Item D3
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: NOVEMBER 22, 2000
Division: TDC
Bulk Item: Yes XXX No
Department:
N/A
AGENDA ITEM WORDING:
Approval is requested to advertise Request For Bid for Long Distance
Services.
ITEM BACKGROUND:
The present Agreement with AT&T expires on April 14, 2001.
TDC approved request to advertise at their meeting of September 6,2000.
PREVIOUS RELEVANT BOCC ACTION:
BOCC approved FY 2001 budget at their meeting of September 21,2000.
STAFF RECOMMENDATION:
Approval
TOTAL COST:
BUDGETED: YES
COST TO COUNTY:
/TOURIST PAY
APPROVED BY: County Attorney L OMB/Purchasing_ Risk Management
DIVISION APPROVAL:~~~I-
Lynda M. Stuart
(Type/print name)
To Follow:
Not Required
Agenda Item #~
DOCUMENTATION: Included: X
NOTICE OF REQUEST FOR BIDS
NOTICE IS HEREBY GIVEN TO WHOM IT MAY CONCERN, that on January 10, 2001 at
3:00 P.M., at the Purchasing Office, a committee consisting of the Director of Management and Budget
and Purchasing, the County Administrator, the County Attorney, and the TDC Office Manager, or their
designees, will open sealed proposals for the following:
LONG DISTANCE SERVICES
All proposals must be received by the Office of Purchasing, 5100 College Road, Public Service
Building, Cross Wing, Room 002, Stock Island, Key West, FL 33040, on or before 3:00 P.M. on
January 10, 2001
Copies of all responsible proposals shall be submitted by the opening committee of the Tourist
Development Council at its February, 2001 meeting, for return to be made to the Monroe County Board of
County Commissioners at its March, 2001.
The opening committee will automatically reject the proposal of any person or affiliate who
appears on the Convicted Vendor list prepared by the Department of General Service, State of Florida,
under Section 287.133(3)(d), F.S. (1989), or anyone who has not executed the Public Entity Crimes Form
and Certification Regarding Lobby form.
This Request for bids is made in lieu of competitive sealed bidding because it is not practicable
for the County to determine all specifications without knowing the resources and technological capacity of
potential providers. All bidders must submit two (2) signed originals and twelve (12) complete copies of
each proposal in a sealed envelope marked on the outside, "Long Distance Services". All proposals
must remain valid for a period of ninety (90) days. Specifications may be obtained by contacting Monroe
County Purchasing Department @ (305) 292-4465 and questions should be directed to the Administrative
Office of the Tourist Development Council @ (305) 296-1552.
The Board reserves the right to reject any and all proposals, to waive informalities in any or all
proposals, and to readvertise for proposals. The Board also reserves the right to separately accept or
reject any item or items of proposal and to award and/or negotiate a contract in the best interest of the
Cou nty.
DATED AT KEY WEST, FLORIDA, THIS
DAY OF
,2000.
PURCHASING DEPARTMENT
FOR MONROE COUNTY, FL
Long Distance Services
Request For Bid FY 2001
GENERAL CONDITIONS OF PROPOSAL AND CONTRACT:
Sealed proposals with two (2) signed originals and twelve (12) copies, submitted on the attached
proposal forms shall be addressed to the Office of Purchasing, 5100 College Road, Public Service
Building, Cross Wing, Room 002, Stock Island, Key West, FL 33040, no later than 3:00 p.m. on
January 10, 2001.
Bids received after the above-stated time and date for opening shall be automatically disqualified.
Telegraphic proposals shall not be considered.
Envelopes should be sealed, addressed as stated above, with the envelope clearly marked "Long
Distance Services" as well as the name and address of the proposer.
RESERVATIONS:
The Board of County Commissioners reserves the right to reject any and all proposals, to waive
irregularities, formalities, and technical defects in any and all proposals; to readvertise for proposals; to
separately accept or reject any item or items of a proposal; to award and/or negotiate a contract in the
best interest of the County; and to retain all proposal documents, whether rejected or not.
AFFIDAVITS AND PROPOSAL DOCUMENT:
All proposals shall be complete and submitted with the required number of copies. Forms which
must be completed, executed and submitted with the proposal documents are attached hereto and are as
follows:
Non-Collusion Statement - Form MCP #1
Additionally, the successful proposer will be required to sign an Ethics Clause, Form MCP #4, and
a Drug-Free Workplace, Form MCP #5, prior to commencement of a Contract.
THE PROPOSAL AND AFFIDAVITS' SIGNATURE PAGES MUST BE SIGNED BY AN
AUTHORIZED PERSON. If proposal is submitted on behalf of any corporation, it must be signed in the
name of the corporation by the corporate president or such other officer as an attached resolution of the
corporations' board of directors authorizes to sign binding Contracts. (Attach resolution if applicable.)
FAILURE TO COMPLY SHALL BE CAUSE FOR REJECTION OF PROPOSAL.
INDEMNIFICATION:
The contractor covenants and agrees to indemnify and hold harmless Monroe County Board of
County Commissioners from any and all claims for bodily injury (including death), personal injury, and
property damage (including property owned by Monroe County) and any other losses, damages, and
expenses (including attorney's fees) which arise out of, in connection with, or by reason of services
provided by the contractor or any of its subcontractor(s) in any tier, occasioned by the negligence, errors,
or other wrongful act or omission of the contractor or its subcontractors in any tier, their employees, or
agents.
In the event the completion of the project (to include the work of others) is delayed or suspended as a
result of the contractor's failure to purchase or maintain the required insurance, the contractor shall be
indemnify the County from any and all increased expenses resulting from such delay.
The first ten dollars ($10.00) of remuneration paid to the contractor is for the indemnification provided for
above.
The extent of liability is in no way limited to, reduced, or lessened by the insurance requirements
contained elsewhere within this Contract.
Long Distance Services
Request For Bid FY 2001
2
FAIR COMPETITION:
A) Competition in proposing is encouraged, even though a particular brand, trademark, logo,
copyright, or license is specified to indicate the level of quality desired. Bids will be considered on equal
products/materials/services when the proposer indicates clearly the product/material/service which is
being offered. A sample or sufficient data in detail to enable a proper comparison to be made with the
particular product/material/service shall be included. The determination of the acceptability of an
equivalent product/material/service shall be made by the County. .
B) No proposer will be allowed to offer more than one (1) price on each item, even though he
has two or more types that will meet specifications. If the proposer includes more than one price on any
item, the County may, in its discretion, treat the entire proposal as unresponsive.
C) To better insure fair competition and to permit a determination of the most responsive and
responsible proposer, proposals may be rejected if they show any irregularities, conditions,
nonconformity's, or proposals obviously unbalanced.
D) Samples, where required, shall be delivered to the Director of OMB, 5100 College Road,
Public Service Building, Cross Wing, Room 002, Stock Island, Key West, FL 33040, unless otherwise
stated in the specification. Packages shall be marked, "Samples for Director of OMB" with the name of
proposer, contract title (Long Distance Services) and item number. Failure of the proposer to furnish an
itemized packing list and clearly identified samples as indicated may be considered sufficient reason for
rejection of the proposal.
CHANGES TO/INQUIRIES REGARDING SPECIFICATIONS:
Any prospective bidder who requests a change in, or interpretation or clarification of the true
meaning of, the Request for Bids documents or any part thereof, MUST submit to the Administrative
Office of the Tourist Development Council (305-296-1552), a written request for such change or
interpretation. Said request, with any supporting documents, drawings, etc., must be received by the
Administrative Office of the Tourist Development Council on or before five (5) working days prior to the
day on which the proposals are scheduled to be opened. Any substantive change or interpretation of the
documents, if made, will be made only by written addendum duly issued. A copy of such addendum will
be furnished to each known person receiving a set of RFB documents. The County will not be
responsible for any other explanations, changes, or interpretations of the proposed documents made or
given prior to the award of the contract.
WAIVER OF TECHNICALITIES AND SPECIFICATIONS:
Minor differences in specifications may be waived at the discretion of the County.
DELIVERY AND F.O.B. POINT:
A) Each proposer shall guarantee that he will deliver documents, materials, equipment,
and/or perform services in accordance with the delivery schedule as outlined in the contract.
B) All documents, materials, equipment, and/or services shall be delivered F.O.B.
destination unless otherwise clearly specified by the County.
C) The County reserves the right to charge the contractor $50.00, unless otherwise specified
in contract, for every day that documents, materials, and/or services are not delivered in accordance with
the delivery schedule. The daily charge may be invoked at the discretion of the County. This sum of
liquidated damages shall be deducted from payment and/or charged back to the contractor for payment to
County .
Long Distance Services
Request For Bid FY 2001
3
1. Allowances for delays and waivers of liquidated damages
shall be effective only if granted in writing by SOCC. Contractors
shall apply to SOCC in writing within five (5) days after the occur-
rence for which such allowance is claimed.
2. The decision of the County Commissioners as to what delays shall
not be charged against the contractor and the length of time for
which he shall be required to pay liquidated damages as specified
in the contract shall be final, conclusive, and binding upon both
parties to the contract.
D) If delivery or execution of services under this contract shall be delayed or suspended and
if such failure arises out of causes beyond the control and without fault or negligence of the contractor, the
contractor shall notify the County, in writing, within fifteen (15) days after the cause of the delay. Such
causes may include, but are not restricted to: Acts of God, Acts of the Public Enemy, Acts of any
governmental entity in its sovereign or contractual capacity, fires, floods, epidemics, restrictions, strikes,
freights, embargoes, and unusually severe weather. The County shall ascertain the facts and extent of
such failure, and if they determine that failure was occasioned by excusable causes, may increase
delivery time by a period equal to the aggregate time lost due to such causes.
C) If the proposer does not comply with the above, the termination for default provisions
shall be invoked.
LABOR, WAGES, AND WORK SCHEDULE:
A) Services contractors shall comply with all federal, state and local laws governing
minimum wages, equal pay for equal work, and discrimination on the basis of race, color, religion, sex,
national origin, age, handicap, sexual orientation, marital status, or any other characteristic or aspect
which is not job-related. If contractor is a corporation incorporated in a state other than Florida, contractor
shall comply with the laws of the state of incorporation and the state of Florida.
INSURANCE:
Reference Exhibit A (attached hereto).
PERMITS:
Contractor shall be responsible for securing all federal, state, local and utility permits and licenses
necessary to complete the contract.
TAXES:
The County is exempt from federal, excise, and state of Florida sales tax and does not reimburse
contractor for any such taxes paid by contractor.
GOVERNING LAWNENUE: This Contract shall be governed and construed by and in accordance with
the laws of the State of Florida and constitutes the entire Contract between the COUNTY and
PROVIDER. Venue for any dispute shall be in Monroe County.
PERFORMANCE GUARANTY:
A successful contractor shall warrant, by signing this proposal document, that contractor has the
financial capability to execute the contract as specified. Financial statements, including balance sheet or
statement of assets, liabilities and equity, profit and loss statement, or income statement, and statement
of cash flows for the prior fiscal year (past three, if available) are requested to be attached as exhibits to
Long Distance Services
Request For Bid FY 2001
4
the proposal documents. However, upon opening of the bid package all contents therein are considered
public records and the proposer may desire to submit alternative evidence of financial capability.
The contractor, by signing the proposal, certifies that contractor, its principals, and any previously
owned business is/are not and have never been in default to Monroe County under the terms of any
contract. (Default means failure to fulfill contractual obligations where County had to take legal action to
obtain remedy or where a bonding company had to make good for contractor.)
TERMINATION FOR DEFAULT/CONVENIENCE:
A) The County reserves the right to terminate any contract and Contract if there shall be
failure by contractor at any time to promptly perform faithfully any of its stipulations or in case of any willful
attempt to impose upon the County materials, reports, products and/or services inferior to that required by
the contract. Any action taken pursuant to this stipulation shall not affect or impair any right or claims of
the County to damages for the contractor's breach of any requirements of the contract. Termination for
cause shall require written notice to the contractor, giving an effective date of termination which may be
immediate. County shall not be obligated for any services rendered after said termination date.
B) Any cost and/or expense incurred under (A) above shall be deducted from and paid by
the County out of such monies as may be due or become due to the contractor. In case such expenses
shall exceed the amount which would have been payable under the contract if the same had been
completed by the contractor, contractor or its surety shall pay the amount of such excess to the County.
In the event that any contractor fails to execute and perform any contract awarded to same, contractor
shall forfeit the right to proposal on any future County contract for a period of time determined by the
BaCC and the contractor shall be liable for any costs incurred by the County as a result of contractor's
default.
C) The performance of work under this contract may be terminated by the County with or
without cause whenever the County shall determine that such termination is in the best interest of the
County, including but not limited to the event that funding is reduced or becomes unavailable. Any such
termination shall be effected by delivery to contractor of a Notice of Termination specifying the extent to
and conditions under which performance of work under this contract is terminated, and the date upon
which such termination becomes effective. Contractor shall be entitled only to compensation for services
rendered through the effective date of termination, and County shall not be obligated to pay for any
services rendered thereafter. Termination without cause and/or due to reduction or nonavailability of
funding shall require at least sixty (60) days written notice. Termination with cause shall require at least
five working days written notice.
NON-DISCRIMINATION:
During the term of this Contract, contractor shall comply fully with all applicable federal, state and
local laws concerning non-discrimination and, does, by signing this proposal, further agree as follows:
A) Contractor will not discriminate against any employee, applicant for employment,
contractor or other person on the basis of race, color, religion, sex, national origin, sexual orientation, or
handicap where the handicap does not affect an individual's ability to perform in a contractual or
employment position.
B) Contractor shall include the provision of paragraph (A) above in any subcontracts entered
for purposes of fulfilling contractor's obligations under this contract.
C) Contractor agrees to open its records concerning equal opportunity employment and non-
discrimination policies and procedures to County upon reasonable request for inspection during normal
working hours.
Long Distance Services
Request For Bid FY 2001
5
PAYMENTS:
Contractor shall submit all documentation required by the County Finance Department in
accordance with instructions from said Department prior to payment of any funds awarded. Any inquiries
regarding such documentation requirements shall be addressed initially to the Administrative Office of the
Tourist Development Council (305-296-1552), but a prospective proposer may be directed to contact the
County Finance Department for specific answers to specific inquiries.
SUBLETTING OR ASSIGNMENT:
The contractor shall give his full personal attention constantly to the faithful execution of the
contract and shall keep same under his control. Assignment or subletting any part after the award of the
contract shall require approval in writing of the County. The contractor shall not, either legally or
equitably, assign any of the monies payable under the contract, or its claims thereto, unless with the
written consent of the County. Nothing contained in the contract documents shall create any contractual
relationship between any subcontractor and the County.
CONTRACTOR'S COOPERATION:
The contractor shall actively cooperate in all matters pertaining to the proper completion of the
contract services and shall come to such meetings of the County whenever requested in connection with
the performance of the contract.
GENERAL RESPONSIBILITY OF CONTRACTOR:
A) All equipment, materials and/or services furnished under this contract shall be in
complete compliance with all current federal, state, city and local regulations, standards, laws/ordinances
and statutes in any matter affecting performance and pricing under the contract, and must meet or exceed
specification requirements.
B) Contractor shall advise the County of any reductions in prices or wages of any awarded
items covered under the contract which occur after the date of submission of proposals as a result of
government control actions. In the event reductions occur after award is made but prior to invoicing, then
these reductions shall be automatically computed and become the controlling prices of the contract. If
price reductions occur after delivery and invoicing, contractor shall resubmit any reductions to the County
in the form of a check made payable to Monroe County.
C) The contractor shall, prior to or at the time of executing the contract, exhibit to the County
all licenses and permits required for the performance of the work referred to herein.
D) The contractor shall further pay all royalties, charges and fees, and give all notices
necessary and incident to the due and lawful prosecution of the work, shall identify in his proposal such
amounts applicable to the foregoing, and upon request of the County, submit written evidence of
compliance with the provisions.
E) The Contractor shall inform the County of any and all circumstances which may impede
progress of the work or inhibit the performance of the contract including, but not limited to, bankruptcy,
dissolution or liquidation, merger, sale of business, assignment, etc.
CHANGES TO CONTRACT:
After the contract award, if either party desires changes to the contract, it must be requested and
accepted, in a written Contract, signed by both parties. No variations from the contract price and/or
schedule, either by addition to or deduction, shall be made without this written Contract.
Long Distance Services
Request For Bid FY 2001
6
ACCESS AND RETENTION OF RECORDS:
For all negotiated contracts or changes to contracts, the County Clerk, State Auditor General, the
cognizant federal agency or the Comptroller General of the United States or any of their duly authorized
representatives shall have access to any books, documents, papers, and records of the contractor which
are directly related to the specific contract, for the purpose of making audit, examination, excerpts and
transcriptions. Contractors shall maintain all required records for at least three (3) years after the County
has made final payments and all other pending matters are closed.
COORDINATION WITH COUNTY:
The services and documents required under this contract are to be carried out in coordination with
the Administrative Office of the Tourist Development Council. The work and material shall be strictly of
the best quality of the kinds herein specified and should any work or materials other than those specified
or shown be introduced into the work process, the County shall have full power to reject them. Should the
contractor persist in utilizing improper work or rejected materials, which shall give rise to the necessity for
a superintendent to constantly monitor the activities of the contractor, the County shall have full power to
employ such a superintendent at the expense of the contractor. Said superintendent shall be paid from
time to time out of any money due or becoming due to the contractor. The County shall have the power to
continue the employment of such superintendent until the completion of all work under the contract.
NON-AWARD:
County shall incur no liability to any proposer should an award not be made pursuant to this
Request for Bids (RFB). Proposers are solely responsible for their own expenses incurred in preparing
proposals whether or not County awards a contract pursuant to this Request for Bids.
CONFLICT OF INTEREST:
The contract awarded pursuant to this RFB shall not inure to the financial or other interest of any
officer, agent or employee of the County.
SPECIAL CONDITIONS OF PROPOSAL AND CONTRACT
LONG DISTANCE AND SPECIAL FEATURES:
The Monroe County Tourist Development Council through its advertising campaign encourages
prospective visitors to the Florida Keys and Key West to call via six (6) 800 numbers for information
and/or a fulfillment package. Provider must have the ability to provide a menu system allowing the caller
to specify a specific Chamber of Commerce. Visitors calling in on the main 800 (800-FLA-KEYS) number
and who do not specify a Chamber of Commerce, are directed through a routing feature to the various
Chambers of Commerce by percentage of calls received (example: Key West 54%; Big Pine 5%;
Marathon 11 %; Islamorada 13% and Key Largo 17%. Provider must have the capability of adjusting this
feature when required. The remaining five (5) 800 numbers go directly to the specific Chamber of
Commerce.
Provider must also have the capability of providing an announcement feature and re-routing of all calls to
another source in the event calls cannot be received by the Chambers of Commerce (natural disaster,
breakdown of communications within the Florida Keys, etc.).
Long Distance Services
Request For Bid FY 2001
7
SCOPE OF SERVICES:
1. Provider shall supply long distance telephone service to the five (5) Monroe County Chambers of
Commerce located in Key Largo, Islamorada, Marathon, Big Pine and Key West and to the office of the
Tourist Development Council located at 1201 White Street, Suite 102, Key West, FL 33040-3328.
2. Provider shall supply the special service features that would include basic routing, redirection,
announcements and other control features applicable.
3. Provider shall furnish all labor, materials, supervision and equipment to accomplish the Scope of
Services.
4. Provider shall charge the amount of $
included) long distance usage.
per minute for Domestic (Canada
5. Provider shall charge per month for each of the following features:
Cost
A. Enhanced Announcement features
B. Basic routing features
(call routing, time manager, emergency routing)
C. Call redirection features
D. Detailed billing on Disc
List
E. Other optional control Features
Long Distance Services
Request For Bid FY 2001
8
TRADE SECRETS AND CONFIDENTIAL INFORMATION:
Trade secrets and confidential information may be subject to public disclosure under the State
Government in the Sunshine Law and Public Records Law unless protected by preemptive federal law.
Mark clearly any items which you consider to be a trade secret or confidential, although state law will be
applied on a case-by-case basis to determine whether the content will be subject to public disclosure.
TERM OF CONTRACT:
This contract term shall commence after the award date and proper execution of contract
documents and insurance. Upon receipt of all contracts, insurance certificates and required executed
forms, the recordation by the Clerk of the County shall determine the starting date for the contract and,
thus, the ending date.
CONTRACT REQUIREMENTS:
Contractor shall furnish all labor, materials, supervision and equipment to accomplish the Scope
of Services.
PERFORMANCE AND PAYMENT BONDS:
Performance and payment bonds are not required under this contract, which involves professional
services as distinguished from construction contracts.
ORDER OF PRECEDENCE:
In any and all cases of conflict between the Contract, the Scope of Services, the General
Conditions and Special Conditions of the RFB, the following order of precedence will be given:
A) Contract language
B) Special Conditions of RFB
C) Specifications of Scope of Services
D) General Conditions of RFB
E) Bid
INVOICES:
Deliver original invoices with one copy and supporting data for each to the Administrative Office,
Monroe County Tourist Development Council, 1201 White Street, Suite 102, Key West, Florida 33040-
3328.
FAILURE OF PROPOSER TO EXECUTE CONTRACT:
Should the proposer to whom the contract is awarded fail or be unable to execute the contract for
any reason within fifteen (15) days after award of contract, then the contract may be awarded to the next
most responsive and responsible proposer.
COMMENCEMENT OF SERVICES:
After the contractor furnishes all insurance certificates required of this contract and the contract is
executed by both contractor and County, and the County Clerk has recorded same, contractor shall
commence operations and services in conformity with the technical requirements and pursuant to the
agreed schedule.
Long Distance Services
Request For Bid FY 2001
9
QUALIFICATIONS:
The successful proposer must possess the following skills, equipment, expertise, etc. at the time
of the proposer's submittal:
A) All licenses necessary to provide said services;
B) Previous experience in providing each of the services required by this RFB;
C) Sufficient resources to perform the required services, including personnel and
equipment;
D) Documents specifying any individuals who are proposed as key staff to perform
significant productive time in implementing and overseeing the services required under
this contract.
EVALUATION:
Evaluation of the proposals received in response to this RFB shall include consideration of the
following:
A) All documentation required by the RFB are attached to the proposal.
B) Cost, total and by tasks, to County
C) Experience and technical qualifications:
1. Experience - evaluated on scope and quality of relevant experience and past
performance.
2. Technical - evaluated on evidence of technical capability of providing service as
outlined in RFB.
D) Financial stability and ability to perform for full contract term:
1. Past and present financial solvency as evidenced by financial statements, and
2. Evidence of existing consulting Contracts with other clients for similar
services.
CONTRACT:
The County plans to enter into a contractual Contract with the successful proposer.
Long Distance Services
Request For Bid FY 2001
10
EXHIBIT A
RISK MANAGEMENT
POLICY AND PROCEDURES
CONTRACT ADMINISTRATION
l\1ANUAL
General Insurance Requirements
for
Other Contractors and Subcontractors
As a pre.-requisite of the work gov~rned, or the goods supplied U?der this contract (including the
pre-stagmg of pe~sonn~l and matenal), the Contractor shall obtam, at his/her own expense,
msurance as specIfied In any attached schedules, which are made part of this contract. The
Contractor will ensure that the insurance obtained will extend protection to all Subcontractors
engaged by the Contractor. As an alternative, the Contractor may require all Subcontractors to
obtain insurance consistent with the attached schedules.
The Contractor will not be permitted to commence work governed by this contract (including
pre-staging of personnel and material) until satisfactory evidence of the required insurance has
been furnished to the County as specified below. Delays in the commencement of work,
resulting from the failure of the Contractor to provide satisfactory evidence of the required
insurance, shall not extend deadlines specified in this contract and any penalties and failure to
perform assessments shall be imposed as if the work commenced on the specified date and time,
except for the Contractor's failure to provide satisfactory evidence.
The Contractor shall maintain the required insurance throughout the entire term of this contract
and any extensions specified in the attached schedules. Failure to comply with this provision
may result in the immediate suspension of all work until the required insurance has been
reinstated or replaced. Del"ays in the completion of work resulting from the failure of the
Contractor to maintain the required insurance shall not extend deadlines specified in this contract
and any penalties and failure to perform assessments shall be imposed as if the work had not
been suspended, except for the Contractor's failure to maintain the required insurance:
The Contractor shall provide, to the County, as satisfactory evidence of the required insurance,
either:
· Certificate of Insurance
or
· A Certified copy of the actual insurance policy.
The County, at its sole option, has the right to request a certified copy of any or all insurance
policies required by this contract.
All insurance policies must specify that they are not subject to cancellation, non-renewal, .
material change, or reduction in coverage unless a minimum of thirty (30) days prior notificatlOn
is given to the County by the insurer.
The acceptance and/or approval of the Contractor's insurance shall not be construed as relieving
the Contractor from any liability or obligation assumed under this contract or imp,osed by law.
Administative Instruction
#4709.1
1
April 20. 1996
The Monr.oe County Board of County Commissioners, its employees and officials will be
included as "Additional Insured" on all policies, except for Workers' Compensation.
Any deviations from these General Insurance Requirements must be requested in writing on the
County prepared form entitled "Request for Waiver ofInsurance Requirements" and
approved by Monroe County Risk Management.
Administative Instruction
#4709.2
2
] 996 Edition
GENERAL LIABILITY
INSURANCE REQUIREMENTS
FOR
CONTRACT
BETWEEN
MONROE COUNTY, FLORIDA
AND
Prior to the commencement of work governed by this contract, the Contractor shall obtain .
General Liability Insurance. Coverage shall be maintained throughout the life of the contract and
include, as a minimum:
. Premises Operations
. Products and Completed Operations
. Blanket Contractual Liability
. Personal Injury Liability
. Expanded Definition of Property Damage
The minimum limits acceptable shall be:
$300,000 Combined Single Limit (CSL)
If split limits are provided, the minimum limits acceptable shall be:
$100,000 per Person
$300,000 per Occurrence
$ 50,000 Property Damage
An Occurrence Form policy is preferred. If coverage is provided on a Claims Made policy, its
provisions should include coverage for claims filed on or after the effective date of this contract.
In addition, the period for which claims may be reported should extend for a minimum oftwelv.e
(12) months following the acceptance of work by the County.
The Monroe County Board of County Commissioners shall be named as Additional Insured on
all policies issued to satisfy the above requirements.
GLl
Administration Instruction
#4709.2
3
1996 Edition
WORKERS' COMPENSATION
INSURANCE REQUIREMENTS
FOR
CONTRACT
BETWEEN
MONROE COUNTY, FLORIDA
AND
Prior to the commencement of work governed by this contract, the Contractor shall obtain
Workers' Compensation Insurance with limits sufficient to respond to Florida Statute 440.
In addition, the Contractor shall obtain Employers' Liability Insurance with limits of not less
than:
$100,000 Bodily Injury by Accident
$500,000 Bodily Injury by Disease, policy limits
$100,000 Bodily Injury by Disease, each employee
Coverage shall be maintained throughout the entire term of the contract.
Coverage shall be provided by a company or companies authorIzed to transact business in the
state of Florida.
If the Contractor has been approved by the Florida's Department of Labor, as an authorized self-
insurer, the County shall recognize and honor the Contractor's status. The Contractor may be
required to submit a Letter of Authorization issued by the Department of Labor and a Certificate
of Insurance, providing details on the Contractor's Excess Insurance Program. - .
If the Contractor participates in a self-insurance fund, a Certificate ofInsurancewill be required~
In addition, the Contractor may be required to submit updated financial statements from the fund
upon request from the County.
wel
Administration lnstruction
#4709.2
4
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I Consumer's Certificate of Exemption I
Issued Pursuant to Chapter 212, Florida Statutes
Expiration Date
06/29/2002
issue Date
Certificate Number
54-03-022505-53C
06/29/97
This Certifies That
MONROE COUNTY BOARD OF COUNTY
COMMISSIONERS
500 WHITEHEAD ST
KEY WEST FL 33040 -6581
This Certificate is DR-14
Non-transferable. R.03/97
Type of Organization
COUNTY
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1UN 2 a 193f
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Is Exempt From the Payment of Sales and Use Tax on the Purchase or Lease of Tangible Personal Property, the
Lease of Transient Rental Accommodations or Real Property.
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L.H. Fuchs
Executive Director