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Item F38 '. Revised 2/95 BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: November 21, 2000 Division: Management Services Bulk Item: Yes ~ No 0 Department: Grants Administration AGENDA ITEM WORDING: Authorization for the County Administrator to execute the fiscal year 2001 Florida Department of Law Enforcement Residential Substance Abuse Treatment grant application. ITEM BACKGROUND: Funds are provided throught the Florida Dept of Law Enforcement to implement the Residential Substance Abuse Treatment Program for inmates in correctional institutions with six to twelve months remaining on their sentence. PREVIOUS RELEVANT BOCC ACTION: By resolution 239-1999, the BOCC agreed to serve as the coordinating unit of government in the development of the grant proposals and in the distribution of substance abuse funds allocated to Monroe County. STAFF RECOMMENDATION: Approval BUDGETED: Yes I:8J No D TOTAL COST: not to exceed 150,000.00 COST TO COUNTY: not to exceed 50,000.00 match, provided by Sheriff's Dept. REVENUE PRODUCING: Yes D No I:8J AMOUNT PER MONTH YEAR APPROVED BY:COUNTY ATTY 0 OMB/PURCHASING 0 RISK MANAGEMENT D ^ DIVISION DIRECTOR APPROVAL: -J~-- ';;-T:~", James L. Roberts, County Administrator DOCUMENTATION: INCLUDED: I:8J TO FOLLOW: D NOT REQUIRED~ DISPOSITION: AGENDA ITEM #: 1f:)~ OMB/Grants RESOLUTION NO. - 2000 A RESOLUTION OF THE BOARD OF COMMISSIONERS OF MONROE COUNTY, FLORIDA AUTHORIZING THE SUBMISSION OF A GRANT APPLICATION TO THE FLORIDA DEPARTMENT OF LAW ENFORCEMENT FOR THE FY 00/01 RESIDENTIAL SUBSTANCE ABUSE TREATMENT FOR PRISONERS HELD IN LOCAL CORRECTIONAL FACILITIES GRANT PROGRAM WHEREAS, the Florida Department of Law Enforcement has announced the FYOO/Ol funding cycle of the Residential Substance Abuse Treatment Grant Program; and WHEREAS, on Apri119,2000, the Monroe County Board of Commissioners agreed to serve as the coordinating unit of government in the preparation of the grant proposals and in the distribution of funds allocated to Monroe County in the amount yet to be determined with a 25% cash match requirement, now therefore, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA, that: 1. The County Administrator is hereby authorized to sign and submit the application packet for the FYOO/O 1 grant funds to the Florida Department of Law Enforcement Residential Substance Abuse Treatment Grant Program; and that 2. This resolution shall become effective immediately upon adoption by the Board of County Commissioners and execution by the Presiding Officer and Clerk. PASSED AND ADOPTED by the Board of County Commissioners of Monroe County, Florida, at a regular meeting of said Board held on the 21st day of November, A.D., 2000. Mayor Shirley Freeman Mayor ProTem George Neugent Commissioner Harvey Commissioner Williams Commissioner Reich (Seal) Monroe County Board of Commissioners Attest: By: Clerk of Court Mayor Florida Department of Law Enforcement Office of Criminal Justice Grants Mailing Address: Office of Criminal Justice Grants 1819 Miccosukee Commons Tallahassee. Florida 32308 (850) 410-8700 James T. "Tim" Moore Commissioner October 30,2000 The Honorable Wilhelmina Harvey Chairperson, Monroe County Commission 500 Whitehead Street Key West, Florida 33040 Dear Chairperson Harvey: The Florida Department of Law Enforcement (FDLE) announces the availability of funds under the Residential Substance Abuse Treatment (RSA T) for Prisoners Held in Local Correctional Facilities Grant Program. Funds will be awarded only to Board of County Commissioners within the State of Florida to provide RSA T services to prisoners held in local correctional facilities who have at least six and no more than twelve months left to serve in their sentence. The funds available under this Notice of Funding Availability (NFA) total $1,232,241 with a maximum award per subgrantee of $150,000. Each award must be matched in cash in an amount equal to but' not less than twenty-five percent of the total program cost. Subject to funding availability, models which are successfully implemented will be eligible to receive another award in an equal amount for one additional year. A copy of this package has been mailed to the attention of the jail administrator (or member of their staff) whose name appears at the bottom of this letter. Subgrant applications must be received by the FDLE by December 15, 2000, no later than 5:00 p.m Eastern Standard Time in order to be eligible. Applications received after the date specified above will not be considered. The enclosed information provides guidance regarding provisions and requirements associated with the RSAT for Prisoners Held in Local Correctional Facilities Grant Program. The enclosure consists of the Notice of Funding Availability and packages entitle General Information and Frequently Asked Questions. It is provided as a tool to assist you in working with the jail administrator to develop an application for funding. r -0 r'. - I ,- n. ~-\ ~.-; ,,' .', r J I . ,_, .,' ~._ .---'---_._--, Committed to Service . Integrity . Respect .,. I i j I I 'IX' .c/rcv ',~;' '" I SF' .;r D I , y&!., u ' X I 11 iJ !,! Ii) 1\ r', . '.1:, I Letter to Chairperson Harvey October 30,2000 Page Two We look forward to working with you. Should you have any questions or if we can provide assistance with this endeavor, please contact Ms. Mary Mills, Planning Manager at (850) 410-8700. Sincerely, CleIJyf4;J. ~ Claytpn H. Wilder Community Program Administrator Enclosures CHW/mm/sa cc: Major Tommy Taylor, Administrator Residential Substance Abuse Treatment Program Florida Department of Law Enforcement GENERAL INFORMA TION Page 1 RSA T Subgrant Application SFY 2001 Residential Substance Abuse Treatment Program Florida Department of Law Enforcement RESIDENTIAL SUBSTANCE ABUSE TREATMENT (RSAT) FOR PRISONERS HELD IN LOCAL CORRECTIONAL FACILITIES GENERAL INFORMATION IDENTIFIER DATA Solicitation Type: Notice of Funding Availability (NF A) Date of Issuance: October 27,2000 Issuing Office: Office of Criminal Justice Grants Florida Department of Law Enforcement PURPOSE OFNFA The purpose of this NF A is to solicit subgrant applications from local units of government (hereafter referred to as "applicants") to fund programs providing residential substance abuse treatment services to offenders held in local correctional facilities who have at least six and no more than 12 months of their sentence left to serve. F or the purposes of this NF A, the term applicant means a Board of County Commissioners and Chairman or designated representative thereof representing a county in the State of Florida and of which is submitting a subgrant application in response to this NF A. INTRODUCTION TO RSA T The Florida Department of Law Enforcement (hereafter referred to as "FDLE") has been designated to administer the Residential Substance Abuse Treatment for State Prisoners (RSA T) Formula Grant Program as authorized by Title I of the Omnibus Crime Control and Safe Streets Act (42 U.S.C. 3711 et seq.), as amended by the Violent Crime Control and Law Enforcement Act of 1994, (Pub. L. 103-322,42 U.S.C., Section 3796 ff-Residential Substance Abuse Treatment for State Prisoners.) The amendment authorized the award of formula grants for substance abuse treatment programs in State and local correctional facilities. The purpose of the RSA T program is to assist states and units of local government to develop and implement residential substance abuse treatment.programs within state and local correctional and detention facilities in which prisoners are incarcerated for a period of time sufficient to permit substance abuse treatment. Eligible Recipients: Funds specified for programs under this NF A will be awarded only to County Boards of Commissioners within the State of Florida. Fund Availability: The funds available under this NFA total $1,232,241. The maximum award offederal funds per subgrant will total $150,000. The initial award will be in effect until Page 2 RSA T Subgrant Application SFY 2001 Residential Substance Abuse Treatment Program Florida Department of Law Enforcement January 31, 2002, and will be eligible to be renewed in an equal amount for up to twelve additional months subject to the satisfactory performance of the programs with regard to administrative, programmatic, and performance requirements, as well as the continued availability of funds awarded to the State of Florida by the United States Department of Justice and the appropriation of funds for these purposes by the State Legislature. The FDLE reserves the right to offer an award of an amount less than requested to ensure that a maximum number of programs are implemented and that available funds are used optimally in doing so. Failure to expend total awarded funds during the grant period may result in a reduction of award during the subsequent fiscal periods. Programs cannot be supported with RSA T funds for longer than 24 months in total. Federal Fund Limitation: The federal share of a grant-funded program may not exceed seventy-five percent (75%) of the total program. Matching Fund Requirement: The RSAT Program has a twenty-five percent (25%) matching funds requirement. Matching funds must be in the form of cash. Cash match is defined as cash spent for project-related costs which are allowable applications of federal funds. Federal funds may not be used as match. RSA T Program Design Requirements: RSA T grant funds may be used to implement residential substance abuse programs that provide individual and group treatment activities for offenders in residential facilities operated by local correctional agencies. These programs shall: · Last between six and 12 months. Each offender must participate in the program for not less than six nor more than 12 months, unless he or she drops out or is terminated; · Be provided in residential treatment facilities set apart from the general correctional population (totally separate facilities or a dedicated housing unit within a facility exclusively for use by program participants); kitchen and recreational facilities may be shared with the general correctional population, but offenders served under these programs must otherwise be separated; · Focus on the substance abuse prob'ems of the inmate; · Develop the inmate's cognitive, behavioral, social, vocational, and other skills to solve the substance abuse and related problems; and, · Have in place and continue to require or agree to implement urinalysis and/or other proven reliable forms of dmg and alcohol testing of individuals assigned to residential substance abuse treatment programs in correctional facilities. The applicant must include a description in the subgrant application of its current drug testing program, the number of offenders tested, the frequency with which they are tested, and plans to expand or continue these programs. Page 3 RSA T Subgrant Application SFY 2001 Residential Substance Abuse Treatment Program Florida Department of Law Enforcement Guidelines for Use of RSA T Funds: Allowable costs are those which are directly associated with the provision of treatment services. RSA T grant funds may not be used to supplant existing state or local criminal justice funds, i.e.; any expenditures must increase the existing amount of funds available for eligible activities. Minimum Data Reporting Requirements: Applicants receiving awards under this NF A will be required to meet the minimum data requirements specified in Attachment C -Sample Minimum Date Reporting Requirements. Additional quantitative and qualitative reporting, including quarterly and annual/final project progress reports, will be required. National Evaluation Requirement: All recipients of grant funds must agree to participate in national evaluation studies conducted by the National Institute of Justice. NFA ADMINISTRATION Obtaining a Subgrant Application: Interested applicants may request an electronic copy of the Subgrant Application Package, including the EEO Program Certification Letters, the Sole Source Justification for Services and Equipment, and the ADP Equipment Form. The electronic copy is available in a Microsoft Word for Windows '97 format. To receive an electronic copy, simply mail, fax or e-mail your request to the address indicated below. The files will be copied onto the diskette and mailed back to the return address indicated. The electronic copy may be requested using the Florida Department of Law Enforcement's electronic mail system, which can be accessed via the Internet. Direct your e-mail request to the attention of Mary Mills, Program Manager, at marvmillsuv.fdle.state.f1.us. A faxed request should be submitted to (850) 410- 8727. Clearly indicate which agency is submitting the request and include the name and phone number of a contact person should it become necessary to contact your agency. An e-mail copy of the files will be dispatched as soon as possible. A return e-mail address is required only if you require the files to be sent to a location other than the one from which the request originated. NF A Solicitation Schedule: The following schedule is anticipated for all actions relevant to this NFA. Activitv Date & Time Closing date for receipt of subgrant applications Anticipated effective date of initial subgrant Anticipated termination date of initial subgrant December 15, 2000, 5 pm EST February 15,2001 January 31, 2002 FDLE reserves the right to revise the NF A Solicitation Schedule provided above. Applicant Questions: Basic information will be available by phone. Any information received through oral communication shall not be binding, shall not be relied upon by any prospective applicant, or serve to support an applicant in protest of awards made under this solicitation. No inquiries, oral or \\Titten, will be answered in writing. The individual specified below is also the official FDLE contact person for applicants. Page 4 RSA T Subgrant Application SFY 2001 Residential Substance Abuse Treatment Program Florida Department of Law Enforcement Ms. Mary Mills, Program Manager Office of Criminal Justice Grants Florida Department of Law Enforcement 1819 Miccosukee Commons Tallahassee, Florida 32308 Telephone: 850/410-8700 Facsimile: 850/410-8727 Limited Number of SubgraIit Applications: Each applicant shall submit no more than one subgrant application. Modification and/or Withdrawal of Subgrant Applications: Any modification of a subgrant application, except a modification resulting from a request of the FDLE, must be received at the address listed below and must be received on or before the date and time they are due. An applicant may not modify a subgrant application after the closing date for receipt. An applicant may submit a written request to withdraw a sub grant application at any time. Mistakes in arithmetic, extension of cost estimates or pricing may be corrected by the FDLE. Date, Time and Place Subgrant Applications are Due: Subgrant applications must be received at the FDLE by December 15, 2000, no later than 5:00 p.m. Eastern Standard Time and addressed as follows: Mr. Clayton H. Wilder, Community Program Administrator Office of Criminal Justice Grants Florida Department of Law Enforcement A TTN: RSA T Application Enclosed 1819 Miccosukee Commons Tallahassee, Florida 32308 Acceptance of Subgrant Applications: It is the applicant's liability to assure that subgrant applications are delivered at the proper time and place as referenced above. Subgrant applications or other filings must be submitted in hard-copy form. Submissions by telephone, telegraph, facsimile, diskette or other electronic media will not be accepted. Subgrant applications received after the exact time and date specified above for receipt will not be considered. Notice of Award: All applicants selected for award will receive written notification within ten workings days of the date award decisions are made. All applicants not selected for award will receive written notification within ten working days of the date award decisions are made. Appeals: All applicants have the right to an administrative proceeding pursuant to Chapter 120, Florida Statutes (FS). Page 5 RSA T Subgrant Application SFY 2001 Residential Substance Abuse Treatment Program Florida Department of Law Enforcement Ownership of MateriallPublic Records: All material submitted in response to this NF A will become the property of the FDLE and subject to the provisions of Chapter 119, FS. All such material becomes a public document, including material that an applicant may consider a trade secret or otherwise confidential. Any claim of confidentiality is waived upon submission. Disclosures: Information will be disclosed to applicants in accordance with State statutes and rules applicable to this solicitation after evaluations are complete. Cost of Subgrant Application Preparation: Any and all costs for preparing a subgrant application in response to this NF A shall be borne by the applicant. The FDLE shall provide no reimbursement for such costs. Contracting Officer: The contracting officer is responsible for enforcing performance of contract terms and conditions. The contracting officer, once the subgrant applications are awarded, will execute subgrants with the winning proposers, if any, on behalf ofFDLE. The contracting officer for this NF A is: Mr. Clayton H. Wilder Community Program Administrator Office of Criminal Justice Grants Florida Department of Law Enforcement 1819 Miccosukee Commons Tallahassee, Florida 32308 Sub grant Application Evaluation & Scoring Criteria: Subgrant application evaluation and scoring will be based upon the following criteria: 1. General Criteria . Subgrant applications should be submitted in the most favorable manner, in conformance with the requirements and instructions of this NF A. All subgrant applications properly submitted will be accepted by FDLE. FDLE reserves the right however, to reject any or all subgrant applications received, or cancel this NF A, according to the best interests of the State of Florida. FDLE reserves the right to make final selections without further discussion of the subgrant aoolications submitted. . A non-responsive subgrant application shall include, but not be limited to, those that: 1) are irregular or are not in conformance with the requirements and instructions contained herein; 2) have improper or undated signatures; 3) fail to utilize or complete prescribed forms; 4) are conditional subgrant applications; 5) are incomplete subgrant applications; 6) propose to use federal funds to supplant state or local funds; 7) propose to use federal funds that may be received in this process as matching funds to apply for or receive other federal funds; 8) are not received on or Page 6 RSA T Subgrant Application SFY 2001 Residential Substance Abuse Treatment Program Florida Department of Law Enforcement before the closing deadline; 9) propose a program that cannot be completed, will require additional funding to implement, or cannot be implemented for any reason. The responsiveness of a subgrant application shall be determined based upon the documents submitted with the subgrant application. A non-responsive subgrant application will not be considered. · FDLE may waive minor irregularities, as the term is defined in Rule 60A-1.002(1 0), Florida Administrative Code, in the subgrant applications received where such are merely a matter of form and not substance, and the corrections of such are not prejudicial to other applicants. Variations which are not minor shall not be waived. 2. Program-Specific Criteria: The only programs that FDLE will fund through this solicitation will be those that target previously unserved or under-served populations and incorporate the elements of program design specified in the "Introduction to RSA T" section of this NF A. 3. Criteria Warranting Preference: Preference will be given to subgrant applications proposing program models that: · Feature individualized treatment plans incorporating aftercare services. · Exhibit linkages to aftercare services. Linkages shall be evidenced by Letters of Intent written on aftercare agency letterhead and signed by authorized representatives. Subgrant applications with letters that clearly indicate that RSA T graduates will be given priority-access to aftercare services will receive additional preference. · Provide residential treatment facilities that are totallv separate from the general correctional population (programs which share kitchen and recreational facilities with the general correctional population will not receive preference). · Are new programs, i.e., the subgrant application must state that the program is a new program and indicate that residential substance abuse treatment services will not be available in the planned area of service unless the subgrant application is awarded. The subgrant application must clearly indicate that the proposed program does not represent an enhancement or expansion of a pre-existing program in order to receive preference. 4. Additional Criteria: Program models must include the goal to become self-sufficient within two years. The goal must be supported by specific measurable objectives and include a narrative describing the strategy which will be utilized to accomplish them. An objective specifying that data collection and reporting will meet the requirements specified in the NF A and attachments should be included. Personnel needs and qualifications should be adequately described and appropriate. The qualification and years of experience of proposed service providers should be provided. Page 7 RSA T Subgrant Application SFY 2001 Residential Substance Abuse Treatment Program Florida Department of Law Enforcement The budget should include costs that are allowable and clearly related to the residential substance abuse service program. Line items should be supported by adequate detail, with justification. Supporting documentation including an Automated Data Processing Equipment Form and Sole Source Justification for Services and Equipment should be provided if applicable. The minimum match requirement must be met. 5. Scoring of Subgrant Applications: Each subgrant application will be reviewed by a committee of at least three (3)'members with knowledge relative to the U.S. Department of Justice, Residential Substance Abuse Treatment for State Prisoners Program requirements. Each subgrant application will be evaluated and scored using the criteria contained in this NF A and specified in Attachment D - Sample Evaluation Score Sheet. Total point scores for each subgrant application shall be calculated by the committee in determining recommended awards. Page 8 RSAT Subgrant Application SFY 2001 Residential Substance Abuse Treatment for Prisoners Held in Local Correctional Facilities Answers to Frequently Asked Questions The following are answers to frequently asked questions related to the Residential Substance Abuse Treatment (RSAT) for Prisoners Held in Community Correctional Facilities Program currently being implemented by the Florida Department of Law Enforcement. Most of the questions have been raised by,officials in State offices which are responsible for administration of this federally funded grant program. This document provides guidance regarding tlie program provisions and requirements. . PURPOSE Question: What is the purpose of the RSAT for Community Corrections Prisoners Program? Answer: The purpose of the program is to assist units of local government to develop and implement residential substance abuse treatment programs in local correctional and detention facilities in which prisoners are incarcerated for a period of time sufficient to permit substance abuse treatment. ELIGIBILITY Question: Who is eligible to apply? Answer: Eligible applicants include a Board of County Commissioners and Chairman or designated representative thereof representing a county in the State of Florida. AVAILABLE FUNDING Question: What amount of funds is available to support RSAT programs and for what period of time is it available? Answer: A total of $1,232,241 is available to fund RSAT programs. The maximum amount of federal funds awarded per subgrant will not exceed $150,000 for a grant period projected to begin not before February 01,2001, and to run through January 31, 2002. Subject to fund availability, models which are successfully implemented will be eligible to receive another award in an equal amount for an additional 12 months. MATCHING FUND REQUIREMENT Question: Is there a matching fund requirement? Answer: Yes. The federal share of the program may not exceed 75 percent of the total program. The 25 percent matching fund requirement must be in the form of a cash match. Cash match is defined as cash spent for project-related costs which are allowable applications of federal funds. Federal funds may not be used as match. PROGRAM DEVELOPMENT AND DESIGN Question: What are the basic program design requirements? Answer: Programs shall: · Last between six and 12 months. Each offender with a substance abuse problem must participate in the program for not less than six nor more than 12 months, unless he or she drops out or is terminated; · Be provided in residential treatment facilities set apart from the general correctional population (totally separate facilities or a dedicated housing unit within a facility exclusively for use by program participants); kitchen and recreational facilities may be shared with the general correctional population, but offenders served under these programs must otherwise be separated; · Focus on the substance abuse problems of the inmate; · Develop the inmate's cognitive, behavioral, social, vocational, and other skills to solve the substance abuse and related problems; and, · Have in place and continue to require or agree to implement urinalysis and/or other proven reliable forms of drug and alcohol testing of individuals assigned to residential substance abuse treatment programs in correctional facilities. The applicant must include a description in the subgrant application of its current drug testing program, the number of offenders tested, and plans to expand or continue these programs. Question: Will funding preference be given to program models meeting enhanced requirements? Answer: Yes. Funding preference will be given to programs which: · Feature individualized treatment plans incorporating aftercare services. · Exhibit linkages to aftercare services. Linkages shall be evidenced by Letters of Intent drawn-up on aftercare agency letterhead and signed by authorized representatives. Subgrant applications with letters which clearly indicate that RSAT graduates will be given priority-access to aftercare services will receive additional preference. · Provide residential treatment facilities that are totallv separate from the general correctional population (programs which share kitchen and recreational facilities with the general correctional population will not receive preference). · Are new programs, i.e., the subgrant application must state that the program is a new program and indicate that residential substance abuse treatment services will not be available in the planned area of service unless the subgrant application is awarded. The subgrant application must clearly indicate that the proposed program does not represent an enhancement or expansion of a pre-existing program in order to receive preference. Question: Can the program be designed to last less than six months? Answer: No. Federal statutes require that the program last between six and 12 months. A subgrant- funded program should accept inmates who can participate in the residential phase of the program for at least six months. Question: Can inmates participate in the program for longer than twelve months? Answer: No. Studies have shown that the effectiveness of a residential treatment program begins to decrease if the offender remains in the program too long. This is not to suggest that offenders will not require additional treatment and support after the residential portion of the program. Page 2 Question: Answer: Question: Answer: Question: Answer: Question: Answer: AFTERCARE Question: Answer: Question: Answer: Question: Answer: The program should be designed with at least two phases, Leo, the grant-supported residential phase, followed by an intensive and comprehensive aftercare program which is not grant- supported. Can funds be used to treat offenders who abuse alcohol? Yes. Substance abuse refers to both alcohol and drug abuse. Must the program be located within a jail? No. Residential treatment may be provided in conventional jail facilities, as well as boot camps, halfway houses, residential community corrections programs, and other similar types of residential correctional facilities. Can the program be designed to provide, for example, three months of residential treatment in an institution and the balance in a residential correctional facility, such as a halfway house, in the community. Yes, as long as the residential portion of the program lasts between six and twelve months. If the program is split, the two residential components must be coordinated to provide a continuity of services. An aftercare component should still be available to provide treatment services and support to the offenders after release from the community residential component. The treatment facility must be set apart or totally separate from the general correctional population. What does "set apart" or "totally separate" mean? "Set apart" and "totally separate" mean a building, component, or dedicated housing unit within a correctional facility that is exclusively for use by program participants. It should have a dedicated space for housing and for program activities. Program participants may share facilities with the general population for meals, recreation, general education and other activities. May grant funds be used to pay for aftercare services? No. Grant funds may only be used for the residential portion of a treatment program. Guidelines indicate that preference will be given to applicants that provide aftercare services to program participants. Does this mean that programs without an aftercare component could be funded? Yes. However, the State is required to give preference to programs which provide aftercare because research indicates that such programs are much more effective if aftercare services are provided. If an offender is returned to the general population after completing the residential substance abuse program, can we provide aftercare within the facility? Aftercare refers to nonresidential community-based services, including treatment, support, and monitoring of the offender, which follows release from the residential treatment program. Generally, offenders should be placed in a residential treatment program during the last six to twelve months of their sentence in a residential facility so that they can be released directly into a community-based aftercare program. If an offender is returned to the general population, he or she should be provided with support services within the institution and should be placed in an aftercare program when returned to the community. Page 3 PROGRAM PARTICIPANTS Question: Answer: Question: Answer: Question: Answer: Question: Answer: Question: Answer: Question: Answer: Can grant funds be used to provide substance abuse treatment in juvenile facilities? Yes. Must an offender be sentenced to jail to qualify for participation in a grant-funded treatment program? No. The offender must be sentenced to or held in a residential facility operated by a local correctional agency. The facility may be an institution, such as a jailor boot camp, or in the community, such as a halfway house or a community corrections program. Can the courts sentence directly to a community-based residential treatment program? Grant funds may be used to support residential substance abuse treatment programs in correctional facilities which serve as an alternative to incarceration and accept offenders directly from the courts. Can grant funds be used to establish a community-based re~idential treatment program which serves as an intermediate sanction for probation or parole violators rather than returning' them to prison? Yes, as long as the program meets the other basic required criteria. Can grant funds be used to buy slots or pay for services for offenders in a private treatment facility? No. The program must be in a correctional facility. Could a correctional facility use grant funds to contract with a private entity to provide services within a correctional facility? Yes. DRUG AND ALCOHOL TESTING REQUIREMENT Question: Answer: Question: Answer: SUPPLANTING Question: Answer: Each grant recipient must have in place and continue to require or agree to implement urinalysis and/or other proven reliable forms of drug and alcohol testing of individuals assigned to residential substance abuse programs in correctional facilities. Does this apply to all of the grant recipient's residential substance abuse treatment programs or only those that are grant funded? Although grant recipients are encouraged to test individuals in all corrections substance abuse treatment programs, this requirement only applies to grant-funded activities. May grant funds be used to implement the drug testing requirement? Yes, but only the costs associated with testing offenders while in the grant-funded program may be paid with grant funds. May grant funds be used to expand or enhance an existing residential substance abuse treatment program? Yes. Grant funds may be used for the expanded or enhanced portion of an existing program. However, grant funds may not be used to supplant or replace existing non-federal funds. Page 4 , ~ Question: Can the residential substance abuse treatment program funds be used to continue a program currently funded by another federal grant program? Answer: Yes. Although the intent of this program is to increase the availability of treatment programs for offenders, these funds could be used to continue a program currently funded by another federal grant program. However, the rules related to supplanting would apply to the continuation of programs currently funded with state or local funds. Programs initiated with other federal funds must meet or be modified to meet the requirements for this program. ADMINISTRA TION Question: Will subgrant recipients receive funding in a lump sum or the normal advance/reimbursement method? Answer: Subgrant recipients will receive funding via the advance/reimbursement method. Question: What are allowable costs? Answer: Allowable costs are those which are directly associated with the provision of treatment services. Allowable costs are governed according to "General Principals of Allowability and Standards for Selected Cost Items" set forth in the United States Bureau of Justice Assistance Office of Justice Programs' Financial Guide (as amended) and federal Office of Management and Budget's (OMB) Circular No. A-a?, "Cost Principles for State and Local Governments". Page 5