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Item F21 Revised 2/95 BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: 11/21-11/22/00 Division: Community Services Bulk Item: Yes X No Department: Social Services AGENDA ITEM WORDING: Approval of Amendment to Agreement between G,A. Food Service and Monroe County Bayshore Manor to renew contract for one additional year, January 1, 2001 thru December 31, 2001. ITEM BACKGROUND: Contract signed by Board of County Commissioners on December 8, 1999, This contract provides for the option of contract renewal for one or two more years, This will be the first year renewal. Actual price per meal is $2.48. Contract will increase price to $2.55 per meal. PREVIOUS RELEVANT BOCC ACTION: Original contract signed by the Board of County Commissioners on December 8, 1999. STAFF RECOMMENDATION: Approval TOTAL COST: $33,000.00 BUDGETED: Yes X No COST TO COUNTY: $33,000.00 REVENUE PRODUCING: Yes _ No X Amount per Month Year DIVISION DIRECTOR APPROV AL: APPROVED BY: County Atty, X DOCUMENTATION: Included: X To Follow: _ Not Required_ Agenda Item #: I.. f'~ I DISPOSITION: datalagitem.doc MONROE COUNTY BOARD OF COUNTY COMMISSIONERS CONTRACT SUMMARY Contract # Contract with:GA Food Service, Inc, Effective Date: 1/1/2001 Expiration Date: 12/31/2001 Contract Purpose/Description:Provides meals to the residents of Bayshore Manor Contract Manager:Louis LaTorre (Name) 4572 (Ext. ) Social Services (Department) for BOCC meeting on 11121-11/22/00 Agenda Deadline: 11/7/00 CONTRACT COSTS Total Dollar Value of Contract: $33,000,00 Current Year Portion: $33,000.00 Budgeted? Yes~ No 0 Account Codes: 001-61504-530-491- Grant: $-0- County Match: $N/A ADDITIONAL COSTS Estimated Ongoing Costs: $_/yr For: (Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.) CONTRACT REVIEW Risk Manag~,~nt ~jf . ~~ - 'pUfcl1dsmg County Attorney Changes Date In Needed / i lL/(]L,~ YesD No ~~G YeSDN00{ ~~, i~ iJ~,--l ,,,,,- i>JW[()yeSDNO~~ O~~ku I~ YesDNo ;Ju.J.hrl Date Out i'bk l~t'U Ie J~Oj{}t' ~~, Division Director Comments: OMB Form Revised 9/11/95 Mep #2 AMENDMENT TO AGREEMENT Bayshore Manor THIS AMENDMENT made this day of , 2000, by and between the Board of County Commissioners of Monroe County, Florida, a body corporate and politic existing under the laws of the State of Florida, hereinafter called the Sponsor, and GA Food Service, Inc., a Florida corporation whosemailingaddressisI220032ndCounNorth.St. Petersburg, Florida, hereinafter called the Caterer. WITNESSETH WHEREAS, the parties hereto did enter into an agreement dated December 8, 1999, for the provision of meals at Bayshore Manor, an Assisted Living Facility operatedhy Monroe County; and WHEREAS. said agreement provided an option to the Sponsor to renew the contract twice, each time for an additional year; and WHEREAS, the Sponsor has elected to exercise said option for the benefit of Bayshore Manor residents; now, therefore, IN CONSIDERA nON of the mutual covenants and obligations contained herein, the parties agree as follows: 1. The Sponsor elects to renew the contract for an additional year pursuant to the contract entered December 8, 1999. 2. The effective date of this amendment is January 1,2001 and shall extend through December 31, 2001. 3. Paragraph G of the contract, entered into December 8, 1999, shall be amended to provide for the cost per meal to be $2,55 for the period covered by this amendment. 4. All other terms and conditions of the contract dated December 8, 1999, as previously amended shall remain in full force and effect. (SEAL) Attest: DANNY L. KOLHAGE, CLERK BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA By: By: Deputy Clerk Mayor/Chairman (SEAL) Attest: GA FOO RVICE, INC. By; ~~ ti ;t/- - Secretary President \ "----J .~ CONTRACT TIllS AGREEMENT made this g -t:.!J. day of .J) e c, e.,.,., b eo r" , 19~, by and between the BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA, a body corporate and politic existing under the laws of the State of Florida, hereinafter called SPONSOR, and G. A. FOOD SERVICE, INC., a Florida corporation whose mailing address is 1220032ndCourtNorth,St. Petersburg, Florida, hereinafter called CATERER. ~" ". WIT N E SSE T H: WHEREAS, SPONSOR desires to purchase meals for clients of Bayshore Manor, an Assisted Living Facility licensed by the State of Florida and operated by the Board of County Commissioners of Monroe County, Florida and WHEREAS, CATERER desires to supply meals to Bayshore Manor under the terms and conditions of this AGREEMENT, now therefore in consideration of the mutual covenants, promises and premises herein contained, the parties agree as follows: . A. CATERER agrees to furnish meals in accordance with Attachment" A" of this AGREE!\1ENT. B. SPONSOR agrees to pay CATERER for meals purchased within thirty (30) days of receipt by SPONSOR or CATERER'S invoices. The Parties agree that payments may be made and will be accepted, in whole or in part, by check. C. The Parties agree that SPONSOR must place weekly food orders with CATERER no later than Wednesday of each week. D. The obligations of the Parties to this AGREErvffiNT are subject to the availability of funds lawfully appropriated annually for the purchase of food by SPONSOR. E. CATERER agrees to deliver weekly food orders placed by SPONSOR no later than Friday of each week and that frozen food will be maintained at or below ZERO DEGREES Fahrenheit from the time it leaves CATERER'S processing plan until the time it is delivery to Bayshore Manor. F. The Parties understand and agree that the number of breakfast meals, lunch meals and dinner meals ordered and to be supplied may vary from week to week due to changes in SPONSOR'S client population. . ~'" G. Parties agree that throughout the term of this AGREEMENT the unit cost per meal will be TWO DOLLARS AND FORTY EIGHT ($2.48) CENTS, provided that and as long as both this AGREEMENT and that certain agreement entered into by and between G. A. Food Service, Inc. and the Monroe County Nutrition III-C program, commencing on January 1,2000 and terminating on January 1, 2001, continue in full force and effect. This AGREEMENT shall continue in full force and effect, from 12:01 AM, January 1,2000 until 12:01 AM, December 31,2000. SPONSOR shall have the option of renewing the AGREEMENT for A PERIOD OF ONE (1) calendar year at the end of which SPONSOR will have the option of renewing the AGREEMENT for one (1) additional calendar year. If an option(s) is exercised, it shall be on the same terms and conditions as the AGREEMENT, excepting only an increase in the unit cost per meal to match any rise in the cost of living index as provided by the Federal Government in November of the year(s) preceding the year(s) for which the option(s) is exercised and providing that the Monroe County Nutrition III-C program also simultaneously exercises its agreement option(s). AMENDMENTS TO AGREEMENT This ~GREE!v1ENT may be amended at any time subsequent to its execution by both parties by the parties signing and executing such an amendment(s). NOTICE Any notice required by this AGREE~NT to be made by either party shall be made by Certified Mail, Return Receipt Requested as follows: I, SPONSOR CATERER Name: Name: G.A. FOOD SERVICE, INC. Address: Address: 12200 32nd Court North St. Petersburg, Florida 33716 FLORlDA LAW Both parties will at all times, during the duration of this AGREEMENT, comply with all applicable Federal, State, County and Municipal laws. Both parties agree that the proper jurisdiction and venue of any claim( s) arising under this AGREEMENT shall be in Monroe County, Florida. This is to certify that this AGREE1vffiNT as approved by Bayshore Manor and the Monroe County Administrator was ratified by the Monroe County Board of County Commissioners at its meeting on the ~~~ day of \)e..cQ,.t"f".\~~( , 19 q ~ . I,... BOARD OF COUNTY COMMISSIONERS L. KOLHAGE, OF MONROE COUNTY, FLORIDA -- - ByJd-.... hiD c-. 't:wp~ By Deputy Clerk "1 . j} - C- d ~.uj "J:~ ~aYOr/cha~rson G. A. FOOD SERVICE, INC. ~comract.doc ATTACHMENT "A" ENTREENEGET ABLE LUNCH AND DINNER MEAL COMPONENTS It is required that on frozen lunch and dinner entrees SPONSOR will include the remaining components of the meals, i.e., milk, butter, bread, fresh fruit/dessert, and juice. These must meet standards as stated in Meals Standards (see Appendix II). Breakfast = optional; Lunch = 96; Supper = 112 These meals will be purchased weekly on SPONSOR'S mem~.cycle of six (6) weeks, 1. The lunch and dinner entree/vegetable component must each consist of a minimum of 3 oz. cooked, edible meat or comparable, alternative protein food source and two (2) 4 oz. drained weight servings of vegetables and fruits. These entree/vegetable components must be of such quality when fresh components are added to them, consisting of milk, desserts, bread and margarine, that each com- plete lunch and dinner meal contains one-third (I13) of the daily recommended dietary allowance for adults 51 years of age and older as established by the Food and Nutrition Board of the National Academy of Science - National Research Council. 2. These preportional unitized entrees and vegetables shall have no salt or sugar added. 3. They must be sealed and clearly labeled with entree contents and proper heating instructions, with letters large enough to be read by the visually impaired. 4, They must consistently be produced in a United States Department of Agriculture inspected and approved plant. 5. All meal components that require reheating must be packaged in a container with lid that can be warmed in either a convection or microwave oven. 6. If frozen, they ~ust be delivered to Bayshore Manor at temperatures no greater thal. -zero (0) degrees Fahrenheit. In addition to the above, CA TERER must provide, with each food delivery to Bayshore Manor, as many of the following items appropriate for the number of meals required by Bayshore Manor, at no cost: Margarine. hairnets~ 23x17x47 can liners; individual salt. pepper, sugar and sweetener; hand towels: individual Thousand Island dre~sing: indivictual French dalaIinvan.doc dressing; individual salad dressing; individual tea bags; individual tartar sauce; paper placements; 8 oz. squat foam cups; # 1 0 paper bags; plastic knives, forks and spoons; napkins; and 8 oz. foam drink cups. MENUS Menus are to be submitted BY CATERER to the Bayshore Manor Sr. Administrator for approval at least eight (8) weeks prior to the implementation of each menu cycle. Menu plans as approved throughout the year must be adhered to, unless changed by mutual agreement between CATERER and the Sr. Administrator of Bay shore Manor. CATERER must work with the Bayshore Manor Sr. Administrator throughout the teoo of the agreement and change menus and meal procedures to assure acceptable meal content and quality , CATERER will observe ethnic, religious and seasonal preference of specified foods (i.e., religious holidays) in consultation with the Bayshore Manor Sr. Administrator. All menus submitted BY CATERER wili include grading specifications of items (entrees/vegetables) and should contain meals which can be implemented and adhered to throughout the teoo of the agreement. Additionally, SPONSOR agrees to provide to Bayshore Manor, within forty eight (48) hours of a telephone or fax request by the Bayshore Manor Sr. Administrator, non- perishable, packaged food sufficient to supply the two thirds of the daily recommended dietary allowances for persons aged 51 years and older for as many as twenty (20) people for a period of fifteen (15) days. REGULA nONS FOR ASSISTED LIVING FACILITY MEALS Each meal provided under this agreement must contain at least one-third (1/3) of the CUITent Recommended Dietary Allowances. Confonnity to this requirement will be assured by planning menus using the following criteria: 1. Each h.ll"lch and dinner meal shall contain a three oz. cooked, edible portion of meat, fish or fowL An equivalt;.A( &l1ount of meat alt~mates, individually or in combination may be used no more than once per week for variety. Meat alternates include cooked dry beans, peas, lentils, nuts, nut butter (peanut butter and others), or producLS made from these foods. Alternates for the protein in one .. oz. of cooked lean meat include one-fourth cup cottage cheese; one oz. cheddar . cheese; one egg; one-half cup cooked dry beans, peas or lentils (garbanzos. lima beans. black-eyed peas, pinto beans. red beans. etc.); two tablespoons of nut butter. a. Ground meat may be used in entrees no more than twice in one week. b. If served twice in one week. the ground meat shall be served at least once in "solid" form. such as meat loaf. Salisbury steak. stuffed peppers. etc. 2. Each lunch and dinner meal shall contain two (2) one-half cup servings (drained volume) of different vegetables or fruits, or their juices. including: a. A vitamin A-rich food shall be served at least three times per week. A vitamin A-rich food is a single serving or a combination of two servings at the same meal that provide at least one-third of the RDA for the vitamin. These include carrots, cantalope, broccoli, pumpkin, sweet potatO(~S, winter squash (butternut, acorn, etc.) and all deep green leafy vegetables. b. A vitamin C-rich food must be served daily, A vitamin C-rich food is a single serving or a combination of two servings atthe same meal that provide at least one-third of the RDA for that nutrient. Fortified full- strength juices, defined as fruit juices that are 100 percent natural juice with vitamin C added, may be counted as a vitamin C-rich food. (1) Partial strength or simulated fruit juices or drinks, even when fortified, may not count as vitamin C sources. (2) The required 20 mg. of vitamin C may come from no more than two food items. c. Sweet potatoes and yams may be counted as either vegetable/fruit m: bread requirement, but not both groups in one meal. Rice, noodles. spaghetti. macaroni, and grits may not be counted as a vegetable/fruit. d. Vegetable soup may be used to fulfill one portion of the vegetable/fruit requirement if the soup contains at least one-half cup of vegetables per serving of soup, e. Dried beans, peas or lentils may be used to fulfill the fruit/vegetable requirement. However, if used as a fruit/vegetable, they cannot be counted as a meat/meat alternate in the same meal. f. Congealed salad may be used to fulfill one portion of the fruit/vegetable only if the salad contains at least one-half cup of vegetables or fruit per :erving of the salad. g. Fruits used as a dessert cannot also be counted as a serving of vegetable/ fruit in the same meal. .. h, A good balance of succulent and starchy vegetables which present contrast in color. texture, temperature and shape shall be used, Starchy vegetables should be limited to one per meal (corn, lima beans, potatoes. dried beans, black-eyed peas, hominy), 3. Each lunch and dinner meal shall contain one serving of whole grain or. enriched bread. biscuits. muffins, rolls, sandwich bWlS. cornbread. other hot breads. or a bread alternate. a. Bread alternates include enriched or whole grain cereals or cereal products such as rice, spagheni, macaroni, noodles, dumplings, pancakes, wafiles, tortillas and grits. b. Sweet potatoes or yams can be counted as meeting either the bread requirement or the vegetable/fruit requirement, but not both groups in the same meal. c. Enriched and whole-grain flour, meal, cereals and. cereal products shall be used. 4, Each lunch and dinner meal shall contain one teaspoon or fortified margarine except for those meals that may be higher than average in fat content. In these cases, the PDAA or AAA Nutrition Consultant may approve the elimination of the margarine for that meal only, 5. Each lunch and dinner meal shall contain one (1) one-half cup serving of a dessert, The use of simple desserts, such as fruit, fruit juice, pudding gelatin desserts, ice cream, ice milk or sherbet is encouraged. a. Fruit juice may be used no more than one time per week as the dessert item. If juice is used as the dessert, the total caloric content of the meal must be a minimum of 750 calories. b. Baked goods such as cookies, cake, pie and similar foods may be used as the dessert no more than 50 percent of the time. 6. Each lunch and dinner meal shall contain eight oz. of fortified low-fat mille a. All milk and milk fluid products for drinking purposes shall be purchased and served in the individual container in which they were packaged at the milk plant. 7, Coffee. .Lea. decaffeinated beverages, soft drinks and fruit flavored drinks may be used, b~t ~h=l! not 1:;: ::::~~t~~ ~ f'~:filIing ~&Y pm of the meal pattern require- ments. daUIImvan.doc