Item P4
Revised 2/95
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: December 13, 2000
Division: Management Services
Bulk Item: Yes D No [g]
Department: Administrative Services
AGENDA ITEM WORDING: Discussion and Approval of Fiscal Year 2002 Budget
Calendar including dates for all public hearings.
ITEM BACKGROUND: Historically July has been a busy month for commissioners with
some attending NACO, 2 days of regular board meetings, and up to four budget
meetings to set the proposed millage rates. Because of this we are proposing the July
BOCC meeting be moved to the second week in July, allowing for the tentative budget to
be delivered at a regular board meeting.
PREVIOUS RELEVANT BOCC ACTION: During the fiscal year 2000 budget process the
BOCC voted to alternate the location of the July budget meetings from year to year.
During the fiscal year 2001 budget process the BOCC voted to change the location of
one of the July budget meetings so that we ended up with one meeting in Key West, one
meeting in Marathon, and one meeting in Key largo. Further direction may be needed, if
the commission would like additional changes to the locations of the budget meetings.
STAFF RECOMMENDATION: Approval of Budget Calendar, including moving the
regular BOCC meeting to the 2nd week in July.
TOTAL COST: N/A
COST TO COUNTY: N/A
REVENUE PRODUCING: Yes D No [g]
BUDGETED: Yes D No D
AMOUNT PER MONTH
YEAR
APPROVED BY:COUNTY ATTY D OMB/PURCHASING [g] RISK MANAGEMENT D
DIVISION DIRECTOR APPROVALje,---.=Z; :--~c~
, James L. Roberts, County Administrator
DOCUMENTATION: INCLUDED: [g] TO FOllOW: D NOT REQUIRED: D
AGENDA ITEM #: l:Ptf
DISPOSITION:
DATE
*Wed. Dec. 13
*Wed. Feb 22
FISCAL YEAR 2002 BUDGET TIMETABLE
(proposed)
ACTIVITY
BOCC approves budget timetable.
Discussion of budget trends and capital projects with Board (Key Largo Library
9 A.M.).
Mon. Mar. 5
through
Tues. Mar. 6
Mon. Apr. 2
Mon. Apr. 23
through
Fri. Apr. 27
Mon. Apr. 30
through
Fri. May 4
Tues. May 15
Internal staff workshops with departments for discussion of budget
preparation and format changes as well as guidelines of policy
decisions arising from February BOCC meeting.
Capital project, impact fee forms, instructions to Departments.
Deadline for submission of Internal Service Funds and department (including
TDe) budget requests to OMB.
Bottom line review by OMB.
Internal budget reviews by Administrator with Divisions and OMB.
Deadline forflnal submission to OMB of budgets from
departments.
Fri. Jun. I
Fri. Jun. 29
0/
*Wed. July 11 and
Thurs. July 12
*Fri. Jul. 20
*Tues. Jul. 24
*Tues. Jul. 31
Fri. Aug. 3
* Involves BOCC
Submission of budget requests from Sheriff, Clerk of the Court,
Tax Collector, State Attorney, Property Appraiser, Housing Authority, Judicial,
and Supervisor of Elections to the Administrator. Last date to receive input
from Human Services Advisory Board.
Property Appraiser certifies Assessment of all property values
on DR 420.
Regular BOCC Meeting and Deliver Tentative Budget (Budget must be
delivered by July 15,2000)
Note: NACO is July 13th thru July 17th
Discussion of Budget, CIP, and Proposed Millage Rates with the Board,
(Harvey Government Center 10 A.M.)
Discussion of Budget, CIP, and Proposed Millage Rates with the Board,
and, if possible, selection of dates, times, and places for public hearings and
approval to advise the Property Appraiser of proposed Millage Rates. (Marathon
E.O.C. 10 A.M.).
Ifnecessary, BOCC meeting to select dates, times and places for public
hearings and approval to advise the Property Appraiser of proposed
Millage rates (Key Largo Library 10 A.M.).
Last day to advise Property Appraiser of Proposed millage rate;
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Fri. Aug. 24
* Wed. Sept. 5
*Wed. Sept. 12
*Wed. Sept. 19
* Involves BOCC
FISCAL YEAR 2002 BUDGET TIMETABLE
(proposed)
current year rolled-back rate and the date, time and place of the
Tentative Budget Hearing.
Last day for Property Appraiser to mail out the notice of Proposed
Property Taxes (TRIM NOTICES).
First public hearing after 5:00 P.M. (between 65 -80 days after the property
appraiser certifies the Assessment). To be held in the Lower Keys (Cannot
conflict with School Board Hearing) Adoption of Tentative Budget and Millage
Rate.
Second public hearing after 5:00 P.M. To be held in Upper Keys.
Regularly scheduled BOCC Meeting. Final public hearing after 5:00 P.M. (to
adopt a final budget and Millage Rate. Must be held within 15 days of First
Hearing with proper advertisement of meeting. To be held in the Middle Keys.
(Cannot conflict with School Board Hearing) .
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