Item N17BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
EMERGENCY ADD -ON
Meeting Date: Wed., December I3, 2000 Division: BOCC
Bulk Item: Yes No X
Department: Commissioner Williams
AGENDA ITEM WORDING: Approval to appoint Dee Lloyd and James Clupper to the Historic
Preservation Committee.
dj -�/ �Ct {� V15 cN-1 Tz"� i�0�
ITEM BACKGROUND: At the September 8-9 meeting in Marathon, the BOCC was asked to consider
nominations for the Historic Preservation Committee. Names were not received in time for this to be on our
October or November agendas. If we do not take action today, the Committee will continue to operate
under a hardship of having only three committee members, and there are some important issues the Board
will be dealing with very soon!
PREVIOUS RELEVANT BOCC ACTION:
STAFF RECOMMENDATION:
TOTAL COST: N/A
COST TO COUNTY:
REVENUE PRODUCING: Yes: No
BUDGETED: Yes: No:
AMOUNT PER MONTH YEAR
APPROVED BY: County Attorney OMB/Purchasing Risk Management
DIVISION DIRECTOR APPROVAL:
Nora A. Williams
DOCUMENTATION: Included: X To Follow: Not Required:
DISPOSITION: Agenda Item #: M — 17
u I t'V i
DEANNA LLOYD o�n.e.— q I a.
426 (iS- --
�h.r:
Objective: A position in a dynamic work environment where community /.,sue e, c �L
development projects take a major role.
laysd.t
Personal Attributes: 3��
• Multi -task oriented C s>)2 A,-,z4 C e
• Highly self -motivated
• Persistent
• Civic minded and an advocate of community needs
Professional Strengths
Finance: Administer $30 million FEMA projects.
'Result: Tracked program expenditure and reporting
requirements to assure program compliance.
Fund -Raising: Secured initial funding for the Scenic Highway Project
'Result: Leveraged additional funding from local
government and the Department of Transporotion.
Non -Profit Management: Serve as liaison between Monroe County non-profit
agencies and the Board of county Commissioners
'Result: Streamlined funding application process.
Community Development: Composed the Funding and Community Service
Component of the Department of Children and Family
Services 5 year plan.
'Result: Created a mission oriented minl-grant program to
allocate funding to local community groups.
Employment
1986-present Board of County Commissioners, Monroe County
'Grants Senior Administrator 1990- present
•Planning Commission Coordinator 1989-1990
`Building Department Vffice Manager lyt$d-19$9
'Building Department Clerk 1986-1988
Education
1968-1972 Ohio University - Elementary Education Athens, OH
1998-present St. Leo University Key West, FL
Ohio University - Specialized Studies
1665 Canal street. Big Pine Key. IF 33u4:1 Phone 305.872.2U98
Jim Clupper
Jim Clupper is currently employed as the Branch Manager of the Islamorada
Branch, Monroe County Public Library, where he has been employed for the
past 12 years. Raised in South Florida (Miami), he has been an Upper Keys
resident since 1985. As an amateur historian and archaeologist, he has a
strong interest in local history. He is currently a member of the Boards of
Directors for both the Archaeological and Historical Conservancy in Miami
and Florida Keys Discovery here in Monroe County. Additionally, he holds
a seat on the Land Acquisition Advisory Committee for the Village of
Islamorada. He looks forward eagerly to serving in this new capacity.
r . L
County of Monroe
Growth Man• eemeat Division_ Board of County Commissioners
2798 Overseas Highway Mayor Wilhclmma ltarvey, Dist. 1
Suite 400 Mayor Pro Tem Shirley Freeman. Dist. 3
Marathon, Florida 33050 Commissioner George Neugent. Dist. 2
Voice: (305) 289-2500 t Commissioner Nora Williams, Dist. 4
FAX: (305) 289-2536 Commissioner Mary Key Reich, Dist. 5
MEMORANDUM
TO: Board of County Commissioners
FROM: Timothy J. McGarry, AICP
Growth Management Director
DATE: September 20, 1999
RE: Historic Preservation Commission (HPC) Nominees
cc: Jim Roberts, County Administrator
Jim Hendrick, County Attorney
Jack London, Historic Florida Keys Foundation
...............................................................................................................................
At the September 8-9 BOCC meeting in Marathon the board was asked to consider nominations
for the Historic Preservation Committee so that the required five nominees can all be appointed
at the October 13, 1999 BOCC meeting.
Nominees for the HPC can be any person who meets the criteria outlined in Section 9.5-453 (pp.
5-7) of Ordinance 022-1999. The Historic Florida Keys Foundation has sent you a letter of
potential names to consider when determining who will be your nominee for the HPC.
To further assist you with your HPC nominations, attached are copies of the following:
(1) Ordinance 022-1999 (the Historic Preservation Ordinance) and
(2) Funding agreement between the Historic Florida Keys Foundation and Monroe County.
Prior to September 28, please provide the Planning Department with a copy of your top three
choices for members of the HPC (i.e. listed in order of preference whereby the first name equates
with your first choice). Based on your lists of proposed appointees, the Planning Department
will prepare an agenda item that documents five final candidates for consideration at the October
14 BOCC meeting in Key West.
If you have any questions or comments about these materials, please feel free to contact Ann
Murphy at 289-2514.
Attachments
RECEIVED
SEP 2 3 11099
COUNTY ADMINISTRATOR
. N.J
FUNDS AGREEMENT
THIS AGREEMENT is made and entered this 131'A day of J-an v a r ,
1999, by and between MONROE COUNTY, a political subdivision of the State o Florida,
whose address is 5100 College Road, PSB Wing II, Key West, FL 33040, hereinafter referred to
as "COUNTY," and the Historic._ Florida Keys Foundation Inc., whose address is Old City Hall,
510 Greene Street, Key West, FL 33040, hereinafter referred to as the "HISTORIC
FOUNDATION."
WITNESSETH
WHEREAS, the COUNTY is in need of an implementing agency to develop, coordinate,
and promote historic preservation in Monroe County, Florida and surrounding areas; and
WHEREAS, the HISTORIC FOUNDATION is the sole provider of this program; and
WHEREAS, the COUNTY has agreed to disperse funds to the HISTORIC
FOUNDATION in accordance with the COUNTY'S budgetary procedures.
NOW THEREFORE, in consideration of the mutual understandings and agreements set
forth herein, the COUNTY and the HISTORIC FOUNDATION agree as follows:
Section 1. TERM - The term of this Agreement is from October 1, 1998, through
September 30, 1999, the date of the signature by the parties notwithstanding, unless earlier
terminated as provided herein.
Section 2. SERV ICE - The HISTORIC FOUNDATION will provide services to
effectively meet the historic preservation needs in Monroe County, Florida and surrounding
areas, specifically to provide property management, inter -governmental assistance, technical
preservation services, and public education.
Section 3. FUNDS - The total project budget to be expended by the HISTORIC
FOUNDATION in performance of the services set forth in Section 2 of this agreement shall not
exceed the total sum of $30,000. All funds shall be distributed and expended in accordance with
the County's budgetary policies and procedures.
Section 4. BILLING AND PAYMENT
(a) The HISTORIC FOUNDATION shall render to the COUNTY, at the close of each
calendar month, an itemized invoice properly dated, describing the services rendered, the cost of
the services, and all other information required by the Finance Director. The original invoice
shall be sent to:
Monroe County Finance Department
500 Whitehead Street
Key West, FL 33040
(b) Payment shall be made after review and approval by the COUNTY within thirty (30)
days of receipt of the correct and proper invoice submitted by the HISTORIC FOUNDATION
Section 5. TERMINATION - This Agreement may be terminated by either party at
any time, with or without cause, upon not less than thirty (30) days written notice delivered to the
other party. The COUNTY shall not be obligated to pay for any services provided by the
HISTORIC FOUNDATION after the HISTORIC FOUNDATION has received notice of
termination_ In the event there are any unused Funds, the HISTORIC FOUNDATION shall
promptly refund those funds to the COUNTY or otherwise use such funds as the COUNTY
directs.
Section 6. ACCESS TO FINANCIAL RECORDS / RECORDS - The
FOUNDATION shall maintain appropriate financial records concerning funds received under
this agreement and such records shall be open to the public at reasonable times and under
reasonable conditions for inspection and examination. The FOUNDATION shall comply with
generally accepted accounting principles in keeping the records of funds received and expended
in connection with and pursuant to this agreement.
Section 7. NOTICES - Whenever either party desires to give notice unto the other, -it
must be given by written notice, sent by registered United States mail, with return receipt
requested, and sent to:
FOR COUNTY:
Ms. Deanna Lloyd, Grants Manager
Public Service Building
5100 College Road
Key West, FL 33040
FOR PROVIDER:
Jack London
Historic Florida Keys Foundation
510 Greene Street
Key West, FL 22041
Either of the parties may change, by written notice as provided above, the addresses or persons
for receipt of notices.
.. ..
Section S. UNAVAILABILITY OF FUNDS - If the COUNTY shall learn that
funding cannot be obtained or cannot be continued at a level sufficient to allow for the services
specified herein, this Agreement may then be terminated immediately, at the option of the
COUNTY, by written notice of termination delivered in person or by mail to the FOUNDATION
at its address specified above. The COUNTY shall not be obligated to pay for any services
provided by the FOUNDATION after the FOUNDATION has received notice of termination.
Section 9. COMPLIANCE WITH LAWS AND REGULATIONS - In providing all
services pursuant to this Agreement, the FOUNDATION shall abide by all statutes, ordinances,
rules, and regulations pertaining to, or regulating the provision of, such services, including those
now in effect and hereafter adopted, and particularly Article I, Section 3 of the Constitution of
.,.. .., 1 N..J
the State of Florida and Article 1 of the United States Constitution, which provide that no
revenue of the state or any political subdivision shall be utilized, directly or indirectly, in aid of
any church, sect or religious denomination or in aid of any sectarian institution. Any violation of
said statutes, ordinances, rules, or regulations shall constitute a material breach of this Agreement
immediately upon delivery of written notice of termination to the FOUNDATION. If the
FOUNDATION receives notice of material breach, it will have thirty days in order to cure the
material breach of the contract. If, after thirty (30) days, the breach has not been cured, the
contract will automatically be terminated.
Section 10. ASSIGNMENTS AND SUBCONTRACTING - Neither party to this
Agreement shall assign this Agreement or any interest under this Agreement, or subcontract any
of its obligations under this Agreement, without the written consent of the other.
Section 11. EMPLOYEE STATUS - Persons employed by the FOUNDATION in the
performance of services and functions pursuant to this Agreement shall have no claim to pension,
worker's compensation, unemployment compensation, civil service or other employee rights or
privileges granted to the COUNTY's officers and employees either by operation of law or by the
COUNTY.
Section 12. INDEMNIFICATION - The FOUNDATION agrees to hold harmless,
indemnify, and defend the COUNTY, its commissioners, officers, employees, and agents against
any and all claims, losses, damages, or lawsuits for damages, arising from, allegedly arising
from, or related to the provision of services hereunder by the FOUNDATION.
Section 13. INSURANCE - The FOUNDATION shall, at its expense, maintain fire,
extended risk, and liability insurance coverage on all real properties. The extended risk and fire
insurance coverage shall be in an amount equal to the full insurable replacement value of any
improvements or furniture, fixtures, equipment or furnishings located on these properties. The
FOUNDATION shall immediately notify the COUNTY of any erection or removal of any
improvement on the real properties and any changes affecting the value of any improvements and
shall make adequate changes in the coverage to reflect the changes in value. The liability
insurance coverage shall be on a Medical Incident basis in amounts not to exceed
$1,000,000/$3,000,000 for personal injuriep under such liability policy. The FOUNDATION
shall maintain for its staff, during the term of this agreement, liability insurance to cover any and
all liability for claims, damages, or injuries to persons or property of whatsoever kind of nature
`arising out of activities caused by the negligent or wrongful act or omission of these participants,
as such terms may be further defined herein or by administrative rule, while acting within the
scope of his/her office or employment, pursuant to the provisions and limitations of section
768.28 Florida Statutes.
Section 14. ENTIRE AGREEMENT
(a) It is understood and agreed that the entire Agreement of the parties is contained herein
and that this Agreement supersedes all oral agreements and negotiations between the parties
relating to the subject matter hereof as well as any previous agreements presently in effect
between the parties relating to the subject matter hereof.
(b) Any alterations, amendment deletions or waivers of the provisions of this Agreement
shall be valid only when expressed in writing and duly signed by the parties.
IN WITNESS WHERE01~, the parties to this Agreement have caused their names to be
affixed hereto - the proper officers thereof for the purposes herein expressed at Key West,
Monroe- C it3►;�korida, on the day and year first written above.
(SE -AL) :a BOARD OF COUNTY COMMISSIONERS
ATTEST: DA_NN-Y L. KOLHAGE, Clerk OF MONROE COUNTY, FLORIDA
ByC By
Deputy Clerk Mayor/Chairinan
Witness
HISTORIC FLORIDA KEYS
APPROVED AS TO FORM
GAt Ffl
B
OBERT N.
DINE -
r, . ,
i
THICS CLAUSE
Jack London warrants that he/it has not employed, retained
or otherwise had act on his/its belialf any former County officer or employee in violation of
Section 2 of Ordinance no. 10-1990 or any County officer or employee in violation of
Section 3 of Ordinance No. 10-1990. ror breach or violation of this provision the County
tray, in its discretion, terminate this contract without liability and may also, in its discretion,
deduct from file contract or purchase price, or otherwise recover, the full amount of any fee,
commission, percentage, gift, or consideration paid to tlt rm County officer or employee.
(s
Jar, uary /S', 1999
STATE OF Florida
COUNTY OF Monroe
PERSONALLY APPEARED BEFORE ME, the undersigned authority,
who, after first being sworn by me, affixed his/her
signature (name of individual signing) in the space provided above on this /6^16t7' day of
Januar , 19 99.
NOT Y PU IC
My commission expires: - R1.3'IIiANNJANTZEN
CF "t
o My Comm Exp.12/30/99
wY ^oTr� ; )3ondod By Scn'icc Ins
OMB - MCP FORM #4 �\�t") % u No. CC506335
. �._ � �p 1•. naull� Kam (I (hlwr 1. ll
11/03/2eoe e5:3G 3052921673
ARr�W4LJt G90up
PAGE u2
RECEIVED 11-.2 y-a �
Steven L. Johnson, k�A Director of Ar ClUlOctural Bervicea COMMISSIONER MCCOY
The Argonaut Group
3900 South Roosevelt. Key West, Florida 33040 (305) 392-4900
Mr. Johnson has snore than thirty years of diverse and comprehensive architectural experience.
A large port, of his Professional background
Positions involvine all phases of planningdcsi n, has been in 9upctvieory and managerial
s proven
record of successfully completed projects and award winnescing deuction sign involves a wide range of
building types, budgets and technical difficult .
municipal, historical, Commercial. inuitutional and
rangedbuilon types include residential,
ranged !n size from L to'f2 stories. the largest project at a cost of $180 million. These Proms
Prior to joining Argonaut in 1996. Steve was associatcd with a Key West architectural firm for
four years with extensive local involvement and interest in historical renovation and
Preservation. Befom Key West, Steve was with JPJ Architects In Dallas, where he was an
Associate Principal and Design Architect for twelve
the nation. As head of Architectural Design for Argonaut. he cost pany�s ec� y�i ug ckly�dt cffici �tly peorm preliminary architectural and planning studies including land and site plans,
space he O types of real estate improvements, and enable the oclur members of the Argonaut Group to eRective amenities. underwritehand internal studio*
feasibility and the required ntoditicatioas. yze
At a final determination to undertake a project, Mr. Johnson selects the architectural and
englaeccing firms for preparation of contract drawings. His ex considered Important to the Group as his responsibilitycontinuesprncnce and capability Is
document process to the completion of the project, through the development
Currently, the t9roup's Architectural Design division is concluding the 1,100 unit Key West
Seaside Planned Community in coordination with a very Architectural firsts. Otnced local
her projects in various stages of Planning nssional and and development are located in
the western United States. the Caribbean, Mexico, and Europe.
Mr. Johnson is a registered Architect in Florida and Arkansas, and recently served as a
Commissioner on the Key West Historic Architectural Review C
years. Rcprcgeetadon on HARC has been a keynote of his ommsinessign and
for [our
a result of his keen insight and knowledge of historic personal business and pleasure. As
recently awarded him a special commendation publicly for services.
Mayor of Key West
Steve is a proud ttteMber of:
American Institute of Architects
Governmental Affairs Committee of the Key West Chamber of Commerce
7n' J TOn- n.. —..- __
-�
H
c
i
W