Item F09
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date:
11/21/00
Division: Public Works
Bulk Item: Yes: ~
No:
Department: Faci lities Maintenance
Agenda Item Wording:
Approval to amend the contract agreement with Culver's Cleaning Company for janitorial
services and opening/closing of restrooms at Veteran's Memorial Park to reflect change in
commencement date and cpr language.
Item Background:
Due to lengthy time involved in receiving all required documents, staff is requesting change
in commencement date to reflect November 1, 2000. Additionally, cpr wording is correc-
ted per revised Purchasing Policies & Procedures.
Previous Relevant BOCC Action:
At the June 14, 2000 meeting, the Board awarded bid and authorized the Mayor to
execute contract agreement with Culver's Cleaning Company to provide janitorial services
and opening/closing of restrooms at Veteran's Memorial Park in the amount of $1,500 per
month.
Staff Recommendation:
Approval as stated above.
Total Cost: $1,500 per month, $18,000 annually
Budgeted: Yes:.lL No:
Cost To County: $1,500 per month, $18,000 annually Cost Center: 147-20503-530-340
Revenue Producing: Yes: _No _X_ Amount per Month: $
Year: !
Risk Mgmt:
Carlos Z rate, Dir~of Faci~ities Maintenance
Division Director Approval: ~ ~
Dent Pierce, Director of Public Works
Documentation: Included: XX
To Follow:
Not Required: -.:. ". ri
Agenda Item #: ~
Disposition:
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract #
Effective Date:lJ I I 100
Expiration Date: 10/31/01
Contract Purpose/Description:Amendment to Contract with Culver's Cleaning Company to
reflect change in commencement date and CPI adiustments,
c~~ ll,j _ ~
_.-~~._..-..-
Contract with:Culver's Cleaning Co.
Contract Manager: Li~ Mon~c!1Yj!!g~
(Name)
4385
(Ext.)
Un.i!Lc-,-_~C!rks & Bcachy-,~/J'-t'J\1_
(Department)
for HaeC meeting on 11/2J 10Q
Agenda Deadline: Ilf07tOQ
CONTRACT COSTS
Total Dollar Value of Contract: $18.090.0Q Current Year Portion: $16,500.00
Budgeted? YesC2] No 0 Account Codes: HL-20503 -530_-340 -
Grant: $ _-_-_ _
County Match: $ _-__-__
-
----
ADDITIONAL COSTS
Estimated Ongoing Costs: $_/yr For:
(Not inclnded in dollar valne abovc) (eg, maintenanec. nlilitics. janitorial. salaries. cte.)
CONTRACT REVIEW
Changes
. Date In Needed --./"" 0 Revif'"XC})
Division Director 11/1100 YesD No[}j 1). V/L/cQ r f!.K-
Risk Managi)'tt lo\~"loo YesD NO~' ~H-"L- ~-b:.cN'
OYwPur~g fO' 2S .o(JYesD No0~ {} If3 wJu.U
County Allomey IO/~/Ud YesD NOrtY'~~)
Comments:
Date Out
1/ If / (lD
\ 0 \"2.. s. 'oc')
/()psJ~
~. 76'(0/
OMB Form Reviscd 1)/11/1)5 MCP #2
CONTRACT AMENDMENT
(Rcst Room Janitorial Service at Vctcran's Mcmorial Park AKA Little Duck Kcy)
THIS Amendment is made and entered into this 21 st day of November 2000, between the
COUNTY OF MONROE and CULVER'S CLEANING COMPANY in order to amend the
agreement dated June 14, 2000, (a copy which is incorporated hereto by reference) as t(>/Iows:
I, Article 3 ,04A to read as follows:
This contract shall be for a period of one (I) year, commencing November I, 20nG, and
sha/I be renewable in accordance with Article 3.04B.
2. Article 3,048 to read as follows:
The OWNER shall have the option to renew this agreement after the first year, and each
succeeding year, for two additional one year periods. The contract amount agreed to
herein might be adjusted annually in accordance with the percentage change in the
Consumer Price Index for all urban consumers (CPI-U) for the most recent 12 months
available. Increases in the contract amount during each option year period shall be
extended into the succeeding years.
3. In all other respects, the original agreement between the parties dated June 14, 2000
remains in full force and effect.
IN WITNESS WHEREOF, the parties have hereunto set their hands and seal, the day and year
first written above.
(Scal)
Attest: DANNY L. KOLHAGE, CLERK
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By:
Dcputy Clcrk
By:
. .
CULVER'S CLEANING COMPANY
Witncss
" -
Witncss
By:
Titlc
SECTION THREE
CONTRACT
THIS A,GREEMENT, mad~ and entered into '.hlS i!t!- day oE
.J tJ N f. .::lti::t> A. 0.. by and be t we e n MONROE COUNTY. FLOR IDA ,
party of thlr Eir-::;t fJart (herelnaftlf,.~1 4",.,c30metimes called l~he
.. OWNER"). a nd CW-"Jv.,tl~~",~ ~v - I\nlh't P,",!,X r t y <) f t he second pa n
OV-l-"'lnafter ::;nrn('rlrnF~~ '.'.'r11e t:'he "CONTRACTOR").
''IT'JE';SED, Th.lI '11<' pan",s hereto. lor the consideration
!](-"r'fC"J:laEter set fenth, mutually agree as follows:
:~. :)1
SCOPE OF THE WORK
The CONTRACTOR "ha]] provide janitOrIal dnd opening and lockup
se rnces, ! nc lud 1 n9 a 11 necessary supp lies and equ ipment
rc'!u i red in t:he [KTformance of same, and perform all of the
work described LIl t.he Specification entitled:
Monroe"Count:y Public Works
Contract Specifications
Rest Room Janitorial Service
Veteran's Memorial Park
Also known as Little Duck Key
Marathon Key
Monroe County, Florida
and his bid dated MAX i.~ , each attached hereto and
Incorporated as part of this contract document. The manual
shall serVe as minimum contract standards. and shall be the
baSis of inspection and acceptance of all the work.
3.02
THE CONTRACT SUM
The County shall pay to the CONTRACTOR for the faithful per-
formance of said service on a per month in arrears basis on or
before the 30th day of the following month in each of twelve
(121 months. The CONTRACTOR shall invo lce 'he Count y monthl y
for services performed under the SpeCifications contained
herein. The Contract amount shall be as stated by the
contractors bid as follows: ~15oo_DO per month.
3.03 CONTRACTOR'S ACCEPTANCE OF CONDITIONS
.
A. The CONTRACTOR hereby agrees that he has carefully examined
the sites and has made investigations to fully satisfy himself
that such sites are correct and suitable ones for this work
and he assumes full responsibility therefore. The Provisions
of the Contract shall Control any inconsistent provisions
Contained in the specifications. All Specifications have been
read and carefully considered by the CONTRACTOR, who
SCClioll 3 - Page I
llnd'" "" 'nds I. he "arnelnd "Fe",s 1:0 U Ie' I r Sll tt I c: v"" 'i [0 t I.. he
'.0 r k "0 be done. lInde t. no "Heums tclIlee s, eond it Ions, 'or
Sit'Jdt tons shall this Conl'I."ct be mOr.p st nmq i:; .:orwtrued
aga I :: S I. .' he OWNER I ha n o1q,1[ n c, I I: he ':ONTPACTOR .Hld h 1:/ ,; u r e t y .
H. Any ,mbqlllty 'n '",CertaInty U1 the :>peeiUe"t JOns sball be
t nt,. mr.Ned and ~onst rued by Ihe OWNER, and IllS dee, 31 on shal]
bE" CLnal and binding upon ,Ill P':lrties.
,. The p.,s,,, ng, approval, and/"1 dCCPptance of ,lIly part of' ':he
wOlk 'n material hy the OWNEIi shall not oper" lceH; d '.a i ver by
the i)WNEI? of 5t n ct comp Ilance With the terms of this
COntr.,et:, and Specifications Covering said work. Failure on
the part of the CONTRACTOR, immediately after Notlee to Cor,
rect '.orkmanship shall entitle '.he OWNER, if It sees fit, to
correct the same and re'.nV"r the reasonable cost of Such
r.ep l.lCeme n t a nd/ or repa i r t.-om t he CONTRACTOR, '. ho s ha 11 in
any eVent be jOlntly and severally liable to the OWNER for all
damage, loss, and expense raused to the OWNER by reason of tbe
Cono.anor's breach of tins Contract andlor his failure to
comply strictly and iQ all thIngs with this Contract and with
the SpecIfications.
D. Contractor recognizes that time is of the greatest importance
and agrees to reimburse County $50.00 per day for each day of
delay in providing tbe servlces under this Agreement unless
said delay is caused by acts or omissions of the County or
Acts of God. The County shall have sole authority to determine
if a condition for non-payment under tbis paragrapb has
occurred.
3.04 TERM OF CONTRACT/RENEVlAL
A. Th,s contract shall be for a period of one (1) year, commenc,
ing on the day first written above. This Contract term sball
be t-enewable in accordance with Article 3.048.
B. The OWNER shall have tbe option to renew thIS agre~ment after
the f nst year, ~nd each 'lUcceedi I1g yea r. for two "doi tional
one year periods. The contract amOUnt agreed to herein may be
adj listed annually in accordance wi th the percenta"e cbange in
tbe Consumer Price Index (CPIJ for Wage Earnersllld Clerical
Workers :.n the Miami, FlorIda Mea index, and >>hajJ be based
Upon 'he >tInual elveragee CD [ ',omput:,It: iOn f tom .r"nU.l n' 1 tbrough
Decemb,,,: J I of the preVIOUS yea',.. Inerease8 in the Cont ract
amOUnt during each option year period shall be extended into
the Succeeding years.
3.05
CANCELLATION
A_
The County may cancel thIS contract
days notice to the Contractor.
tn-each ,) t t he obI iga t ions 0 f the
for cau.'>e Wl t h seven (7)
Cause sl1,11 1 constitute a
Contractor to [>pr-form the
Section
-:: .....
-' <<
Page 2
ser'/1 ces "nume'I'..d '8 CI", .>.mt L)ctor'.. ',[;1 I Fit lOns IJnd~ l lu 8
Contract.
8. Except Eor t.he COUntY's termlnatlon [;<'Cdllse uf
nonappropri~tIon iAnlcle 3.(2), eIther of the pat.ties heretu
may ~ancel t his\qrepment ,.,It hout cau"" bYF vine) I he, .,t he r
party Sl:<ty (60) ,jays wri tt en notice ')E its intent i on to do
so.
I . 0 f1 HOLD HARMLE~;:;
The CONTRACTOR, h" 11 de [e nd , indemnIfy and hold the COil nt: Y ,
lts officIals, employees and agents harmless, Erom dny and all
claims, liabili tres, losses and causes of action WhICh may
arise Out of the performance of the Contract except. :'lich
claims, liabil It ies, losses and caus"s oE action wh,ch may
dnse because of t h<, County's negl j 'Jent act Ions or amiss ions.
Compliance with the Insurance reqUIrements shall not relieve
the CONTRACTOR (rom the obligations imposed by this article.
3.07
INDEPENDENT CONT~CTOR
At all times and Eor all purposes under this agreement the
CONTRACTOR is an independent contractor and not an employee of
the Board of County Commissioners for Monroe County. No
statement Contained in this agreement shall be construed so as
to find the contractor or any of hiS/her employees, con-
tractors, servants, or agents to be employees of the Board of
County Commissioners for Monroe County.
3.08
ASSURANCE AGAINST DISCRIMINATION
The CONTRACTOR shall not discriminate against any person on
the basis of race, creed, color, national OrIgIn, sex, age, or
any other characteristic or aspect which is not job relat~d,
In its recruiting, hinng, promoting, terminatIng, or inv
other area af feet Ing emplOyment under this agreement or "i th
the provision oE services or goods under this agreement.
3.09
ASSIGNMENT
The CONTRACTOR shall not aSSIgn or subcontract this agreement,
except in writing and with the prior written approval of the
Board of COunty CommIssioners Eor Monroe County and
CONTRACTOR, whiCh approval shall< be subject to Such conditIons
and prOViSions as the OWNER and CONTRACTOR may deem necessary.
This agreement shall be incorpOrated by reference into any
aSsignment or subcontract and any assignee or Subcontractor
shall comply with all of the prOViSions of this agreement.
Unless expressly prOVided Eor therein, such approval shall In
no manner or eVent be deemed to impose any obligation upon the
OWNER in addition to the total agreedu[>on prrce oE the
serVices/goods of the contractor.
Sect ion J ::::
.v.
Page 3
3 . 10
COMPLiANCE ~vrTH '...AW
In proViding all ser'/ices/'Joocls pursuant to I.IH,; .'greemem,
I he "on'. L1C lor "hall abldr. ;;Ylll s ta t nt es, '".d 10 ", nces , rule"
and ,'e'J"J,.lttons pertainlng '.0, or "e"n!.ltIn" the ProviSIons
of, .,uch;ervlces, includi,,,, ; hose now in dfe,,,, dnd hereinat,
ter,dopted. Any vIolatIOn of said slatntes, ordinances,
ruies dnd regu ldtions she; i i Consti tute .] mateon.] I hreach 'd
thls MJr""ment dnd 31M!! ''''''ILe the OWNEII 'r, ",'!'m'nate thIs
contract Immediately upon delivery of wrjl~ten notice nf termi-
n~t:0n to the contractor.
3 0 11
INSUR^NCE
P'.i"'r t" 'execution ot t h i 3 a'lI.cement, the Cont ranor sha II
fll [.n i eh 'he Owner Cert it i cates of [nsuranc<, inebeat: ing the
minImum coverage limitations as indicated by an "X" on the:
attached forms identified as INSCKLST 1-4, as further detailed
on forms WC1, GLl, VLl, EDl, each att2ched hereto and
incorporated as part of this contract document.
3.12
FUNDING AVAILABILITY
In the eVent that funds from Parks and Beaches Unincorporated
Contractual Services are partially reduced or cannot be
obtained or cannot be continued at level sufficient to allow
for the purchase of the services/goods specified herein, this
agreement may then be terminated immediately at the option of
the OWNER by written notice of termination delivered in person
or by mail to the contractor. The OWNER shall not be
obligated to pay for any services provided by the contractor
aft~r the contractor has received written notice of
termination.
3.13
PROFESSIONAL RESPONSIBILITY
The CONTRACTOR warrants that it is authorized by law to engage
In the performance of the activities encompassed by the
proJect herein described, subject to the terms and conditions
Set fonh 'n the Public Works Manual entitled "Monme County
Publ](: Works Contract Specifications/Rest Room Janitorial
Service/Veteran's Memorial Park/Also Known As Little Duck
Key", whi ch is at tached hereto and incorporated herein as a
pa ro!": 0 f t- hi s Cont ra.ct / agreement: . The provider sha L 1 a taIL
t: 111002" eXHnse independent, processional jUdgement and shaJJ
a.ssume prOfessional responSIbility for the services to be
provIded. Cont inued funding by the OWNER is cont ingent upon
retention of appropriate local, state, and/or federal
certification and/or licensure of contractor.
Section 3 ~ Page 4
l. 1,1 i?ERFOPr--1f1.t'-/('r.: .:- OBLIGATION
Monroe Co"nr.Y's performance and oblJgetlOn to pay under th",
contract IS ';->ntIng"nt "pnn dn ,1'1'1"" I appropriat Ion by the
BOee.
3.15
NOTICE r\EQrJIREMENT
Any not",,, ".'I'I'''.d 'lr perm1f:ted ,lllder I IllS ]sn.ement sheil I lop
in wri t In'J ."Id :',]nd del i ver.ed or m,1 i 1 ed, pOstage prpp.l' d, to
'- he ot her p,,,., y by cen 1f i ed ma iI, ,." I" med rece j pt I.p'], H'" U'c1,
I: 0 U1f: f' 0] 1.)w I rYj ;
POR COUT\TTY
Monroe County ["llhl ic Works
Facilities MalIlf "'/ldnce Department
3583 S. Roosevelt Boulevard
Key West, FL 33040
FOf- CONTRAr'TOR
0.>\ VeYS Qmni ng Co.
f.{) fu1 'etO.lo 1
MOfa-H1Dnj J:L 3?:bEJ)
IN WITNESS WHEREOF the parties hereto have executed this Agreement
on the day and date first above written in four (4) counterparts,
each of which shall, without proof or accOunting for the other
counterparts, be deemed an original Contract.
Y L. KOLHAGE, Clerk
COUNTY OF MONROE, STATE OF
FLORIDA
BYcSL...I~~~
Mayor/ lalrman
1:>.c..
CONTRACTOR
By ,4~;p[:;~
WITNESS
Corporate Seal ~f CorpOr3tion
. W. W.
41'PROVED AS 10 FoR
~~~LE(01.~F.fIG. .J'KJ.
B'Y . ..~/ ~.--;;::~
R . ~fRt N w'OLF~---
DATE~~
Section 3 ~ Page 5