Item F11
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date:
November 21. 22. 2000
Division:
Public Works
Bulk Item: Yes --L No
Department:
Facilities Maintenance
AGENDA ITEM WORDING: Authorization to provide desk space for the Veterans Administration
Medical Center Outreach Coordinator at the local Veterans Affairs office in the Harvey Government
Center.
ITEM BACKGROUND: Ms. Sharon Hocker, a Social Worker employed by the Veterans
Administration Medical Center in Miami, is establishing an outreach program in Key West for veterans
who need assistance with housing, clothing, food, etc. Limited desk space on a temporary basis of six to
eight months for Ms. Hocker who will be contributing to the mission effectiveness of the local Veterans
Affairs office and Monroc County Government. No additional square footage is required other than one
desk space, therefore, approval to waive the $100.00 per month fee has been requested.
PREVIOUS RELEVANT BOCC ACTION: None on this item.
STAFF RECOMMENDATION: Approval as stated above.
TOTAL COST: $ N/ A
BUDGETED: Yes
Account #
N/A
NO
Cost to County: $ N/ A
REVENUE PRODUCING: YES
NO l AMOUNT PER MONTH
YEAR
APPROVED BY:
Risk Management
///7/ocl
DIVISION DIRECTOR APPROVAL:
Dent Pierce, Division Director
DOCUMENTATION: Included --L To follow
Not required
AGENDA ITEM # -1:.fU
DISPOSITION:
I)
/tfOlU'oe Co&urtfl Policy
fol'
nequests for Offc(;e Space
by
}lon-profit Ol'ganizations
The purpose of this policy is to establish a procedure for processing requests from non-profit organizations
. deSiring office sp.ace in County facilities. The Board of County Commissioners adopted this policy on
November 9, 1999.
GENERAL IN FORMA TION:
1. Organizations shall complete the attached form and submit it to the Facilities Maintenance Department at
3583 South Roosevelt Boulevard, Key West, Florida 33040; telephone number 305/292-4431 _ fax
number 305/295-3672.
2, Once the request for office space has been reviewed by staff, and it has been determined that appropriate
space is available, the Administration will prepare an agenda item for the next available meeting for the
Board of County Commissioners to consider staff recommendations and make a final determination.
3. If appropriate office space is located, and approved by the Board of County Commissioners, the
organization will be required to:
a. Execute a one-year lease agreement with the County, with two (2) possible one-year extensions.
Thereafte~ tha organization will not be eligible to reapply for space for a period of a minimum of three
(3) years;
b. Pay a fee of $100.00 per month to the Monroe County Clerk of Courts (Finance Department) to cover
electricity costs;
c. Provide its own janitorial and telephone service.
,CRITERIA:
The following criteria are the basis for determining the allocation of office space:
1. The organization must provide a County-wide service.
2. Does the organization presently receive funding from Monroe County? Yes 0 No tJ
If so, is the agency willing to reduce funding commensurate with cost savings as a result of being
located ina County facility? Yes 0 No D
3. The organization must secure an in-kind match grant for the value of the space allocated. Please list
grant V\/ A-
4. Will the office space requested be needed on a temporary basis or: for an extended periOd of time?
Temporary Basis~ Extended Basis 0 How Long? C) .' tJ rnl.,/"'lT-'T.:;'
., ~ mpORaRY 6~
;nc~/H5
Name of Organization :
\ L" f' t. ~, .,
'Contact Name~jJ Illl I JI I
. Address: n ! It
,
}Jon-profit Organ;ztrtlol1 tlequest {or Office Space
I I "{
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Al; e r~~~!{-'
~
Non~Protlt No:
Phone Number: (,)C)j.,
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Square Footage
Requested:
Fax Number:
For How Long?
dO.'.K lfii UL-('0.cIL/
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Location Required: Lower Keys ~ Middle Keys 0 Upper Keys 0
,Special Requirements:
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,Does this organization rt;lCQive funding from Monroe County? Yes 0 No Jl1
.If so, what is the ar,mual allocation?
If a lease is granted, please identify the program for which the value of the space allocated will be used as an
in-kind grant match:
Describe the County-wide service your agency provides and the cost benefit to Monroe County taxpayers:
n, \r: J) f' l:".'! I ..j'- ( Pi'I (L{ , l?, 'r I" ( ',,/ ..11"""" i(~ c~'
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~ ~e A-ri'ACII ElJ &~ P'/?tJ/1'J t/eIl"3ZANS ,4FrAJ/Z..$ 1J/fU'CrotZ.-.
,Approved by:
19r County Use Only
,Risk Management: Date:
Facilities Maint: Date:
($ Fair Market Value for allocated space)
PW Director: Date:
County Administrator:
If approved, the organization be required to enter into a one-year lease with the County, with two (2) POssible
one-year extensions, at which time the organization will not be eligible to reapply for space for a period of a
minimum of three (3) years. All non-profit organizations who are provided office space will be required to
reimburse the County for utilities In the amount of $100.00/month. and must provide their own janitorial and
telephone services.
Date.
IOTHL fJ.03
/
'O~~rv~c2!!~~E
(305) 2ll<C-.64 I
Veterans Afrain Deplll'tment
Haney Government Center
) 200 Truman Avenue, Suite 204
Ke)' Wed, }/'L 33040
(305)195M~I~Phone
(305)29S-S17~Fax
November 6, 2000
Mr. CarlOI Zarate
Director, FacUltle. Malntenllncc
3583 South RoosevoU Bh'd
Key Welt, Jl'L 33040
Dear Mr. Zante:
I ,f.-i" ;')1.1 Vi.....
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('''--
.
Mil. Sharon Hocker is a St)clal Worker employed by the Veterans AdmlnJstratloll (VA) Medical
Center, Miami, l"lorldu., and is a~signcd to Key West, Florida, to atabUsh aD outreach proltram fur
veterans who al"C in need or assistance with iuch ossClntia" as houlllne, dOlhing, food, empJoynlCJJt
etc, We do In fact hllvc mOlly i1homcleSS" veteran. K'ho frequently come to this office t(l request these
basic necessities of life, Ms. Hueker will not only h,l(o fare of thc cltents that present then1Selvea; here
but will establish cGmmunUy outreach and leek out tbel veterans who are In Ilfed of these .en'fce~,
In tile pa.t. this office lost one position due to budgetary tOlldralllts. The additioll of Ms. Hoebl'
to this office will greatly ,us'st us In mccfblg tho totll needs oC the many veterau$ who stek QUI'
services Bnd wJII in essence result III WI receiving the servlceK of olle full time employee at no cost tu
Monroe County.
Therefore, since Ms, Hocker will be greatly cotltrlbutllll .0 tbe lJW.slon effectivencss ofVetcranli
Arfairs and Monroe County, reque.t that .hr monthly fee of $100.00 for non-prom or"anlz.tioll~
utlllzlng COllllty '.dUtics be w.l\'cd.
Sincerely,
If you have any question., pleaae feoJ free to caD ane.
~ I, ---r--'___L
Chllrle.IJ. ingniitam
DJrector, VeteranR Affairs