Item D7
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: NOVEMBER 22,2000
Division: TDC
Bulk Item: Yes XXX
Department:
N/A
AGENDA ITEM WORDING:
Approval of an Agreement with Redbone, Inc. covering The Mercury
Cheeca/Redbone Celebrity Tournament on November 2-4, 2001 in an
amount not to exceed $7,500.00, FY 2001, Two Penny allocated under the
Fishing Umbrella.
ITEM BACKGROUND:
TDC approved same at their meeting of June 19, 2000.
PREVIOUS RELEVANT BOCC ACTION:
BOCC approved FY 2001 budget at their meeting of September 21,2000.
STAFF RECOMMENDATION:
Approval
TOTAL COST: $7,500.00 BUDGETED: YES
COST TO COUNTY: $7,500.00ITOURIST PAY
~ tJ-v lJ. \( I
APPROVED BY: County Attorney ~ OM~Jlf1asing~ Risk Management X
~./'/---
DIVISION APPROVAL: ~/../' / ~i:~~4f(_~'/
Lynda M. Stuart
(Type/print name)
DOCUMENTATION: Included: X To Follow: Not Required
Agenda Item # ~
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract #
Contract with: Redbone, Inc.
Effective Date: 111:1.1/2000
Contract Purpose/Description: A Funding Agreement with Redbone, Inc. covering The Mercury
Cheeca/Redbone Celebrity Tournament on November 2-4,2001 in an amount not to exceed
$7,500.00, FY 2001, Two Penny allocated under the Fishing Umbrella.
Contract Manager: Maxine Pacini
(Name)
X3523
(Ext)
Tourist Development Council
(Department)
For BOCC meeting on 11J~000
Agenda Deadline: 1 \;11/2000
Contract Costs
Total Dollar Values of Contract: $7,500.00 Current Year Portion: $
Budgeted? Yes _X_ No Account Codes:: 115-75022-530340-T15F077X-530480
Grant: $
County Match: $
Estimated Ongoing Costs: $
(not included in dollar value above)
ADDITIONAL COSTS
/yr. For:
(e.g. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
DATE IN CHANGES REVIEWER DA TE OUT
NEEDED?
Yes No
Division Director Cj;~/tJO t/ ~ L'l/Y/Uc. )
- -
/ (1 ,LJGL'-I~~~re~-Gc~"
Risk Management fn.J J.!Y j)S v/ 10 /.a!tJ Cio
- -
County AttoIl "\ / \3/00 ./ S. Hutton t?( /t 3 /o-c>
- -
to /lhrJD p/ -#~ t:l ~A-AlL/ /0 //.;3/ DO
~urc 109
- - ---
(Final reviewer should return contract to originator)
Comments:
FUNDING AGREEMENT
THIS AGREEMENT is made and entered into by and between the Soard of
County Commissioners of Monroe County, Florida, (hereinafter referred to as the "SOCC")
and Redbone, Inc.. (hereinafter referred to as "Event Sponsor");
WHEREAS, the umbrella organization under contract to the SOCC has
recommended to the Monroe County Tourist Development Council (hereinafter "TDC"), .
which has endorsed the recommendation, that certain monies be allocated for promotion of
an event;
THEREFORE; in consideration of the mutual promises contained herein, the parties
agree as follows:
1. SOCC shall pay asum not to exceed $7,500.00 (Seven Thousand and Five
Hundred Dollars) for promotion and related expenditures, as described in the event budget,
attached hereto as Exhibit A, for production of the Mercury Cheeca/Redbone Celebrity
Tournament on November 2-4, 2001. Payment will be made only after Event Sponsor
submits invoices and support documentation acceptable to the County's Finance
Department. The advertising and promotion budget for County funding may be altered as
to the indivjdualline items, or components, within 10% of the amount stated for that item or
component, without increasing the total dollar amount and without requiring a written
amendment to this agreement. Monroe County's performance and obligation to pay under
this agreement is contingent upon an annual appropriation by the SOCC.
2. Event Sponsor shall provide promotion and related services as described
in the Sponsor's application for funding, Exhibit S, attached hereto. All advertising and
public relations services or supervision of advertising and public relations will be
provided through the contracted agencies of the Tourist Development Council (TDC)
and SOCC. The agencies of record, shall receive payment of work in progress upon
submission of documented invoices associated with said event. Event sponsor fully
understands that funding is obtained from tourist development taxes for which the fiscal
year ends September 30, 2001. Event sponsor also understands that the funding
process through which this contract was made available by County requires event
sponsors to submit their payment requests as quickly as possible and to finalize all
such requests before the end of the fiscal year, if at all possible. In order for the tourist
development taxes to be utilized most effectively for the purpose for which they were
authorized, attracting and promoting tourism., the budgeting process of the County
requires the event's funding to be concluded in a timely manner. In recognition that the
timeliness of payment requests is of extreme importance to the funding of future
advertising and promotion for the stability of the tourist-based economy, Event Sponsor
agrees to submit by September 30, 2001 all invoices and support documentation as
required by the County's Finance Department rules and policies. Event sponsor shall
not be reimbursed nor will Event Sponsor's vendors be paid directly for any invoices
received after September 30. 2001, except that for events with promotion,al
expenditures occurring after August 1, 2001, in which case invoices must be submitted
Mercury Cheeca/Redbone Tournament
Fishing Umbrella Funding FY 2001
within ninety (90) days of the conclusion of the event. Any invoices received after
February 1, 2002 will not be reimbursed.
3. Event Sponsor shall reimburse BOCC for any amount of funds expended by
BOCC in connection with an event which does not occur as a result of any act or omission
by Event Sponsor.
4. Event Sponsor covenants and agrees to indemnify and hold harmless Monroe
County Board of County Commissioners from any and all claims for bodily injury (including
death), personal injury, and property damage (including property owned by Monroe County)
and any other losses, damages, and expenses (including attorney's fees) which arise out .
of, in connection with, or by reason of the services provided, event sponsored, or other
activities and funding associated with this agreement. Should event involve the serving or
distribution of alcoholic beverages, Event Sponsor shall obtain prior to the event a liquor
Liability insurance policy naming Monroe County as a co-insured.
5. Event Sponsor shall maintain records pursuant to generally accepted
accounting principles for three (3) years after the event and shall permit BOCC and its
agents and employees access to said records at reasonable times.
6. BOCC may terminate this agreement without cause upon providing written
notice to Event Sponsor no less than sixty (60) days prior to the event and may terminate
for breach upon providing to Event Sponsor notice at least seven (7) days prior to the
effective d~te of the termination.
7. . Event sponsor is an independent contractor and shall disclose any potential
conflicts of interest as defined by Florida Statutes, Chapter 112 and Monroe County Code,
Article XXI.
8. Event Sponsor warrants that he/she/it has not employed, retained or
otherwise had act on his/her/its behalf any former COUNTY officer or employ.ee in violation
of Section 2 or Ordinance No. 10-1990 or any COUNTY officer or employee in violation of
Section 3 of Ordinance No.1 0-1990. For breach or violation of the provision the COUNTY
may, at its discretion terminate this contract without liability and may also, at its discretion,
deduct from the contract or purchase price, or otherwise recover, the full amount of any fee,
commission, percentage, gift, or consideration paid to the former or present COUNTY
officer or employee.
9. "A person or affiliate who has been placed on the convicted vendor list
following a conviction for public entity crime may not submit a bid on a contract to provide
any goods or services to a public entity, may not submit a bid on a contract with a public
entity for the construction or repair of a public building or public work, may not submit bids
on leases of real property to public entity I m?y not be awarded or perform work as a
contractor, supplier, subcontractor, or consultant under a contract with any public entity, and
may not transact business with any public entity in excess of the threshold amount provided
in Section 287.017, for CATEGORY TWO for a period of 36 months from the date of being
placed on the convicted vendor list. "
2
Mercury Cheeca/Redbone Tournament
Fishing Umbrella Funding FY 2001
IN WITNESS WHEREOF, each party has caused this Agreement to be executed by
its duly authori~ed representative, the ~ day of ~ 2000.
(SEAL)
Attest: Danny L. Kolhage, Clerk
Deputy Clerk
(CORPORATE SEAL)
Attest:
By.
ORC~;h~
C~~(\Dt-k- Avv1 1'00" V
Witness G
Mercury Cheeca/Redbone Tournament
Fishing Umbrella Funding FY 2001
Board of County Commissioners
of Monroe County
Mayor/Chairman
Redbone, Inc.
3
EXHIBIT A
BUDGET BREAKDOWN
FLORIDA KEYS FISHING TOURNAMENTS, INC.
OCTOBER 1, 200q TO SEPTEMBER 30, 2001
REDBONE TOURNAMENT
------------------------------------------------------
NOV. 2-4, 2001
*GENERAL - NON-ALLOCATED
$ --0--
$ 650
$ 2,225
$ 500
$ 500
$ 2,500
$ 1,125
----------
$ 7,500
DIRECT MAIL & POSTAGE
BROCHURES, POSTERS,
PROGRAMS, PATCHES
TROPHIES
PHOTO PROGRAM
MEDIA ADVERTISING
T-SHIRTS, CAPS, JACKETS
--
I
2001 MERCURY OUTBOA.RlJ;j'
CHEECAlREDBONE
ITINERAR Y
EXHfBIT B
November l. Thursday
2 -6:00 p.m. Early registration for.~nglers. Guides. Celebrities. Silent Auction
begins.PENNEKAMP ROOM. CHEECA LODGE RESORT
6-8:00 p.m. Mercury Marine Welcoming Reception for Mercury guides. [SLAMORADA
FlSHING CLUB.
8:00 p.m. Seamaster Supertly Regislration and Dinner. ZANE GREY LOUNGE. WORlJ)
WIDE SPORTSMAN.
November 2. Friday Seamaster Supertly Guides must check.in with Scorekeeper prior to departure.
6:30 a.m. Continental breakfast WORLD WIDE SPORTSMAN
7:00 a.m. Boats depart ,Seamaster Supertly WORLD WIDE SPORTSMAN,and GO
RSHING.
lO:oo a.m.-6:oo p.m. Registration for Anglers. Guides. and Celebrities. and Silent Auction.
PENNEKAMP ROOM. CHEECA LODGE RESORT.
3:00 p.m.
5:00 p.m.
WORLDwrDE
Lines out of the water. Seamaster Superfly Tournament.
Seamaster Superfly dockside party and awards. ZANE GREY LOUNGE.
***Guldes must check in with Scorekeeper prior to 5:00 p.m. ***
6:00 p.m. Cocktail Reception. CHEE;CA/REDBONE TEl'll. CHEECA LODGE RESORT.
7:00 p.m. Mercury Marine/Action Crat't Kick-Off Dinner CHEECA/REDBONE TENT.
CHEECA LODGE RESORT.
8:30 p.m. Mercury Marine/Action Crat't Live' Auction.
November 3. Saturdav***Guides must check-in with Scorekeeper prior to departure.***
6:00 a.m. Lorelei Continental Breakfast. and reading of the rules. LORELEI DOCK
7:00 a.m. Blessing of the Fleet and GO FlSHING.
9:00 a.m.- 6:00 p.m. CheecalRedbone ArtS and Crofts Show, GROUNDS OF LORELEI.
11:00 a.m. "Fashion Under The Fronds" Luncheon Presented by The Gallery At Morada
. Bay and Angellcka. MORADA BA Y BEACH CAFE. MM 81.59 OCEANSIDE
2-9:cx) p.m. WKEZ Easy 96.9 F'M CheeC31RccJbone Radio Auction. WINDLEY ROOM.
CHEECA LODG E
2:00 p.m. Silent Auction opens for viewing. PE.NNEKAMP ROOM.
3~5:00 p.m. Lorelei Celebrity Dockside Party. LORELEI DOCKS
3-5:00 p.m. Chris Evert Tennis Clinic-Cheeca Tennis Courts
6-7:30 p.m. Silent Auction ClOSing Cocktail Party oocn to the Dubli~ PENNEKAMP, CHEECA
November 4. Sundav***Guides must check-in with Scorekeeper prior to departure ***
6:00 a.m. Lorelei Continental Breakfast. LORELEI DOCKS.
6:30 a.m. Anglers may depart after guide sign-in and GO FlSHING.
9:00 a.m.-6:oo p.m. CheecalRedbone ArtS and Crafts Show. GROUNDS OF LORELEI
3:00 p.m. Lines out of the willcr.
3:00 p.m.- 5:(Xl p.m. Lorelei Cclcbmy Dockside Party. LORELEI DOCKS.
7:00 p.m. Cheeca Lodge Cocktail Pany and Awards Banquet. REDBONE TENT. CHEECA LODGE
RESORT