Item F37
Revised 2/95
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: November 21, 2000
Division: Management Services
Bulk Item: Yes ~ No 0
Department: Grants Administration
AGENDA ITEM WORDING: Authorization for the Mayor to execute the fiscal year 2001
certificates of agreement for the FDLE anti-drug abuse grant.
ITEM BACKGROUND: Funds are provided throught the Florida Dept of Law
Enforcement to implement the following programs: Sheriff Inmate Intervention Program,
Juvenile Community Intervention Program, Heron Residential Program, Residential
Detoxification Program, Sunrise House, and Samuel's House.
PREVIOUS RELEVANT BOCC ACTION: By resolution 239-1999, the BOCC agreed to
serve as the coordinating unit of government in the development of the grant proposals
and in the distribution of funds allocated to Monroe County.
STAFF RECOMMENDATION: Approval
TOTAL COST: 303,373.00
BUDGETED: Yes ~ No D
COST TO COUNTY: 70,248.00
REVENUE PRODUCING: Yes D No 1:8:1
AMOUNT PER MONTH
YEAR
APPROVED BY:COUNTY A TTY 0 OMBIPURCHASING D RISK MANAGEMENT D
DIVISION DIRECTOR APPROVAL:
DOCUMENTATION: INCLUDED:~ TO FOLLOW:_ NOT REQUIRED,M
DISPOSITION: AGENDA ITEM #: l:f ~ 7
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Florida Department of Law Effective Date: 10101/00
Enforcement
Expiration Date: 9130101
Contract Purpose/Description: Funds provided through FDLE Agreement for implementation of
the Sheriffs Inmate Intervention Program IV as part of Monroe County's FY01 Anti-Drug
Abuse Program
Contract Manager: David P. Owens
(Name)
4482
(Ext.)
OMB/Grants Mgt.
(Department)
for BOCC meeting on 11/21/00
Agenda Deadline: 11/07/00
CONTRACT COSTS
Total Dollar Value of Contract: $97,194.00 Current Year Portion: $97,194.00
Budgeted? Yes X No Account Codes: 125-06005-530490-GG0105-XXXXXX
Grant: $72,895.00
County Match: $24,299.00
ADDITIONAL COSTS
Estimated Ongoing Costs: $2857.00 For: Staff support-filing reports, oversight
(N ot included in dollar value above) (eg. Maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
County Attorney
Changes
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Comments:
OMB Form Revised 9/11/95 Mep #2
e
Florida Department of
Law Enforcement
Office of Criminal Justice Grants
Mailing Address:
Office ofCriminaJ Justice Grants
Florida Department of Law Enforcement
1819 M iccosukee Commons
Tallahassee. Florida 32308
(850) 410-8700
James T. "Tim" Moore
Commissioner
.
October 24, 2000
The Honorable Shirley Freeman
Mayor, Monroe County
Board of County Commissioners
530 Whitehead Street
Key West, Florida 33040
Re: 01-CJ-J1-11-54-01-111/Sheriffs Inmate Intervention
Program IV
Dear Mayor Harvey:
The Florida Department of Law Enforcement is pleased to award a Byrne State and Local
Law Enforcement grant in the amount of $72,895 to your unit of government. These
funds shall be utilized to implement a Byrne Program under Purpose Area lIB -
Improve Corrections Treatment - Local.
A copy of the approved subgrant application with the above referenced project number
and title is enclosed for your file. All correspondence with the Department should always
refer to the proj ect number and title.
Your attention is directed to Section H of the sub grant which is the "Acceptance and
Agreement". These conditions should be reviewed carefully by those persons responsible
for project administration to avoid delays in 'project completion and cost reimbursements.
Also, you should review the enclosed Sub grant Award Certificate. This certificate contains
important information regarding Section H that applies to this grant award.
,,;./
The enclo~~eI!iiic;at~ of Acceptance should be completed and returned to the Department
wHhin 30. calendar days from t~a.te of award This certificate constitutes official acceptance
of the award and must be received by the Department prior to the reimbursement of any
project expenditures.
Committed to
Service . Integrity . Respect . Quality
The Honorable Shirley Freeman
Page Two
We look forward to working with you on this project. Ifwe can be of further assistance,
please contact Beth Hamilton at 850/410-8700.
Sincerely,
CQ ~~ A . LA-W~
Clayton H. Wilder
Community Program Administrator
CHW /BH/mg
Enclosures
State of Florida
Office of Criminal Justice Grants
Florida Department of Law Enforcement
CERTIFICATION OF ACCEPTANCE OF SUBGRANT AWARD
~
The subgrantee, through its authorized representative,
acknowledges receipt and acceptance of subgrant award number
01-CJ-Jl-11-54-01-111 in the amount of $72,895,
for a project entitled: Sheriff's Inmate Intervention Program IV
for the period of 10/01/2000 through 09/30/2001, in accordance with
the statement of work contained in the subgrant application, and
subject to the Florida Department of Law Enforcement's conditions
of agreement and special conditions governing this subgrant.
(Signature of Authorized Official)
(Date of Acceptance)
(Typed Name and Title of Official)
State of Florida
Office of Criminal Justice Grants
Florida Department of Law Enforcement
SUBGRANT AWARD CERTIFICATE
Subgrantee: Monroe County Board of Commissioners
Date of Award: October 24, 2000
Grant Period: From: 10/01/2000 To: 09/30/2001
Project Title: Sheriff's Inmate Intervention Program IV
Grant Number: 01-CJ-Jl-11-54-01-111
Federal Funds: $72,895.00
BGMTF Funds:
State Agency Match:
Local Agency Match: $24,299.00
Total Project Cost: $97,194.00
Program Area: 11B
Award is hereby made in the amount and for the period shown above
of a grant under Title I of the Omnibus Crime Control and Safe
Streets Act of 1968, P.L. 90-351, as amended, and the Anti-Drug
Abuse Act of 1988, P.L. 100-690, to the above mentioned subgrantee
and subject to any attached or special conditions.
This award is subject to all applicable rules, regulations, and
conditions as contained in the Financial and Administrative Guide
for Grants, Guideline Manual 7100.1D, Office of Justice Programs,
Common Rule for State and Local Governments and A-87, or OMB
Circulars A-110 and A-21, in their entirety. It is also subject
to such further rules, regulations and policies as may be reasonably
prescribed by the State or Federal Government consistent with the
purposes and authorization of P.L. 90-351, as amended, and
P.L. 100-690.
SUBGRANT AWARD CERTIFICATE (CONTINUED)
Additionally, the following special conditions apply to Section H
of the contract:
(1) The Office of Criminal Justice Grants, which administers the
Byrne State and Local Law Enforcement Grant Program, was transferred
from the Florida Department of Community Affairs to the Florida
Department of Law Enforcement through action of the Florida
Legislature in the 2000 General Appropriations Act (House Bill 2147),
effective July 1, 2000. Therefore, the following revisions will
apply to this grant:
.
(a) All references to the Department of Community Affairs should
be read as the Florida Department of Law Enforcement.
(b) All references to the Bureau of Community Assistance should
be read as the Office of Criminal Justice Grants.
(c) Item 16.g, the mailing address for audit reports, should read:
Florida Department of Law Enforcement
Office of Inspector General
Post Office Box 1489
Tallahassee, FL 32302-1489
(d) Item 23.b(1), should read: James T. "Tim" Moore, Commissioner
(2) There is a clerical error in Section H, item 24, Equal Employment
Opportunity. The reference to the Civil Rights Act of 1964 should be
Title VI, not title IV.
This grant shall become effective on the beginning date of the
grant period provided that within 30 days from the date of award,
a properly executed Certificate of Acceptance of Subgrant Award
is returned to the Department.
QQ
+1. tMU~
Official
Clayton H. Wilder
Community Program Administrator
/0 - L Y- c)cJ
Date
[X]This award is subject to special and/or standard conditions
State of Florida
Office of Criminal Justice Grants
Florida Department of Law Enforcement
SPECIAL CONDITION(S)/GENERAL COMMENT(S)
Grantee (Name of SPA): Office of Criminal Justice Grants
Grant Number: 01-CJ-Jl-11-54-01-111
Grant Title: Sheriff's Inmate Intervention Program
In addition to the general conditions applicable to fiscal
administration, the grant is subject to the following Special
Condition (s):
Prior to drawdown of federal funds for Contractual Services,
Monroe County's submitted boilerplate contract must be
approved by FDLE.
Edward Byrne Memorial State and Local Law
Enforcement Assistance Formula Grant Program
TbIa aectIM 10 be ~ by ~ Subf1rMtH:
~ cI PrNDua SUbgrwlt7!9Y_ 0 No
If Y_, .",.,.... Pnlject ID. 01 PrNoua SUbgrn
.". ~ to be completed by SeA:
SFY 2001 DCA Connct Nl.mber
2001
III
CFOA #: , 6.579
087
A. Nam. & Addrenes
1.
Subarant ReciDient
Name of Chief Elected Official Shirley Freeman -.
T1tte Mayor, Monroe County Board of County Commissioners
Addrau 530 Whitehead Street
City, State. Zip Code Kev West Fb 33040 - .
Area CodeIPhone.. I SUNCOM ... TAr.. COdeIFax.. -
305-292-3430 I 305-292-3577
.
2. Chief Financial Officer
Name ot Chief Financial Officer Dannv Kolhage
T1tIe Monroe County Clerk of Court
Addrau 500 Whitehead Street
City, state. Zip Code T("!,, We~ . FL 13040
Area Cod6IPhone .. SUNCOM .. TArea CodeIFax'll
305-292-3550 305-292-3660
3.
R.DOnsible for Pro.ect
L. Roberts
Address:
Monroe County Administrator
Public Service BId ., 5100 Colle e Road
FL 33040
SUNCOM ..
Area COdelFax...
305-292-4544
4. Project Director and Contact Person, it different from Project Director
Must be Em I I of Govemmentallm lementin en
Name at Project Director Deanna S. Lloyd
!We Monroe County Grants Administrator
Add.....
City, State, Zip Code Ke West, FL
Ar.. CodeIPhone" 305-292-4474
33040
SUNCOM ..
Area COde/Fax'"
305-292-4515
Name and Title of Contact ~ Jay Terrell, Program Director
Address E-Mail Address
Care Center for Mental Health
2 reet
City, State, Zip Code: Key West, FL 33040
Area CodeIPhone" SUNCOM .. Area Code/Fax...
305-292-6843 305-292-6723
Edward Byrne Memorial State and Local Law
Enforcement Assistance Formula Grant Program
B. AdmlnlstrBtive Data
1. Project Title (Not to exceed 84 characters, including spaces)
SHERIFFS INMATE INTERVENTION PROGRAM IV
2. For Period
P<<iod Month Day Year
Beginning October 1 2000
,
ending September 30 2001
3. Is the Subgrant.ee or the Implementing Agency a Member of a Local Criminal Justice Advisory Council or
Substance Abuse Policy Advisory Board, Coalition, or Council? (See the Program Announcement for a
dacription of boBn1 ,..aponUJMies.) 0 Yes 0 No
C. Fiscal Data
1. (If other then the Chief Financial Officer) Remit Warrant to:
Deanna Llovd
Public Service Building ;
5100 College Road
Key West, FL 33040
Note: If the subgrantee is participating in the State of Florida Comptroller's Office electronic transfer
proar.m, reimbursement cannot be remitted to any other entity.
2. Method of Payment XJGI:lfwtonthly (] Quarterly
(It Is mandatory that the method selected be consistent throughout the entire grant period.)
3. Vendor" (Enter Federal Employer Identification Number of Subgrantee):
I
59-6000749
4. SAMAS tf. (Enter if you are a state agency)
I
5. Will the Project eam Project Generated Income (PGI)? 0 Yes at No
(See Section H't Paragraph 13, for a definition of PGI.)
6. Will the applicant be requesting an advance of federal funds? 0 Yes
(If Yes, a letter of request must be attached.)
g) No
Sueg,antA~.oon
ro-__...__" 0___"'.. 41:
Edward Byrne Memorial state and Local Law
Enforcement Assistance Formula Grant Program
D. Program Data
Refer to the BCA Grants Management Technical Assistance WOrXshop Manual. Use this as a guide to assist
you in completing Section D.
Problem Identification. Briefly describe a specific problem to be addressed with subgrant funds. If you are
seeKing funds to continue existing project activities, your problem statement must also prOVIde a short summary
of your current program and describe any gaps between current and desired project results.
Proaram OescriDtion. Brie1ly describe how project activities will address the targeted problem. Describe who
will do wnat, when, where and how.
SEE PAGE 2 OF INSTRUCTIONS ON ITEMS TO INCLUDE.
Statt below end use continuation pages 8S necesslll)'.
'n
I
PROBLEM IDENTIFICATION
The Classification Depanment at the Monroe County Detention Center offers statisticaJ
information that states that over eighty percent of the inmates currently housed in the detention
facility have been charged with a drug related offense. These offenses are a direct consequence of
substance abuse problems, which are pervasive in our community.
Substance abuse is a serious problem in Monroe County. The highest percentage of substance
abuse and substance dependence occurs among individuals who are experiencing economic
deprivation, homelessness, and living in high crime areA.! where there is high substance use and
illicit actiVities that are drug related.
Substance abuse continues to be associated with domestic violence, the breakdown of the family,
and a decline in the standard of living in the community. There is a lack ofawarencss within the
substance using community and the community at large as to what addiction is and how it affects
the individuals it inflict!.
SubgTInt Ap~"_
Edward Byrne Memorial State and Local Assistance
· O. Program Data Continued
SOLUTION
.
Since October, 1997, the Monroe County Detention Center has provided an in-house substance
abuse treatment program. This program has demonstrated a 14% recidivism among program
panicipants, after one year following their release, compared to 70% for the general population.
Funding from the Monroe County Substance Abuse Advisory Board aUows this program to offer
services to inmates who are sentenced to the program by the courts and also to inmates in the
Monroe County detention Center who volunteer for the program.
The target population consists of Monroe County resident inmates, both male and female, who
have a substance abuse problem or whose arrestS were substance related. nus inmate group is
housed at the detention center. They must be deemed eligible to panicipate in the program by the
detention center. They may volunteer or be court ordered to' the program.
The program offers substance abuse education and counseling. Issues such as living skills, anger
management, domestic abuse, early childhood and family problems, dual diagnosis, rape, incest,
relationship difficulties, vocational training, and participation in work release are included in the
program's format.
Cognitive Behavioral Therapy is used in conjunction with Rational Emotive Therapy as the
primary method of addressing the substance abuse. The Moral Reconation Workbook (especially
::signed to address antisocial personality traits in substance abusers), Twelve Step ideas and
materials, and the latest concepts in addiction are incorporated into the program.
There is a direct cost savings that occurs when treating substance abuse. It costs approximately
$24,000 to house one inmate for one year in the Monroe County Detention Center. At the
program's present rate of recidivism (14%) versus thejail's rate (70%) per year, the cost savings
per year is substantial. The cost of operating the program is minor compared to the cost of
returning inmates.
The Sherifr s Office will be able to continue to utilize the experience and training of the three full-
time counselors cUlTently providing treatment services at the Monroe County detention Center.
The counselors are employed by the Care Center for Mental Health. The CCMH holds the
substance abuse treatment license for ~he jail and provide tbe administrative, court liaison, and
case management services as mandatect by Florida Administrative Code. The program coordinator
who serves u a therapist as well is a Master's level counselor with state certification in
Addictions counseling. The other two therapists are certification by the state as addiction
professionals. All therapists are trained to do screening, evaluations, assessments, MR. T and
addiction counseling. All therapists continue to update their skills to maintain the most current
treatment strategies.
. S~grant AppiClltion
Edward Byrne Memorial State and Local Law
Enforcement Assistance Formula Giant Program
t_
O. Program Data (Continued)
Activities Implementation Schedule. Complete the Activities Implementation Schedule showing when activities in
the Program Description will commence and how the project will progress. This chart benchmarks planned
activities, both administrative and programmatic. An -X- has been inserted far reports that are mandatary for all
projects. Place an additional -X- to indicate ones applicable to your project. Delete the activity/action that does
not apply to your project; i.e., if your project does not earn PGI, deJete that activity trom this schedule.
ACTIvmes IMPLEMENTATION SCHEDULE
SUbgrant Period -
Oct. 1, 2000 - Sept. 30, 2001
.
(Beginning Date - Ending Date)
ACTIVITY/ACTION Oct New Dee Jan Feb Mar Apr May Jun Jul Aug Sep
Submit Financial Reimbursement
Requests X X X X X X X X X X X X
Submit FInancial Closeout Padcage X
Submit Quan.ty Prognlm Reports X X X X
Submit' Quarterty PGI Reports
(If applicable)
Counseling and Educationa
Activities X X X X X X X X X X X X
.
.
. MB 305 295 4320
08-00 09:27 Monroe County 0 ~~~~l~
Sep.-;-....y"."v" ,.". uo."" 1':~.\ ,"u.) ~lJ~.._~(':!,_._ ...---.----.U&.G5lllA~nee
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~.. I. P...... ~ .., PMannMoe II'IMIUrelI (fauna in ADDlftdix Vl far the I....,)'
.uthorDd~~ .. you \WrIt to i........ Your _ticdan ta I1Gt CDmp''' v.tthout them aM an
j~ Will nat be ~ far ......ntfundlng.
I"be;'" - ""''-'' _1UlI_ u_ __ aIIjocavoo ""_In tIds __ r" H
yau cannat, your ob,I--.ta --...... c:anlaCtTomIilhDp1lt85Of481-80181orfw1herinlDUdianl.
00 NOT rnix~1Cti\lM nm diIferwtt Pragrarn Ar.a
.. bllow end U$.~ pega., neeeu.ry.
P.02
~002
, 18,01
t 1. B Correclions Community Treatment
To provi e treatment services within correctional facilities through various
modaliti s to 150 individuals.
To provi e an array of treatmenlservices within correctional facilities.
To assist 75 clients within correctional facilities to successfully complete
their tre~tment plans
11 B02
118.03
7 M County OMS 305 295 4320
Sep-OB-OO 09:2 . onroe" \,,6n.: v~u~er
v.. v v. v v . ".. u U . .. v I' a... oJ v., irL....~'ti up""......, ~.. Lat:aI"$Ii_
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fundiIIt. PnMHlUfIlll..l..."ta_cutrefldja....ID..._---- ,.,... nqU8lUng 1UaIg~
.... ;t maG::fihg funds. ......, -..-. ,,, IddllDn, ct..cribIt .p.:iftc
: St.trr... WIll......... ..~_.
, ~ .. "....011)'.
P.03
~ C't1 J
.
SHERIFF'S INMATE INTERVENTION PROGRAM
by THE CARE CENTER FOR MENTAL HEALTH
Oct. 2000 - Sept 2001
ParsonnelExpense
Salaries
FICA
Insurance
Sub-Total
$ 83,50000
$ 6,390.00
$ 7,304.00
$ 97,194.00
$
$ 97,194.00
TOTAl
Salaries and Benefits will pay for' 3 FTE counselors to provide services at the Monroe County
Detention Center.
Educationsltaols consisting of workbooks and program materials, drug testing materials.
and other educational items sum as films will be purchased with funds from the Monroe
County Sheriffs Office.
Purchasing to be made according to Monroe County Purchasing Policy Procedures
Match to be provided through the Monroe County Board of Commissioners General Revenue-
Grants Matching Fund $ 24,299
Anti-Drug Abuse Bryne Funds
County Match
TOTAl
$ 72.895.00
$ 24,299.00
$ 97,194.00
I G. Pra;ect Budget Schedule
Ento1f:fllllflnt AssJstanee FormUla GlUt PfDgram
----- .......
-=-=-
The PrDjIct Budget Sched.... indUdes six Suaget Categories (Salaries IIIId Benefits, Contractuat Services,
exp.n.., Operating Capital Outlay (OCO), Data Praceuing SeMces, and 'ndirect Costs) and TataI Project
COItI. TaI:II Lac:aI Match must be a minimum of 25" of the Total BUdget.
Type or PrInt aou.r Amount8 On'y In Appllc:Ule ~ ad Lave 0lIl.,. Slanlt.
BUdget C8tegGlY Fed.., M8b:tI Total
.. -
-
--
....... And Benefits -
..... .
:
-.
-.
CantracmaI SeMces $ 72,895. $ 24.299 $ 97, 194
- .
.
.
nq,....
Opegting Capital OUU.,
Dna PnN:eaing ;
Indirect eo..
.
T.... $ 72,895 $ 24,299 $ 97, 194
:" ... .
Edward Byrne Memorial state and Local Law
Enforcement Assistance Formula Grant Program
H. Acc:eDtance end Agreement
All persons involved in or hllYing administrative responsibility for the subgrant must read these .Acceptance and
Agreement" conditions. Thl. -AcceDtance and AGreement" (Section Hl must be returned aa Dart of the
comDlet8d aDDllc8tlon.
Nota CondlUon No. 12: Only project coata InCUrred on or after the effective date of thl. agreement and
on or prior to the termination data of a recfptent'a project ... eligible for relmburaement.
Conditions of Agreement. Upon approval of this subgrant, the approved application and the following.terms of
conditions will become binding. Non-compliance will Nault In project costs being disallowed.
The term ~, unless athetWise stated, raters to the Department of Community Affairs. The term
"Buruu., un.... atherwiH stated, refers to the Bu....u of Community Assistance. '
The term -aubgrant recfpient" refers to the governing body of a city or a county or an Indian Tribe which
performs criminal justice functions as determined by the U.S. Secretary of the Interior, and incJudes an
-'mplementing IIgenCy" which is a subordinate agency of a city, county or Indian Tribe, or an agency under the
direction at an elected omcial (for aample, Sheriff or Clerk of the Court). -. .
1. Reports
L Project Performance Reports:
The AlCtpJent shall submit department QUMetty Project Perfonnance Reports to the Bureau by
Febrnry 1, May 1, August 1, and within forty-five ("5) days after the subgrant termination date.
In addition, if the subgrant award period is extended beyond the .originar project period, additional
QuMedy Project Pedotmance Repotta shaD be submitted.
b. FInancial Reports:
The recipient shall have a choice of submitting either Monthly or Qu8lterty Rnanci. Claim Reports
[DCA-eJ ~A-G)tothebureau. Monthly ReimburMmellt Claima(1-11) are due thlrty~ne
(31) dap after the end of the reporting period. auarterty Reimbursement Claim. (1-3) are due
thlrty.one (31) dap afterthe end oftha ...portlng period. A final Rnancilll Claim Report and a Criminal
JUItJt:e Contract (RnMt:itII) CCseout P8CIuIge shan be lubmltted to the bureau within forty-five (45) days
at the aUbgrant termination period. Such claim shall be diltindfy identified as "finar.
aefare the "ftnar claim will be processed, the recipient must submit to the department all outstanding
project repartsand must have satllfied alllpecial conditionl. FaUure to comply with the above provisions
shall result In forfeitunt at reimbursement
The recipient shall submit department Quarterlv Project Genflfllted Income Reports to the bureau by
February 1, May 1, August 1, and within forty-five (.cs) days after the .ubgrant termination date
COVering subgrant project generated income and expenditures during the previous quarter. (See
Paragraph 14. Prognlm Income.)
c. Other Reports:
The recipient shall submit other reports as may be reasonably required by the bureau. All required
reports, instructions, and forms shall be distributed with the subgrant award.
2. Fiscal Control and Fund Accounting Procedures
The recipient shall establish fiscal control and fund accounting procedures that assure proper disbursement
and accounting of lubgrant funds and required nan-federal expenditures. All funds spent on this project shall _
be disbursed according to provisions of the project budget as approved by the bureau.
Edwarr18yme Memorial State and Local Law
Enforcement Assistance Formula Grant Program
All apenditures and cast accounting of funds shall conform to Office of Justice Programs RnanciaJ Guide,
U.S. o.p.rtment of Justice Common Rule for State and Local Govemments, and in federal Office of
Management and BUdget'1 (OMS) Circulars A-21, A-87, and A-110, in their entirety).
All fundi nat spent according to this agreement shall be subject to repayment by the recipient
3. AppnMIl of Consultant Contnlcts
The department IhaU review and approve in writing all consultant contracts prior to employment of a
conlultant. AppravallhaU be baled upon the contract's compliance with requirements found in the Office of
Justice Progmms RntInt:.ia/ Guide, U.S. Department of Justice Common Rule for State and Local
GowmIlMfU. and in applicable state statutes. The departmenfs approval of the recipient agreement does
not constitute approval of consultant contracts.
4. AIICMllbIe Costa
AlICMllnce far costs incurred under tha sUbgrant shall be determined according to .General Principles of
Allowability and Standards for Selected Cost Items. set forth in the Office of Justice Programs Rnancial Guide,
U.S. Oepmtment of Justice Common Rule for Slate And Lot:III Governments and federal OMS Circular NIL-
A-87, -Cost Principles for State and Local Gavemments-, or OMS Circuler No. A-21, .Cost Principles for
EducationaJ InstItutions-.
All pracedur. emptoy. in the ule of federal funds to procure services, supplies or equipment, shall be
according to U.S. Department of Justice Common Rule for Stata and LDcaI Govemments, or Attachment .0.
of OMB Ci'cufar No. A-110 end Rorida 18W to be eligible for reimbursement
5. TnMIl
All tnIveI reimbursement for out-of-state or out-of-grant-specified work area shall be based upon written
appnMIl of the department prior to commencement of actual travel.
The cost of au trhWlhall be reimbursed according to local regulations, but not in excess of provisions in
Sec:Dan 112.081, FIotitJ. Statutes.
All blDl for anytr'IMN expenses shaU be submitted according to provisions in Section 112.061. Rorida Statutes.
6. Written AppnMIl of Changes in this Approved Agreement
Recipients lhall obtain approval tram the department for major changes. These include, but are not limited
to:
L Changes in project activities, designs or research plans set forth in the approved agreement;
b. Budget deviatlonl that do not meet the following criterion. That is, a recipient may transfer funds
betl.t.Mn budget categories allong a. the total amount of transfer does not exceed ten (10) percent of
the totalappnMld budget and the transfer is made to an approved budget line item; or,
_. c. T...nsters of fundi above the ten (10) percent cap shaU be made only if a revised budget is approved by
the department
d. Under no circumstances can transfers of funds increase the total budgeted award. Transfers do not
aUowfor incr88ling the quantitative number of items documented in any approved budget line item. (For
example, equipment items in Operating Capital OutJay or Expense categories or staff positions in the
Salaries and Benefits category.)
7. Reimbursement Subject to Available Funds
The obligation of the state of Rorida to reimburse recipients for incurred costs is subject to available federal
Anti-Drug Abuse Ad funds.
Edwatr1 Byrne Memorial state and Local Law
Enforcement Assistance Formula Grant Program
8. Adv8nce Funding
Advance funding is authorized up to twenty-five (25) percent of the federal award for each project accarding
to Sction 218.181(15)(b), Rorida Statutes (1991); the. Office of Justice Programs Rnancial Guide, U.S.
Department of Justice Common Rule for State end I.tx3 Govemments. Advance funding shall be pravided
to a recipient upon a written request to the department justifying the need for such funds. This request,
Including the ju8tlflcation, ahall be endOlled with the aubgrant application.
9. Commencement of Project
If a project has not begun within sixty (60) days after acceptance of the subgrant award, the recipient shall
send a letter to the bureau indicating steps to initiate the project, reasan for delay and request a revised proJect .
starting date.
If a project has not begun within ninety (90) days after acceptance af tha subgrant award, the recipient shall
send another letter to the bure.u, again explaining the reaon for delay end request another revised praject
starting date.
Upon receipt of the ninety (90) day letter, the department shall determine if the reason for delay is justified or
shall, at its discretion. unilaterally terminate this agreement and re-obligate subgrant funds to other department __.
approved projects. The department, where warranted by extenuating circumstances, may extend the starting
date of the project past the ninety (90) day period. but only by formal written IIIIIfIndment to this agreement
10. e.nsion of a Contract for Contractual Services
&tension of a contract for contractual seNices ~ the recipient and a contractor (which indudes all
project budget categories) .hall be in writing for a period noIto aceed _ (6) months and is subject ta the
ume terms and conditions let fOlth in the initial contract. Only one extension of the contract shall be
acceptable, unl... fBUure to complete the contract is due to events beyond the control of the contractor.
11. Excuuble Delays
Except with respect to defaults of consultants. the recipient shaH not be in default by reason of any failure in
performance of this agr.ment according to Its t.-ms (including any failure by the recipient to make progress
in the IIIC8CUtion of wartc h....nder which endangers .uch performance) if such failure arises out of causes
beyond the control and without thefBult or negligence of the recipient Such causes indude, but are not limited
to, acts of Gad or of the pubUc enemy, acts of the government in either its sovereign or contractuai capacity,
fires, floods, epidemics. quarantine restrictions, strikes, freight embargoes, and unusually severe weather, but
in wery case. the fBUwe to perform shall be beyond the control and without the fault or negligence of the
recipient
If failure to perform is caused by failure of a consultant to perform or make progress, and if such failure arises
out of causes beyond the control of recipient and consultant, and without fault or negligence of either at them,
the recipient shall not be deemed in default, unless:
L Supplies or 18Nices to be fumllhed by the consultant were obtainable from ather sources,
b. The department ordered the recipient in writing to procure such supplies or services from other sources,
and
-:"
c. The recipient failed to reasonably comply with such order.
Upon request of the recipient, the department shaD ascertain the facts and the extent of such failure, and ~t the
department determines that any failure to perform was occasioned by one or mare said causes, the delivery
schedule shall be revised accordingly.
EdwarrJ Byrne Memorial Stirte and Local Law
Enforcement Assistance Formula Grant Program
12. Obligation of Recipient Funds
Recipient fundllhall not under any circumstances be obligated prior to the effective date or subsequent to the
termination date of the grant period. Only project costa Incurred on or after the effective date and on
or prior to the .....tn8tion date of the recipient'a project a.. eligible for reimbursement. A cost is
inCUrred when the recipHhd's employee or consultant performs required services, orwhen the recipient receives
goodl, notwithstanding the date of ora...
13. Program Income (also Icnown as Project Generated Income)
Program income",..,athe grou income.med by the recipient during the subgrant period, as a direct resuit
of the subgrant IIMrd. Program incomelhall be handled accoraing to the Office of Justice Programs Rnancia/
Guide, U.s. Department of Justice Common RUe for State end L.ocaI Govemment. Reference: The Cash
Management Impt'OWllllent Act of 1990).
14. Performance of Agreement Provisions
In the event of default, non<ampliance or violation of any provision of this agreement by the recipient, the
recipient's consultants and suppliers, or both, the department shan impose sanctions it deems appropriatL-
inctuding withhotding payments and canceflation, termination or suspension of the agreement in whole or in
part. In such event, the depanment shall notify the recipient of its decision thitty (30) days in advance of the
effective dme of such sanction. The recipient shall be paid only for thole services satisfactorily performed
prior to the effective date of such sanction.
15. Acceu To Recoras
The Oepartnwat of Community Affairs; the U.S. Department of Justice. Office of Justice Programs, Bureau
of Justice Auist8nce; and, the Auditor Gen.-I of the State of Florida, the U.S. Comptroller General or any
of their duly authorized represW'ltatives, shall h8Y8 access to books, documents, papers and records of the
Aldpient, ImpJamenting agency and contractors for the purpose of audit and examination according to the
OftIce of Justice Programs FinMCilll GuIde, U.S. Department of Justice Common Rule for Slate and Local
GovemIJJMt.
The department f8IerWIthe right to unilatetallyterminatethls agreement If the recipient, implementing agency
or contractor refuses to allow pUblic acceu to all documents, papers, 'etters, or other materials subject to
provilionl of Chapte, 119, Florida statute., and made or received by the recipient or its contractor in
conjunction with this agreement.
18. Audit
L Recipients that apend S3OO,ooO or more in a year in Federal awards shall have a single or program-
speciftc audit conducted forthat y.r. The audit shall be perfonned in accoraance with the federal OMS
CRutar A-133 8nd oth. applicable f._I law. The contract for this agreement shall be identified with
the subject 8udit In TlJe Sell.,. of F<<ieteI Rnand81 Aaiatance. The contract shall be identified as
..... funda patSed-Chraugh the Florida Department of Community Affairs and indude the contract
number, CFDA number,lIW8rd amount, contract period, funds received and disbursed. When applicable,
the recipient shan submit an annual financial audit which meets the requirements of Sections 11.45 and
218.348, Florida Staltes; and, Chapters 10.550 and 10.800, Rules of the Florida Auditor General.
b. A complete audit report which covers 8ny portion of the effective dates of this agreement must be
submitted within 30 days after its compJetion, but no later than nine (8) months after the audit period. In
order to be complete, the submitted report shall indude any management letters issued separately and
managements written response to .. findings, both audit report and management letter findings.
Incomplete audit reports will not be accepted by the department and will be r&tumed to the recipient
c. The recipient shalt h8Y8 all audits completed by an Independent Public Accountant (IPA). The IPA shall
be either a Certified Public Accountant or a Ucensed Public Accountant
d. The recipient shall taka appropriate corrective action within six (8) months of the issue date of the audit
report in instances of noncompliance With fadarellaws and regulations.
...... . --......"'\. ......,.....r';,~,,...,....~
EdwarrJ Byrne Memorial State and Local Law
Enforcement Assistance Formula Grant Program
e. The recipient shall ensure that audit working papers are made available to the department. or its designee.
upon request for a period of three (3) years from the date the audit report is issued. unless extended in
wrtting by the department
f. If this agreement is closed out without an audit, the department reserves the right to recover any
_.towed coat. identified in an audit completed after such closeout.
g. The completed audit reports should be sent to the following address:
Department of Community Affairs
omce of Audit Services
2555 Shumard Oak Boulevard
Sadowsld Building
TaUahaslee. Aorida 32399-2100
t
17. Procedures far Claim Reimbursement
All daiml for reimbursement of recipient casts shall be submitted an the DCA-cJ Form 3(A-G), prescribed
and provided by the bureau. A recipient shalllubmit either monthly or quarterty dalms in order to report~-
current project costs.
All dairns far reimbursement shall be submitted In lufficient detail for proper pre-audit and post-audil
18. Retention of Records
The recipient IhaD maintain all records and documents far a minimum of three (3) years from the date of the
final ftnandalltlltement and be available for audit and public disclosure upon request of duly authorized
pet'lonL
18. OwnnhJp of Data and Creative Material
Own8l'lhip of material. discoveries. inventions. and results developed, produced, or discovered subordinate
to this .greement is governed by the tenns aUhe ()fftce of Justice Programs Rnanc:is/ Guide, U.S. Department
of Justice Common Rule frx State end LOCII/ Govemment) or the federal OMB Cirr:uIsr A-110, Attachment N,
Ptngqph a
20. Property Accauntability
The recipient .grees to use aU non-expenaable property for criminal justice purposes during its useful life or
request department disposition.
The recipient shall establish and administer a Iystem to Protect. preserve, use, maintain ana dispose of any
property furnished to it by the department or purchaSed pursuant to this agreement according to federal
prDperty management standards Nt farth in the omce of Justice Programs Rnaneial Guide, U.S. Department
of Justice Cammon RUe for Stal. end LDt:III Govemmenl} or the federal OMB Circular A-11 0,
AltechntMt N. ThIs obligation continues al long al the recipient retains the property, notwithstanding
expiration of this .g......_
21. Disputes and Appeats
The department shaU make its decision in writing when responding to any disputes, disagreements or
questions of fact arising under this agrlMllnt and shall distribute its response to aU concerned parties. The
recipient shall proceed diligently with the perfonnance of this agreement according to the department's
decision.
If the recipient appeals the departmenrs decision, It also shall be made in writing within twenty-one (21)
celendeT days to the departmenrs clerk (agency clerk). The recipient's right to appeal the departmenfs
decision is contained in Chapter 120. Rotide statute., and in procedures set forth in Rule 28-106.104,
Rotida AdminiaIIatNe Code. Failure to appeal within this time frame constitutes a waiver of proceedings under
Chapt.,. 120. Rotida Statute..
C'",.",.", ~~......
EdwarrJ Byrne Memorial State and Local Law
Enforcement Asslstanc:e Formula Grant Program
22. Conferences .nd Inspection of Work
Conferences may be hetd at the request of any party to this agreement At any time, a representative of the
bureau, of the U.S. Department of Justice Burau of Justice Assistance or both have the privilege of visiting
the project lite to monitor, inspect and ..... wone performed under this agreement
23. Publication or Prtnting of Reports
L Before publication or printing, a fin.l draft of any report required under or pertaining to this agreement
shall be sent to the department for its review and comment
b. PubliClltionl or printed reports covered under a. above lhall indude the following statements on the cover
page:
(1) -nus report wal prepared for the Florida Department of Community Affairs, Steven M. Seibert,
SecnWy, in cooperation with the U.S. Department of Justice, Bureau of Justice Assistance.. The
nlllCt prtnted line lhall Identify the month .nd year the report was published.
(2) -rhis program wallUpported by grant.. awarded to the Department.-
of Community Affairs, SbIte of Florida, and by the Bu,..u of Justice Assistance (BJA), Office of
Justice Progrmns (OJP), U.8. Department of Justice. The BJA Is a component of OJP which also
includes the Bureau of JUItic:e statistics, Nationallnltitute of Justice. Office of Jwenile Justice and
Delinquency Pr8Irention, and the Office for Victims of CrtmL ·
(3) .Polnts of view, opinions, and concluslonllDCpressed In this report are those of the recipient and do
not naceaarily ...",...m the otncial position or policies of the State of Florida Department of
Community AIfUs, the U.8. Department of Justice, Office of Justice Programs, or any other agency
of the stIIte or fed..1 government.
24. Equal Employment Opportunity (eO)
No person, on the grounds of r8C8, creed, caJor or national origin IhaJJ be excluded from participation in, be
refused beneftts of, or otherwise subjected to discrimination under grants awarded pursuant to Pubic Law
89-5a4, ~ Requir8mant. of the Anti-Dtug Abuse Act of 1988; 7lJe IV ofth. CivI Rights Act
of 1914; Sec:t;on 50f oIthe Rehablifation Act of 1973 .s amended; TIle IX of the Education Amendments of
1972; 71Ie Age IJJst:timiMIion Act of 1975; and, Depattment 01 Justit:e Non-Diac:timination Regulations 28 CFR
PM 42. Subparts C, D, E. F. G end H.
The recipient and a criminal justice agency that is the implementing agency agree to certify that they either
do or do not..... EEO program criteria a. Nt forth In Sec:Dl:vJ 501 of The FederIII Omnibu. Clime Control end
Sefe street. Act 0119188. amended and that they have or have not formulated, Implemented and maintained
a current EEO Program. Submlalon of thla c:ertlftcation la a Prerequlaite to entering into thl.
ag~ Thia certification is a material representation of fact upon which reliance was piaced when this
avr-nent \WI mad.. If the recipient or implementing agency meet Ad criteria but have not formulated,
Implementad and lllBilained such a curJWIt Written eo Program, they have 120 days after the date this
agreementwa made to camplywith the Ad or face lOll ofled..1 fundi subject to the sanctions in the Justice
System Im/1l'ONment Act 01 1979, Pub. L "157, 42 U.S.C. 3701, et 'sq. (Reference Section 803 (a) of the
_. Act, 42 U.S.C. 3783 (a) end 28 CFR Section 42.207 Complence Information).
Ally state agency, county oreit)' receiving S5OO,ooo or more in Ied..1 AntJ-Drug Abu.. Act funds shall submit
Its equal employment opportunity plan, andlorttte most recent update, with Its application, for submittal to the
U.S. Departmem of Justice, Bureau of Justice Anistance for .pproval
25. Americans with D;sabUities Act 1990
Subgrantees must comply with the requirements of the Americans with Disabilities Act (ADA), Public law
101-338, Which prohibits discrimination by public and private entities on the basis of disability and requires
certain accommodations be m.de with reg.rd to employment (TiUel), state and local government services
and tranlportatlon (ntle II), pubUc accommodations (Title III), end telecommunications (nUe IV).
~.dvJt2ltl."_.~
Edward Byrne Memorial State and Local Law
Enforcement Asststance Formula Grant Program
28. Criminal Intelligence System
The purpose of the fed...1 regutation pUblished in 28 CFR PIIIt 23 - Criminal Intelligence Systems Operating
PoIt:ia is to a..untthat recipients offederal funds for the Dtinr:iDBJ DU1'DOSe of operating a criminal intelligence
~ under the Omnibus Clime Control and Slife Streets Act of 1968, 42 U.S.C. 3701, et .sq., as amended
(Pub. 1.. 90-351, .. emended by Pub. L 93-83, Pub. L 93-415, Pub. L 94-430, Pub. L 94-503, Pub. L 95-
115, Md Pub. 1.. 9tJ-157J. u.e those funds in conformance with the privacy and constitutional rights of
individu....
The recipient and a criminal justice agency that is the implementing agency agree ta certify that they-operate .
a criminal intelligence lyaWn in accordance with Sec:tian. 802(8) and 818(c) of the Omnibus Clime Control
end Saf8 street, Act of 1H8 a. amended and comply with criteria as .et forth In 28 CFR PIIIt 23 _ Criminal
JtX~ Systems Opllflllling PoIt:ie. and in the Bureau of Justice Assistance's Formula Grant Program
~. Sublnluion of thIa certlftcatlon la a plW'equlalte to entering Into thll ag_reement.
This certification i.a material representation offaet upon wtIich raiianceW8s placed when this agreement was
made. If the recipient or criminal justice agency operates a criminal intelligence system and does not meet
Ad and --'1 regulation criteria. they must indicate when they plan to come into compliance. Federallaw.-
requn. · subgrant-funded criminal intelligence system project to be in compliance with the Act and federal
NgUidon ptiorto the award of fed.., fundi. The recipient is responsible for the continued adherence to the
AlgUIdon govemingthe opemion of the system or faces the Iou offed.., funds. The departmenrs approval
of the nlCipient agreement does not constitute approval of the lubgrant funded development or operation of
a criminat intelligence Iystem.
71. ~ent. Debarment and Suspension
The recipient agrees to comply with Executive Order 12549, Debarment and Suspension (34 CFR, Part 85,
Sec::tian 85.510, P8ttk:ipant's ResponsibDs). These procedures require the recipient to certify it shall not
enter Into any lower tiered covered transaction with a person who is debarred. suspended, dadared ineligible
or II voluntarily excluded from participating in this covered transaction. unless authorized by the department
28. Payment Contingent an Appropriation
The SlMe of Florida's performance end abligation to pay under this agreement is contingent upon an annual
appropriation by the Rorida Legislature.
29. Federal Restrictions on Lobbying
The recipient agrees to comply with Section 319 of Pubic Uw 101-121 set forth in -New Restrictions on
Lobbying; Interim RM/ ~. · publshetl In the Febru"'Y 28, 1990, Fede'" Register.
Each J*SQn shall file the most current editian of this Certification And Disclosure Form. if applicable, with
_ch submission that Initiates agency consideration of such person tor award of federal contract, grant, or
caaper8tive agreement of $100.000 or more; or fed...,loan of $150.000 or mare.
This certification is a material representation of fact upon which reliance was placed when this agreement was
made. Submission of this cartlftcatian is a prerequisite to entering Into this agreement subject to conditions
and penalties imposed by Section 1352, 7IIe 31, United state. Code. Any person who fails to file the required
certtftcatian is subject to a civil penalty of not I..s than $10,000 and not mare than $100,000 for each failure
to file.
The undersigned certifies. to the best af his or her knowledge and belief. that
L Na fed.....y appropriated funds have been paid or shaD be paid ta any person for influencing or
attempting to inftuence an afftcer or employee of any feeteral agency. a member of congress, an officer
or employee af congr.... or an employee of a member of congress in connection with the awarding of
any fed...., loan. the entering into af any renewal. amendment, or modification of any federal contract,
grant, loan or coaperative agreement
C:"""ra,,t "'''''''''.Mft
Edward Byrne Memorial State and Local Law
Enforcement As.sismnce Formula Grant Program
b. If any non-fed....1 funds have been paid or shall be paid to any penon for inftuencing or attempting to
influence an officer or employee of congress, or an employee of a member of congress in connection with
this fed..1 contract, gfllnt loan, or cooperative agreement, the undersigned shall complete and submit
the standard form, Disctosure of LobbYinG Activities. according to its instructions.
c. The undersigned shall require that the language of this certification be included in award documents for
allsubgrant awards at all tiers and that all subgfllnt recipients shall certify and disdose aCCOrdingly.
30. State Restrictions on Lobbying
In addition to the provisions contained in Paragraph 30 of Section H, Acceptance and Agreement, the
expenditure of funds for the purpose of lobbying the legislature or a state agency is prohibited unCler this
contract.
31. Statement of Fed....1 Funding Percentage and Dollar Amount
When is.uing statements, press releases, requests for proposal., bid solicitations, and other documents
describing projects or programs funded in whole or in part with federal funds, all gfllntees and recipients
receiving these federal funds, including but not limited to state and local governments, shall clearly state: _
L The percentage of the total cost of the progfllm or project that shall be financed with federal funds, and
b. The dollar amount of fedeflll funds to be expended on the project or program.
32. Background Check
It Is strongly recommended that background checks be conducted on all personnel providing direct services.
to juvenil...
33. Immigration and Nationality Act
No pUblic funds will Intentionally be awarded to any contractor who knowingly employs unauthorized alien
workers, constituting a violation of the employment provisions contained in 8 U.S.C. Section 1324a(e), Section
274A(e) of the Immigration and Nationality Act (-INA-). The Department shall consider the employment by
any contractar of unauthorized aliens a violation of Section 274A(e) of the 1NA. Such violation by the subgfllnt
recipient of the employment provisions contained in Section 274A(e) of the INA shall be grounds for unilateflll
cancellation of this contract by the Department
34. Drug Court Projects
.. A Drug Court Project funded by the Byrne Formula Grant Program must contain the 10 key elements
outlined in the U.S. Department of Justice, Office of Justice Progfllms, Drug Courts Program Omes,
pragfllm guidelin.. -Defining Drug Courts: The Key Components-, January 1997. This document can be
MlC8I.ed on the 0ftIca of Justice Programs World Wide Web Homepage: httD:/Iwww.oiD.usdoi.iob.
b. To ensure mora elective management and evaluation of drug court progfllml, the recipient agrees that
drug court progfllml funded With this award shall collect and nmintain follow-up data on pragram
participants criminal recidivism and drug use relapse. The dm collected will be .....sed during BJA
field monitoring trips. .
35. Overtime for Law Enforcement Personnel
Prior to obligating fund. from this award to .upport overtime by 11M enforcement officers, the US Department
of Justice enccnn.... consultation With all allied components of the crimin.1 justice system in the atrect.d
jurisdJetion. The PUIJIOM ofthi. consultation is to anticipate and plan for .ystemic impacts .uch as increased
court dockets and the need for detention sp.ce.
~~- A.........~
Etlwant Byrne Memonal StIte and Local Law
Enforcement Assi.stance FotmuJa GIant Program
Certification of Compliance
with Equal Employment Opponunity (EEO)
Program Requirements - Subg18ntee
~
I, the undersigned authorized official, certify that according to Sedion 501 of the
Omnibus Crime Control and Safe Streets Act of 1968 as amended, that the Subgrantee
(Subgrant Recipient) . . .(Select one of the foJ/owing):
[!J Meets Ad Criteria
o Does not meet Ad Criteria
I affirm that I have read the Ad aiteria set forth in the Subgrant Application
Instructions. I understand that if the Subgrant Recipient meets these aiteria, it must
formulate, implement and maintain a written eo Plan relating to employment practices
affecting minority persons and women. I also affirm that the Subgrant Recipient. . .
(Select one of the following):
(2] Has a current EEO Plan
o Does not have a current EEO Plan
.
I further affirm that if the Subgrant Recipient meets the Ad criteria and does not have
a curent written EEO Plan, federal law requires it to formulate, implement, and
maintain such a Plan within 120 days after a subgrant application for federal
assistance is approved or face loss of federal funds.
Name: James L. Roberts
Title: County Administrator
Signature of Authorized Official:
Date:
&/7/00
~-~
Subgrant App/it:IItion Pacage
eo Cettitfcation - Subgrant..
Appendix /I - Pege 1 of 2
O. .. o~~rv ~ol2!!~E
(JOS) 294-4641
James L. Roberts
County Administrator
Public Service Building
5100 College Road
Key West, FL 33040
June 6, 2000
Clayton H. Wilder
DCA - Community Assistance
Criminal Justice Programs
2555 Shumard Oak Blvd.
Tallahassee, FL 32399-2100
(~.- --- BOARD OF COUNTY COMMISSIONERS
.N "~ Mayor Jack London. District 2
Major ProTem Wilhelmina Harvey, District I
Shirley Freeman, District 3
Mary Kay Reich, District 5
Keith Douglass. District 4
Re: Signature Authority - FYOO/O 1 Monroe County Anti-Drug Abuse Grant Program
Dear Mr. Wilder,
May this letter serve as authorization for Sheila A. Barker to have signature authority in order to conduct business
:n relation to the grant program and its implementation. If any additional information or documentation is
'equired, please contact 305.292.4482. Thank you.
;incerely,
~~~~
-ames L. Roberts
::ounty Administrator
//
/ A /
U0ta (/ /:;/Z?---~Kt:~
ecipient of Signature Authority
Edward Byrne Memorial State and Local Law
Enforcement Ass/stance Formula Grant Program
I. Sionature Paoe
In witness whereaf, the parties affirm they each have read and agree to conditions set forth in this agreement,
hllV8 r.d and understand the agreement in its entirety and have executed this agreement by their duly
authorized officers on the date, month and year set out below.
COmtctions on this page, including
stIIke-overs, whlteout, etc., are not acceptable.
.
State of Florida
Department of Community Affairs
Bureau of Community Assistance
By: @y ~~ iJ. Lw...P~
Type Name and Title: Clayton H. Wilder. Community Program Administrator
Date: /0 - .:2.. <./ - D ()
Subgrant Recipient
Authorizing Official of Govemmental Unit
(Commission Chairman, Mayor, or Designated Representative)
By:
~2A--l_
Type Name and Title: James L. Roberts., Honroe County Administrator
&/7/00
Date:
FEID Number:
59 6000749
Implementing Agency
Official, Administrator or Designated Representative
By:
- ---./..:- L.?~
Type Name and Tille: James L. Roberts, Honroe County Administrator
Date: 0/7/00
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Florida Department of Law Effective Date: 10101/00
Enforcement
Expiration Date: 9/30101
Contract Purpose/Description: Funds provided through FDLE Agreement for implementation of
the Sunrise House Transitional Housing for Recovering Homeless Men I as part of Monroe
County's FY01 Anti-Drug Abuse Program
Contract Manager: David P. Owens
(Name)
4482
(Ext. )
OMBIGrants Mgt.
(Department)
for BOCC meeting on 11/21/00
Agenda Deadline: 11/07/00
CONTRACT COSTS
Total Dollar Value of Contract: $31,311.00 Current Year Portion: $31,311.00
Budgeted? Yes X No Account Codes: 125-06017-530490-GG0108-XXXXXX
Grant: $23,483.00
County Match: $7,828.00
ADDITIONAL COSTS
Estimated Ongoing Costs: $2857.00 For: Staff support-filing reports, oversight
(Not included in dollar value above) (eg. Maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Risk Management
o.~~ing
County Attorney
Changes Date Out
~t- Ye~D~~~1~ ~
I ~ (. YesO No[ij'"' C,-. 0 (~\"",- \C ,.t'-'<.-::'\}.". ~~ ~ \0 C
~l~esoNor:;::r"~~ a ~ /f-;;),'(!
M~ YesO NoW s7JI:::- Itj5J,P
Division Director
Comments:
OMB Form Revised 9/11/95 Mep #2
..z
LE
RECEIVED
Mayor Shirley Freeman
Florida Department of
Law Enforcement
Office of Criminal Justice Grants
Mailing Address:
Office of Criminal Justice Grants
Florida Department of Law Enforcement
1819 Miccosukee Commons
Tallahassee, Florida 32308
(850) 410-8700
James T. "Tim" Moore
Commissioner
.
-_/
-~ """""""-
/
(1 ( vI ( /1 ~ -( '-" {(,\ i (<--, .-' j -
)
It) ~J-"C'
October 24, 2000
.\
D (I C!. _t J)-'
(k~ It..,, '-- VI -' '-I
The Honorable Shirley Freeman
Mayor, Monroe County
Board of Commissioners
530 Whitehead Street
Key West, Florida 33040
c--/ (
._..J v~-"-----')
Re: 01-CJ-J1-11-54-0l-112/Sunrise House, Transitional Housing
for Recovering Homeless Men I
Dear Mayor Freeman:
The Florida Department of Law Enforcement is pleased to award a Byrne State and Local
Law Enforcement grant in the amount of $23,483 to your unit of government. These
funds shall be utilized to implement a Byrne Program under Purpose Area 20A -
Corrections Alternatives - Halfway House.
A copy of the approved sub grant application with the above referenced project number
and title is enclosed for your file. All correspondence with the Department should always
refer to the project number and title.
Your attention is directed to Section H of the sub grant which is the "Acceptance and
Agreement". These conditions should be reviewed carefully by those persons responsible
for project administration to avoid delays in project completion and cost reimbursements.
Also, you should review the enclosed Sub grant Award Certificate. This certificate contains
important information regarding Section H that applies to this grant award.
The enclosed Certi~ate of Acceptance should be completed and returned to the Department
within 30ca.1el1Jl~L d_ays from the date of award. This certificate constitutes official acceptance
- ..
ofthe award and must be received by the Department prior to the reimbursement of any
project expenditures.
Committed to
Service . Integrity . Respect . Quality
The Honorable Shirley Freeman
Page Two
We look forward to working with you on this project. Ifwe can be of further assistance,
please contact Beth Hamilton at 850/410-8700.
Sincerely,
QQ ~ ~ . lUU&v
Clayt~. Wilder
Community Program Administrator
CHW /BHlmg
Enclosures
State of Florida
Office of Criminal Justice Grants
Florida Department of Law Enforcement
CERTIFICATION OF ACCEPTANCE OF SUBGRANT AWARD
~
The subgrantee, through its authorized representative,
acknowledges receipt and acceptance of subgrant award number
01-CJ-Jl-11-54-01-112 in the amount of $23,483,
for a project entitled: Sunrise House, Transitional Housing for
Recovering Homeless Men I
for the period of 10/01/2000 through 09/30/2001, in accordance with
the statement of work contained in the subgrant application, and
subject to the Florida Department of Law Enforcement's conditions
of agreement and special conditions governing this subgrant.
(Signature of Authorized Official)
(Date of Acceptance)
(Typed Name and Title of Official)
State of Florida
Office of Criminal Justice Grants
Florida Department of Law Enforcement
SUBGRANT AWARD CERTIFICATE
Subgrantee: Monroe County Board of Commissioners
Date of Award: October 24, 2000
Grant period: From: 10/01/2000 To: 09/30/2001
Project Title: Sunrise House, Transitional Housing for
Recovering Homeless Men I
Grant Number: 01-CJ-Jl-11-54-01-112
Federal Funds: $23,483.00
BGMTF Funds:
State Agency Match:
Local Agency Match: $7,828.00
Total Project Cost: $31,311.00
Program Area: 20A
Award is hereby made in the amount and for the period shown above
of a grant under Title I of the Omnibus Crime Control and Safe
Streets Act of 1968, P.L. 90-351, as amended, and the Anti-Drug
Abuse Act of 1988, P.L. 100-690, to the above mentioned subgrantee
and subject to any attached or special conditions.
This award is subject to all applicable rules, regulations, and
conditions as contained in the Financial and Administrative Guide
for Grants, Guideline Manual 7100.1D, Office of Justice Programs,
Common Rule for State and Local Governments and A-8?, or OMB
Circulars A-110 and A-21, in their entirety. It is also subject
to such further rules, regulations and policies as may be reasonably
prescribed by the State or Federal Government consistent with the
purposes and authorization of P.L. 90-351, as amended, and
P.L. 100-690.
SUBGRANT AWARD CERTIFICATE (CONTINUED)
Additionally, the following special conditions apply to Section H
of the contract:
(1) The Office of Criminal Justice Grants, which administers the
Byrne State and Local Law Enforcement Grant Program, was transferred
from the Florida Department of Community Affairs to the Florida
Department of Law Enforcement through action of the Florida ~
Legislature in the 2000 General Appropriations Act (House Bill 2147),
effective July 1, 2000. Therefore, the following revisions will
apply to this grant:
(a) All references to the Department of Community Affairs should
be read as the Florida Department of Law Enforcement.
(b) All references to the Bureau of Community Assistance should
be read as the Office of Criminal Justice Grants.
(c) Item 16.g, the mailing address for audit reports, should read:
Florida Department of Law Enforcement
Office of Inspector General
Post Office Box 1489
Tallahassee, FL 32302-1489
(d) Item 23.b(1), should read: James T. "Tim" Moore, Commissioner
(2) There is a clerical error in Section H, item 24, Equal Employment
Opportunity. The reference to the Civil Rights Act of 1964 should be
Title VI, not title IV.
This grant shall become effective on the beginning date of the
grant period provided that within 30 days from the date of award,
a properly executed Certificate of Acceptance of Subgrant Award
is returned to the Department.
(lQ
f.J. LtMl~
Official
Clayton H. Wilder
Community Program Administrator
(0- ~4- Dc)
Date
[X]This award is subject to special and/or standard conditions
State of Florida
Office of Criminal Justice Grants
Florida Department of Law Enforcement
SPECIAL CONDITION(S)/GENERAL COMMENT(S)
Grantee (Name of SPA): Office of Criminal Justice Grants
Grant Number: Ol-CJ-Jl-11-54-01-112
Grant Title: Sunrise House, Transitional Housing
Recovering Homeless Men I
In addition to the general conditions applicable to fiscal
administration, the grant is subject to the following Special
Condition (s):
Prior to drawdown of federal funds for Contractual Services,
Monroe County's submitted boilerplate contract must be
approved by FDLE.
Edward Byrne Memorial StIte .nd Local Law
Enforcement Assistance Formula Grant Program
17* uc:dcln to be compI<<ed by"" Subgrant..:
CantinuItian of FW'iIou. SubgrInt7 CJ Y.. m No
If y.., efflw SlID Profect 10 . 01 FWMous Subgrant
T'* NdIOII to t>> completed by SCA:
SFY 2001 DCA ContnIct Number
CFOA': 16.S79
2001
A. Names & Addr....
.
nue
Address
Board of Commissioners
Area CodeIFax"
305/292-3577
2. Chief Financial Offtcer
Name of Chief Financial Ofticer Danny Kolhage
Title IVIUI e ~ountv Clerk of Court
Add,.. 500 Whitehead St.
City, State, Zip Code Kev West, FL 33040
ArM CodeIPhane .. I SUNCOM .. IArea CodeIFax"
305/292-3550 305/292-3660
3.
Title
Address:
City, State, Zip Code Ke
Atea CodelPhone .,
305/292.4441
s L. Roberts
Monroe Count Administrator
. e Buildin 5100 Colle e Road
West, FL 33040
SUNCOM" Area CodeIFax # 05 92 4
3 /2 - 544
4$.
Deanna S. L10 d
TItle Monroe County Grants Administator
Addr.. 51 0 Colle e Road
City, state, Zip Code
Area Cod8IPhone ..
E-Mail Address
mcgrnts@mail.state.fl.us _
40
SUNCOM ..
305/292-4474 494-4474
Name and Title of Contact Person Pat Valer a Executive Director
Addrn5 Florida Ke'Ls Outreach Coalition, Inc e-Mail Address
PO Box 4767 fkoc@mmO.net
City. state, Zip Code: Ke West FL 33041
Atea CocleIPhone" SUNCOM" Area Code/Fax ..
305/293-0641
Area CodeJFax #
305/292-4515
305/293-0641
Edward Byrne "'emorial State and Local Law
Enforcement Assistance Formula Grant Program
B. AdmlnlstnltiYe om
1. Project T'ctle (Nol to exceed 84 characters. including spaces)
Sunrise House, Transitional Housing for Recovering Homeless Men - I
2. For Period
Period Month Day Year
Beginning October 1 2000
Ending - . 30 2001
III JI-!I
3. II the Subgrarrtee or the Implementing Agency 8 Member Df a LDcal Criminal Justice Advisory Council or
Substance Abuse Policy Advisory Board, Coalition, or Council? (SH the Program Announcement for 8
daaiption of btMrd re.ponaibMies.) 0 Yes 0 No
C. FIscal Data
1. (If other th." the Chief Financiel OfI'icer) Remit Warrant to:
Deanna L10vd
Public Service Building
5100 Colleae Road
Kev West, FL 33040
Not.: If the lubgrantee is participating in the state of Florida Comptroller's Office electronic transfer
DrOCIram. rtlmburHment cannot be remitted to any other entity.
2. Method of Payment )(XMonthly 0 Quarterly
(It il mandatory that the method selected be consistent throughout the entire grant period.)
3. Vendor" (Enter Fedet1ll Employer Identification Number of Subgrantee):
I 59 6000749
<4. SAMAS , (Enter if you are a state agency)
I
5. Will the Project eam Project Generated Income (PGI)? ~ Yes C1 No
(S.. Section H., Pa,.graph 13, far 8 definltlan of PGI.)
6. Will the epplicant be requesting an advance of federal funds? C1 Yes I>> Na
(If Yes, a letter af request must be attached.)
Edward Byrne Memorial State and Local Law
Enforcement Assistance Formula Grant Program
O. Program Data
Refer to the BCA Grants Management Technical Assistance WOrkshop Manual. Use this as a guide to assist
you in completing Section O.
Prob.lem Identification. Briefly. describe a specific problem to be addressed with subgrant funds. If you are
seeking funds to continue existing project activities, your problem statement must also provide a short summary
of your current program and describe any gaps between current and desired project results.
P~oaram Description. Briefly describe how project activities will address the targeted problem. Describe WhO
will do what, when, where and how.
seE PAGE 2 OF INSTRUCTIONS ON ITEMS TO INCLUDE.
Slart below and use continuation pages as n8C8ssary.
t
PROBLEM IDENTIFICATION
Governor Bush has said that Florida has the highest percentage of regular drug
users in the nation. The Florida Keys (Monroe County), with a reputation for
partying and more jobs than workers, entices these drug users. They come, they
commit crimes, and then they wind up in the local criminal justice system. In fact
Monroe County Detention Center has the highest percentage of offenders with
substance abuse problems in the state.
In spite of the fact that Monroe County is considered a rural county with a
population of just over 80,000, it has over 3 million tourists visiting annually.
Rapid development of hotels and resorts has meant there is a severe shortage of
housing. This means that when an offender could be released either because of
Pretrial or sentence release, oftentimes the offender's choices were an
overcrowded drug infested transient site or the mangroves.
The Florida Keys Outreach Coalition (FKOC) provided the community with
Sunshine House, a 16 bed halfway house in Key West, but since it was the
only facility, there was always 8 to 10 names on the waiting list. Although
offenders were the priority target and every effort was made to accommodate the
needs of the criminal justice system, there just weren't enough beds.
Subg,.nt Apf:JIation
Section /I. Pllge 3 of 16
PROGRAM DESCRIPTION
In 1999 FKOC was able to obtain a 50 year lease on U.S. Navy excess military
housing and a $84,060 Federal Emergency Shelter Grant for first year operating
funds for a new 24 bed facility for homeless men in recovery from substance
abuse problems. This new facility is Sunrise House. The addition of this
property allowed FKOC-to expand the number of beds from 16 to 40 and the
amount of time the men could stay in FKOC's structured, alcohol/drug free,
supervised living environments. However the Federal Emergency Shelter Grant
funding for Sunrise House ended on April 30, 2000 with no more funds
possible.
Sunrise House provides 3-month transitional housing, case management and life
skill training for male homeless offenders who are in recovery from their
substance abuse. Daily drug and alcohol tests are conducted. Through case
management referrals are made to needed services. In fact outpatient
substance abuse treatment, daily AA1NA meetings, employment, arid daily house
chores are requirements to stay at Sunrise House as well as adherence to
criminal justice mandates. The offender is monitored weekly for program
compliance. Once the offender is employed, he pays $50 weekly client fees and
$25 share of cost food fee. When the offender has successfully completed 90
days at Sunrise House, he may transfer to FKOC's continuation program,
Sunshine House, for an additional 9-months. Therefore the Correction Probation
Officer and Drug Court Treatment Counselor know that the offender can continue
i~ a drug-free stable environment.
THE LINKS WITH OTHER AGENCIES
Direct referrals for beds come from the Pretrial Release program, the 16th
Judicial Circuit Drug Court Diversion program, the Florida Department of
Corrections, the Salvation Army Corrections Department, the forensic worker at
the Detention Center, and the Judges. All offenders are required to present
FKOC with a copy of their arrest record to prevent admitting someone with an
outstanding warrant. The offenders' progress is shared when requested with the
referring agency and the court.
STAFF
Sunrise House is staffed 24 hours per day, 365 days per year, by .5 Caseworker,
a .5 Program Assistant, and .5 House Aid. These workers alternate their work
schedules with FKOC's other facility so that all clients have access to casework
staff and that both facilities are adequately covered. In addition Sunrise House
has 4 volunteer resident monitors who rotate night duty in exchange for a free
room. The agency also employs an Executive Director and a Bookkeeper/staff
assistant who provide the fiscal management and program oversight. The
agency makes use of other volunteers whenever possible.
COST' The cost at Sunrise House is $16.07 per bed day, ~ the cost of the
Monroe County Detention Center per diem rate.
~e~-05-00 08:38 Monroe County OMS
305 295 4320
P.02
Edward Byrne Memorial S'tat8 and Local Law
Enforcement Assis'Grnce Formula Grant Program
D. Program Data (Continued)
Aetiviti.. Implementation Schedule. Complete the Activities Implementation Schedule showing when actiVities In
the Program O..cnption will commence and how tho project will progress. This chart benchmarks planned
actMtiea. berth Idministnlttve Ind programmatic. A1t .X. has been inserted for reports that are mandatory for all
projllCtJl. Place an additiona'.X. to indlcala on.. applicable to your project.. Delft. the activity/action thilt does
not apply to your ~ i.... i1 your proJe<:l does not eam POI, delete that activity from this schedule,
ACTIVITIES IMPLEMENTATION SCHEDULE
Subgrant Period
Oct 1. 2000 - Sept. 30, 2001
(Beginning Oate - Ending Date)
ACTIVITY/ACTION Oct Nov Dee Jan Feb Mar Apr May Jun Jul Aug Sep
Submit Fin.nciel Relmburument X X X X X X X X X
Requests X X X
Submit Financial CJouaut PacKage X
Submit auarterty prog...m Reports X X X X
Submit Quarteny PGI R~rts X X X X
(If applicable)
Case :lanagemen t X X X X X X X X X X X X
DrtJp' Testing X X X X X X X X X X X X
Transpot:"tation to AA X X X X X X X X X X X X
House meetino,s X X X X X X X X X X X X
,
Nonthlv group lecture s X X X X X X X X X X X X
24-hour monitoring X X X X X X X " X X X X
^
Ltfp. Skills Training X X X X X X X X X X X X
Community Service Act .X X X X X X X X X X X X
.
Edward Byrne Memorial State and Local Law
Enforcement Assistance Fonnula Grant Program
E. Proaram Obiectives and Performance Measures
Compl~. uniform program objectives ~nd performance measures (found in Appendix V) for the federally
~uthorazed pro~ra~ ar~ you want to Implement. Your application is not complete without them and an
Incomplete application WIll not be consIdered for subgrant funding.
If the program area you s~ected does not have uniform program objectives published in this document or if
you cannot, rela~e y~ur objectives to those stated, contact Tom Bishop at 850/488-8016 for further instructions.
DO NOT mIX objectives from drtterent Program Areas.
Start below and use continuation pages as necessary.
PROGRAM OBJECTIVES
PROGRAM OBJECTIVE #1
TO PROVIDE 22 MALE OFFENDERS RECOVERING FROM
SUBSTANCE ABUSE ADDICTIONS WITH TRANSITIONAL HOUSING
DURING THE GRANT PERIOD
PROGRAM OBJECTIVE #2
TO PROVIDE 22 MALE OFFENDERS RECOVERING FROM
STANCE ABUSE ADDICTIONS WITH CASE MANAGEMENT AND
DAILY STRUCTURED ACTIVITIES DURING THE GRANT PERIOD.
PROGRAM OBJECTIVE #3
TO PROVIDE 22 MALE OFFENDERS RECOVERING FROM
SUBSTANCE ABUSE ADDICTIONS WITH SHORT-TERM INDIVIDUAL
AND GROUP SUPPORTIVE LIFE SKILLS COUNSELING DURING THE
GRANT PERIOD.
PERFORMANCE MEASURES
FKOC WILL SHOW THAT THE 22 SUNRISE HOUSE OFFENDERS HAVE A
LOWER RATE OF RECIDIVISM IN THE FIRST SIX MONTHS FOLLOWING
ENTRANCE INTO THE SUNRISE HOUSE PROGRAM THAN 22 OTHER
OFFENDERS WITHOUT THE BENEFIT OF A STRUCTURED LIVING
PROGRAM.
Subglant ~tion
Secoon /I . Pege ~ of 16
Edward Byrne Memorial State and Local Law
Enforcement Assistance Formula Grant Program
F. Project Budaet NaJ'l'8tive
You must describe line ttem. for each applicable Budget Category for which _
funding Provid utfi. nt deta-I t h you are request.ng subgrant
. e ~ cae . 0 s ow cost relationships to project activtties. In addition describe 'fj
aource. of match.ng funds. ' s pee. .e
Start below and use continuation pages as necessary.
..
Number of bed days
1948
Total operating costs
Other funding sources
Grant request
Local match
$123,187
91,876
23,483
7,828
Expenses related to housing & support included in total
Operating costs
Rent and utilities
Insurance
Drug screening tests
Maintenance & supplies
Salaries & benefits
Van operating expense
Client records expense
Payroll service fee
Sanitation certificate
General operating expenses
CPRl1 st Aid Training
$21,701
4,550
10,500
20,500
37,422
1,500
2,400
3,200
110
20,904
400
Budget narrative
Local match comes from Monroe County general revenue funds
A bed day is defined as shelter and case management for one 24 hour period and includes
_access to food, shower, a washer dryer, local transportation, telephone, personal care items,
periodic urinalyses, referral to jobs, substance abuse treatment, AA/NA meetings, permanent
housing information, counseling, compliance monitoring, and follow up activities.
All goods and purchases will be done in accordance with Monroe County procedures.
Cost per bed day is $16.07 at an average of 21 persons in the facility per day_
Total grant is $31,311 divided by bed day cost of $16.07 is 1948.413 rounded to 1948 bed days.
Proposed positions are new and will result in a net personnel increase to the agency
Subgtant ~tiott
Section 1/ . Page 6 0/ 15
SFY 2000 Drug Control and System Improvement Formula Grant Program
Edward Byrne Memorial State and Local Assistance
G. Project Budget Schedule
The Project Budget Schedule includes six Budget Categories (Salaries and Benefits, Contractual Services,
Expenses, Operating Capital Outlay (OCO), Data Processing Services, and Indirect Costs) and Total Project
Costs. Total Local Match must be a minimum of 25% of the Total Budget.
Type or Print Dollar Amounts Only in Applicable Categories and Leave Others Blank.
Budget Category Federal Match Total
Salaries And Benefits
Contractual Services 23,483.00 7,828.00 31,311.00
Expenses
Operating Capital Outlay
Data Processing
Indirect Costs
Totals 23,483.00 7,828.00 31,311.00
Subarant Applir;stion
Section II - Pllg_ 7 of 16
Edward Byrne Memorial state and Local Law
Enforcement Ass/stance Formula Grant Program
H. Acceotance and Aareement
All persons involved in or having administrative responsibility for the subgrant must read these -Acceptance and
Agreement" conditions. Thi. eo AcceDtance and AGreement"' (Section Hl must be returned as Dart of the
com Dieted aDDlac.tion.
Nate Condition No. 12: Only project costa Incurred on or after the effective date of this agreement and
on or prior to the termln8tion date of a reclplenr. project are eligible for relmburument.
Conditionl of Agreement Upon approval of this subgrant, the approved application and the following terrrii of
conditions wilt became binding. Non-compliance will result In project c_osts being disallowed.
- -.
..
The term -department"", unless othetWise stated, refers to the ~rtment of Community Affairs. The term
"8u,..u., unl.. othetWise stated, refers to the BUrMU of Community Assistance. -'
-.
The term ....bgraM NClpient'" refers to the governing body of a city or 8 county or an Indian Tribe which
performs criminal justice functions as determined by the U.S. secretary of the Interior, and includes an
.Implementlng -oency" which is a subordinata agency of a city, county or Indian Tribe, or an agency under the
direction Of an etec:ted otftcial (for aampie, Sheriff or Clerk of the Court).
1. Reports
L Project Performance Reports:
The rllCiplent Ihalt submit department Qu8tterty Project Petformanee Reports to the Bureau by
February 1, May 1, August 1, and within forty-five ("5) days after the subgrant termination date.
In addition, if the subgrant award period is extended beyond the .original'" project period, additional
Qulllterty Project Perfctm""ce Report. shall be submitted.
b. Financial Reports:
The recipient shan have a choice of submitting either Monthly or Qulllterty Finanti. Claim Repotts
(DCA-CJ Fotm-3(A-G)tothebureau. Monthly fWmbunement Claim.(1~11) .... due thlrty-one
(31) da,. after the end of the reporting period. Quartltrty Reimbursement Claims (1-3) are due
thlrty-one (31) da,. afterthe end of the reporting period. A final Financial Claim Repott and a Criminal
Judc8 eontntet (Financial) Closeout Package shaU be submttted to the bureau within forty-five ("5) days
of the subgrant termin8tion period. Such claim shad be distinctly identified as "fInar.
Before the "fInar ctaim will be processed, the recipient must submit to the department all outstanding
project reports and must hlMtutilfied all special condltlonl. Failure to comply with the above provisions
shall resutt In forfeiture of reimbursement
The recipient shalllubmit department Quartertv Project Genet8ted Income Reports to the bureau by
February 1, May 1, August 1, and within forty-five (a) da,. after the 8ubgrant termination date
covering subgrant project generated Income and expenditures during the previous quarter. (Se.
Paragraph 14. Program Income.)
c. Other Reports:
The recipient shall submit other reports 81 may be reasonably required by the bureau. All required
reports, instructions, and forms shall be distributed with the subgrant award.
2. Fiscal Control end Fund Accounting Procedures
The recipient shall estabUsh filcal control and fund accounting procedures that assure proper disbursement
and accounting of subgrant funds and required non-federal expenditures. All funds spent on this project shall
be disbursed according to provisions of the project budget as approved by the bureau.
Edward Byrne Memorial State and Local Law
Enforcement Assistance Formula Grant program
All expenditures and cost accounting of funds shall conform to Office of Justice Programs Financial Guide.
U.S. Department of Justice Common Rule for State and Local Govemments. and in federal Office of
Management and Budget's (OMB) CircUlars A-21. A-S7. and A-110, in their entirety).
All funds not spent according to this agreement shall be subject to repayment by the recipient.
3. Approval of Consultant Contracts
The department shall reYiew and approve in writing all consultant contracts prior to employment of a
consultant A!:lproval shall be based upon the contract's compliance with requirements found in the Office of
Justice programs RnIlflt:i8J Guide. U.S. Department of Justice Common Rule for State and Local
Govemments. and in applicable state statutes. The department's approval of the recipient agreement does
not constitUte approval of consultant contracts.
4. Allowable Costs
Allowance for costs incurred under the subgrant shall be determined according to "General Principles of
Allowability and Standards for Selected Cost Items. set forth in the Office of Justice Programs Anancial Guide.
U.S. Department of Justice Common Rule for State And Local Govemments. and federal OMS Circular No.
A-a7. .Cost Principles for State and Local Governments., or OMS Circular No. A-21, "Cost Principles for
Educ:ationallnstitUtions..
All procedures empkJyed In the use of federal funds to procure services. supplies or equipment. shall be
according to U.S. Department of Justice Common Rule tor Stat. and Local Govemments. or Attachment "0"
of OMB CircI.W No. A-110 and Florida law to be tMigible for reimbursement
5. Travel
All travel reimbursement for out-of-state or out-of-grant-speeified work area shall be based upon written
approval of the department prior to commencement of actual travel.
The CMt of all tnIYei shall be reimbursed according to local regulations, but not in excess of provisions in
SecDon 112.CJe1. Rorida Statutes.
All bills for any travel expenses shall be submitted according to provisions in Section 112.061. Florida Statutes.
6. Written Approval of Changes in this Approved Agreement
Recipients shall obtain approval from the department for major changes. These include. but are not limited
to:
a. Changes in project activities, designs or research plans set forth in the approved agreement;
b. Budget deviations that do not meet the following criterion. That Is, a recipient may transfer funds
betWeen budget cstegories as long as the total amount of transfer does not exceed ten (10) percent of
the total approved budget and the transfer is made to an approved budget line item; or,
c. Transfers of funds above the ten (10) percent cap shall be made only if a revised budget is approved by
the department
d. Under no circumstances can transfers of funds increase the total budgeted award. Transfers do not
allow for increasing the quantitative number of items documented in any approved budget line item. (For
example. equipment items in Operating Capital outlay or Expense categories or staff positions in the
Salaries and Benefits category.)
7. Reimbursement Subject to Available Funds
The obligation otthe State of Florida to reimburse recipients for incurred costs is subject to available federal
Anti-Oru9 Abuse Act funds.
Section /I . Page 9 of 16
Ectward Byrne Memorial state and Local Law
Enforcement Assistance Formula Grant Program
8. Advance Funding
AdVance funding is authorized up to tWenty-fiVe (25) percent of the federal award for each project according
to SediOn 216.181(15)(b). Rorida Statutes (1991); the Office of Justice Programs Financial Guide. U.S.
O.rtment of Justice Common Rule for state and Local Governments. Advance funding shall be provided
to a recipient upon a written request to the department justifying the need for such funds. This request.
Including the ju.tlfiC8tion, shall be enclosed with the subgrant application.
9. Commencement of Project
If a project has not begun within sirly (60) days after acceptance of the subgrant award, the recipient shall
send a letter to the bureau indicating steps to initiate the project, reason for delay and request a revised proJect
starting date. .
.
If a project has not begun within ninety (90) days after acceptance of the subgrant award, the recipient shall
send another letter to the bureau, again explaining the realon for delay and request another revised project
starting date.
Upon receipt of the ninety (90) day letter, the department shall determine if the reason for delay is justified or
shall, at itS discretion. unilaterally terminate this agreement and re-obligatesubgranttunds to other department
approved projects. The department. where warranted by extenuating circumstances, may extend the starting
date of the project past the ninety (90) day period. but only by form81 written amendment to this agreement.
10. Extension of a Contract for Contractual SeNiC8S
Extension of a contract for contractual services betWeen the recipient and a contractor (which includes all
project budget categories) shall be in writing for 8 periOd not to exceed six (6) months and is subject to the
same terms and conditions set forth in the initial contract. Only one extension of the contract shall be
acceptable, unles. failure to complete the contract Is due to events beyond the control of the contractor.
11. Excusable Delays
Exce1rt with respect to defaults of conlultants. the recipient Ihall not be in default by reason of any failure in
performance of thll agreement according to itS terms (Including any failure by the recipient to make progress
in the execution of work hereunder which endangers such performance) if such failure arises out of causes
beyond the control and without the fault or negligence of the recipient Such causes include. but are not limited
to. adS of God or of the public enemy, acts of the government in either its sovereign or contractual capacity,
fires, floods, epidemiCS. quarantine restrictions. strikes, freight embargoes. and unusually severe weather, but
In fN8fY cale. the failure to perform shall be beyond the control and without the fault or negligence of the
recipient
If failure to perform Is caused by failure of a consultant to perform or make progress, and if such failure arises
out of causes beyond the control of recipient and consultant, and without fault or negligence of either of them,
the recipient Ihall not be deemed in default, unless:
a. Supplies or services to be furnished by the consultant were obtainable from other sources,
b. The department ordered the recipient In writing to procure such supplies or services from other sources,
and
c. The recipient failed to reasonably comply with such order.
Upon request ofthe recipient. the department shall ascertain the facts and the extent of such failure, and if the
department determines that any failure to perform was occasioned by one or more said causes, the delivery
schedule shall be revised accordingly.
Section" . Page 10 of 16
Ec:Jward Byrne Memorial State and Local Law
Enforcement Assistance Formula Grant Program
12. Obligation of Recipient Funds
Recipient funds shall not under any circumstances be obligated prior to the effective date or subsequent to the
termination date of the grant period. Only project costs Incurred on or after the effective date and on
or prior to the termln.tion d8te of the reclp"nt". project are eligible for reimbursement. A cost is
incurred when the recipient's employee or consultant performs required services, orwhen the recipient receives
goods, notwithstanding the date of order.
13. program Income (also known as Project Generated Income)
Program income means the gross income earned by the recipient during the subgrant period, as a direct result
of the subgrant 8W8rd. program income shall be handled according to the Office of Justice Programs Anandal
Guide, U.S. Oe9artment of Justice Common Rule for state end Local Government. Reference: The Cash
Management Improvement Act of 1990).
14. performance of Agreement prcrvisions
In the went of default, non-compliance or violation of any provision of this agreement by the recipient, the
recipient's consultants and suppliers, or both, the department shall impose sa~ctions it deems appropriate
including withholding payments and cancellation, termination or suspension of the agreement in whole or in
part. In such event. the department shall notify the recipient of its decision thirty (30) days in advance of the
effective date of such unction. The recipient shall be paid only for those services satisfactorily performed
prior to the effective date of such sanction.
15. Access To Records
The Department of Community Affairs; the U.S. Department of Justice, Office of Justice Programs, Bureau
of Justice Assistance; and. the Auditor General of the State of Florida, the U.S. Comptroller General or any
of their duly authorized representatiVeS, shall have access to books, documents, papers and records of the
recipient, Implementing agency and contractors for the pUf1)Dse of audit and examination according to the
Office of Justice progrllms FtIanciai Guide, U.S. Department of Justice Common Rule for Sta'. and Local
Government.
The department reserves the right to unllaterallyterminllte this agreement If the recipient, implementing agency
or contractor refuses to allow public access to all documents, papers, letters, or other materials subject to
provisions of Chapte' 119, Florida Statutes, and made or received by the recipient or its contractor in
conjunction with this agreemenl
16. Audit
I. Recipients thllt mcpend $300,000 or more in a year in Federal awards shall have a single or program-
specific audit conducted for that year. The audit shall be performed in accordance with the federal OMS
CJrcu/ar A-133 and other applicable federal law. The contract for this agreement shall be identified with
the subject ludlt In 71Ie Schedule of FedereJ Rnanciai Assistance. The contract shall be identified as
federal fundi passed-through the Aorida Department of Community Affairs and include the contract
number, CFOA number, award amount, contract period, fundi received and disbursed. When applicable,
the recipient shall submit an annual financial audit which meets the requirements of Sections 11.45 and
218.349, Florida Statutes; and, Chapters 10.550 and 10.600, Rules of the Florida Auditor General.
b. A. complete audit report which coven any portion of the effective dates of this agreement must be
submitted within 30 days after its completion, but no later than nine (9) months after the audit period. In
order to be complete, the submitted report shall include any management letters issued separately and
managemenfs written response to 811 findings, both audit report and management letter findings.
Incomplete audit reports will not be accepted by the department and will be returned to the recipient.
c. The recipient shall have all audits completed by an Independent Public Accountant (IPA). The IPA shall
be either a Certified Public A.ccountant or a Ucensed Public Accountant.
d. The recipient shall take appropriate corrective action within six (6) months of the issue date of the audit
report in instances of noncompliance with federal laws and regulations.
Section 1/. Page 11 of 15
Edward Byrne Memorial State and Local Law
Enforcement AsSistance Fonnuia Grant Program
e. Tbe reelpientshaU ensure that audtt wor1dng pepers ere made evailable to the department. or tts designee.
upon request for e period of three (3) years from the date the eudO report is issued. unieSS extended in
writing by the department
f. ~ this egreement is closed out without en eudit. the department rese""'" the right to recover any
thaIowed costs identified in an audit completed after such closeout.
g. The completed audit reports should be sent to the following address:
Department of Community Affairs
Office of Audit Services
2555 Shumard Oak Boulevard
Sadowski Building
Tallahassee, Florida 32399-2100
t
17. procedur. for Claim Reimbursement
All claims for reimbursement of recipient costs shaU be submitted on the DCA.cJ Form 3(A-G). prescribed
end p",,"ded by the bureau. A recipient sheU submtt e",,", monthly or quarterly clalme in order to report
current project costs.
All claims for reimbursements"U be submitted In sufllclent detaU for proper pre-audtt and post-audit.
18. RetentiOn of Records
The reclplentshaU maintain eU records end documents for e minimum ofthree (31 years from the dale of the
ftnel ftnancl.' _ent .nd b. .".il.bi. for .udtt .nd public disclosur. upon request of duly authoriZed
penons.
19. Ownership of Data and CreatiVe Material
QwnOIShip of materi.l. diocoYOries. inventions, .nd results developed. produced. or discovered subordinate
to 1II1s .g......ent is govemed by the terms of the OIftce of Justice ProglOms Anenciol Guide, u, S. Dep.rtment
of J_ common RUe for state and LocoI G_t) or 1IIe fed...1 OMS CIrcUlar ","0. AU.ehmen' N,
peregraph a
20. Property AccOuntability
Tbe ....plent .g.... to use .11 non-exp.nd.b1. property for crimin.1 justice purposes during its uselulUfe or
request department disposition.
Tbe ....pient shall ....bIlsh end .dminister . system 10 protect. presOlVO. us.. m.intain .nd dispose of .ny
property lumished to tt by the department or purchesed pursu.nt to this .greem.nt .ccording 10 fedelOl
pn>pertY m.n.gement _derds set forth In the OlIIce of Justice proglOms Anandel Guide. U.S. Dep.rtment
of Justice common RUe for Slala end Lo<:aI Go_tl or the fed...1 OMS CircU,ar "'"0,
Allachmanl N. ThIs obligation conIinu.. as long .s 111. recipient retains Ih. property, notwithstanding
ecplration of this agreement
21. Disputes and Appeals
Tbe depertrnenlshall m.ke its decision in writing ""en responding 10 any disputes. disagreements 01
questions of feet .rlslng under this .greement.nd sh.U dlstribut. its respons.IO .11 concemed parti... The
recipient sh.1I proceed diligently with the perform.nce of this .greement according 10 the department'.
decision.
If the ....pient ._'S the dep.rtment's decision, tt .Iso sh.11 b. m.de in writing within _nty-on. (21'
..."der deys to the d...rtmenrS clerk (agency clerk). The reclplenl" right to .ppeal the ....rtment'.
_sion Is .....in.. in Chap/M120, _. st.M.s, .nd in procedur.. set forth in Rule 28-f06. f04,
Florid. __ Coda. F.Uure 10 .ppeal_ln this time frame conslltUles. waiver of proceedings under
Chapter 120. Florida Statutes.
SecClOn" - pag_ 12 of 115
E~rd Byrne Memorial State and Local Law
Entorcement Assistance Formula Grant program
22. Conferences and Inspection of WorY.
Conferences mey be held 01 the request of any party to this agreement At any time. a representative of the
bureeu. of the U.S. Depertment of Justice Bureeu of Justice Assistance or both have the priviiege of visiting
the project site to monitor, inspect and asses. worY. performed under this agreement
23. Publication or Printing of R~rts
a. Before publicetion or printing. a finel draft of any report required under or pertaining to this agreement
shall be sent to the department for its rfMf1N and comment
b. Publications or printed reports oavered under.. above s..lIlnelude the following statements on the """er
page:
(1) "ThIs r.rt _s prepared lor the Florida Department 01 community Allairs. Steven M. Seibert.
Secretary, in cooperation with the U.S. ~.rtment of Justice, Bureau of Justice Assistance: The
next printed line shall IdentifY the month and y_r the report was published.
(2) "This program _s supported by grant ,awarded to tha Cepartment
01 Community Allain. ~ 01 Florida. and by thO Bu_u of Justice Assislance (BJA). Ollica of
Justice progrs"" (OJP). U.S. Department of Justice- TbO BJA is a component of OJP which elso
includeethe Bu_u of Justice -. NationOlln- of Justice. Office of Juvenile JU51lce end
Delinquency Prwention, and the Office for Victims of Crime:
(3) .PoInts of _. opinions. end coneluslons ~ In this report are those olthe recipient and do
not n_rily rep_t thO ofllcial position or policies of the Stale of Florida Cepartment ot
Community Affairs, the U.S. Department of Justice, Office of Justice Programs, or any other agency
of the state or federal government
24. Equal Employment Opportunity (EEO)
No person. on the groundS of race. creed. color or national origin ahall be OllCluded from participatiOn in. be
refused btIn- of. or otherwise subjected to discrimination under grants awarded pursuant to Pubfc Law
89-664. ~ /leqUirem'I'Its of fhe An/i-DnI9 Abu" Ad of 1988; 7ifJe IV of tha eM Rights Acl
0'1964; S_ 5tH 0' the Rah-- Ad 0'1973 as --: 7ifJe fX 0' the Education Amefldmants of
1972; 7he Ago D/O<fitnin- Ad of 1975; and. o.pattment of Justice Non-ascriminalion Regulations 28 CFR
P8lt 42. SUbparts C, D, Eo F, G end H.
The recipierlland a criminallustles agency _ is thO implementing agency agree to certify that they either
do or do not..... EEO program _a aa set _In _ 501 of Tho _",",OmnibUS Crimo Control end
Sa" Street. Ad oflll88 as omondad and _they have or have not formulated. implemented and maintained
. current EEO ~ram. submission 01 t11la coltlllcatiOn 10 a prerequlalte to entering Into thl.
ag~ This cartIfiCalion is a material _entation of fact upon whi<:h raliance _s placed whon thl.
agreement- mad.. If thO recipient or imptamontin9 agoncy ..... Nt. crIleria but have not formulated.
impiarnented and maintained Iuclla current _ EEO program. they have 120 days after tho dole this
agreement- made to comply with tho Nt. orfaes _ oflodoral funds subject to tho sanctions In the Justice
SystarnlmproVOlllOfll Ad of 1979. Pub. L 9&-151. 42 U.s. C. 3701. at seq. CRe,.,.nee Soction 803 Co) ofthe
Act, 42 U.S.C. 3783 (e) end 28 CFR Section 42.201 Compience Information).
My..... agoncy. county or city recaMng $500.000 or more in _ An/i-DnI9 Abu.o Ad lunds shalllubmll
Ita equalarnployrnent opportunity plan. andlorthO most recant updalS. with Its appllestion. for submittal to the
U.S. Department of Justice, Bur.au of Justice Assistance for approval.
25. Americans with Disabilities Act 1990
SUbgrant- rnu51 comply with the requiram- 01 the American. with Olsabllllies p.c. (ADA). Public Law
101-338. which prohibitS discrimination by public and privala _os on tho basis of disability and requir..
certain accommodations be made with regard to employment (Title I), state and local government services
and transportation (Iltle II), public accommodations (Title 1\1). and telecommunications (Title IV).
Section". Peg.' 13 of 16
Edward Byrne Memorial state and Local Law
Enforcement Assistance Formula Grant Program
26. Criminal Intelligence system
The pu."ose of the federal regulation published in 28 CFR Part 23 - CriminaJlnteUigence Systems Operatmg
Po/Jt:ies is to assure that recipients offederal funds for the erinc:iDaI DUrDOSe of operating a criminal intelligence
system und",the Omnlbu, Clime Conlrol..d 5.1. S/J80/. Ad of1988, 42 U.S.C. 3101, .1 sOo.. as amendod
(PUb. L ~51, .. emended by Pub, L 9~ Pub. L 93-415. Pub. L 94-430. Pub. L 94-503, Pub. L 9S.
115. and Pub. L 9&-157), u.o thoso funds in conlonnonco with tho privoOY and constitutional rights 01
individuals.
The recipient and a criminal justice agency that is the implementing agency agree to certify that they operate
a criminal Intelligence system in accordance with SectiOns 802(8) and 81 S(c) of the OmnibUS Crime Control
and sato _. Act of 1988 o. omondod and comply with _ .. sollotth In 28 CFR Perl 23 - Crimm.
Int~ Systems operating Pokies and in the Bureau of Justice Assistance's Formula Grant program
Guid8/tC8. Submi..ion of this certlftC8tlon I. a prerequisite to entering into thi. agreement.
This certification is a material r~resentation of fact upon which reliance was placed when this agreement was
modo. lItho racipionl or criminol justice ogonoy o~ 0 crtmiMl intelligence system and doeS'ot mHt
Ad. and federal regulation criteria, they must indicate when they plan to come into compliance. Federallaw
raquIno 0 subgront-tunclod crtminollntalligence oyotarn prajocllo be in compii.noowith the Ad and fodelOl
..-. prior 10 tho _rd ol1odorol funds. lbo recipionllo _noiblolortho _uod adherence to tho
rogu_n g_lng tho oporetion oltho.ystem or 10_ tho _ ollodorol fundS. The department's approval
of the recipient agreement does noi constitute approval of the subgnsnt funded development or operation of
a criminal Intelligence system.
27. Non-PfocUrement. Debarment and Suspension
.
lbo recipient'9'" to comply with ex- Otdor 12549, Dabannont end Suspension (34 CFR, Part 85,
,Sedion 85.510, perlic:ipanf's Responsib.,;es). These procedures require the recipient to certify it shall not
enter Into any lower tiered covered transaction with a perlon who is debarred, suspended, declared ineligible
or is voluntarily excluded from participating in this COY'If8d transaction, unless authorized by the department.
28. Payment Contingent on Appropriation
lbo steto 01 Florido'. perIormOnoo and obligation to poy und'" this agreomonl 10 contingent upon an annual
appropriation by the Florida Legislature.
29. Federal Restrictions on Lobbying
The recipient agrees to comply with Section 319 of Pubic Law 101-121 set forth in -New Restrictions on
Lobbying; Interim An- Rule. - pubfshed in the February 25. 1990, Federal Register.
Eoch perso' sholl file tho most currant oditlon 01 thlo Certificotion And Olsclosuro Fonn. if applicable, with
each submission that Initiates agency consideration of such person for award of federal contract, grant. or
coopenmve agreement of $100,000 or more; or federal loan of $150,000 or more.
This certification is a materiel representation of fact upon which reliance was placed when this agreement was
made. submission of this certification is a prerequisite to entering Into this agreement subject to conditions
and ponelti.. impo.od by 5_ 1352. 11/0 31, Unilocf Sfol.. COda. Nrt po""" who fall' to filo tho required
certification is subject to a eMl penalty of not IlSs than $10,000 and not more than $100,000 for each failure
to file.
The undersigned certifilS, to the best of his or her knowledge and belief, that:
.. No federally appropriated funds have been paid or shall be paid to any person for influencing or
attempting to influence an officer or employee of any federal agency, a member of congress, an officer
or employee of congress, or an employee of 8 member of congress in connection with the awarding of
any fedenslloan, the entering into of any renewal, amendment, or modification of any federal contract.
grant, loan or cooperatiVe agreement.
Section" - Page 14 of 16
Edward Byrne Memorial state and Local Law
Enforcement Assistance Fonnula Grant program
b. If any non-federal funds have been paid or shall be paid to any person for influencing or attempting to
influence an officer or employee of congress, or an employee of a member of congress in connection with
this federal contract. grant loan, or cooperatiVe agreement. the undersigned shall complete and submit
the standard form, Disclosure of Lobbvina ActMtiesJ according to its instructions.
c. The undersigned shall require that the language of this certification be included in award documents for
all subgrant awards at all tiers and that all subgrant recipients shall certify and disclose accordingly.
30. State Restrictions on Lobbying
In addition to the provisions contained in Paragraph 30 of Section H, Acceptance and Agreement, the
expenditure of funds for the purpose of lobbying the legislature or a state agency is prohibited undet.,his
contract.
31. Statement of Federal Funding Percentage and Dollar Amount
When issuing statements, press releases, requests for proposals, bid solicitations, and other documents
describing projects or programs funded in whole or in part with federal funds, all grantees and recipients
receiving these federal funds, including but not limited to state and local governments, shall clearly state:
a. The percentage of the total cost of the program or project that shall be financed with federal funds. and
b. The dollar amount of federal funds to be expended on the project or program.
32. Background Check
It is strongly recommended that background checks be conducted on all personnel providing direct services.
to juveniles.
33. Immigration and Nationality Act
No public funds will Intentionally be awarded to any contractor who knowingly employs unauthorized alien
workers. constituting a violation of the employment provisions contained In 8 U.S. C. Section 1324a( e), Section
274A(e) of the Immigration and Nationality Act ("INA"). The Oepartment shall consider the employment by
any contractor of unauthorized aliens a violation of Section 274A(e) of the INA. Such violation by the subgrant
recipient ofthe employment provisions contained in Section 274A(e) ofthelNA shall be grounds for unilateral
cancellation of this contract by the Department
34. Drug Court Projects
a. A Orug Court Project funded by the Byrne Formula Grant program must contain the 10 key elements
outlined in the U.S. Department of Justice, Office of Justice Programs, Drug Courts Program Office,
program guidelines "Oefining Drug Courts: The Key Components". January 1997. This document can be
accessed on the Office of Justice Programs World Wide Web Homepage: htta://wWW..oia.usdoUob.
b. To ensure more effectiVe management and evaluation of drug court programs, the recipient agrees that
drug court programs funded with this award shall collect and maintain follow-uP data on program
participants criminal recidivism and drug use relapse. The data collected will be assessed during BJA
field monitoring trips.
35. OVertime for Law Enforcement Personnel
Prior to obligating funds from this award to support overtime by law enforcement officers, the US Oepartment
of Justice encourages consultation with all allied components of the criminal justice system in the affected
jurisalction. The purpose of this consultation is to anticipate and plan for systemic impacts such as increased
court dockets and the need for detention space.
Section" . pege 1S of 18
O.l!l!rY ~o~!!~E
(305) 294-4641
James L. Roberts
County Administrator
Public Service Building
5100 College Road
Key West, FL 33040
June 6, 2000
Clayton H. Wilder
DCA - Community Assistance
Criminal Justice Programs
2555 Shwnard Oak Blvd.
Tallahassee, FL 32399-2100
t....- ..-.....-..
I BOARD OF COUNTY COMMISSIONERS
.r, ~_ Mayor Jack London. District 2
Major ProTem Wilhelmina Harvey, District I
Shirley Freeman, District 3
Mary Kay Reich, District 5
Keith Douglass, District 4
t
~e: Signature Authority - FYOO/Ol Monroe County Anti-Drug Abuse Grant Program
)ear Mr. Wilder,
Jay this letter serve as authorization for Sheila A. Barker to have signature authority in order to conduct business
n relation to the grant program and its implementation. If any additional information or docwnentation is
equired, please contact 305.292.4482. Thank you.
:incerely,
J~~
ames L. Roberts
~ounty Administrator
~i'
- /
" . /~
, · }{U-/A ~:>~ ,d/J~
Recipient of Signature Authority
Edward Byrne Memorial State and Local Law
Enforcement Assistance Fonnula Grant Program
CertHication of Compliance
with Equal Employment Opportunity (EEO)
Program Requirements - Subgrantee
I, the undersigned authorized official, certify that according to Section 501 of the
Omnibus Crime Control and Safe Streets Ad of 1968 as amended, that the Subgrantee
(Subgrant Recipient) . . .(Select one of the following):
Q Meets Ad Criteria
D Does not meet Ad Criteria
I affirm that I have read the Ad aiteria set forth in the Subgrant Application
Instrudions. I understand that if the Subgrant Recipient meets these criteria, it must
formulate, implement and maintain a written EEO Plan relating to employment practices
affecting minority persons and women. I also affirm that the Subgrant Recipient . . .
(Select one of the following):
GJ Has a current EEO Plan
D Does not have a current EEO Plan
I further affirm that if the Subgrant Recipient meets the Act criteria and does not have
a current written EEO Plan, federal law requires it to formulate, implement, and
maintain such a Plan within 120 days after a subgrant application for federal
assistance is approved or face loss of federal funds.
Date:
0/7 /00
Signature of Authorized Official:
~~
Name: James L. Roberts
Title:
Monroe County Administrato~
Sub grant Application PecJ<at}8
EEO Certmcation - Sub grantee
Appendir If - Page 1 o( 2
Edward Byrne Memorial State and Local Law
Enforcement Assistance Formula Grant Program
I.
In witnes. wnereof. the parties affirm they each have read and agree to conditions set forth in this agreement,
have r_d and undernand the agreement in its entirety and have executed this agreement by th"ir duly
authorized ofticers on the date, month and year set out below.
corrections on this page, including
strlke-overs, whJteout, etc., are not acceptable.
..
state of Florida
Department of Communtty Affair$
Bureau of Communtty Assistance
By:
0R.
Wilder, Communit
Type Name and TrUe:
Date:
16 -;;.tJ-OO
Subgrant Recipient
Authorizing Official of Governmental Unit
(Commission Chairman, Mayor, or Designated Representative)
By:
--::.1- -=---- d~ ~ -1
Date:
James L. Roberts, Monroe County Administrator
& ( 7 / (:) 0 FEIO Number: 59 6000749
Type Name and TrtJe:
Implementing Agency
Official. Administrator or Designated Representative
By;
Type Name and TItle: James L. Roberts Monroe Count
Date: G (7 DO
~ ;:1)0->- \
Administrator
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Florida Department of Law Effective Date: 10/01/00
Enforcement
Expiration Date: 9/30101
Contract Purpose/Description: Funds provided through FDLE Agreement for program
administration costs related to Monroe County's FY01 Anti-Drug Abuse Program
Contract Manager: David P. Owens
(N ame)
4482
(Ext. )
OMBIGrants Mgt.
(Department)
for BOCC meeting on 11/21/00
Agenda Deadline: 11/07/00
CONTRACT COSTS
Total Dollar Value of Contract: $13,334.00 Current Year Portion: $13,334.00
Budgeted? Yes X No Account Codes: 001-06001-51OXXX
Grant: $10,000.00
County Match: $3,334.00
Estimated Ongoing Costs: $0.00
(Not included in dollar value above)
ADDITIONAL COSTS
For:
(eg. Maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Division Director
Changes
Date In Needed ~ / ~
'& YesDNoa--::::. - <l.
'WO YesD NO@' L\, I \.J~,,-,- V4..,.(~~O"I"'-
1(13,{1)YesDNoK----M:~~ C/~Lkc.}
~ YesDNoGY::V~
Date Out
Risk Manager%n~
o~urc$'a~g
County Attorney
~O(
/1- 1-3 -[)c.:
;f~a;
Comments:
OMB Form Revised 9/11/95 MCP #2
e.
Florida Department of
Law Enforcement
Office of Criminal Justice Grants
Mailing Address:
Office of Criminal Justice Grants
Florida Department of Law Enforcement
1819 Miccosukee Commons
Tallahassee, Florida 32308
(850) 410-8700
James T. "Tim" Moore
Commissioner
.
October 19. 2000
The Honorable Shirley Freeman
Mayor, Monroe County
Board of Commissioners
530 Whitehead Street
Key West, Florida 33040
Re: 01-CJ-J1-11-54-01-113/Program Administration
Dear Mayor Freeman:
The Florida Department of Law Enforcement is pleased to award a Byrne State and Local
Law Enforcement grant in the amount of $10,000 to your unit of government. These
funds shall be utilized to implement a Byrne Program under Purpose Area ADM -
Administration.
A copy of the approved sub grant application with the above referenced project number
and title is enclosed for your file. All correspondence with the Department should always
refer to the project number and title.
--:< I'--c;:..v:
_.J:; (
l'
Your attention is directed to Section H of the sub grant which is the "Acceptance and
Agreement". These conditions should be reviewed carefully by those persons responsible
for project administration to avoid delays in project completion and cost reimbursements.
Also, you should review the enclosed Subgrant Award Certificate. This certificate contains
important information regarding Section H that applies to this grant award.
W
The enclosed Cer.!!_fi~te of.t\cc~I>t~f.~_should be completed and returned to the Department
~ within 30 calendar days fronUhe<date..Qf award. This certificate constitutes official acceptance
of the award and must be received by the Department prior to the reimbursement of any
project expenditures.
Committed to
Service . Integrity . Respect . Quality
The Honorable Shirley Freeman
Page Two
We look forward to working with you on this project. Ifwe can be of further assistance,
please contact Beth Hamilton at 850/410-8700.
Sincerely,
.
no," ..L. ~ . ~
o;ytp~H. Wilder
Community Program Administrator
CHW/BH/mg
Enclosures
State of Florida
Office of Criminal Justice Grants
Florida Department of Law Enforcement
CERTIFICATION OF ACCEPTANCE OF SUBGRANT AWARD
.
The subgrantee, through its authorized representative,
acknowledges receipt and acceptance of subgrant award number
01-CJ-Jl-11-54-01-113 in the amount of $10,000,
for a project entitled: Program Administration
for the period of 10/01/2000 through 09/30/2001, in accordance with
the statement of work contained in the subgrant application, and
subject to the Florida Department of Law Enforcement's conditions
of agreement and special conditions governing this subgrant.
(Signature of Authorized Official)
(Date of Acceptance)
(Typed Name and Title of Official)
State of Florida
Office of Criminal Justice Grants
Florida Department of Law Enforcement
SUBGRANT AWARD CERTIFICATE
Subgrantee: Monroe County Board of Commissioners
Date of Award:
October 19, 2000
Grant period: From: 10/01/2000 To: 09/30/2001
Project Title: Program Administration
Grant Number: 01-CJ-J1-11-S4-01-113
Federal Funds: $10,000.00
BGMTF Funds:
State Agency Match:
Local Agency Match: $3,334.00
Total Project Cost: $13,334.00
Program Area: ~M
Award is hereby made in the amount and for the period shown above
of a grant under Title I of the Omnibus Crime Control and Safe
Streets Act of 1968, P.L. 90-351, as amended, and the Anti-Drug
Abuse Act of 1988, P.L. 100-690, to the above mentioned subgrantee
and subject to any attached or special conditions.
This award is subject to all applicable rules, regulations, and
conditions as contained in the Financial and Administrative Guide
for Grants, Guideline Manual 7100.1D, Office of Justice Programs,
Common Rule for State and Local Governments and A-87, or OMB
Circulars A-110 and A-21, in their entirety. It is also subject
to such further rules, regulations and policies as may be reasonably
prescribed by the State or Federal Government consistent with the
purposes and authorization of P.L. 90-351, as amended, and
P.L. 100-690.
SUBGRANT AWARD CERTIFICATE (CONTINUED)
Additionally, the following special conditions apply to Section H
of the contract:
(1) The Office of Criminal Justice Grants, which administers the
Byrne State and Local Law Enforcement Grant Program, was transferred
from the Florida Department of Community Affairs to the Florida
Department of Law Enforcement through action of the Florida
t
Legislature in the 2000 General Appropriations Act (House Bill 2147),
effective July 1, 2000. Therefore, the following revisions will
apply to this grant:
(a) All references to the Department of Community Affairs should
be read as the Florida Department of Law Enforcement.
(b) All references to the Bureau of Community Assistance should
be read as the Office of Criminal Justice Grants.
(c) Item 16.g, the mailing address for audit reports, should read:
Florida Department of Law Enforcement
Office of Inspector General
Post Office Box 1489
Tallahassee, FL 32302-1489
(d) Item 23.b(1), should read: James T. "Tim" Moore, Commissioner
(2) There is a clerical error in Section H, item 24, Equal Employment
Opportunity. The reference to the Civil Rights Act of 1964 should be
Title VI, not title IV.
This grant shall become effective on the beginning date of the
grant period provided that within 30 days from the date of award,
a properly executed Certificate of Acceptance of Subgrant Award
is returned to the Department.
00 It. ~ l.^^ u-. ,~~~
A~d Off~c~al
Clayton H. Wilder
Community Program Administrator
It) -- 19 - "l, 0 c) c)
Date
[X]This award is subject to special and/or standard conditions
Edward Byrne Memorial StaN and Local Law
Enforcement Assistance Formula Grant Program
ThIa -*" tD be completed by the subgtantH:
CclnIhJItion of PrNoa Subgrwl7 0 V_ 0 No
If V-. .",.,.... Praject ID , 01 Prw.,. SUbgrw'It
1'* aec:tIafr to be COIIIpIfJted by SeA:
SFY 2001 DCA CantnIc:t NWIlDer
2001
Unique 10' 00-113 PAIl: ADM
113
CFOA tI: 16.579
A Names & Add,....
1.
Subarant ReciDient
Name of Chief Elected Official Shirley Freeman
TJtIe Mayor, Monroe County Board of Commissioners
Addreu 530 Whitehead Street
City. State. Zip Code Key West, FL 33040
Area CodWPhone" , SUNCOM .. IArea Code/Fax"
305.292.3430 305.292.3577
2. Chief Financial Officer
Name of Chief Financial Officer Danny Kolhage
Title Monroe County Clerk of Court
Addreu 500 Whitehead Street
City. State. Zip Code Key West, FL 33040
Area CodeIPhone .. I SUNCOM .. IArea Code/Fax '#
305.292.3550 305.295.3660
3.
James L. Roberts
Title
Addreu:
City, State, Zip Code
Area CodeIPhone ..
305.292.4741
Public Service BId ., 5100 Colle e Road
Key West, FL 33040
SUNCOM .. Area CodeIFax ..
305.292.4515
...
nue
Addreu
City. State, Zip Code
Area CodeIPhone ..
Grant Administrator E-Mail Address
mcgrnts@mail.state.fl.us
Public Service Building, 5100 Colle e Road
Key West, FL 33040
SUNCOM .. Area CodeIFax"
Name and TItle of Conge' PenJ<<r same as above
Addres.
E-Mail Address
City, state, Zip Code:
Area CodeIPhone .,
SUNCOM ., Area CodeIFax"
EtNmrrl Byrne Memorial state and Local Law
Enforcement Assistance Formula Grant Program
8. AdmirUstrdve Data
1. Project nue (Not to exceed 84 characters, inctuding spaces)
Program Administration
2. For Period
Period Month OIly Year
Beginning 10 01 00
ending 9 30 01
~
3. II the SubgrBntM or the Implementing Agency a Member of a Local Criminal Justice Advisory Council or~
Substance Abuse Policy Advisory Board, CoaUtion, or Council? (S.. the Program Announcement for a
dut:tiption of boMI ~..) L'D v. 0 No
C. FIscal OatIl
1. (If <<IHw thM the Chief Financial Officer) Remit Warrant to:
Deanna Lloyd
Public Service Building, 5100 College Road
Key West, FL 33040
Not8: If the IUbgrant.. il participating in the state of Florida Comptroller's Office electronic transfer
DraClrllm. reimbursement cannot be remitted to any other entity.
2. Method of Payment II Monthly 0 Quarterty
(It II mandatory that the method leIected be consistent throughout the entire grant period.)
3. Vendor" (em. F....I Employer Identification Number of Subgrant..):
, 59 6000749
4. SAMAS .. (Enter if yau are a state agency)
I
5. Will the Project earn Project ~ed Income (PGI)? CJ Ves cJNo
(S.. Section H., pa..pph 13, for a definition of PGI.)
6. Will the applicant be requesting an advance of federal funds? CJ Ves !XI No
(If Yes. a letter of request must be attached.)
Er..'7InJ Byrne Memorial state and Local Law
Enforcement Asststance Formula Gfilnt Progfilm
D. Program Data
Refer to the SCA Grants Management Technical Assistance WOrkshop Manual Ule this al a guide to assist
you in completing Section D.
Problem Identification. Briefty describe 8 specific problem to be addressed with subgrant funds. If you are
seeJcing fundi to continuellXisting project activities, your problem statement must also provide a short summary
of your current program and describe eny gaps between current and desired project results.
Proaram OescriDtion. Briefty describe how project activities will address the targeted problem. Describe who
will do wtIat, wtIen. where and how. :;_
SEE PAGE 2 OF INSTRUcnONS ON ITEMS TO INCWDE.
St." below end UN cantin".... paga .. n-.n&')'. ,
PROBLEM IDENTIFICATION
For a number of years, the Monroe County Grants Management Department has been staffed with
one position. With respect to the Anti-Drug Abuse Program, this position serves as staff to the
Monroe County Substance Abuse Policy Advisory Board and works with the program's sub-
recipients. The duties involved with the Advisory Board include: scheduling and advertising
meetings, taking the minutes of the meeting, and disseminating pertinent information to advisory
board members. In working with the implementing agencies, this position compiles the sub-grant
applications, writes the sub-contracts. agendas contracts before the Board of County
Commissioners, processes monthly billings, monitors quarterly reports, reviews programs for
amendment consideration, schedules State monitoring visits, and prepares the fmancial program
close-outs. In light of the other job duties assigned to the position in Grants Management, it is
apparent that additional staff is warranted. The Advisory Board understands that to address the
community's needs and determine long-range goals or plans, a program administration
component is vital to that coordination.
PROGRAM DESCRIPTION
Since the establishment of the Monroe County Substance Abuse Policy Advisory Board in 1990,
'. the Advisory Board has understood the critical role of centralization and coordination in drug-
control efforts. The Anti-Drug Abuse Grant Program provides the forum to bring representatives
from various units of government, community agencies, and the court system together to consider
the community's changing needs. The assignment of an additional staff person to the County's
Grant Department would expand the staff support available to the Substance Abuse Policy
Advisory Board. The position would work with the Advisory Board to develop a county-wide
drug control and drug-related violent crime program strategy, to include long and short range
plans. The individual would coordinate and assist local agencies in carrying out this strategy and
undertake the duties listed above. This would create a hub where anti-drug abuse activities would
be centralized for the collection and dissemination of pertinent information. Having one
individual provide program oversight, monitor the administration of grant funds and become the
catalyst to outline strategies to address substance abuse in Monroe County, would fulfill the
program area's objective.
Edward Byrne Memorial State and Local Law
Enforcement Assistance Formula Glilnt Program
D. Program Data (Continued)
Activities Implementation Schedule. Complete the Activities Implementation Schedule showing when activities in
the Program Description will commence and how the project will progress. This chart benchmarks planned
activities, both administndiYe and programmatic. An -X- has been inserted for reports that are mandatory for all
projects. Place an additional-X- to indiCBte ones applicable to your project. Delete the activity/action that does
not apply to your pI'ojed; I.e., if your project does not earn PGI, delete that activity from this schedule.
ACTIVITIES IMPlEMENTATION SCHEDULE
SUbgrant Pwiod . .
.
10/01/00 - 9/30/01 .
(Beginning 0IIte - Ending Date)
ACTIVITY/ACTION Cd Nov Dee Jan Feb Mar AfJr May Jun Jul Aug Sep
Submit Financial Reimbursement X X X X X X X X X X X X
Requests
Submit Financial CIouout Pacage 01
X
Submit CU8rteny Program Reports X X X X
Submit Cuarterty PGI Reports
(If applicabla)
Schedule SAFAB meeting X X X X
Monitoring Programs X X X X
Ed -; Byrne Memorial State and Local Law
Enforcement Assistance Formula Grant Program
E. Prognlm Obiectives and Pertonnance Measures
Complete uniform prognlm objectives and perfonnance meesures (found in ADDendix V) for the federally
authorized prognlm area you want to implement Your application is not complete without them and an
incomplete application will not be considered for subgrant funding.
If the prognlm area you selected does not have uniform program objectives published in this document or if
you cannot relate your objectives to those stated, contact Tom Bishop at 850/488-8015 for further instructions.
DO NOT mix objectives from different Program Areas.
Start below and usa continuation pages as nacellal}'.
PROGRAM AREA: ADM
Drug Control Program Administration
Program Objective ADM:
To conduct 4 Substance Abuse Policy Advisory
Board mee~ings during the grant period.
To write/issue 2 research papers during the
grant period.
To conduct 4 monitoring/coordinating reviews
during the grant period.
Program Objective ADM:
Program Objective ADM:
Edward Byrne Memorial state and Local Law
Enforcement Assistance Formula Grant Program
F. Project BUdget Narrative
You must d8lCribe "ne ltema for .Kh applicabl. Budget Category for which you are requesting subgrant
funding. Provide sumcient detail to shaw cast ret8tionshipl to project activities. In addition. describe specific
aou..... of matching fundi.
SlIUt below end us. continuation pages as nflCflllery.
Salary
FICA 7.65%
Retirement
(10.15%)
$ 11,320.00
866.00
1,148.00
~
Total
$ 13,334.00
-=-========
Grant Funds
Match Funds
$ 10,000.00
3,334.00
Total
$ 13,334.00
===========
This position would be a net personnel increase in the current Grants
Management Department.
Matching funds provided by the Monroe County Board of Commissioners
General Revenue Grants Matching Funds. Additional funding will be
secured through the Clerk's Drug Abuse Trust Fund to bring total
figure to an entry level position of Senior Office Assistant.
Those dollars are not reflected in the project budget narrative.
--....-... ~T.... ....mona':imlll anet Local Law
Enforr:ement Assistance Formula Giant Pmglam
G. Pra;ect Budget Schedute
----~-
The Project Budget Schedute indudes six BUdget Categaries (Salaries and Benefits, Contractual Services,
Expens-, OpeIatihg Capital Outlay (OCO), Data Pruceuing Services, and Indirect CostS) and Total Project
Costa. T*' LaalI Match must be. minimum of25" of the Total BUdget.
Type or PrInt Dol'- Amounta Only In Applicable Categori.. and Leave Other8 Slank.
8.-- Category Fede'" Match Total
-
-
-
Salaries And Benefits 10,000.00 3,334.00 13 ,334 .00
:
d
ContnIctuaI Services
.
&pel...
Operating Capital OUUay
Data Pracauing
Indirect Costs
.
Teats 10,000.00 3,334.00 13,334.00
-..
MONROE COUNTY
Personnel for Project A~ Jistration
Series t:208
SENIOR OFFICE ASSISTANT
1AJOR FUNCTION
Jrogressively responsible and advanced clerical work requiring a high
iegree of-clerical skills and some independent actions. :
lork is performed under the general supervision of the Director, Grants
ianagernent Department.
t
LLUSTRATTVE DUTIES
NOTE: These are intended only as illustrations of the various types of
ork performed. The omission of specific duties does not exclude them from
he position if the work is similar, related, or a logical assignment to
he posi tion. )
erforms specialized and technical clerical and records keeping duties with
minimum of supervision.
~ters data in computer systems via video terminal.
.
lintains and processes difficult statistical and specialized recoi~s
~lating'to the operation of the Department. Maintains records requiring
:ecialized a~~ advanced knowledge of the activities and responsibilities
: the Department. .
~es technical materials requiring specialized knowledge of the operations
: the Department.
-epare grants-related agenda items for the Monroe COunty Board of County
mmfssioners meetings.
- . "
.
arches files ana maintains a variety of source materials to assemb~e
ckg~ound'for grant applications" and _departmental reports. .
=eives and refers telephone calls and contacts from citizens and from
unty personnel requesting specialized information and assistance from
partmen t.
)vides secretarial support for the Department Director. . ~eceives and
1S in mail and messages for the Department. Keeps appointment calendar
- the Department Director. .
)es letters, memoranda, reports from copy or from a transcriber.
-forms other related duties at the direction of the Director Qf the
.nts 'Management Department.
:
:
-
J
KNOWLEDGE, ABILITIES AND SKILLS
Knowledge of professional office and business procedures and practices.
Knowledge of business English, spelling, and arithmetic, including
elementary statistics (percentages, averages).
Knowledge of the overall functions, responsibilities and services rendered
by the Department. .
Ability to understand and follow oral and written instructions.
,Ability to learn and perform ~ssigned duties readily and adhere to
prescribed routines.
Ability to establish and maintain effective working relationships with
other County employees, and with the citizens of Monroe County.
Ability to maintain complex statistical records and to prepare periodic
- reports from such records.
}~ility to plan, organize and supervise the work of clerical and other
subordina tes . '.
Ability to provide information correctly and concisely orally'and~in
writing.
~ility to meet deadlines, prioritize tasks, and work with several projects
s~multaneously. .
Possess a working knowledge of word processing and electronic 8.preadsheets.
MINIMUM OUALIFICATIONS
MUKt have graduated fro~ high school or possess a GED, and have haq at
least two (2) ~ears of experience as an Office Assistant II or equivalent
general.clerical experience.
Must possess a valid Florida drivers license.
APPROVED:
.:\ - b - '1.3
Date
APR 0 7. 1993
Date
~ '") Q ~ 7 ~gga
Dat 'c 1\
Edward Byrne Memorial state and Local Law
Enforcement Assistance Formula Grant Program
H. AcceDtance and Aareement
All penons inYDMId In or h8Ying administrative responsibility for the subgrant must read these .Acceptance and
AgrBement" conditions. Thl. -AcceDtance and AGreement"' (SectIon H) must be returned .. Dart of the
com..... aDDllc:atlon.
Nate CondItIon No. 12: Only project costa Incurred on or after the effective date of thi. agreement and
on or prior to the termination date of a recfplenr. project .,. eligible for relmburaement.
Conditions of Agreement. Upon approval of this subgrant, the apprDYed application and the following ~erms of
condltiona will become binding. Non-compliance will result In project costs being disallowed.
The term .~, unless otherwise stated, rm.. to the Department of CommuJlity Affairs. The term
"Bu....... un.... otherwise stated, refers to the Bu,.u of Community Auistance. .
The term ....bgrant recipient" refers to the governing body of a city or a county or an Indian Tribe which
perlorms criminal justice functions as determined by the U.S. Secretary of the Interior, and inciudes an
-Implementing agency" Which is a subordlnllte agency of a city, county or Indian Tribe, or an agency under the
direction of an elected omcial (tor tIXIImple, Sheriff or Cln of the Court). -
.
1. Reports
L Project Performance Reports:
The recipient shaD submit department QU8ltfldy Project Pet10nnllflce Reports to the Bureau by
FebIuary 1, May 1, August 1, and within torty-five (45) days after the subgrant termination date.
In addition, if the subgrant award period is extended beyond the .originar project period, additional
au.tedy Project Pedormlltlce Reports shaD be submitted.
b. Financial Reports:
The recipient shall have a choice of submitting either Monthly or Quarterly Rnant:isl CIIIim Repons
(DCA-CJ ~A-GJ to the bu,.u. Montllly Retmbu.......nt Claim. (1-11) a.. due thlrty-one
(31) d.,. after the end of the ..porting period. Quaneray ReJmburaement Claim. (1-3) are due
thlrty.one (31) d.,. aftertha and oltha ..porting period. A final RnllfldaJ CIlIim Report and a Criminal
JUIIIJt:e Contract (RnMt:ia/J QMeout Pa.ge shaU be lubmltted to the bureau within forty-five (45) days
of the IUbgrMt termination period. Such claim shall be distinctly Identified as "finar.
Safore the "ftnar claim will be processed, the recipient must submit to the department all outstanding
pJDjec:t reports and must have satisfied aU 1peci81 conditions. FaUur. to comply with the above provisions
shall result In forfaiture of reimbursement
The recipient shall submit depllrtment Quarterty Project Genflfllted Income Reports to the bureau by
February 1, May 1, August 1, and within forty-five (G) days after the .ubgrant termination date
covering subgrant project generated income and expenditures during the previous quarter. (See
Paragraph 14. Program Income.)
C. Other Reports:
The recipient shall submit other reports al may be reasonably required by the bureau. All required
reports, instructions, and forms shall be distributed with the subgrant award.
2. Fiscal Control and Fund Accounting Procedures
The recipient shall establish fiscal control and fund accounting procedures that elsure proper disbursement
and accounting of subgrant funds and required non-federal expenditures. All funds spent on this project shall _
be disbursed according to provisions of the project budget as approved by the bureau.
_ . ......aI
ErJw.rr1 Byrne Memorial State and Local Law
Enforcement Asststance Fonnula Grant Program
All expenditures and COlt accounting of funds shall conform to Office of Justice Programs Rnanasl Guide.
U.S. Oep8rtment of Justice Common Rule for St.te and Local Governments, and in federal Office of
tMnagement Md Budget's (OMS) CircuJII13 A-21, A-87, and A-110, in their entirety).
All funds nat spent according to this agreement shall be subject to repayment by the recipient.
3. Approval at Consultant Contnlcts
The department shaU review and approve in writing aU consultant contracts prior to employment of a
consultant Approval shall be based upon the contract's compliance with requirements found in the Office of
Justice Progrellll Rnancis/ Guide, U.S. Department of Justice Common Rule for State B1Jd Local
~ 8nd in applicable state statutes. The departments approval of the recipient agreement does
not conatituta approval of consultant contracts.
4. Allowable Casts
Allowance far costs incurred under the subgrent shall be determined according to .General Principles of
AllowabiJity and Standlirdl for Selected Cost Items. set forth in the Office of Justice Programs Rnanasl Guide,
U.S. Department of Justice Common Rule for Slate And Local Govemments and federal OMS Circular Nt4.
UT, .Cost Principles tor state and Local Governments., or OMB CircuJer No. A-21, .Cost Principles for
Educationat Institutions-.
All pracedures empto,-ed In the use of fed.., funds to procure services, supplies or equipment, shall be
according to U.S. Department of Justica Common Rule for Slate and Local Govemments, or Attachment .0-
of OMB Ci1:uIIr No. A-110 Md Rorida law to be eligible for reimbursement
5. TIIMII
All travel reimbursement for out-of-state or out-of-grant-specified work area shall be based upon written
approval of the department prior to commencement of actual travel.
The cost at aU tnMIIlhall be reimbursed aCCOrding to local regulations, but not in excess of provisions in
Sec:Dan 112.081, FIotida Statutes.
All biDs forany~ expenses shall be submitted according to provisions in Section 112.061, Rorida Statutes.
8. Written Approval of Changes in this Approved Agreement
Recipi.... shall obtain approval tram the department tor major changes. These include, but are not limited
to:
L Changes in project activities, designs or research plans set forth in the approved agreement;
b. BUdget deviations that do not meet the following criterion. That is, a recipient may transfer funds
betw-. budget categories as long .s the total amount at transfer does not exceed ten (10) percent of
the tomJ approved budget Md the transfer is made to an approved budget line item; or,
c. T....... at tunas above the ten (10) percent cap shaD be made only If a revised budget is approved by
the department.
d. Under no circumstances can transfers of funds increase the total budgeted award. Transfers do not
aUowtor increasing the quantitative number of items documented in any approved budget line item. (For
example, equipment items in Operating Capital Outlay or Expense categories or staff positions in the
Salaries Md Benefits category.)
7. Reimbursement Subject to Available Funds
The obligation of the State of Florida to reimburse recipients for incurred costs is subject to available federal
Anti-Orug Abuse Act funds.
Edward Byrne Memorial State and Local Law
Enforcement Assistance Formula Grant Program
8. AdwInce Funding
AdwInce funding is authorized up to twenty-five (25) percent of the federal IIW8I'd for eech project according
to Section 21a.181(15)(b), Rotida Statutes (1991); the Office of Justice Programs Rnancial Guide, U.S.
Oepertment of Justice Common Rule for Slate and Local Govemments. Advance funding shall be provided
to a recipient upon a written request to the department justifying the need for such funds. This request.
Including the judtlcation, ahall be enclOHd with the aubgrant application.
9. Commencement of Project
If a project has not begun within sixty (60) days after acceptance of the subgrant award, the recipient shall
send altltt8rto the bureau indicating steps to initiate the project, reason for delay and request a revised projed
starting d_
If a project has not begun within ninety (90) days after acceptance of the subgrant award, the recipient shall
send araatt. tetter to the bm.u, again explaining the reason for delay and request another revised project
starting data.
~
Upon receipt of the ninety (90) day letter, the department shall determine if the reason for delay is justified or
shal~ at its discretion. unilat...1y t.-rninate this agreement and re-obligate subgrant funds to other department __
appRMld projects. The department, where warranted by extenuating circumstances, may extend the starting
date of tha project past the ninety (90) day period, but only by formal written amendment to this agreement
10. &tension of a Contract for Contractual Services
ExtansJon of a contract for contractual services betMIen the recipient and a contractor (which includes aU
project budget categories) shall be in writing for a period not to exceed -<< (a) months and is subject to the
ume ...... and conditions let forth in the initial contract. Only one extension of the contract shall be
acceptable, una.. faUure to complete the contract Is due to events beyond the control of the comrador.
11. &cuubla Delays
Except with ....pect to defaults of consultants, the recipient shall not be in d_utt by reason of any failure in
parfonnance oU11Is agreement according to its t.-rns (Including any failure by the recipient to maka progress
in the IIX8CUtion of wark hereunder which endangers such performance) If such faUure arises out of causes
bayondthacontrDI and withouttha "ult or negligence of the recipient. Such caus. include, but are not limited
to, acts of God or of the public enemy, acts of the government in either its sovereign or contractual capacity,
fires, floods, epidemics, quarantine restrictions, strikes, freight embargoes, and unusually severe weather, but
In every cae. the faUure to perform shall be beyond the control and without the fault or negligence of the
recipient
If failure to perform Is caused by faUure of a consultant to perform or make progress, and If such failure arises
out of causes beyond the control of recipient and consultant, and without fault or negligence of either of them,
the recipient shaD not be deemed in default, unless:
L Supplies or sanrices to be furnished by the consultant were obtainable tram other sources,
b. The department ordered the recipient In writing to procure such supplies or services from other sources,
and
c. Tha recipient failed to re.sonably comply with such order.
Upon request oftha recipient, the department shall ascertain the facts and the extent of such failure, and if the
department determines that any ,.ilure to perform was occasioned by one or more said causes, the delivery
schedula shall be revised accordingly.
_ ... .a..... _..:..-
EclwaTCI Byrne Memorial state and Local Law
Enforcement AssGtance Fonnula Grant Program
12. Obliglltian of Recipient Funds
Recipient funds shall nat under any circumstances be obligated prior to the effective date or subsequent to the
termination date of the grant period. Onty project coats InCUrred on or after the effective date and on
or prior to the termlMtion d.. of the reciplent'a project ant eligible for reimbursement. A cost is
incurred when the recipient's employee or consultant performs required services, or when the recipient receives
goads, natwithltMding the date of order.
13. Progrmnlncome (Ua known al Project Generated Income)
Program income mNnathe grDSa income _med by the recipient during the subgrant period, as a direct result
atthe SubgrantllWllrd. Program income ahd be handled according to the emceof Justice Programs Financial
QMe. U.s. o.p.rtment at Justice Common RIMe for st.e and L.tK:lIJ Government. Reference: 771e Cash
U.".",.", Impt'OVfllrlent Act of 1990).
14. Perfannance of Agreement PnMsians
In the event of default. non-campliance or violation of any provision of this agreement by the recipient, the
recipient's consultants and supplia, or bath, the department shalllmpole sanctions it deems appropriata-_
including withholding payments and cancellation, terminlltian or suspension of the agreement in whole or in
part. In such 8VWIt. the department shall notify the recipient of its deciaian thirty (30) days in advance of the
effec:tMt ate of IUch Anetion. The recipient shall be paid oNy for thole services satisfactorily performed
prior to the effec:tMt date of such Anction.
15. Acceu To Recordl
The o.p.rtment of Community Affairs; the U.S. o.p.rtment of Justice, OfIice of Justice Programs, Bureau
at Justice Auistance; and, the Auditor Gensal at the state of Florida, the U.S. Comptroller General or any
of their duly authorized repr8l8nbltives, shall hIMIaccess to baatcs, documents, papers and records of the
nldpient, Implementing agency and contractors far the purpose of audit and examination according to the
0fIice of Justice Programs Rn8tH:ial Guide. U.s. Department of Justice Common Rul. far Slat. and LaclIJ
GonmnMftt.
Thedapartmentrasarvesthe rightta unllatarallyterminatathls agraamant If the recipient, implementing agency
or contractDr retu.. to aJIow public access to all documents, papers, letters. or ather materials subject to
provilions of Chapter 11', FIotida statut... IInd made or racaivad by the recipient or its contractor in
conjunction with this agreement.
18. Audit
L Recipients that apand S3OO,OOO or mare in a year in Fed....lawards shall have a single or program-
speciftc audit conducted farthat year. The audit shall be performed In accordance with the federal OMB
CIn::r.Ur A-133 and other applicable fad_law. The contract far this agreement shall be identified with
the subject audlln TIHt Sell... of FedanI Finllndal AaiatMCe. The contract shall be Identified as
fedarat fundi putM-thraugh the Florida Department of Community Affairs and Include the contract
IlUlllber, CFDA number. award amount, contract period. funds received and disbursed. When applicable,
the recipient shaD lubmit an annul' financial audit which meats the requirements of Sections 11.45 and
218.34'. Florida StaItas; and, Chapters 10.550 and 10.800, Rules of the Rarida Auditor General
b. A complete audit report which covers any portion at the affective dates of this agreement must be
submitted within 30 days after Its compJetian, but no later than nine (9) months after the audit period. In
order to be com", tne submitted report shaD include any management letters issued separately and
managemenrs written response to .. findings, bath audit report and management letter findings.
Incomplete audit reports will nat be eccaptact by the department and will be returned to the recipient
c. The recipient shall have aU audits completed by an Independent Public Accountant (IPA). The IPA shall
be either a Certified Public Accountant or a Ucansed Public Accountant.
d. The recipient shall take appropriate corrective action within six (8) months of the issue date of the audit
report in inlt8ncas of noncompliance With fact....llews and regulations.
.,. _,........-w#...~a~
Edward Byrne Memorial State and Local Law
Enforcement Ass/stance Fonnu/a Grant Program
.. The recipient shall ensure that audit WOrking papers are made available to the department, or its designee,
upon request for a period at three (3) years from the date the audit report is issued, unless extended in
writing by the department
f. If this agreement is dOled out without an audit, the department reserves the right to recover any
*8bwd COlt. identified in an audit completed after such closeout
g. The completed audit reports should be sent to the following address:
Department ot Community Affairs
Office of Audit Services
2555 Shumard Oak BoUlevard
Sadowski Building
TaUahals.., Florida 32399-2100
17. Prac:edures for Claim Reimbursement
.
All dalms for reimbursement of recipient costs shall be submitted on the DCA-cJ Form 3(A-G), prescribed
and provided by the bureau. A recipient shall submit either monthly or quarterly claims in order to report.--
curnnt project costs.
All calms for nimbursement shall be submitted in sutftcient detail for proper pr8-8udit and post-audit.
18. Retention of Records
The recipient shaD maintain aU records and documents for a minimum of three (3) years tram the date ot the
final fInIIndai a.tement and be evaiJable for audit and pUblic disclosure upon request of duly authorized
per'lonL
18. Ownership of Om and Creative Material
Own....1p of material, discoveries, inventions, IUld results developed, produced, or discovered subordinate
to this .g.....entis gowmed by the tenns of the Office of Justice Programs Rnant:iIIJ Guide, U.S. Department
of Justice CammarJ RIMe frx State and LOClII Government) or the fedenll OMB Circular A-11~ Attachment N,
Pttregqph a
20. Property Accountability
The recipient .grees to use .U non-expendable property for criminal justice purposes during its useful fife or
request department disposition.
The recipient shaD establish .nd administer a system to Protect. preserVe, use, maintain and dispose of any
property furnished to it by the department or purchased pursuant to this agreement according to federal
property management ltandards set forth in the Office of Justice Prognlms Rnancilll Guide, U.S. Department
of JUIUce CamIrJoD RIMe for Slate lIIId LDclM Government) or the fed.., OMB CircuJar A-110,
AltIlCtlment N. ThIs obligation continues u long as the recipient retains the property, notwithstanding
aplnltion of this agreement.
21. Disputes and Appeats
Th. department shall make its decision in Writing When responding to any disputes, disagreements or
questions of fact arising under this agreement and shall distribute its response to aU concerned parties. The
recipient shall proceed dUigentty with the performance of this agreement according to the department's
decision.
If the recipient appeels the department's decision, it also shall be made in writing within twenty-one (21)
t>>lendar days to the department's clerk (agency clerk). The recipient's right to appeel the departmenrs
decision is contained in Chapter 120, Rotid. Slatute., IUld in procedures set forth in Ruie 28-106.104,
Rodda Administrative Code. Faitureto appeal within this time frame constitutes 8 weiver of proceedings under
Chapter 120, FIotida St.tute..
__~___,____ ~nt ~IIM
EdwarrI Byrne Memoria' State and Local Law
Enforcement Asststance Formula Grant Program
22. Conferences .nd Inspection of Work
Conferences mey be held at the request of any party to this agreement At any time, a representative of the
bureau, of the u.s. Department of Justice Bureau of Justice Assistance or both have the privilege of visiting
the project site to monitor, inspect and ...... work performed under this agreement
23. Publication or Printing of Reports
a. Before publication or printing, a final draft of any report required under or pertaining to this agreement
shall be sent to the d.,.rtment for its review and comment
b. Publications or printed reports covered under a. above shall include the following statements on the cover
P8ge:
(1) .". report was prepared for the Florida Department of Community Atrairs, Steven M. Seibert,
Sew.wy. in cooperation with the U.S. o.p.rtment of Justice, Bureau of Justice Assistance.. The
next printed Itne shall Identify the month .nd y.r the report was published.
(2) -nus program was supported by grant., awarded to the Department
of Community Affairs, State of Florida. and by the Bu,.u of Justice Assistance (BJA), Office of
Justice Programs (OJP), U.5. Oepartm..t of Justice. The BJA Is . component of OJP Which also
indudes the Bureau of Justice Statistics, Nationsllnstitute of Justice, Offtce of Juvenile Justice and
Delinquency f'rwo..wdion, .nd the OftIce for Vic:timl of Crime..
(3) .Polnts of view, opinions, and conclusions expressed In this report are those of the recipient and do
not MCItIlarily nIpf8Hnt the ofIIciaI position or policies of the State of Florida Department of
Community Affairs, the U.S. Department of Justice, OfIice of Justice Programs, or any other .gency
of the state or fed..1 government.
24. Equal Employment Opportunity (eO)
No penon. on the grounds of race. creed, color or national origin IhaIJ be excluded from p.rticipation in, be
refused beMlL of, or OtherwiH subjected to diac:rimination under grants awarded pursuant to Pubic Law
89-SU, Non-t:Jl<<:timi.... Requirements of the Antl-Dtug Abuse Act of 1988; 7iUe IV of the CM Rights Act
of 1964; S.aian 5tU of the Rehablitlllion Act of 1913 as 1ImfIIIded; 7IIe IX of the Edueation Amendments of
1912; The Age lJlat:dtniMtion Act of 1975; Md, Depllltment of Juatit;e Non-ast:timination Regulations 28 CFR
Plitt 42. Subptltts C, D, E. F, G IIIJd H.
The recipient and a criminal justice agency that is the implementing agency agree to certify that they either
do or do not ,....eo program criteria as Ht fortta In .s.aDI5D1 of The Federal Omnibus Clime Control and
Safe Street. Act of 1988.. 8m811ded and that they have or have not formulated, implemented and maintained
a CUrr8IIt eo Program. Subm'"ion of tide certltlc:ation la a prerequiaite to entering into thla
ag~ lbia certification is a material repreuntation of fact upon which reJianee was placed when this
agnNlment \Va made. If the recipient or implementing agency meet Ad criteria but have not formulated,
Implemented end maintelned such a current wrttten eo Program, they have 120 days after the date this
agreementwaa made to comply with theAdorface iou oflederal funds lubjectto thesanetions in the Justice
SYllem Imptovement Act of 1979, Pub. L 91-157. 42 U.S.C. 3701, et .sq. (Reference Section 803 (a) of the
Act, 42 U.S.C. 3783 (a) IIIJd 28 CFR Seetion 42.207 CompllllJee/nformation).
Ally state agency. county or city receiving $500,000 or more in Ied..1 Anti-Drug Abuse Act funds shall submit
Its equal emptoyment opportunity pian, andlorthe most rec:ent update, with Its application, for submittal to the
U.S. Department of Justice, Bureau of Justice Assistance for .pproval
25. American. with DisabUities Act 1990
Subgrantees must comply with the requirements of the Americans with Disabilities Act (ADA), Public Law
101-338, Which prohibits dilcrirnination by public end private entities on the basis of disability and requires
certain accommodations be made with regard to employment (Title I), state and local government snces
8nd transportation (Title II), public aCCOmmodations (Title III), and telecommunications (ntle IV).
........~!.~.~
Edwarrl Byrne Memorial State and Local Law
Enforcement Assistance Formula Grant Program
28. Crimin.,.nteUigence System
The purpoae of the federal regulation published in 28 CFR Part 23 - Crimina/Intelligence Systems Operating
PoIt:ia is to .nure that recipients of fed... funds forthelJfinr:iDIII DUt'DOse of operating a criminal intelligence
system und..the OmnibUI Clime Control and Safe SlrHts Act of 1968, 42 U.S.C. 3701, et ssq., as amended
(Pub. L 90-351, 81 amended by Pub. L 93-83, Pub. L 93-415, Pub. L 94-430, Pub. L 94-503, Pub. L 9~
115, and Pub. L 91-157), use those funds in confonnance with the privacy and constitutional rights of
individuals.
The recipient .nd . criminal justice agency that is the imptementing agency agree ta certify that they operate
a c:riminaIlnteIUgenee aystarn in accordaneewith Sectan. 802(8) and 818(c) of the Omnibus Clime Control ·
Md .sat. Shet. Act of 11e8.. amended and comply with criteria .. let forth In 28 CFR Part 23 _ CtirninaJ
lMeIIgenca System. Opet'llling PoIt:ie. and in the Bureau of Justice Auistanee'l, Formula Grant Program
G&tidance. SubmluJon of thJa certlftcatJon la . pnnqulalte to entering Into thla ag,reement.
ThIs certification is. matMal representation offact upon which relilncewas placed when this agreement WIIS
made. If the recipient or criminal justice agency operates a criminal intelligence system and does not meet
Act .nd fed... regutation criteria, they must Indicate When they plan to come into compliance. Federallaw_
requirw · aubgrant-funded criminallnteUlgenee systmw praject to be in compliance with the Act and federal
reguImIon priorto the nBrd of...., funds. The recipient is responsib'e forthe continued adherence to the
regulldion aCMll'ftlng theopendion of the system or faces the Iou of fed... funds. The departments approval
of the recipient agreement does not constitute apPrDYIl ofthesubgl1lnt funded d8'Wltopment or operation of
. criminal Intelligence system.
27. Nort-Procurement. Debannent and Suspension
The recipient .a..... to comply with Executive Order 12549, Debarment and Suspension (34 CFR, Part 85.
Sect;an 85.510, Partit:ipant's Re.ponsiYlJe.). The.e Procedures require the recipient to certify it shall not
em. Into .ny lower tiered covered tnlnsaction with a person who is debarred, suspended, dadared ineligible
or is wluntariiy exduded from participating in this COYered tnlnsactiDn, unless authorized by the department
28. P8yrnent Contingent on Apprapriation
The State of Rorid.'1 Derfonnance and obligation to pay under this agreement is contingent upon an annual
.ppropriation by the Rorida Legislature.
29. Fed.., Restrictionl on Lobbyina
The recipient .arees to compty with Section 319 of PubIc Law 101-121 set forth in -New Restrictions on
Lobbying; 1M";'" RneI RuM, · publshed in the FebrulllY 28. 199o, Federal Register.
Each person shaI. file the most current edition of this Certification And Disclosure Form. if applicable, with
_ch submission that InitImes .gency consideration of such person tor IIWIIrG of federal contract, grant, or
cooperative agreement of $100,000 or more; or fed,,"o.n of $150,000 or more.
This certification Is a material representation affect upon which reliance was placed when this agreement WIIS
mad.. . Submiaion of this cMlfication is . prerequilite to enterina Into this .greement subject to conditi~nl
and penalli. imposed by Section 1352. 7IIe 31, Uniled st.t.. COde. Any person who fails to file the required
c:ertIftcdon is lubjectto. civil penalty of not leis than $10,000 and not more than $100,000 for each failure
to ftle.
The undersigned certifies, to the best of his or her knowledge and belief, that:
.. No fed..1Iy .ppropriated funds have b~ p.id or shal' be paid to any person for influencing or
attempting to inftuence an officer or employ.. of any federal agency, a member of congress, an officer
or employee of congren, or an employ.. of a member of congress in connection with the awarding of
MY fed..,loan, the em.ing into of any renewal, amendment, or modification of any federal contract,
gr8nt, loan or cooJ*8tive agreement.
SubmaM ~lIiM
Edward Byrne Memorial state ana Local Law
Enton:ement .4 C'sistanc:. Fonnula Glilnt Proglilm
b. If any non-fed..1 funds heve been paid or shall be paid to any person for influencing or attempting to
influence an officer or employee of congress, or an employee of a member of congress in connection with
this fed..1 contract, grant loan, or cooperative agreement, the undersigned shall complete and submit
the standard form, Dlsctosure of LobbYino Activities. according to its instructions.
c. The undersigned shall requira that the language of this cartificatian be inciuded in award documents far
allsubgrant awards at all tien and that all subgrant recipients shall certify and disclose accordingly.
30. State Restrictions an Lobbying
In addition to the provisions contained in Paragraph 30 of Section H, Acceptance and Agreemn, the
expenditure of funds for the purpose of lobbying the legislature or a state agency is prohibited under this
contract.
31. statement of Fed..1 Funding Percentage and Dollar Amount
When issuing s1atements, press rateases, requests for proposals, bid solicitations. and other documents
describing projectS or programs funded in whole or in part with federal funds, all grantees and recipients
receiving these federal funds, including but nat limited to state and local governments. shall clearly state: _'
L The percentage of the total cast of the program or project that shall be financed with federal funds, and
b. The dollar amount of federal funds to be expended an the project or program.
32. Background Check
It Is strongly recommended that background checks be conducted an all personnel providing direct services.
to juveniles.
33. Immigration and Nationality Ad
No public funds Will Intentionally be ..rded to any contractor who knowingly employs unauthorized alien
warken, constituting a violation of the employment provisions contained In 8 U.S.C. Section 13248(e), Section
274A(e) of the Immignltion and Nationality Act rINA-). The Department shall consider the employment by
any contractor of unauthorized aliens a violation of Section 274A(e) ofthelNA. Such violation by the subgrant
recipient of the employment provisions contained in Section 274A(e) ofthelNA shall be grounds for unilateral
cancetlation of this contract by the Department
34. Drug Court Projects
L A Drug Court Praject funded by the Byrne Formula Grant Program must contain the 10 key etements
outlined in the U.S. Department of JUItice, Oftice of Justice Programs, Drug Courts Program Oftice,
program guidelines -Defining Drug Courts: The Key Components-, January 1997. This document can be
acc:elsed on the OftIce of Justice Programs World WIde Web Hornepage: htta:/Iwww.oia.usdai.iob.
b. To ensure more effective management and waluation of drug court programs, the recipient agrees that
drug court progmna funded with this IIWlIrd shall collect and maintain follow-up data an program
participants criminal recidivism and drug use ratapa.. The data collected Will be a..essed during BJA
field monitoring trips.
35. Overtime for Law Enforcement Persannet
Priorto obligating funds from this award to support CMII'time by law enforcement offteen, the US Department
of Justice encaurqes consullation with all allied components of the criminal justice system in the dect.d
jurisdiction. The purpose ofthls consultation is to anticipate ad plan for systemic impacts such as increased
court dockets and the need for detention space.
....._" SIIbtItMt~
Edward Byrne Memorial StIte and Lot:aJ Law
Enforcement AssIstance Fa,."". Grant Program
Certification of Compliance
with Equal Employment Opportunity (EEO)
Program Requirements - Subgrantee
.
I, the undersigned authorized official, certify that accerding to Sedion 501 of the
Omnibus Crime Control and Safe Streets Act of 1988 as amended, that the Subgrantee
(Subgrant Recipient) . . .(Select one of the fo/Jowing):
I2J Meets Ad Criteria
o Does nat meet Ad Criteria
I affirm that I have read the Act aileria set forth in the Subgrant Application
Instructions. I understand that if the Subgrant Recipient meets these aiteria, it must
formulate, implement and maintain a written eo Plan relating to employment practices
affecting minority persons and women. I also affirm that the Subgrant Recipient. . .
(Select one of the following):
~ Has a current EEO Plan
o Does nat have a current EEO Plan
.
I further affirm that if the Subgrant Recipient meets the Act aiteria and does not have
a current written EEO Plan, federal law requires it to formulate, implement, and
maintain such a Plan within 120 days after a subgrant application for federal
assistance is approved or face loss of federal funds.
Name: James L. Roberts
Title: County Administrator
Signature of Authorized Official:
Date: ~ /7/00
---J~~
Subgrant App/icatian P8Clcllge
eo Cettitlcation - Subgren,..
Appendix 1/ - Page 1 of 2
OKI!~rY ~O~~~E
(305) 294-4641
James L. Roberts
County Administrator
Public Service Building
5100 College Road
Key West, FL 33040
June 6, 2000
Clayton H. Wilder
DCA - Community Assistance
Criminal Justice Programs
2555 Shumard Oak Blvd.
Tallahassee, FL 32399-2100
(~., ~ BOARD OF COUNTY COMMISSIONERS
.,..~- Mayor lack London. District 2
Major ProTem Wilhelmina Harvey, District I
Shirley Freeman, District 3
Mary Kay Reich, District 5
Keith Douglass, District 4
Re: Signature Authority - FYOO/Ol Monroe County Anti-Drug Abuse Grant Program
Dear Mr. Wilder,
May this letter serve as authorization for Sheila A. Barker to have signature authority in order to conduct business
in relation to the grant program and its implementation. If any additional information or documentation is
required, please contact 305.292.4482. Thank you.
Sincerely, _. Q
r-J~~ a~
James L. Roberts
County Administrator
~a~
Recipient of Signature Authority
Edward Byrne Memorial State and Local Law
Enforcement Assistance Formula Grant Program
I. Sianature Paae
In witness whereof, the parties affinn they each have read and agree to conditions set forth in this agreement,
have r..a and understand the agreement in its entirety and have executed this agreement by their duly
authorized ofIicers on the date, manth and year set out below.
Corrections on this page, including
strIlce-ovelS, whlteout, etc., are not acceptable.
state of Florida
Department of Community Affairs
Bureau of Community Assistance
.
By: rp_fll4~~' UJ1}~~
Type Name and Title: /('1 :'I'\Tron H. Wilder. Community Pro2:ram Administrator
Date: 10 - / CJ ~ "l U (J 41
Subgrant Recipient
Authorizing Official of Govemmental Unit
(Commission Chainnan, Mayor, or Designated Representative)
By:
Type Name and Title:
Date:
-:::r~--&--k
James L. Roberts, Monroe County Administrator
~/7/D0
FEJD Number.
5"1 ~~ooo7"l9'
Implementing Agency
Official, Administrator or Designated Representative
By:
" &-~nL
Date:
Type Name and Title: James L. Roberts, Monroe County Administrator
~ /7 ! 00
- ..
.. A _-..:.-___
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Florida Department of Law Effective Date: 10/01/00
Enforcement
Expiration Date: 9/30/01
Contract Purpose/Description: Funds provided through FDLE Agreement for implementation of
the Residential Detoxification Services for Monroe County Homeless Men and Women Program
II as part of Monroe County's FYOl Anti-Drug Abuse Program
Contract Manager: David P. Owens
(Name)
4482
(Ext. )
OMB/Grants Mgt.
(Department)
for BOCC meeting on 11/21/00
Agenda Deadline: 11/07/00
CONTRACT COSTS
Total Dollar Value of Contract: $30,606.00 Current Year Portion: $30,606.00
Budgeted? Yes X No Account Codes: 125-06015-530490-GGOI06-XXXXXX
Grant: $22,954.00
County Match: $7,652.00
ADDITIONAL COSTS
Estimated Ongoing Costs: $2857.00 For: Staff support-filing reports, oversight
(Not included in dollar value above) (eg. Maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
County Attorney
Changes
Date In Needed ~~~
~ YesDN~_ -.-:f4-
~o YeSDNO~CI~U~4""- ?~~~'"
~pYesDNo~JA 1t,6:t~~
Ulll/jbtJ YesDNo0" b~
Date Out
Division Director
*
~()q
i/-/.:.5 -oc
~iSk Management
o~ur~~ng
~
Comments:
OMB Form Revised 9/11/95 MCP #2
LE
RECEIVED
Mayor Shirley Freeman
Florida Department of
Law Enforcement
Office of Criminal Justice Grants
Mailing Address:
Office of Criminal Justice Grants
Florida Department of Law Enforcement
1819 Miccosukee Commons
Tallahassee. Florida 32308
(850) 410-8700
James T. "Tim" Moore
Commissioner
October 31, 2000
~VL"L
! // J..
'-"~ v.L-<-'
/
~t .-
.' .~)
.
---.---......
The Honorable Shirley Freeman
Mayor, Monroe County
Board of Commissioners
530 Whitehead Street
Key West, Florida 33040
,-..,
-.--.. ..
':::> -.
;:-') :j
-,
N :J
-.I rn
--
~ ...
- ...
- ~ :1
'-D
U1
co
Re: 01-CJ-J1-11-54-01-108/Residential Detoxification Services
for Monroe County Men and Women II
Dear Mayor Freeman:
The Florida Department of Law Enforcement is pleased to award a Byrne State and Local
Law Enforcement grant in the amount of $22,954 to your unit of government. These
funds shall be utilized to implement a Byrne Program under Purpose Area 13B -
Offender Community Treatment - Local.
A copy of the approved sub grant application with the above referenced project number
and title is enclosed for your file. All correspondence with the Department should always
refer to the project number and title.
Your attention is directed to Section H of the sub grant which is the "Acceptance and
Agreement". These conditions should be reviewed carefully by those persons responsible
for project administration to avoid delays in project completion and cost reimbursements.
Also, you should review the enclosed Subgrant Award Certificate. This certificate contains
important information regarding Section H that applies to this grant award.
~
The enclosed Certificate of Acceptance should be completed and returned to the ~~artment
. within 30 calendar cl~Y1?.Jrom the date of award. ( This certificate constitutes official acceptance
~Tthe'-awaraand must be received by the Department prior to the reimbursement of any
project expenditures.
Committed to
Service . Integrity . Respect . Quality
The Honorable Shirley Freeman
Page Two
We look forward to working with you on this project. Ifwe can be of further assistance,
please contact Beth Hamilton at 850/410-8700.
Sincerely,
~'
-:i/. tttlPtiJ
Clayto H. Wilder
Community Program Administrator
CHW/BHlmg
Enclosures
State of Florida
Office of Criminal Justice Grants
Florida Department of Law Enforcement
CERTIFICATION OF ACCEPTANCE OF SUBGRANT AWARD
.
The subgrantee, through its authorized representative,
acknowledges receipt and acceptance of subgrant award number
01-CJ-Jl-11-54-01-108 in the amount of $22,954,
for a project entitled: Residential Detoxification Services
for Monroe County Men and Women II
for the period of 10/01/2000 through 09/30/2001, in accordance with
the statement of work contained in the subgrant application, and
subject to the Florida Department of Law Enforcement's conditions
of agreement and special conditions governing this subgrant.
(Signature of Authorized Official)
(Date of Acceptance)
(Typed Name and Title of Official)
BY
DATE
State of Florida
Office of Criminal Justice Grants
Florida Department of Law Enforcement
SUBGRANT AWARD CERTIFICATE
Subgrantee: Monroe County Board of Commissioners
Date of Award: October 31, 2000
Grant period: From: 10/01/2000 To: 09/30/2001
Project Title: Residential Detoxification Services
for Monroe County Men and Women II
Grant Number: 01-CJ-Jl-11-54-01-l08
Federal Funds: $22,954.00
BGMTF Funds:
State Agency Match:
Local Agency Match: $7,652.00
Total Project Cost: $30,606.00
Program Area: 13B
Award is hereby made in the amount and for the period shown above
of a grant under Title I of the Omnibus Crime Control and Safe
Streets Act of 1968, P.L. 90-351, as amended, and the Anti-Drug
Abuse Act of 1988, P.L. 100-690, to the above mentioned subgrantee
and subject to any attached or special conditions.
This award is subject to all applicable rules, regulations, and
conditions as contained in the Financial and Administrative Guide
for Grants, Guideline Manual 7100.1D, Office of Justice Programs,
Common Rule for State and Local Governments and A-87, or OMB
Circulars A-110 and A-21, in their entirety. It is also subject
to such further rules, regulations and policies as may be reasonably
prescribed by the State or Federal Government consistent with the
purposes and authorization of P.L. 90-351, as amended, and
P.L. 100-690.
SUBGRANT AWARD CERTIFICATE (CONTINUED):
Additionally, the following special conditions apply to Section H
of the contract:
(1) The Office of Criminal Justice Grants, which administers the
Byrne State and Local Law Enforcement Grant Program, was transferred
from the Florida Department of Community Affairs to the Florida
Department of Law Enforcement through action of the Florida
.
Legislature in the 2000 General Appropriations Act (House Bill 2147),
effective July 1, 2000. Therefore, the following revisions will
apply to this grant:
(a) All references to the Department of Community Affairs should
be read as the Florida Department of Law Enforcement.
(b) All references to the Bureau of Community Assistance should
be read as the Office of Criminal Justice Grants.
(c) Item 16.g, the mailing address for audit reports, should read:
Florida Department of Law Enforcement
Office of Inspector General
Post Office Box 1489
Tallahassee, FL 32302-1489
(d) Item 23.b(1), should read: James T. "Tim" Moore, Commissioner
(2) There is a clerical error in Section H, item 24, Equal Employment
Opportunity. The reference to the Civil Rights Act of 1964 should be
Title VI, not title IV.
This grant shall become effective on the beginning date of the
grant period provided that within 30 days from the date of award,
a properly executed Certificate of Acceptance of Subgrant Award
is returned to ~he Department.
iJ, ~cW
Official
Clay to H. Wilder
Community Program Administrator
IO-~/.otJ
Date
[X]This award is subject to special and/or standard conditions
State of Florida
Office of Criminal Justice Grants
Florida Department of Law Enforcement
SPECIAL CONDITION(S)/GENERAL COMMENT(S)
Grantee (Name of SPA): Office of Criminal Justice Grants
Grant Number: 01-CJ-Jl-11-54-01-108
Grant Title: Residential Detoxification Services
for Monroe County Men and Women II
In addition to the general conditions applicable to fiscal
administration, the grant is subject to the following Special
Condition (s):
Prior to the drawdown of federal funds for Contractual
Services, Monroe County's submitted boilerplate contract must
be approved by FDLE.
~dward Byrne Memorial State and Local Assistance
This section to be completed by the Subgrantee:
Continuation of Previous Subgrant? '11.. Yes 0 No
If Yes, enter State Project 10 # of Previous Subgrant
This section to be completed by BCA:
99-084
A. Names & Addresses
.
1.
305-292-3577
Shirle Freeman
Ma or, Monroe Count Board of Commissioners
530 Whitehead Street
Ke West, FL 33040
SUNCOM # Area Code/Fax #
2. Chief Financial Officer
Name of Chief Financial Officer Danny Kolhage
Title Monroe County Clerk of Court
Address 500 Whitehead Street
City, State, ZiD Code Ke' West, FL 33040
Area Code/Phone # SUNCOM # I Area Code/Fax #
305-292-3550 305-292-3660
3.
305-292-4544
Area Code/Fax #
-4.
E-Mail Address
Mcarnts@mail.state.f1.us
Area Code/Fax #
305-292-4515
Address
Area Code/Fax #
305-289-6150
305-289-6158
Edward Byrne Memorial State and Local Assistance
B. Administrative Data
1. Pro'ect Title Not to exceed 84 characters, includin s aces
Residential detoxification services for Monroe County men and women II
2.
Month
October
Se tember
Da
1
30
Year
2000
2001
3. Is the Subgrantee or Implementing Agency a Member of a Local Criminal Justice Advisory
Councilor Substance Abuse Policy Advisory Board, Coalition, or Council? (See the
Program Announcement for a description of board responsibilities.) ~ Yes D No
C. Fiscal Data
1. If other than the Chief Financial Officer) Remit Warrant to:
Deanna Lloyd
Public Service Buildina
5100 Colleae Road
Key West, FL 33040
Note: If the subgrantee is participating in the State of Florida Comptroller's Office electronic
transfer proaram, reimbursement cannot be remitted to any other entity.
2. Method of Payment: ~ Monthly D Quarterly
(It is mandatory that the method selected be consistent throughout the entire grant period.)
3. Vendor # Enter Federal Em
59 6000749
4. SAMAS # (Enter if you are a state agency)
I
5. Will the Project earn Project Generated Income (PGI)? D Yes a No
(See Section H., Paragraph 13 for a definition of PGI.)
6. Will the applicant be requesting an advance of federal funds? D Yes ~ No
(If Yes, a letter of request must be attached.)
D. PROGRAM DATA
Problem Identification. The Guidance Clinic of the Middle Keys, Inc. (GCMK), has for
the past 8 months under this grant been providing residential medical detoxification
services for adults referred through the criminal justice system. Many persons who
come in contact with the criminal justice system have substance use disorders that, if
treated, could reduce or eliminate their continue involvement in criminal activity. A
comprehensive review of inmate demographics in the Monroe County Detention Center
revealed the following regarding the incarcerated population: 80-85 percent of the
population were repeat offender; and over 95 percent either sold or used a controlled
substance, committed a crime to support an addiction, came from a family where drugs
and/or alcohol played a major role, were homeless and/or unemployed, or saw no way
out of the "revolving door"
.
The project had slow start but once the benefits of the services were known in the
criminal justice community, referrals have been steady. Securing appropriate treatment
is often a diversion from criminal prosecution and is sometimes included in the terms
and conditions of an individual's probation. It is estimated that our objectives for the
year will be met or exceeded. Most of the persons referred and served thus far are
misdemeanants who voluntarily remain in treatment until detoxification is completed and
some are motivated to go on to long-term substance abuse treatment.
Program Description. GCMK, incorporated in 1973 as a 501 (c)(3), nonprofit
organization is dedicated to serving the mental health and substance abuse needs of
the residents of Monroe County. GCMK offers a comprehensive continuum of mental
health and substance abuse services. The Clinic's medical director is a board-certified
psychiatrist and the Chief Executive Officer is a licensed psychologist.
Under this funding mechanism, GCMK will provide 168 bed days per year of residential
detoxification for men and women. These 168 days provides 40 percent to the
availability of the eighth detoxification bed that would otherwise be unfunded. It is
expected that 24 (unduplicated) clients will be served based on an average length of
stay of 7 days for clients. The residential detoxification unit is licensed by the FL State
Department of Children and Families and is a Marchman Act receiving facility.
Clients eligible for services under this grant are referred to GCMK through the criminal
justice system; thus, these clients are themselves criminally involved. GCMK staff
works with Department of Corrections, 16th Judicial Circuit, and other arms of the
criminal justice system to secure referrals for detoxification services. Detoxification is
provided on an inpatient unit for persons in acute withdrawal from alcohol and/or other
drugs by a multidisciplinary team of psychiatrists, nurses, counselors, mental health
techs, and a discharge planner. These services are co-located on the crisis stabilization
unit. Pharmacotherapy and milieu-based approaches are used to achieve rapid medical
stabilization and emotional equilibrium.
Intensive discharge planning is expected to increase expected treatment
outcome/success. Discharge planning begins at the time of admission. The discharge
planner works with the client and the entire treatment team to design a behavioral plan
that provides the best opportunity for continuing recovery. The plan could include
participation in long-term, residential substance abuse treatment or intensive outpatient
treatment in combination with support group attendance. It may include supportive
housing assistance and any number of referrals to community services.
When a patient enters the unit, the following interventions are immediately initiated by
staff: greeting by a mental health tech who obtains a consent for treatment, takes vital
signs, collects identifying information, orients client to the unit; nursing assessment
conducted by an RN or LPN; history and physical examination conducted by physician
within 24 hours of admission; medication and vitamins per physician order administered
by nurse based on withdrawal signs and symptoms and types of drugs used. An initial
treatment plan is established during the first 24 hours, followed by an individual
treatment plan that is developed with the participation of each patient. A discharge
planner is involved early in the patient's stay. The RN with the participation of the
patient, discharge planner, and physician develops reasonable actions to be initiated
upon discharge from the unit. The discharge plan may include continuing inpatient or
outpatient substance abuse treatment.
A typical day on the detoxification unit begins at 6:00 a.m. when patients are awakened
and vital signs are taken. The rest of the day is as follows: beverage ---+ breakfast at
7:30 a.m. ---+ outside break ---+ personal hygiene ---+ goal setting group ---+ outside break
---+ snack/beverage ---+ physical well being group ---+ vital signs ---+ lunch at noon ---+
outside break ---+ activities group or HIV group or AA meeting ---+ snack/beverage ---+
outside break ---+ substance abuse group ---+ vital signs ---+ dinner at 5:00 p.m. ---+ outside
break ---+ wrap-up group ---+ personal hygiene ---+ outside break ---+ AA or NA group ---+
snack/beverage ---+ relaxation ---+ lights-out at 11 :00 p.m.
Edward Byrne Memorial State and Local Assistance
D. Program Data (Continued)
Activities Implementation Schedule. Complete the Activities Implementation Schedule showing when
activities in the Program Description will commence and how the project will progress. This chart
benchmarks planned activities, both administrative and programmatic. An "X" has been inserted for
reports that are mandatory for all projects. Place an additional "X" to indicate ones applicable to your
project. Delete the activity/action that does not apply to your project: Leo, if your project does not earn
PGI, delete that activity from this schedule.
ACTIVITIES IMPLEMENTATION SCHEDULE
Subgrant Period
10/01/00 - 09/30/01
(BeoinninQ Date - Ending Date)
ACTIVITY/ACTION Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep
Submit Monthly Claims X X X X X X X X X X X X
(Financial Reimbursement Reauest)
Submit Quarterly Claims
(Financial Reimbursement Request)
Submit Financial Closeout X
PackaQe
Submit Quarterly Program X X X X
Reports
Submit Quarterly PGI Reports Not Applicable
(If applicable)
Provide Detox Services X X X X X X X X X X X X
EdwarrJ Byrne Memorial state and Local Law
Enforcement Assistance Formula Gnmt Program
E. ProQram Obiectives and Performance Measures
Complete uniform program objectives and performance measures (found in ADDendix V) for the federally
authorized program area you want to implement Your application is not complete without them and an
incomplete application will not be considered for subgrant funding.
If the program area you setected does not have uniform program objectives published in this document or if
you cannot retete your objectives to those stated, contad Tom Bishop at 850/488-8016 for further instrudions.
DO NOT mix objectiveS from different Program Areas.
SlIIIt below end use continuation pages as necessary.
E. Performance Objectives & Measures: Guidance Clinic of the Middle Keys, Inc.
013 Offender Community Treatment - Local
Identifier
013.01
Provide treatment services through various treatment modalities to 24
individuals.
013.02
Provide an array of treatment services.
013.03
Assist 24 clients to successfully complete their treatment plans.
" ..".,---,...~....._--,,~.~
,0:::_" 1/. Parta oS of Hi
Edward Byrne Memorial State and Local Law
Enforcement Assistance Formula Grant Program'
. 0,
F. Proiect BudDet Narrative
You must describe line ttem. for each applicable Budget Category for which you are requesting subgrant
funding. Provide sufficient detail to show cost relationships to project activities. In addition, describe specific
eources of matching funds.
Start below end use continuation pages a. necessary.
F.
PROJECT BUDGET NARRATIVE
.
Residential Detoxification Services for Monroe County Men and Women
Cost per Bed Day is calculated using the overall operating costs of the 8 beds in the
Facility divided by the number of calendar days as follows:
Total Operating Costs
Cost Per Bed Day
Grant Request (Byrne Funds)
Local Match (County Funds)
Total Grant Program Costs
$531,797.00
$ 182.12 ($531,797/8 beds/365 days)
$ 22,954.00
J 7.652.00
$ 30,606.00
Grant Funds provide 168 bed days calculated at $182.12 per day.
($30,606.00 divided by 1 bed @ $182.12 per day.)
Local Match provided by the Monroe County General Revenue Funds.
A bed day is defined as shelter and case management for (1) 24-hour period. It
includes detoxification services as outlined in program narrative.
All goods and services will be done in accordance with Monroe County Purchasing
Policies and Procedures.
All bed days charged to the grant will be for clients involved with the criminal justice
system.
Edward Byrne Memorial State and Local Law
Enforcement Assistance Formula Glilnt Proglilm
G. Project Budget Schedule
The Project Budget Schedule includes six Budget Categories (Salaries and Benefits, Contractual Services,
Expenses, Operating Capital Outlay (OCO), Data Processing Services, and Indirect Costs) and Total Project
Costs. Total Local Match must be e minimum of 25% of the Total Budget.
Type or Print Dollar Amount. Only In Applicable Categories and Leave Other. Blank.
Budget Category Federal Match Total
-
Salaries And Benefits
Contractual Services 22,954.00 7,652.00 30,606.00
Expert..
Operating Capital Outlay
Data Processing
Indirect Costs
Totals 22,954.00 7,652.00 30,606.00
~ntA/IPIC.1ion
SeCflon 11- Page 7 of 16
E( rd Byrne Memorial State and Local La
Enforcement Assistance Formula Grant Program
H. AcceDtance and Aareement
All persons involved in or having administrative responsibility for the subgrant must read these "Acceptance and
Agreement" conditions. This "AcceDtance and Aareement" (Section H) must be returned as Dart of the
com Dieted aDDlication.
Note Condition No. 12: Only project costs incurred on or after the effective date of this agreement and
on or prior to the termination date of a recipient's project are eligible for reimbursement.
Conditions of Agreement. Upon approval of this subgrant, the approved application and the following terms of
conditions will become binding. Non-compliance will result in project costs being disallowed.
.
The term "department", unless otherwise stated, refers to the Department of Community Affairs. The term
"Bureau", unless otherwise stated, refers to the Bureau of Community Assistance.
The term "subgrant reclpienf' refers to the goveming body of a city or a county or an Indian Tribe which
performs criminal justice functions as determined by the U.S. Secretary of the Interior, and includes an
"Implementing agency" which is a subordinate agency of a city, county or Indian Tribe, or an agency under the
direction of an elected official (for example, Sheriff or Clerk of the Court).
1. Reports
a. Project Performance Reports:
The recipient shall submit department Quarterly Project Performance Reports to the Bureau by
February 1, May 1, August 1, and within forty-five (45) days after the subgrant termination date.
In addition, if the subgrant award period is extended beyond the "original" project period, additional
Quarterly Project Performance Reports shall be submitted.
b. Financial Reports:
The recipient shall have a choice of submitting either Monthly or Quarterly Financial Claim Reports
[DCA-CJ Form-3(A-G) to the bureau. Monthly Reimbursement Claims (1-11) are due thlrty-one
(31) days after the end of the reporting period. Quarterly Reimbursement Claims (1-3) are due
thlrty-one (31) days after the end of the reporting period. A final Financial Claim Report and a Criminal
Justice Contract (Financial) Closeout Package shall be submitted to the bureau within forty-five (45) days
of the subgrant termination period. Such claim shall be distinctly identified as "final".
Before the "final" claim will be processed, the recipient must submit to the department all outstanding
project reports and must have satisfied all special conditions. Failure to comply with the above provisions
shall result in forfeiture of reimbursement.
The recipient shall submit department Quarterlv Project Generated Income Reports to the bureau by
February 1, May 1, August 1, and within forty-five (45) days after the subgrant termination date
covering subgrant project generated income and expenditures during the previous quarter. (See
Paragraph 14. Program Income.)
c. other Reports:
The recipient shall submit other reports as may be reasonably required by the bureau. All required
reports, instructions, and forms shall be distributed with the subgrant award.
2. Fiscal Control and Fund Accounting Procedures
The recipient shall establish fiscal control and fund accounting procedures that assure proper disbursement
and accounting of subgrant funds and required non-federal expenditures. All funds spent on this project shall
be disbursed according to provisions of the project budget as approved by the bureau.
Subgrant AppIcation
BCA-q Form I
Sec1ion 11- Page 10 of 16
Ec rd Byrne Memorial State and Local La'
Enforcement Assistance Formula Grant Program
All expenditures and cost accounting of funds shall conform to Office of Justice Programs Financial Guide,
U.S. Department of Justice Common Rule for State and Local Governments, and in federal Office of
Management and Budget's (OMB) Circulars A-21, A-87, and A-110, in their entirety).
All funds not spent according to this agreement shall be subject to repayment by the recipient.
3. Approval of Consultant Contracts
The department shall review and approve in writing all consultant contracts prior to employment of a
consultant. Approval shall be based upon the contract's compliance with requirements found in the Office of
Justice Programs Financial Guide, U.S. Department of Justice Common Rule for State and Local
Governments, and in applicable state statutes. The department's approval of the recipient agreement does
not constitute approval of consultant contracts.
4. Allowable Costs
Allowance for costs incurred under the subgrant shall be determined according to "General Principles of
Allowability and Standards for Selected Cost Items" set forth in the Office of Justice Programs Financial Guide,
U.S. Department of Justice Common Rule for State And Local Governments and federal OMB Circular No.
A-87, "Cost Principles for State and Local Governments", or OMB Circular No. A-21, "Cost Principles for
Educational Institutions".
All procedures employed in the use of federal funds to procure services, supplies or equipment, shall be
according to U.S. Department of Justice Common Rule for State and Local Governments, or Attachment "0"
of OMB Circular No. A-110 and Florida law to be eligible for reimbursement.
5. Travel
All travel reimbursement for out-of-state or out-of-grant-specified work area shall be based upon written
approval of the department prior to commencement of actual travel.
The cost of all travel shall be reimbursed according to local regulations, but not in excess of provisions in
Section 112.061, Rorida Statutes.
All bills for any travel expenses shall be submitted according to provisions in Section 112.061, Florida Statutes.
6. Written Approval of Changes in this Approved Agreement
Recipients shall obtain approval from the department for major changes. These include, but are not limited
to:
a. Changes in project activities, designs or research plans set forth in the approved agreement;
b. Budget deviations that do not meet the following criterion. That is, a recipient may transfer funds
between budget categories as long as the total amount of transfer does not exceed ten (10) percent of
the total approved budget and the transfer is made to an approved budget line item; or,
c. Transfers of funds above the ten (10) percent cap shall be made only if a revised budget is approved by
the department.
d. Under no circumstances can transfers of funds increase the total budgeted award. Transfers do not
allow for increasing the quantitative number of items documented in any approved budget line item. (For
example, equipment items in Operating Capital Outlay or Expense categories or staff positions in the
Salaries and Benefits category.)
7. Reimbursement Subject to Available Funds
The obligation of the State of Florida to reimburse recipients for incurred costs is subject to available federal
Anti-Drug Abuse Act funds.
Subg,.nt Application
BCA-q Form I
Section 11- Page 11 of 16
Ec rd Byrne Memorial State and Local La'
Enforcement Assistance Formula Grant Program
8. Advance Funding
Advance funding is authorized up to twenty-five (25) percent of the federal award for each project according
to Section 216.181(15)(b), Florida Statutes (1991); the Office of Justice Programs Financial Guide, U.S.
Department of Justice Common Rule for State and Local Governments. Advance funding shall be provided
to a recipient upon a written request to the department justifying the need for such funds. This request,
including the justification, shall be enclosed with the subgrant application.
9. Commencement of Project
If a project has not begun within sixty (60) days after acceptance of the subgrant award, the recipient shall
send a letter to the bureau indicating steps to initiate the project, reason for delay and request a revised project
starting date.
.
If a project has not begun within ninety (90) days after acceptance of the subgrant award, the recipient shall
send another letter to the bureau, again explaining the reason for delay and request another revised project
starting date.
Upon receipt of the ninety (90) day letter, the department shall determine if the reason for delay is justified or
shall, at its discretion, unilaterally terminate this agreement and re-obligate subgrant funds to other department
approved projects. The department, where warranted by extenuating circumstances, may extend the starting
date of the project past the ninety (90) day period, but only by formal written amendment to this agreement.
10. Extension of a Contract for Contractual Services
Extension of a contract for contractual services between the recipient and a contractor (which includes all
project budget categories) shall be in writing for a period not to exceed six (6) months and is subject to the
same terms and conditions set forth in the initial contract. Only one extension of the contract shall be
acceptable, unless failure to complete the contract is due to events beyond the control of the contractor.
11. Excusable Delays
Except with respect to defaults of consultants, the recipient shall not be in default by reason of any failure in
performance of this agreement according to its terms (including any failure by the recipient to make progress
in the execution of work hereunder which endangers such performance) if such failure arises out of causes
beyond the control and without the fault or negligence ofthe recipient. Such causes include, but are not limited
to, acts of God or of the public enemy, acts of the government in either its sovereign or contractual capacity,
fires, floods, epidemics, quarantine restrictions, strikes, freight embargoes,and unusually severe weather, but
in every case, the failure to perform shall be beyond the control and without the fault or negligence of the
recipient.
If failure to perform is caused by failure of a consultant to perform or make progress, and if such failure arises
out of causes beyond the control of recipient and consultant, and without fault or negligence of either of them,
the recipient shall not be deemed in default, unless:
a. Supplies or services to be furnished by the consultant were obtainable from other sources,
b. The department ordered the recipient in writing to procure such supplies or services from other sources,
and
c. The recipient failed to reasonably comply with such order.
Upon request of the recipient, the department shall ascertain the facts and the extent of such failure, and if the
department determines that any failure to perform was occasioned by one or more said causes, the delivery
schedule shall be revised accordingly.
Subgrant Application
BCA-q Form I
Section 11- Page 12 of 16
Ed 'd Byrne Memorial State and Local Lav
Enforcement Assistance Formula Grant Program
12. Obligation of Recipient Funds
Recipient funds shall not under any circumstances be obligated prior to the effective date or subsequent to the
termination date of the grant period. Only project costs incurred on or after the effective date and on
or prior to the termination date of the recipient's project are eligible for reimbursement. A cost is
incurred when the recipient's employee or consultant performs required services, or when the recipient receives
goods, notwithstanding the date of order.
13. Program Income (also known as Project Generated Income)
Program income means the gross income eamed by the recipient during the subgrant period, as a direct result
of the subgrant award. Program income shall be handled according to the Office of Justice Programs Financial
Guide, U.S. Department of Justice Common Rule for State and Local Government. Reference: The Cash
Management Improvement Act of 1990).
14. Performance of Agreement Provisions
In the event of default, non-compliance or violation of any provision of this agreement by the recipient, the
recipient's consultants and suppliers. or both, the department shall impose sanctions it deems appropriate
including withholding payments and cancellation, termination or suspension of the agreement in whole or in
part. In such event, the department shall notify the recipient of its decision thirty (30) days in advance of the
effective date of such sanction. The recipient shall be paid only for those services satisfactorily performed
prior to the effective date of such sanction.
15. Access To Records
The Department of Community Affairs; the U.S. Department of Justice, Office of Justice Programs, Bureau
of Justice Assistance; and, the Auditor General of the State of Florida, the U.S. Comptroller General or any
of their duly authorized representatives, shall have access to books, documents, papers and records of the
recipient, implementing agency and contractors for the purpose of audit and examination according to the
Office of Justice Programs Rnancial Guide. U.S. Department of Justice Common Rule for State and Local
Government.
The department reserves the right to unilaterally terminate this agreement if the recipient, implementing agency
or contractor refuses to allow public access to all documents, papers, letters, or other materials subject to
provisions of Chapter 119. Rorida Statutes, and made or received by the recipient or its contractor in
conjunction with this agreement.
16. Audit
a. Recipients that expend $300,000 or more in a year in Federal awards shall have a single or program-
specific audit conducted for that year. The audit shall be performed in accordance with the federal OMB
Circular A-133 and other applicable federal law. The contract for this agreement shall be identified with
the subject audit in The Schedule of Federal Rnancial Assistance. The contract shall be identified as
federal funds passed-through the Florida Department of Community Affairs and include the contract
number, CFDA number, award amount, contract period, funds received and disbursed. When applicable,
the recipient shall submit an annual financial audit which meets the requirements of Sections 11.45 and
216.349, Florida Statutes; and, Chapters 10.550 and 10.600, Rules of the Florida Auditor General.
b. A complete audit report which covers any portion of the effective dates of this agreement must be
submitted within 30 days after its completion, but no later than nine (9) months after the audit period. In
order to be complete, the submitted report shall include any management letters issued separately and
management's written response to all findings, both audit report and management letter findings.
Incomplete audit reports will not be accepted by the department and will be returned to the recipient.
c. The recipient shall have all audits completed by an Independent Public Accountant (IPA). The IPA shall
be either a Certified Public Accountant or a Licensed Public Accountant.
d. The recipient shall take appropriate corrective action within six (6) months of the issue date of the audit
report in instances of noncompliance with federal laws and regulations.
subgr8nt Applcation
BCA-q Form I
Section 11- Page 13 of 16
Ed d Byrne Memorial State and Local Lav
Enforcement Assistance Formula Grant Program
e. The recipient shall ensure that audit working papers are made available to the department, or its designee,
upon request for a period of three (3) years from the date the audit report is issued, unless extended in
writing by the department.
f. If this agreement is closed out without an audit, the department reserves the right to recover any
disallowed costs identified in an audit completed after such closeout.
g. The completed audit reports should be sent to the following address:
Department of Community Affairs
Office of Audit Services
2555 Shumard Oak Boulevard
Sadowski Building
Tallahassee, Florida 32399-2100
.
17. Procedures for Claim Reimbursement
All claims for reimbursement of recipient costs shall be submitted on the DCA-CJ Form 3(A-G), prescribed
and provided by the bureau. A recipient shall submit either monthly or quarterly claims in order to report
current project costs.
All claims for reimbursement shall be submitted in sufficient detail for proper pre-audit and post-audit.
18. Retention of Records
The recipient shall maintain all records and documents for a minimum of three (3) years from the date of the
final financial statement and be available for audit and public disclosure upon request of duly authorized
persons.
19. Ownership of Data and Creative Material
Ownership of material, discoveries, inventions, and results developed, produced, or discovered subordinate
to this agreement is govemed by the tenns of the Office of Justice Programs Rnancial Guide, U. S. Department
of Justice Common Rule for State and Local Government) or the federal OMB Circular A-11 0, Attachment N,
Paragraph B.
20. Property Accountability
The recipient agrees to use all non-expendable property for criminal justice purposes during its useful life or
request department disposition.
The recipient shall establish and administer a system to protect, preserve, use, maintain and dispose of any
property furnished to it by the department or purchased pursuant to this agreement according to federal
property management standards set forth in the Office of Justice Programs Rnancial Guide, U.S. Department
of Justice Common Rule for State and Local Government) or the federal OMB Circular A-110,
Attachment N. This obligation continues as long as the recipient retains the property, notwithstanding
expiration of this agreement.
21. Disputes and Appeals
The department shall make its decision in writing when responding to any disputes, disagreements or
questions of fact arising under this agreement and shall distribute its response to all concerned parties. The
recipient shall proceed diligently with the performance of this agreement according to the department's
decision.
If the recipient appeals the departmenfs decision, it also shall be made in writing within twenty-one (21)
calendar days to the department's clerk (agency clerk). The recipienfs right to appeal the department's
decision is contained in Chapter 120, Rorida Statutes, and in procedures set forth in Rule 2~106.104,
Florida Administrative Code. Failure to appeal within this time frame constitutes a waiver of proceedings under
Chapter 120, Rorida Statutes.
Subgrant AppIcetJon
BCA-q Form I
Section 11- Pege 14 of 16
Ed 'd Byrne Memorial State and Local La,
Enforcement Assistance Formula Grant Program
22. Conferences and Inspection of Work
Conferences may be held at the request of any party to this agreement. At any time, a representative of the
bureau, of the U.S. Department of Justice Bureau of Justice Assistance or both have the privilege of visiting
the project site to monitor, inspect and assess work performed under this agreement.
23. Publication or Printing of Reports
a. Before publication or printing, a final draft of any report required under or pertaining to this agreement
shall be sent to the department for its review and comment.
b. Publications or printed reports covered under a. above shall include the following statements on the cover
page:
(1) "This report was prepared for the Florida Department of Community Affairs, Steven M. Seibert,
Secretary, in cooperation with the U.S. Department of Justice, Bureau of Justice Assistance." The
next printed line shall identify the month and year the report was published.
(2) "This program was supported by grant # awarded to the Department
of Community Affairs, State of Florida, and by the Bureau of Justice Assistance (BJA), Office of
Justice Programs (OJP), U.S. Department of Justice. The BJA is a component of OJP which also
includes the Bureau of Justice Statistics, National Institute of Justice, Office of Juvenile Justice and
Delinquency Prevention, and the Office for Victims of Crime."
(3) .Points of view, opinions, and conclusions expressed in this report are those of the recipient and do
not necessarily represent the official position or policies of the State of Florida Department of
Community Affairs, the U.S. Department of Justice, Office of Justice Programs, or any other agency
of the state or federal government.
24. Equal Employment Opportunity (EEO)
No person, on the grounds of race, creed, color or national origin shall be excluded from participation in, be
refused benefits of, or otherwise subjected to discrimination under grants awarded pursuant to Public Law
89-564, Non-Disaimination Requirements of the Anti-Drug Abuse Act of 1988; Title IV of the Civil Rights Act
of 1964; Section 504 of the Rehabilitation Act of 1973 as amended; Title IX of the Education Amendments of
1972; The Age Disaimination Act of 1975; and, Department of Justice Non-Discrimination Regulations 28 CFR
Part 42, Subparts C, D, E, F, G and H.
The recipient and a criminal justice agency that is the implementing agency agree to certify that they either
do or do not meet EEO program criteria as set forth in Section 501 of The Federal Omnibus Crime Control and
Safe Stmets Act of 1968 as amended and that they have or have not formulated, implemented and maintained
a current EEO Program. Submission of this certification Is a prerequisite to entering into this
agreement. This certification is a material representation of fact upon which reliance was placed when this
agreement was made. If the recipient or implementing agency meet Act criteria but have not formulated,
implemented and maintained such a current written EEO Program, they have 120 days after the date this
agreement was made to comply with the Act or face loss of federal funds subject to the sanctions in the Justice
System Improvement Act of 1979, Pub. L. 96-157, 42 U.S.C. 3701, et seq. (Reference Section 803 (a) of the
Act, 42 U.S.C. 3783 (a) and 28 CFR Section 42.207 CompHance Information).
Any state agency, county or city receiving $500,000 or more in federal Anti-Drug Abuse Act funds shall submit
its equal employment opportunity plan, and/or the most recent update, with its application, for submittal to the
U.S. Department of Justice, Bureau of Justice Assistance for approval.
25. Americans with Disabilities Act 1990
Subgrantees must comply with the requirements of the Americans with Disabilities Act (ADA), Public Law
101-336, which prohibits discrimination by public and private entities on the basis of disability and requires
certain accommodations be made with regard to employment (Title I), state and local govemment services
and transportation (Title II), public accommodations (TItle III), and telecommunications (Title IV).
Subg,.ntAppica~n
BCA-q Form I
Section 11- Page 15 of 16
Ed 'd Byrne Memorial State and Local La\
Enforcement Assistance Formula Grant Program
26. Criminal Intelligence System
The purpose of the federal regulation published in 28 CFR Part 23 - Criminal Intelligence Systems Operating
PoIcies is to assure that recipients of federal funds for the orincioal ouroose of operating a criminal intelligence
system under the Omnibus Crime Control and Safe Streets Act of 1968, 42 U.S.C. 3701, et seq., as amended
(Pub. L 9~351, as amended by Pub. L. 93-83, Pub. L. 93-415, Pub. L. 94-430, Pub. L. 94-503, Pub. L. 95-
115, and Pub. L. 96-157), use those funds in conformance with the privacy and constitutional rights of
individuals.
The recipient and a criminal justice agency that is the implementing agency agree to certify that they operate
a criminal intelligence system in accordance with Sections 802(a) and 818(c) of the Omnibus Crime Control
and Safe Streets Act of 1968 as amended and comply with criteria as set forth in 28 CFR Part 23 - Criminal
InteUigence Systems Operating Policies and in the Bureau of Justice Assistance's Formula Grant Program
Guidance. Submission of this certification is a prerequisite to entering into this agreement.
.
This certification is a material representation of fact upon which reliance was placed when this agreement was
made. If the recipient or criminal justice agency operates a criminal intelligence system and does not meet
Act and federal regulation criteria, they must indicate when they plan to come into compliance. Federal law
requires a subgrant-funded criminal intelligence system project to be in compliance with the Act and federal
regulation prior to the award of federal funds. The recipient is responsible for the continued adherence to the
regulation goveming the operation of the system or faces the loss of federal funds. The department's approval
of the recipient agreement does not constitute approval of the subgrant funded development or operation of
a criminal intelligence system.
27. Non-Procurement, Debarment and Suspension
The recipient agrees to comply with Executive Order 12549, Debarment and Suspension (34 CFR, Part 85,
Section 85.510, Participant's Responsibilities). These procedures require the recipient to certify it shall not
enter into any lower tiered covered transaction with a person who is debarred, suspended, declared ineligible
or is voluntarily excluded from participating in this covered transaction, unless authorized by the department.
28. Payment Contingent on Appropriation
The State of Florida's performance and obligation to pay under this agreement is contingent upon an annual
appropriation by the Florida Legislature.
29. Federal Restrictions on Lobbying
The recipient agrees to comply with Section 319 of Public Law 101-121 set forth in "New Restrictions on
Lobbying; Interim Rnal Rule," pubUshed in the February 26, 1990, Federal Register.
Each person shall file the most current edition of this Certification And Disclosure Form, if applicable, with
each submission that initiates agency consideration of such person for award of federal contract, grant, or
cooperative agreement of $100,000 or more; or federal loan of $150,000 or more.
This certification is a material representation of fact upon which reliance was placed when this agreement was
made. Submission of this certification is a prerequisite to entering into this agreement subject to conditions
and penalties imposed by Section 1352, TttIe 31, United States Code. Any person who fails to file the required
certification is subject to a civil penalty of not less than $10,000 and not more than $100,000 for each failure
to file.
The undersigned certifies, to the best of his or her knowledge and belief, that:
a. No federally appropriated funds have been paid or shall be paid to any person for influencing or
attempting to influence an officer or employee of any federal agency, a member of congress, an officer
or employee of congress, or an employee of a member of congress in connection with the awarding of
any federal loan, the entering into of any ren8lN81, amendment, or modification of any federal contract,
grant, loan or cooperative agreement.
Subgrent ~tion
BC4-q Form I
Section 11- Page 16 of 16
Edt. d Byrne Memorial State and Local Lav
Enforcement Assistance Formula Grant Program
b. If any non-federal funds have been paid or shall be paid to any person for influencing or attempting to
influence an officer or employee of congress, or an employee of a member of congress in connection with
this federal contract, grant loan, or cooperative agreement, the undersigned shall complete and submit
the standard form, Disclosure of Lobbvina Activities, according to its instructions.
c. The undersigned shall require that the language of this certification be included in award documents for
all subgrant awards at all tiers and that all subgrant recipients shall certify and disclose accordingly,
30. State Restrictions on Lobbying
In addition to the provisions contained in Paragraph 30 of Section H, Acceptance and Agreement, the
expenditure of funds for the purpose of lobbying the legislature or a state agency is prohibited under this
contract.
31. Statement of Federal Funding Percentage and Dollar Amount
When issuing statements, press releases, requests for proposals, bid solicitations, and other documents
describing projects or programs funded in whole or in part with federal funds, all gr~ntees and recipients
receiving these federal funds, including but not limited to state and local governments, shall clearly state:
a. The percentage of the total cost of the program or project that shall be financed with federal funds, and
b. The dollar amount of federal funds to be expended on the project or program.
32. Background Check
It is strongly recommended that background checks be conducted on all personnel providing direct services.
to juveniles.
33. Immigration and Nationality Act
No public funds will intentionally be awarded to any contractor who knowingly employs unauthorized alien
workers, constituting a violation of the employment provisions contained in 8 U.S.C. Section 1324a(e), Section
274A(e) of the Immigration and Nationality Act ("INA"). The Department shall consider the employment by
any contractor of unauthorized aliens a violation of Section 274A( e) of the INA. Such violation by the subgrant
recipient of the employment provisions contained in Section 274A( e) of the INA shall be grounds for unilateral
cancellation of this contract by the Department.
34. Drug Court Projects
a. A Drug Court Project funded by the Byrne Formula Grant Program must contain the 10 key elements
outlined in the U.S. Department of Justice, Office of Justice Programs, Drug Courts Program Office,
program guidelines "Defining Drug Courts: The Key Components", January 1997. This document can be
accessed on the Office of Justice Programs World Wide Web Homepage: httD:/lwww.QjD.usdoj.;ob.
b. To ensure more effective management and evaluation of drug court programs, the recipient agrees that
drug court programs funded with this award shall collect and maintain follow-up data on program
participants criminal recidivism and drug use relapse. The data collected will be assessed during BJA
field monitoring trips.
35. Overtime for Law Enforcement Personnel
Prior to obligating funds from this award to support overtime by law enforcement officers, the US Department
of Justice encourages consultation with all allied components of the criminal justice system in the affected
jurisdiction. The purpose of this consultation is to anticipate and plan for systemic impacts such as increased
court dockets and the need for detention space.
Subg,.ntAppic8~n
BCA-q Form I
Section 11- Page 17 of 16
OMB/Grants
.... f ~ ]
169
RESOLUTION NO. - 2000
A RESOLUTION OF THE BOARD OF COMMISSIONERS
OF MONROE COUNTY, FLORIDA AUTHORIZING THE
SUBMISSION OF A GRANT APPLICATION TO THE
FLORIDA DEPARTMENT OF COMMUNITY AFFAIRS
FY 00/01 ANTI-DRUG ABUSE GRANT PROGRAM
WHEREAS, the Department of Community Affairs has announced the FYOO/O 1 fundiitg..:--
cycle of the Anti-Drug Abuse Act Fonnula Grant Program; and
.
WHEREAS, on April 19 ,2000, the Monroe County Board of Commission~ ~edc!9
serve as the coordinating unit of government in the preparation of the grant propo~ ~ ~e ;;l
distribution of funds allocated to Monroe County in the amount of $230,028 with ~c~ a
match requirement; and $2" r- 1 f. .."
.....("). - Q
~~~ ::c
WHEREAS, the Monroe CoUnty Substance Abuse Policy Advisory Boar~fii cci;e~
given to the County's current drug control efforts, has recommended certain pro~ec.e .~
funding to provide the community with activities focused on drug and alcohol edacatlon; _. ~
prevention, rehabilitation, and treatment; now therefore, Q Q
BE IT RESOL YED BY THE BOARD OF COUNTY COMMISSIONERS OF
MONROE COUNTY, FLORIDA, that:
.~..r::...
I. The Board of County Commissioners concurs with the Monroe County Substance
Abuse Policy Advisory Board's recommendations; and that
2. The County Administrator is hereby authorized to sign and submit the application
packet for the FYOO/OI grant funds to the Department of Community Affairs Anti-
Drug Abuse Grant Program; and that
3. This resolution shall become effective immediately upon adoption by the Board of
County Commissioners and execution by the Presiding Officer and Clerk.
PASSED AND ADOPTED by the Board of County Commissioners of Monroe County, Florida,
at a regwar meeting of said Board held on the 1 Th day of May, A.D., 2000.
Mayor Shirley Freeman
Mayor ProTem George Neugent
Commissioner Harvey
Commissioner Williams
Commissioner Reich
erk
yes
ye.a
yes
yes
yes
Monroe County Board of COmnllssioners
BY:cS'~~
APPROVED AS TO FORM
AN LEGAL SUFFrc '
o. c:..
Certification of Compliance
With Equal Employment Opportunity (EEO)
Program Requirements -- Subgrantee
I, the undersigned authorized official, certify that according to Section 501 of the Omnibus
Crime Control and Safe Streets Act Of 1968 as amended, that the Subgrantee (Subgrant
Recipient)... (Select one of the following):
~ Meets Act Criteria
o Does not meet Act Criteria
I affirm that I have read the Act criteria set forth in the Subgrant Application Instructions. I
understand that if the Subgrant Recipient meets these criteria, it must formulate, implement
and maintain a written EEO Plan relating to employment practices affecting minority
persons and women. I also affirm that the Subgrant Recipient... (Select one of the
following):
~ Has a current EEO Plan
o Does not have a current EEO Plan
I further affirm that if the Subgrant Recipient meets the Act criteria and does not have a
current written EEO Plan, federal law requires it to formulate, implement, and maintain such
a Plan within 120 days after a subgrant application for federal assistance is approved or
face loss of federal funds.
Signature of Authorized Official:
Name: James L. Roberts
Title: County Administrator
Date:
ea(7!OO
O~~rY ~o~~~E
(305) 294-4641
James L. Roberts
County Administrator
Public Service Building
5100 College Road
Key West, FL 33040
June 6, 2000
Clayton H. Wilder
DCA - Community Assistance
Criminal Justice Programs
2555 Shumard Oak Blvd.
Tallahassee, FL 32399-2100
... . I ..
(~"-"-"'- BOARD OF COUNTY COMMISSIONERS
.,..~-- Mayor Jack London, District 2
Major ProTem Wilhelmina Harvey, District 1
Shirley Freeman, District 3
Mary Kay Reich, District 5
Keith Douglass, District 4
.
Re: Signature Authority - FYOO/Ol Monroe County Anti-Drug Abuse Grant Program
Dear Mr. Wilder,
May this letter serve as authorization for Sheila A. Barker to have signature authority in order to conduct business
in relation to the grant program and its implementation. If any additional information or documentation is
required, please contact 305.292.4482. Thank you.
~in:z.-~
James L. Roberts
County Administrator
od~
I. SiQnature Page
In witness whereof, the parties affirm they each have read and agree to
conditions set forth in this agreement, have read and understand the agreement
in its entirety and have executed this agreement by their duly authorized officers
on the date, month and year set out below.
Corrections on this page, including
strike-overs, whiteout, etc., are not acceptable.
State of Florida
Department of Community Affairs
Bureau of Community Assistance
By: ~.f.- 'FI ~ .
Type Name and Title: Clayton H. Wilder, Community Proaram Administrator
Date:
/ 0 ~ 3/- 0 ,)
Subgrant Recipient
Authorizing Official of Governmental Unit
(Commission Chairman, Mayor, or Designated Representative)
- ~L-fCQ~
By:
Type Name and Title: James L. Roberts. Monroe County Administrator
c,(l/CO
Date:
FEID Number: 596000749
By:
Implementing Agency
Official, Administrator or Designated Representative
-:=/~A-k
Type Name and Title: James L. Roberts. Monroe County Administrator
Co/l (00
Date: