Item B17
11/14/00 10:26 FAX 2892536
PLANNING DEPT.
~02
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: 11-22-00
Division: Growth Management
Bulk Item: YES...x... NO_
Department:Marine Resources
AGENDA ITEM WORDING: Approval of the Grant Agreement between Monroe
County and Florida Fish and WIldlife Conservation Commi!l.!l.\on for the establishment of a
boating restricted area, Cow Key Channel and Riviera Canal, off of Key West.
ITEM: Monroe County bas been awarded a Grant in the amount ofSl0,000 for this
project. All permits have been secured and ordinances are in place for enforcement
purposes. The Marine and Port Advisory Committee has approved this project.
PREVIOUS RELEVANT BOCC ACTION: Ordinance approved 4/99.
STAFF RECOMMENDATION: Approval
TOTAL COST:SI0.000
COST TO COUNTY: Staff Time Only
BUDGETED: Yes
100% Grant Funding
REVENUEPRODUCING: YES_NO...x... AMT.PERMO._YEAR_
APPROVED BY:COAITY x..OMB!PURC~ RISKMANAGEMENT..x LJ.R .
DEPARTMENT HEAD APPROVAL:
George
Management
DIVISION DIRECTOR APPROVAL:
Timothy J. McGarrY-Division
DOCUMENTATION: INCLUDED:-X... TO FOLLOW:_ NOT REQUIRED:
DISPOSITION: AGENDA ITEM #ll17
11/14/00 10: 26 FAX 2892536 PLANNING DEPT. iii 03
MONROE COUNTY BOARD OF COUNTY COl\lMISSIONERS
CONTRACT SUMMARY
Contract # ~()/..:3e Aj..
Contract with: ,e: yY: ~. ~ . Effective Date: _,_,_
Expiration Date: _,_,_
Contract Purpose/Description: r~ e>A./'~ '7?r,:s~R/c"'~~C/
,Ane-.4 ~ ~/ A'F:/ ~ k",-"F/ - ./f:,'~E~""" .A::A~" /
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Contract Manager: ~'A/I 4~ Fr
(Name)
~S/I A. 75.
(Ext.) (Department)
for BOCC meeting on /1 ./ ~~I ()t:)
Agenda Deadline: /1 '2-' ~ 0
CONTRACT COSTS
Total Dollar Value oj;.Contract: $ II), 1)60 Current Year .P.9l:!ion: $.- /~, 1)6 ()
Budgeted? Yes~No_ Account Codes:_~ affW - .
Grant: $ /~ I I),t)t:) - .
County Match: $ /~,/),t)O ~~;::) -
, j.DDITIONAL COSTS
Estimated Ongoing Costs: $ /Y/ A 'yr For:
(NOl included in dollar value above) · (eg. maintenance. utilities. janitorial. salaries. etc.)
Division Director
CONTRACT REVIEW
Changes
Date In Needed
Yes No/
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Date Out
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County Attorney JU -B.JOO ) (
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FLORIDA FISH AND WILDLIFE CONSERVATION COMMISSION
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'1rfON CO
JAMES L. "JAMIE" ADAMS. JR.
Bushnell
BARBARA C. BARSH
Jacksonville
QUINTON L. HEDGEPETH. DDS
Miami
HA "HERKY" HUFFMAN
Deltona
DAVID K. MEEHAN
St. Petersburg
JUUE K. MORRIS
Sarasota
TONY MOSS
Miami
EDWIN P. ROBERTS. DC
Pensacola
JOHN D. ROOD
Jacksonville
ALLAN L. EGBERT. Ph.D.. Executive Director
VICTOR J. HELLER. Assistant Executive Director
DIVISION OF LAW ENFORCEMENT
COLONEL ROBERT L. EDWARDS, Director
October 26, 2000 LT. COLONEL RANDY HOPKINS. Assistant Director
(850) 488-6251 TDD (850) 488-9542
Ms. Kim McGee
Marine Projects Coordinator
Monroe County
5100 College Road
Key West, Florida 33040
Dear Kim:
Enclosed are three original Project Agreements for signature under the Florida Boating
Improvement Grant Program. After you have reviewed and understand the terms and conditions of the
Project Agreement and Attachments, have the person authorized to sign the Agreement, complete, sign
and return all three Agreements. It is important to sign and return all three of these Al!:reements
immediately to secure funding for your project. The Agreements can be returned to:
Florida Fish and Wildlife Conservation Commission
Division of Law Enforcement
Office of Planning and Policy
620 South Meridian Street
Tallahassee, Florida 32399-1600
Attention: Ms. Wendy Huszagh
After all three original Project Agreements have been received by this office, the Agreements
will be processed for execution and one original Agreement will be returned. According to the
Agreement, the project is scheduled for a completion date of November 1,2001.
Should you have any questions or concerns, you may reach me at (850) 488-5600.
Sincerely,
~i~tUSjt
Office of Planning and Policy
Enclosures
620 South Meridian Street. Tallahassee. FL . 32399-1600
www.state.fl.ustfwct
FWCC Agreement No.00136
FLORIDA FISH AND WILDLIFE CONSERVATION COMMISSION
FLORIDA BOATING IMPROVEMENT PROGRAM
GRANT AGREEMENT
THIS AGREEMENT is entered into between the FLORIDA FISH AND WILDLIFE CONSERVATION
COMMISSION, hereinafter referred to as the "COMMISSION" and the Monroe County whose address is
5100 Colle~e Road. Kev West. Florida 33040 and hereinafter referred to as the "GRANTEE", to conduct a
project under the Florida Boating Improvement Program, hereinafter referred to as the "Program".
In consideration of the mutual benefits to be derived herefrom, the COMMISSION and GRANTEE do
hereby agree as follows:
1. PROJECT DESCRIPTION: The COMMISSION does hereby retain the GRANTEE to perform the
Cow Kev Channel/Riviera Canal Boatine: Restricted Area project as defmed herein and the
GRANTEE does hereby agree to perform such services upon the terms and conditions set forth in this
Agreement and all attachments and exhibits named herein which are attached hereto and incorporated
by reference.
2. PERFORMANCE: The GRANTEE shall perform the services in a proper and satisfactory manner as
determined by the COMMISSION. Any and all such equipment, products or materials necessary to
perform these services, or requirements as further stated herein, shall be supplied by the GRANTEE.
The GRANTEE shall perform as an independent GRANTEE and not as an agent, representative or
employee of the COMMISSION.
3. TERM: This Agreement shall begin upon execution by both parties and end November 1.2001,
inclusive. The GRANTEE agrees to complete the project on or before November 1.2001. Time is of
the essence to this Agreement. The GRANTEE'S final invoice shall be recieved by the COMMISSION
no later than November 1.2001, to receive payment.
4. ANNUAL APPROPRIATION: The State of Florida's performance and obligation to pay under this
Agreement is contingent upon an annual appropriation by the Legislature.
5. PROCESSING: The GRANTEE shall be paid upon submission of properly certified invoice(s) to the
COMMISSION. Invoices shall contain detail sufficient for a proper preaudit and postaudit thereof and
shall contain the Agreement number and the GRANTEE'S Federal Emplover Identification number.
An orie:inal and three (3) copies of the invoice shall be submitted. The COMMISSION shall not
provide advance payment.
The compensation herein recited is exclusive, and the parties hereto agree that the COMMISSION is
not responsible for any other reimbursement, including costs and travel expenses incurred, to the
GRANTEE unless specifically stated.
FWCC 00136 FBIP 00-06
Page 1 of7
6. FEDERALIFLORIDA SINGLE AUDIT ACTS REOUIREMENTS: Effective July 1,2000, the
Florida Single Audit Act requires all non-State organizations who are recipients of state financial
assistance to comply with the audit requirements of the Act, pursuant to Section 216.3491, Florida
Statutes. In addition, recipients and subrecipients of federal fmancial assistance shall comply with the
Federal Single Audit Act requirements ofOMB Circular A-133. Therefore, the GRANTEE shall be
required to comply with the audit requirements outlined in Attachment B, titled "Requirements of the
Federal and Florida Single Audit Acts," attached hereto and made a part of the Agreement, as
applicable.
7. PERMITS: GRANTEE agrees not to proceed with construction until all necessary permits are
obtained and copies thereof provided to the COMMISSION.
8. APPROV AL: Any study or brochure produced by the GRANTEE shall be provided to the
COMMISSION prior to fmal printing and submission for payment.
9. INVOICE PROCESSING: The GRANTEE understands that section 215.422, Florida Statutes
establishes certain state agency responsibilities and grants certain vendor rights with respect to invoice
processing time limits and dispute resolution. Upon receipt, an agency has five working days to inspect
and approve the goods and services, unless the bid specifications, purchase order or contract specifies
otherwise. An agency has 20 days to deliver a request for payment (voucher) to the Florida Department
of Banking and Finance. The 20 days are measured from the latter of the date the invoice is received or
the date the goods or services are received, inspected and approved. The invoice payment requirements
do not start until a properly completed invoice is provided to the COMMISSION.
A Vendor Ombudsman has been established to act as an advocate for vendors who may be experiencing
problems in obtaining timely payment(s) from a state agency. The Vendor Ombudsman may be
contacted at (850)488-2924 or by calling the State Comptroller's Hotline, 1-800-848-3782.
10. INTEREST PAYMENT: In accordance with section 215.422, Florida Statutes, the COMMISSION
shall pay the GRANTEE interest at a rate as established by section 55.03(1), Florida Statutes, on the
unpaid balance, if a warrant in payment of an invoice is not issued within 40 days after receipt of a
correct invoice and receipt, inspection and approval of the goods and services. Interest payments of
less than $1 will not be enforced unless a GRANTEE requests payment.
11. INDEMNITY: The GRANTEE hereby agrees to indemnify and hold the COMMISSION harmless
from any and all claims or demand for any personal injury or property damage resulting or occurring in
connection with any activities conducted under this Agreement and shall investigate all claims of every
nature at its expense. In addition, the GRANTEE hereby agrees to be responsible for any injury or
property damage resulting from any activities conducted under this Agreement. However, nothing
contained herein shall constitute a waiver by either party of its sovereign immunity and the limitations
set forth in Section 768.28, Florida Statutes.
12. TERMINATION: This Agreement shall terminate immediately upon the COMMISSION giving
written notice to the GRANTEE in the event of fraud, willful misconduct, or any breach of terms and
conditions of this Agreement. Upon such termination, the GRANTEE shall refund any program funds
FWCC 00136 FBIP 00-06
Page 2 of7
received pursuant to this Agreement. Following termination under this provision, the COMMISSION
shall declare the GRANTEE ineligible for further participation in the Program.
13. PHOTOGRAPHS: GRANTEE shall provide progress and final photographs of any construction
projects documenting satisfactory progress and completion prior to requesting payment from the
COMMISSION.
14. CONTACTS: Any and all notices shall be delivered to the parties at the following addresses:
GRANTEE
Marine Projects Coordinator
Monroe County
5100 College Road
Key West, FL 33040
COMMISSION
Boating and Fishing Access Coordinator
Division of Freshwater Fisheries
620 South Meridian Street
Tallahassee, FL 32399-1600
The COMMISSION's Project Manager is the Boating: and Fishing Access Coordinator, Division of
Freshwater Fisheries, Phone 850-488-5600. The GRANTEE's Project Manager is Marine Proiects
Coordinator. (Phone) 305-292-4511. All matters shall be directed to the Project Managers for
appropriate action or disposition.
15. PUBLIC RECORDS: Pursuant to Section 216.2815, Florida Statutes, all records produced or
received in conjunction with this Agreement shall be public record and shall be treated in the same
manner as other public records are under general law. This Agreement may be unilaterally canceled by
the COMMISSION for refusal by the GRANTEE to allow public access to all documents, papers,
letters or other material subject to the provisions of Chapter 119, Florida Statutes, and made or received
by the GRANTEE in conjunction with this Agreement.
16. AMENDMENTS: The COMMISSION may at any time, by written order designated to be a
modification order, make any change in the work within the general scope of this Agreement (e.g.,
specifications, time, method or manner of performance, requirements, etc.). All modification orders are
subject to the mutual agreement of both parties as evidenced in writing. Any modification order which
causes an increase or decrease in the GRANTEE's cost or time shall require an appropriate adjustment
and modification (formal amendment) to this Agreement. It is the intention of the COMMISSION and
the GRANTEE that no evidence of any waiver or modification or amendment shall be offered or
received in evidence in any proceeding or litigation between the parties arising out of or affecting this
Agreement unless such waiver, or modification or amendment is in writing and executed as aforesaid.
The provisions of this section shall not be waived without compliance with said writing and execution
requirements.
17. PRIDE: It is expressly understood and agreed that any articles which are the subject of, or required to
carry out, this Agreement shall be purchased from the corporation identified under Chapter 946, Florida
Statutes, in the same manner and under the procedures set forth in section 946.515 (2),(4), Florida
Statutes; and for purposes of this Agreement the person, firm or other business entity carrying out the
FWCC 00136 FBIP 00-06
Page 3 of?
provisions of this Agreement shall be deemed to be substituted for this agency insofar as dealings with
such corporation are concerned.
The "Corporation identified" is PRISON REHABILITATIVE INDUSTRIES AND DIVERSIFIED
ENTERPRISES, INC. (P.R.I.D.E.) which may be contacted at:
P.R.I.D.E.
12425 28th Street North
St. Petersburg, Florida 33716
Telephone: (727) 572-1987
18. SOLICIT A TION: The GRANTEE warrants that it has not employed or retained any company or
person, other than a bona fide employee working solely for the GRANTEE to solicit or secure this
Agreement and that it has not paid or agreed to pay any person, company, corporation, individual, or
firm, other than a bona fide employee working solely for the GRANTEE any fee, commission,
percentage, gift or other consideration contingent upon or resulting from the award or making of this
Agreement.
19. LEGAL ACTIONS: Wherever possible, each provision of this Agreement shall be interpreted in such
manner as to be effective and valid under applicable law, but if any provision of this Agreement shall
be prohibited or invalid under applicable law, such provision shall be ineffective to the extent of such
prohibition or invalidity, without invalidating the remainder of such provision or the remaining
provisions of this Agreement. It is the intention of the parties that the performance required hereunder
and all legal actions or proceedings whether judicial or administrative arising here from shall be
construed in accordance with and under and pursuant to the laws of the State of Florida and such laws
shall be applicable and shall govern to the exclusion of the laws of any forum without regard to the
jurisdiction in which any legal actions or proceeding may be instituted.
The parties agree that Leon County, Florida, shall be the venue for all actions, at law or in equity, arising
herefrom, to the exclusion of all other lawful venues.
The parties agree that this Agreement conveys no third party benefits and do explicitly acknowledge
that no such benefits or beneficiaries are created hereby.
20. JURY TRIAL WAIVER: As consideration of this Agreement, the parties hereby waive trial by jury
in any action or proceeding brought by any party against any other party pertaining to any matter
whatsoever arising out of or in any way connected with this Agreement.
21. RECORDS: The GRANTEE shall maintain books, records and docwnents directly pertinent to
performance under this Agreement in accordance with generally accepted accounting principles
consistently applied. The COMMISSION, the State, or their authorized representatives shall have
access to such records for audit purposes during the term of the Agreement and for three (3) years
following Agreement completion. This period shall be extended for an additional two (2) years upon
request for examination of all records and accounts for payment verification purposes by the
COMMISSION or its duly authorized agent. In the event any work is subcontracted, the GRANTEE
shall similarly require each sub GRANTEE to maintain and allow access to such records for audit
purposes.
FWCC 00136 FBIP 00-06
Page 4 of7
22. TIME IS OF THE ESSENCE: No delay or failure to exercise any right, power or remedy accruing to
either party upon breach or default by either party under this Agreement, shall impair any such right,
power or remedy of either party; nor shall such delay or failure be construed as a waiver of any such
breach or default, or any similar breach or default thereafter.
23. DISCRIMINATION: As a condition of this agreement, the GRANTEE hereby covenents and agrees
not to discriminate against any individual due to race, color, religion, sex, national origin, age,
handicap, or marital status with respect to any activity occurring pursuant to this Agreement.
24. SUBCONTRACT: The GRANTEE shall not subcontract, assign, or transfer work under this
Agreement without the prior written consent of the COMMISSION's Project Manager. The
GRANTEE agrees to be responsible for the fulfillment of all work elements included in any subcontract
consented to by the COMMISSION and agrees to be fully responsible for the payment of all monies due
under any subcontract. It is understood and agreed by the GRANTEE that the COMMISSION shall not
be liable to any subGRANTEE (or subcontractor) for any expenses or liabilities incurred under the
subcontract and that the GRANTEE shall be solely liable to the subcontractor for all expenses and
liabilities incurred under the subcontract.
25. WORKERS COMPENSATION: To the extent required by law, the GRANTEE will be self-insured
against, or will secure and maintain during the life of this Agreement, Workers' Compensation
Insurance for all of his employees connected with the work of this project and, in case any work is
subcontracted, the GRANTEE shall require the subGRANTEE (or subcontractor) similarly to provide
Workers' Compensation Insurance for all of the latter's employees unless such employees are covered
by the protection afforded by the GRANTEE. Such self-insurance program or insurance coverage shall
comply fully with the Florida Workers' Compensation law. In case any class of employees engaged in
hazardous work under this Agreement is not protected under the Workers' Compensation statute, the
GRANTEE shall provide, and cause each sub GRANTEE to provide, adequate insurance satisfactory to
the COMMISSION, for the protection of his employees not otherwise protected. The GRANTEE
agrees to supply the COMMISSION with proof of insurance, of the types and coverage outlined by the
COMMISSION. The GRANTEE shall provide to the COMMISSION a true copy of the insurance
herein required prior to the execution of the related agreement through the issuance of a purchase order
or the execution of a formal contract. All certificates of insurance or insurance policies shall be with
insurers qualified and licensed to do business in Florida through an authorized Florida Resident Agent.
26. INSURANCE: The GRANTEE, as an independent contractor and not an agent, representative, or
employee of the COMMISSION, agrees to carry adequate liability and other appropriate forms of
insurance. The COMMISSION shall have no liability except as specifically provided in this
Agreement.
27. EXCLUSIVE RIGHTS: The COMMISSION shall have exclusive rights to all designs, logos, mottos,
slogans, data or other concepts developed under this Agreement. This provision shall apply whether the
items previously described are in the possession of the GRANTEE or a third party.
28. CONVICTED VENDOR LIST: A person or affiliate who has been placed on the convicted vendor
list following a conviction for a public entity crime may not perform work as a contractor, supplier,
subcontractor, or consultant under a contract with any public entity, and may not transact business with
any public entity in excess of the threshold amount provided in Section 287.017, F.S., for Category Two
for a period of 36 months from the date of being placed on the convicted vendor list.
FWCC 00136 FBIP 00-06
Page 5 of7
29. PROHIBITION OF DISCRIMINATORY VENDORS: In accordance with Section 287.134,
Florida Statutes, an entity or affiliate who has been placed on the discriminatory vendor list may not
submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on
a contract with a public entity for the construction or repair of a public building or public work, may
not submit bids on leases of real property to a public entity, may not be awarded or perform work as a
contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not
transact business with any public entity.
30. APPLICABLE LAWS: The GRANTEE shall comply with all applicable federal, state, and local
rules and regulations in providing services to the COMMISSION under this Agreement. The
GRANTEE acknowledges that this requirement includes compliance with all applicable federal, state
and local health and safety rules and regulations. The GRANTEE further agrees to include this
provision in all subcontracts issued as a result of this Agreement.
31. PROHIBIT LOBBYING EXPENDITURE: In accordance with Section 216.347, Florida Statues,
this Agreement strictly prohibits the expenditure of Florida Boating Improvement Grant funds for the
purpose of lobbying the Legislature, the judicial branch, or a state agency.
32. COMPLETE AGREEMENT: This Agreement contains the complete Agreement between the
COMMISSION and the GRANTEE and, as of the effective date hereof, shall supersede all other
agreements, communications or representations, either verbal or written, between the COMMISSION
and the GRANTEE.
The COMMISSION and the GRANTEE stipulate that neither of them has made any representations
except such representations as are specifically contained within this Agreement. The COMMISSION
and the GRANTEE further acknowledge that any payments or representations that may have been made
outside of those specifically contained herein are of no binding effect and have not been relied upon by
either party in its dealings with the other in entering into this Agreement.
REMAINDER OF TIDS P AGE INTENTIONALLY LEFT BLANK
FWCC 00136 FBIP 00-06
Page 6 of7
IN WITNESS WHEREOF, the parties have caused this Agreement to be duly executed, and shall become
effective on the last date signed below.
MONROE COUNTY
FLORIDA FISH AND WILDLIFE
CONSERV A nON COMMISSION
Chairman or designee*
date
Director, Division of Law Enforcement date
Name (Print)
Title
~ ~ ~.-~.-<>
FWCC Program Grants Manager
Approved as to form and legality:
County Name
Address
.
,~'h~tv\. ~
FWCC Assistant deneral Couns~
City, State and Zip Code
Federal Employment Identification
Number 59-6000-749
Address
Remittance Address:
City, State and Zip Code
*If someone other than the Chairman signs the Agreement, a resolution, statement or other document
authorizing the person to sign the Agreement on behalf of the local governing body must accompany the
Agreement.
List ofattachrnents/exhibits included as part of this Agreement:
Specify
~
Letter/
Number
Description (include number of palZes)
Attachment
Attachment
A
B
Scope of Work (2 Pages)
State/Federal Single Audit Acts Requirements
FWCC 00136 FBIP 00-06
Page 7 of7
'-
ATTACHMENT A
SCOPE OF WORK
I. The GRANTEE agrees to perform the Cow Key ChannellRiviera Canal project as
identified in the grant application which is made a part of this Agreement by reference.
Further, the COMMISSION shall review and approve at least 21 days prior to printing all
proposed publications which will be funded by this grant to assure that environmental and
boating safety issues are effectively addressed.
2. The COMMISSION agrees to obligate and make available to the GRANTEE the
approved project amount ofSl0.000.00 for the project authorized in the Grant
Agreement. The COMMISSION will release the funds on a cost reimbursement basis.
The reimbursement shall be made in a single payment and must be made prior to
December 31,2001. Unless a retroactive waiver for prQiect work has been approved by
the COMMISSION, the GRANTEE understands and ~es that there shall be no
reimbursement of funds for expenses incurred prior to the execution of this Agreement.
3. The request for payment shall consist of an invoice on the organization's letterhead,
clearly marked as invoice, supported by an itemized listing, by category, as reflected in
the original grant application, of all expenditures claimed.
4. Asphalt paving, if any, shall conform with the Florida Department of Transportation's
specifications for road and bridge construction. Bid specifications, contracts, or purchase
orders must specify thickness of asphalt and square yards to be paved.
5. Upon project completion, the engineer, architect or other appropriate professional for the
GRANTEE shall sign a Certification of Completion form that the project was completed
in accordance with the prepared plans and specifications.
6. The GRANTEE will provide final photographs of the completed project documenting
satisfactory completion and submit a Certification of Completion form to be provided by
the COMMISSION which certifies the project has been completed prior to requesting
payment from the COMMISSION.
7. The FWC of Grantee Manager shall, within sixty (60) days after receipt ofa final
payment request, review the work accomplished on the project and, if in order, approve
the request for payment.
8. The GRANTEE is responsible for obtaining and providing to the COMMISSION copies
of all permits, licenses, agreements, leases, easements, etc., required for the project before
proceeding with construction.
Attachment A
FWCC 00136 FBIP 00-06
Page lof2
9. The GRANTEE shall purchase, erect, and maintain, a permanent sign including the FWC
logo for launching facility projects, or shall attach a permanent plaque for marine
projects, or use some other manner of acknowledgment, approved by the COMMISSION,
identifying the COMMISSION as a funding source for the project.
10. The GRANTEE agrees that the project, when completed, shall be dedicated for public
recreational uses. The dedication shall be for a minimum of twenty-five (25) years and
shall be recorded in the public property records. The GRANTEE further agrees to return
to the COMMISSION funds tendered for the project in the event the project becomes
used for other than the purposes of the project during this period.
REMAINDER OF PAGE INTENTIONALLY LEFT BLANK
Attachment A
FWCC 00136 FBIP 00-06
Page 2 of2
-..,."'-. . .-. '-"~-'~,-..,-.... - __~c.. ___. ..~'-'...~..."'.-_~.....--~-'"~..~....._~____o~"---...--....-'~____,.__~_~..._
ATTACHMENTS
REQUIREMENTS OF THE STATE AND FEDERAL SINGLE AUDIT ACTS
The administration of funds awarded by the Commission to the Contractor/Grantee may be subject to audits
and/or monitoring by the Commission as described in this section.
MONITORING
In addition to reviews of audits conducted in accordance with OMB Circular A-133, as revised (see "AUDITS.
below), monitoring procedures may include, but not be limited to, on-site visits by Commission staff,limited
scope audits as defined by OMB Circular A-133, as revised, and/or other procedures. By entering into this
agreement, the recipient agrees to comply and cooperate with any monitoring procedures/processes
deemed appropriate by the Commission. In the event the Commission determines that a limited scope
audit of the recipient is appropriate, the recipient agrees to comply with any additional instructions provided
by the Commission to the recipient regarding such audit. The recipient further agrees to comply and
cooperate with any inspections, reviews, investigations, or audits deemed necessary by the Comptroller or
Auditor General.
~
PART I: FEDERALLY FUNDED
This part is applicable if the recipient is a State or local government or a non-profit organization as defined
in OMB Circular A-133, as revised.
1. In the event that the recipient expends $300,000 or more in Federal awards in its fiscal year, the
recipient must have a single or program-specific audit conducted in accordance with the provisions
of OMB Circular A-133, as revised. EXHIBIT 1 to this agreement indicates Federal funds awarded
through the Commission by this agreement. In determining the Federal awards expended in its
fiscal year, the recipient shall consider all sources of Federal awards, including Federal funds
received from the Commission. The determination of amounts of Federal awards expended should
be in accordance with the guidelines established by OMB Circular A-133, as revised. An audit of
the recipient conducted by the Auditor General in accordance with the provisions OMB Circular A-
133, as revised, will meet the requirements of this part.
2. In connection with the audit requirements addressed in Part I, paragraph 1., the recipient shall fulfill
the requirements relative to auditee responsibilities as provided in Subpart C of OMB Circular A-
133, as revised.
3. If the recipient expends less than $300,000 in Federal awards in its fiscal year, an audit conducted
in accordance with the provisions of OMB Circular A-133, as revised, is not required. In the event
that the recipient expends less than $300,000 in Federal awards in its fiscal year and elects to have
an audit conducted in accordance with the provisions of OMB Circular A-133, as revised, the cost
of the audit must be paid from non-Federal funds (Le., the cost of such an audit must be paid from
recipient funds obtained from other than Federal entities).
PART II: STATE FUNDED
This part is applicable if the recipient is a nonstate entity as defined by Section 216.3491 (2)(1), Florida
Statutes.
1. In the event that the recipient expends a total amount of State awards (Le., State financial
assistance provided to the recipient to carry out a State project) equal to or in excess of $300,000
in any fiscal year of such recipient, the recipient must have a State single or project-specific audit
for such fiscal year in accordance with Section 216.3491, Florida Statutes; applicable rules of the
Executive Office of the Governor and the Comptroller, and Chapter 10.600, Rules of the Auditor
"\
General. EXHIBIT 1 to this agreement indicates State funds awarded through the Commission by
this agreement. In determining the State awards expended in its fiscal year, the recipient shall
consider all sources of State awards, including State funds received from the Commission except
that State awards received by a nonstate entity for Federal program matching requirements shall
be excluded from consideration.
2. In connection with the audit requirements addressed in Part II, paragraph 1, the recipient shall
ensure that the audit complies with the requirements of Section 216.3491 (7), Florida Statutes. This
includes submission of a reporting package as defined by Section 216.3491 (2)(d), Florida Statutes,
and Chapter 10.600, Rules of the Auditor General.
3. If the recipient expends less than $300,000 in State awards in its fiscal year, an audit conducted in
accordance with the provisions of Section 216.3491, Florida Statutes, is not required. In the event
that the recipient expends less than $300,000 in State awards in its fiscal year and elects to have
an audit conducted in accordance with the provisions of Section 216.3491 , Florida Statutes, the cost
of the audit must be paid from non-5tate funds (i.e., the cost of such an audit must be paid from
recipient funds obtained from other than State entities).
PART III: OTHER AUDIT REQUIREMENTS
None
PART IV: REPORT SUBMISSION
1. Copies of audit reports for audits conducted in accordance with OMB Circular A-133, as revised,
and required by PART I of this agreement shall be submitted, when required by Section .320 (d),
OMB Circular A-133, as revised, by or on behalf of the recipient directlv to each of the following:
A. The Commission at each of the following addresses:
FWCC Program Grants Manager
Division of Law Enforcement
620 S. Meridian Street
Tallahassee, Florida 32399-1600
Audit Director
Florida Fish and Wildlife Conservation Commission
Bryant Building, Room 138
620 S. Meridian St.
Tallahassee, Fl32399-1600
B. The Federal Audit Clearinghouse designated in OMB Circular A-133, as revised (the
number of copies required by Sections .320 (d)( 1 } and (2), OMB Circular A-133, as revised,
should be submitted to the Federal Audit Clearinghouse}, at the following address:
Federal Audit Clearinghouse
Bureau of the Census
1201 East 10111 Street
Jeffersonville, IN 47132
c. Other Federal agencies and pass-through entities in accordance with Sections .320 (e) and
(f), OMB Circular A-133, as revised.
2. Pursuant to Section .320 (f), OMB Circular A-133, as revised, the recipient shall submit a copy of
the reporting package described in Section .320 (c), OMB Circular A-133, as revised, and any
management letters issued by the auditor, to the Commission at each of the following addresses:
The Commission's Project/Contract Manager at the address in the section titled NOTICE, and
the Commission's Audit Director at the following address:
Audit Director
Florida Fish and Wildlife Conservation Commission
Bryant Building, Room 138
620 S. Meridian St.
Tallahassee, FL 32399-1600
3. Copies of reporting packages required by PART II of this agreement shall be submitted by or on
behalf of the recipient directlv to each of the following:
A. The Commission at each of the following addresses:
FWCC Program Grants Manager
Division of Law Enforcement
620 S. Meridian Street
Tallahassee, Florida 32399-1600
Audit Director
Florida Fish and Wildlife Conservation Commission
Bryant Building, Room 138
620 S. Meridian Street
Tallahassee, Florida 32399-1600
B. The Auditor General's Office at the following address:
State of Florida Auditor General
Room 574, Claude Pepper Building
111 West Madison Street
Tallahassee, Florida 32302-1450
4. Copies of reports or management letters required by PART III ofthis agreement shall be submitted
by or on behalf of the recipient directlv to:
A. The Commission at each of the following addresses:
FWCC Program Grants Manager
Division of Law Enforcement
620 S. Meridian Street
Tallahassee, Florida 32399-1600
5 Any reports, management letters, or other information required to be submitted to the Commission
pursuant to this agreement shall be submitted timely in accordance with OMB Circular A-133,
Florida Statutes, and Chapter 10.600, Rules of the Auditor General, as applicable.
6 Recipients, when submitting audit reports to the Commission for audits done in accordance with
OMS Circular A-133, Florida Statutes, and Chapter 10.600, Rules of the Auditor General, should
indicate the date that the audit report was delivered to the recipient in correspondence
accompanying the audit report.
PART V: RECORD RETENTION
1. The recipient shall retain sufficient records demonstrating its compliance with the terms of this
agreement for a period of three years from the date the audit report is issued, and shall allow the
Commission or its designee, access to such records upon request The recipient shall ensure that
audit working papers are made available to the Commission or its designee, upon request for a
period of three years from the date the audit report is issued, unless extended in writing by the
Commission.
EXHIBIT -1
FEDERAL FUNDS AWARDED TO THE RECIPIENT PURSUANT TO THIS AGREEMENT CONSIST OF
THE FOLLOWING:
None
COMPLIANCE REQUIREMENTS APPLICABLE TO THE FEDERAL FUNDS AWARDED PURSUANTTO
THIS AGREEMENT ARE AS FOLLOWS:
None
STATE FUNDS AWARDED TO THE RECIPIENT PURSUANT TO THIS AGREEMENT CONSIST OF THE
FOLLOWING:
MATCHING FUNDS FOR FEDERAL PROGRAMS:
None
SUBJECT TO SECTION 216.3491, FLORIDA STATUTES:
Agency:
State Program Title:
CSFA Number
GRANTEE:
Amount
FISH AND WILDLIFE CONSERVATION COMMISSION
Florida Boating Improvement Program
n.007
Monroe County
$10,000.00
COMPLIANCE REQUIREMENTS APPLICABLE TO STATE FUNDS AWARDED PURSUANT TO THIS
AGREEMENT ARE AS FOLLOWS:
None