or
locked shipments which may contain any or all of the following: currency, coin, checks, securities, or other valuables. If thc shipment
conlaincr(s) does not appear to be securely locked or sealed, LF&Co. reserves the right to refuse to accept such container(s) and will
not receive said container(s) from the CUSTOMER or its designated agent. If LF&Co. accepts sealed container(s), LF&Co. will give
CUSTOMER a receipt for said sealed container(s), transport and deliver such sealed container(s) to the consignee designated by the
CUSTOMER. CUSTOMER agrees that it will not conceal or misrepresent any material fact or circumstances concerning the property
delivered to LF&Co. pursuant to this Agreement. The fee payable by CUSTOMER to LF&Co. is based upon the agreed upon liability
limit(s) and level(s) of service provided by LF&Co. as stated in this Agreement. If additional or special services are required,
CUSTOMER and LF&Co. agree to negotiate fees for these other services. Before these other services commence, a written
amendment will be attached to this Agreement confirming these additional services. If other services are provided prior to the
execution of a written amendment, the fees to be charged will be the standard fees quoted for such service by LF&Co.
2. Billing and Payment: CUSTOMER agrees to pay LF&Co. within fifteen (15) days of presented periodic invoices .w!,id. .1...11
iA6hlllll 1I~ lIJlpliellbl... f\.dend, suu!: ur locahaxer. hI addiGol\, Lr&Ce. n,aJ, ..t-its-discrcti6I\, impg61l a service-charge-of-one-and
gAll half /^",...Gl'It (1.5%) pc" mc.dl, v, "ighteen-percent\t~clrlesser-ra~ay...bo-required-by-law-;-ot:-the-lImount
IIAjlaid I>~ CUSTOMER, 811 is du... "ud payaole 10 LP&Cu. UII iIll hlvolces"1lOrpaidiIrfulrby'invoice'due.dat~CUSTOMER further
agrees that undisputed portions of any invoice shall be remitted to LF&Co. in accordance with normal payment terms. However,
should CUSTOMER fail to pay any undisputed amounts within thirty (30) days of the invoice date, LF& Co. may, at its sole option,
terminate this Agreement upon ten (10) days written notice to CUSTOMER. CUSTOMER agrees to notify LF&Co. of disputc(s)
arising from any invoice within thirty (30) days after such invoice has been presented to CUSTOMER, or else such claim shall be
deemed waived.
3. Rate Adiustment: LF&Co. reserves the right to increase the service fee(s) based upon the year to year changes in the Consumer
Price Index (CPI) or other applicable economic factor(s). Subject to CUSTOMER's consent, LF&Co. may adjust the fee(s) based on
increased cost(s) of operations. Such consent may be evidenced verbally, in writing or by the actions and practices of the parties. In
the event that CUSTOMER refuses to consent to such adjustment, LF&Co. shall have the right to terminate this Agreement upon
thirty (30) days written notice to CUSTOMER.
4. Liabilibc: LF&Co. agrees to assume the liability for any loss, according to the terms of this Agreement of the securely scaled
container(s) from the time LF&Co. signs for and receives physical custody of the sealed container(s). LF&Co. 's responsibility
terminates when the CUSTOMER or its designated consignee takes physical possession of the sealed container(s) and signs LF&Co. 's
receipt. If it is impossible to complete the delivery, LF&Co. shall be responsible for any loss until the sealed container(s) is returned
to the CUSTOMER or its designated agent and a signed receipt obtained. While the sealed container(s) is stored in the
CUSTOMER'S premises, LF&Co. does not assume the liability for any loss. If CUSTOMER conceals or misrepresents any material
fact or circumstance concerning the property or container, or the contents thereof, LF&Co. will have no liability for any loss in any
way related to such fact or circumstance.
5. Excess Liability: The following terms will apply if CUSTOMER did not decline excess liability coverage on the signature page.
If LF&Co. shall accept tender of a shipment in excess of the Liability Coverage per Shipment Amount, CUSTOMER agrees to pay
LF&Co. the excess liability fee set forth on the signature page.CUSTOMER, by paying this additional fee, will obtain full dollar
coverage of any or all losses, subject to the other provisions of this Agreement. If CUSTOMER declines Excess Liability
Coverage, liabilities covered under this Agreement are limited to th~ Liability Coverage per Shipment Amount.
6. .Irnkumil v. CUSTOMER aglees to indeml\ify,defend--and-beId-Iiam1Iess..LE&Co.-from-all-claims..costsor.expenses-arising'out
ilf ~ tbird party', Ihfell .. . Junent,.er tciwr-e af "lIJ flll1drorproperty-provided-- by-
-.Gl1STOMI'R beRlunder lI1at is iA LF&Ca.'s elIStOdy--Qlle 19 II claim. r1~mand-gj:...sttit-agaiAst CUSTOMER-by...suclwhird-party-or
-thrnllgh gl'vP.rnmpnlal sei:nlre. LF&Ca. lIgrecs to give-etJSTOMER I'IUUJl't l16tice-of-any-such..claim...suit,.-demand OL'leizure.JlDd to--
.pw\'ide CUSTOMER TCll3Oftable-eoopefatieH-n-the-defense.
7. Claim Procedures: The following provisions shall control in the event of any loss or claim, notwithstanding anything to the
contrary contained in this Agreement:
a) In the event of a loss, CUSTOMER agrees to notify LF&Co. in writing within four (4) calendar days after the loss is
discovered or should have been discovered in the exercise of due care. CUSTOMER agrees that any loss shall be reported by
CUSTOMER to LF&Co. within forty-five (45) days after the pick-up by LF&Co. of the securely sealed container in connection with
which the loss is asserted. Unless such notice has been received by LF&Co. within this forty-five (45) day period, such claim shall be
de;:ellled Waived and releasLd bj' the Cl'STOMER. It is agreed thaI both parties will work together to determine the extent of the loss,
and if possible, the cause of loss.
b) The ~ole liability of LF&Co. (except as stated in t!lis Agreej:)ent} in the ::~'ent of :J loss, frem whate..-er cause, 3:;;;::
be subject to the Liability Coverage per Shipment Amount set .forth in this Agreement or tile Excess Liabiihy Cove;:fage, if 1lU,
declined by the CUSTOMER.
c) Subject to the provisions of 7(b) above, CUSTOMER agrees it will cooperate and assist in reconstructing lost,
damaged, or destroyed checks constituting a part of any loss. LF&Co.'s liability, unless otherwise stated in this Agreement, shall be
the payment to the CUSTOMER for the costs necessary to reconstruct the checks, any necessary cost because of stop-payment
procedures and the face value of checks which cannot be reconstructed. The term "Reconstruction" is defined to mean the
identification of the checks only to the extent of determining the face amount of said checks and the identity of the maker or endorser
of each. CUSTOMER agrees in the event of a loss, that any liability of LF&Co. shall be reduced by the face value of rcconstrucled
checks.
d) Upon the request of LF&Co., CUSTOMER will furnish a proof of loss to LF&Co. or its insurance carrier. Once
reimbursement has been made to CUSTOMER, LF&Co. and its insurer shall receive any and all of the CUSTOMER'S rights and
remedies of recovery.
8. Limitations & Force Mlijeure:
a) The CUSTOMER agrees that LF&Co. will not be liable for any loss or damage caused by or resulting from shortages claimed
in the contents of the sealed or locked shipment(s), for consequential or incidental damages or losses, non-performance or delays, or
for the breakage of statuary, marble, glassware, bric-a-brac, porcelains and similar .fragile articles. CUSTOM~R further agrees that
due to CUSTOMER's unique service locations, LF&Co. shall be excused from performing these Services if due to severe storms,
tidal surges, traffic' 'jams or other hazards beyond LF&Co. 's control. If LF&Co. can not'jlerformthe' SerVice on the scheduled day,
LF&Co. shall inform CUSTOMER of such event and will perform the Service on ihe next scheduleCl day. Likewise, LF&Co. shall
not be liable to CUSTOMER for failure to render service if in LF&Co. 's judgment the same may endanger the safety of
CUSTOMER'S property or personnel or LF&Co. 's vehicles or employees.
b) It is further agreed that LF&Co. shall not be held accountable or liable for any damages or losses, caused by or resulting from
illegal or fraudulent acts of CUSTOMER's employees, agents, representatives, or third-party contractors.
c) CUSTOMER agrees that LF&Co. shall not have any liability for losses of any documentation carried ,. by LF&Co. at
CUSTOMER's request without compensation. . . ~
d) It is further agreed LF&Co. shall not be held. accountable or liable for any damages . or . losses, whether controlled or
uncontrolled, and whether such loss be direct or indirect, proximate or remote, or be in whole or in part cau~ed by; ~ontributed to, or
aggravated by the peril(s) for which liability is assumed byLF&Co, resulting from: ; ;:.....'..
(i) Hostile or warlike action in time of peace orw&-, including action hindering, combating or defe~diA~;;~gainst an actual,
impending or expected attack: (I) by any government or sovereign power (de jure or de facto) or by any authority maintaining or
using military, naval or air forces; or (2) by military, naval or air forces; or (3) by any agent of any such government, power,
authority or forces.
(ii) Nuclear reaction, nuclear radiation, radioactive contamination or any weapon of war employing atomic fission or radioactive
force or similar means, whether in time of peace or war.
(Hi) Insurrection, rebellion, revolution, civil war, usurped power, or action taken by governmental authority in hindering,
combating or defending against such an occurrence; seizure or destruction under quarantine or customs regulations; confiscation
by order of any governmental or public authority; or risks of contraband or illegal transportation or trade.
(iv) Acts of God, named storms, tornadoes, flood, fire, earthquake, impostor pick-up or delivery, air piracy, strikes, labor
disturbances, or other conditions or circumstances beyond LF&Co's reasonable control.
9. D.isJm1J:s.: CUSTOMER and LF&Co. agree that any controversy or claim, including any claim of misrepresentation, arising out of
or related to this Agreement, or the furnishing of any service by LF&Co. to CUSTOMER, shall be settled by arbitration under the
then current rules of the American Arbitration Association. The arbitrator shall be chosen from a panel of persons knowledgeable in
the fields of financial institution security operations and armored car services. CUSTOMER and LF&Co. agree to equally share in the
cost and fees of this resolution process. The decision and award of the arbitrator shall be final, unappealable and binding. Judgment
upon the award so rendered may be entered in any court having jurisdiction thereof. Any arbitration hereunder shall be held in
Houston, Texas.
10. Container Value Limitation: CUSTOMER acknowledges and agrees that the maximum value which LF&Co. will transport in
any individual container will not exceed two hundred fifty thousand dollars ($250,000). If the total value of a shipment which
CUSTOMER seeks to tender to LF&Co. exceeds two hundred fifty thousand dollars ($250,000), such shipment must be broken down
into separate shipment containers of two hundred fifty thousand dollars ($250,000) or less.
II. HoIidllY Service: LF&Co. agrees to provide service as stated in the Agreement with the following holiday exceptions: New
Year's Day, Martin Luther King Day, President's Day, Memorial Day, Independence Day, Labor Day, Veterans Day, Columbus Day,
Thanksgiving Day, Christmas Day, federal banking and any local appli~able observed holiday. Charges for service on such days will
be $325.00 on a per pick-up basis, excluding Christmas Day. LF&Co. will not provide Christmas Day service.
12. ~ Unscheduled pickups or deliveries are available under the same conditions and provisions of this Agreement. Prices are
quoted upon request.
13. Exces.~ Liability Coverage: LF&Co. reserves the right to refuse tender of a shipment in excess of the Liability Coverage per
Shipment Amount as set forth in this Agreement.
FIOY:d.."\.
14. Entire Agreement; This Agreement; (a) shall be governed by and construed in accordance with the laws of the State of..:HlHl8
without reference to conflict of laws principles; (b) constitutes the entire agreement and understanding of the parties with respect to its
subject matter, except that the terms of any agreement regarding confidential information of the parties shall be deemed to be a part of
this Agreement; (c) and the fees set forth in it shall be treated as confidential information; (d) is not for the benefit of any third party;
(e) may not be amended except by a written instrument signed by both CUSTOMER and LF&Co; (f) may not be assigned by
CUSTOMER without LF&Co.'s prior written consent; (g) may be ;.;;;;igned by LF&Co., provided that LF&Co. shaii fumish wrinen
notice of such assignment to CUSTOMER; (h) shall be binding upon any assignees, and dermed terms used in this Agreement to
I!l1ply It) eitlJer party shill! he I;OO.<tnll!rl to refer to ~uch pany's I"...ie/lt'.e; (i) is tile pr..-Auct of negotiation; Ij) i~ 'l1bject tC' a
contractually agreed one (1) year statute of limitations on all claims or the minimum allowable by applicable law; (k)shall not be
deemed to have been drafted by either party; (I) may be executed in multiple counterparts, all of the same agreement which when
taken together shall constitute one and the same instrument; (m) contains article and section headings which are for convenience of
reference only and which shall not be deemed to alter or affect the meaning or interpretation of any provision of this Agreement; (n)
does not make either party the agent, fiduciary or partner of the other; (0) does not grant either party any authority to bind the other to
any legal obligation; (p) does not intend to nor grant any rights to any third party and (q) shall remain valid and enforceable despite
the holding of any specific provision to be invalid or unenforceable, except for such specific provision. The waiver by either party of
any rights arising out of this Agreement shall nOI cause a waiver of any other rights under this Agreement, at law or in equity. Any
and all correspondence regarding this Agreement shall be delivered via certified mail (return receipt requested) or verifiable
third-party courier (return receipt requested). ._ J?......../
Customer Initials: LF&Co.lnitials; ~
Additional terms and conditions - Monroe County - Card Sound Toll Facility - Loomis Famo & Co.
FUNDING AVAILABILITY: Notwithstanding anything contained elsewhere in this contract, if funds for Card Sound
Toll Facility Contractual Services are partially reduced by the Board of County Commissioners or cannot be obtained
or cannot be continued at level sufficient to allow for the purchase of the services/goods specified herein, this
agreement may then be terminated immediately at the option of the Board of County Commissioners by written
notice of termination delivered in person or by mail to the contractor. The Board of County Commissioners shall not
be obligated to pay for any services provided by the contractor after the contractor has received written notice of
termination.
PUBLIC ENTITY CRIME: A person or affiliate who has been placed on the convicted vendor list following a convic-
tion for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity,
may not submit a bid on a contract with a public entity for the construction or repair of a public huilding or public work,
may not submit bids on leases of real property to public entity, may not be awarded or perform work as a contractor,
supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any
public entity in excess of the threshold amount provided in Section 287.017, for CATEGORY TWO for a period of 36
months from the date of being placed on the convicted vendor list. Category Two: $15,000.00.
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