Item F30
Revised 2/95
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date:
ROVDlBKR. 22, 2000
Divisi. .
on:
COMKISSIOIlEll NELSON
Bulk Item: Yes _ . No XX
Department:
BOCC
AGENDA ITEM WORDING:
APPROVAL TO PUllCBASE 'l'VO 1,000 GAL. POKPKR. muCKS AIm OD: 1,000 GAL. POKPKR.
muCK FOR KEY LARGO VOL. FIRE DEPT., USIlfG PIGGY-BACK BID OF AIfOTIIER OR.GAlllZATIOIf
VRICH MEETS C1JRR.ERT MARKET PRICES AIm SPECIFICATIONS.
ITEM BACKGROUND:
KEY LARGO VOL. FIRE DEPT. IS SHORT OD: POKPKR. NOW AIm TAVERlfIKR. IfEEDS A POKPKR..
PRICES WILL GO UP 3% IN DECEKBKR., WHICH WILL COST THE COUBTY AIf ADDITIOIfAL $30,000.
WITH All EIGIIT IfOIfTH LEAD TIME FOR POKPERS, WE CAIfIfOT AF.FOlID TO DELAY PURCHASE OF
THESE OBITS Aft LOBGEll.
PREVIOUS REVELANT BOCC ACfiON:
STAFF RECOMMENDA nONS:
TOTAL COST:
BUDGETED: Yes
No
COST TO COUNTY:
REVENUE PRODUCING: Yes_ No_ AMOUNTPERMONTR_ Yellr
APPROVED BY: County Atty _
OMBIPurchuing _
Risk Management _
DIVISION DIRECfOR APPROVAL:
TYPE NAME HERE
DOCUMENTA nON:
Included_
To Follow
Not Required
AGENDA ITEM N~
r. 30
DlsPOsmON:
Revised 2/95
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: November 21 22. 2000
Division:
Public Safety
Bulk Item: Yes X
No
Department: Fire Rescue
AGENDA ITEM WORDING: Approval to reject bids for two (2) 1000 Gallon Pumpers, and one (1) 1500
Gallon Pumper for Key Largo Volunteer Fire Department and Tavernier Volunteer Fire Department, and t?-~ ft
. .. "piggy-backing" bid of another organization which meets our budget and r 1'13 v
specifications. ~ c.T1 a .
ITEM BACKGROUND: The date of the bid opening was September 13, 2000.
Five bidders responded for the 1000 Gallon Pumper as follows: Hall Mark Fire Apparatus in the amount of
$347,596.00, Pierce Manufacturing in the amount of $337,742.00, Ferrara Fire Apparatus, Inc. in the amount of
$326,900.00, Luverne Fire Apparatus, Inc. in the amount of$321,880.78, and American Lafrance in the amount
of$325,083.00. The lowest bid of$321,880.78 exceeds our budget, and all five vendors failed to meet the
specifications completely.
Five bidders responded for the 1500 Gallon Pumper as follows: Hall Mark Fire Apparatus in the amount of
$353,550.00, Pierce Manufacturing in the amount of $342,530.00, Ferrara Fire Apparatus, Inc. in the amount of
$333,900.00, Luverne Fire Apparatus, Inc. in the amount of$325,915.35, and American Lafrance in the amount
of$331,387.00. The lowest bid of$325,915.35 exceeds our budget, and all five vendors failed to meet the
specifications completely.
PREVIOUS RELEVANT BOCC ACTION: The purchase of these three apparatus was approved during the
FY 2000 budget process.
STAFF RECOMMENDATION: Recommend approval to reject bids and research the possibility of "piggy-
backing" bid of another organization which meets our specifications and budget, and bring back to board for
approval. (See attached correspondence from Key Largo Volunteer Fire Department and Tavernier Volunteer
Fire Department).
TOTAL COST:
COST TO COUNTY:
$ 0.00
$ 0.00
BUDGETED: Yes
No
REVENUE PRODUCING: Yes
No _AMOUNT PER MONTH
YEAR
APPROVED BY: County Attorney N/ A
DEPARTMENT HEAD APPROVAL:
N/A
Risk Management N/ A
DIVISION DIRECTOR APPROVAL:
'00
'/
Y
DOCUMENT A TION:
DISPOSITION:
Included:
X
To Follow: - Not Required: ~~O
Agenda Item #:
10/30/00 09:39 FAX 4519560
~02
~ ~ "f/~ giie~(J qj)~
PO,ST OFFICE BOX 782
'Phone: 305'451-2700
KEY LARGO, FLORIDA 33037
Fax: 305'451-9560
RECEIVED
OCI 302000
MEMORANDUM
BY:_'
October 23, 2000
FIRE RESCUE
-
To: Ross Willman, Acting Fire Rescue Director
From: Sergio J. Garcia. Chief. Key Largo Volunteer Fire Rescue Dept.
Re: Justification - B.O.C.C. approval of needed funds for fire truck purchases
~ .
All of the bids for the approved fire apparatus replacements have been received and opened. All
five manufacturers who presented a bid to Monroe County have bid over the approved amount.
In addition, all of the bids have not confonned to the apparatus specifications in some form.
We do not recommend reopening the bid process due to the time involved and possibility of
additional price increases- The cost of purchasing fire apparatus has apparently increased
industry-wide since our initial request in 1998. We have also been infonned that industry price
increascs will take place in December of this year.
Weare requesting at this time that you approach the Board and recommend that they authorize
the increase requited to purchase the much-needed tnlck without further delay. This incrt2Sc will
not have an impact on District 6 fire and ambulance taxes this fiscal year.
We would also be willing to explore the possibility of "piggybacking" another fire departments
apparatus contract. This action would be much faster than the bid process and "possibly" allow
us to obtain better pricing on acceptable apparatus.
Another possibility to consider for offsetting some of the cost is to sell the old fire appaIatuS
rather than turning them in to the County for use at the Training Facility as was previously
planned.
Our recommendation, in conclusion. would be approval for thc increase necessary to purchase the
fue truck with the understanding that we will attempt to "piggyback" on another fire departments
contract if possible.
Your expedient attention to this matter will be greatly appreciated.
Sincerely,
/~~ / ~-'
TAVERNIER VOLUNTEER FIRE DePARTMENT
. ~ND
. . AMBULAN~E CORPS., INC.
POST OFFICE BOX 301 · TAVERNIER. FLORIDA 33070
To: Ross Willman. Fire Rescue Director
From: Rob Burley. Past Chief, Tavernier Vol. Fire Dept.
Re: Justification - B.O.C.C. Fire Apparatus Purchases
AJI of the bids for fire apparatus replacements have been received and opened. All five
manufacturers who presented a bid to Monroe County have bid over tbe approved
amount. In addition. all of the bids have not confonned to the apparatus specifications in
some fonn.
At this time we do not recommend reopening the bid process. Apparently the cost of
purchasing fire apparatus has increased since the initial request in 1998. We have also
been told that industry price increases wi)) take place sometime in December of2000.
Due to the time involved in reopening the bid process and the possibility of additional
price increases, we would request that the current bids be rejected and we request
infonnation from an apparatus manufacture on the possibility of"piggybaclcing" another
fire departments apparatus contract. This action would be much faster than the bid
process and "possibly" allow us to obtain better pricing on acceptable apparatus.
Thaokyou, ~'
Rob Burley
Past ChiefTVFD
CC: Keith Cortner. CbicfTVFD
Sergio Garcia, Chief XL V FD
OCT-31-00 05:51 ISLAMORADA FIRE AND RESCUE
TEL: 305-664-4559
P:01
To: Ross Willman, Monroe County Fire Rescue Di~o}
From: Rob Burley, Fire -Tech Repair Service ~
Re: Luveme Fire Apparatus
In the recent bid for new tire apparatus in Monroe County, luveme
Fire Apparatus was one of the bidders. As a fire apparatus repair
technician I have worked on trucks manufactured by this company, I
was not impressed by the quality of workmanship used to build the
trucks.
The trucks I am referring to were build in 1995 and sold to Broward
County. They were tanker pumpers with HME chassis and Luverne
bodies. The problems encountered ranged from minor electrical to
thing such as the hose bed doors flying open at highway speed.
Over alii found the fit and finish of these trucks poor and I my opinion
would not recommend the purchase of trucks from this manufacturer.
In defense of Luveme I have not worked on any Luveme apparatus
since. In the time that has past there manufacturing practices may
have improved.
RECEIVED
OCT 3 ~- 2000
BY:~
, FIRE RESCUE
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