Item C14
LOU~r
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: 12-13-00
Division: Community Services
Bulk Item: Yes -L No
Department: Social Services
AGENDA ITEM WORDING: Approval of Modification No, 3 to Contract No. 00EA-FS-11-S4-01-018
between Monroe County and Florida Department of Community Affairs, concerning Low-Income
Energy Assistance Program funds.
ITEM BACKGROUND: This is a cost reimbursement Agreement. All other provisions of the Contract
not in conflict with this modification remain in full force and effect. This Modification is for an increase
of $1S,898,00 (Emergency Contingency Funds) in addition to the $9S,496 current FY2000/2001 L1HEAP
allocation. Funds provided by the program are available to qualified households for the payment of
home heating and/or cooling costs,
PREVIOUS RELEVANT BOCC ACTION: On December 8,1999, the Board of County Commissioners
granted approval and authorized execution of Contract No. 00EA-FS-11-S4-01-018, On June 14, 2000,
the Board of County Commissioners granted approval and authorized execution of Modification NO.1.
On September 20, 2000 the Board of County Commissioners granted approval and authorized
execution of Modification NO.2.
STAFF RECOMMENDATION: APPROVAL
TOTAL COST: $111 .394
COST TO COUNTY: N/A
BUDGETED: Yes X
No
REVENUE PRODUCING: Yes
No X
AMOUNT PER MONTH
YEAR
, k Management1,J. (j. ,
DIVISION DIRECTOR APPROVAL:
DIVISION DIRECTOR NAME: Jim. 1I0ch, Division Director/Community Services
APPROVED BY: County Atty
DOCUMENTATION: Included:1- To Follow:_ Not Required:
I rGIY
DISPOSITION:
Agenda Item #:
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract #Modification No.3. Contract #00EA-F5-11-54-01-018
Contract with:DCA-Communitv Assistance Effective Date:4/1/00
Expiration Date:3/31/01
Contract Purpose/Description:Low-Income Home Energy Assistance Program Agreement
provides funds to assist eligible households in meeting the cost of home energy. This is a
weather related (Emergency Contingency Funds) program.
Contract Maoager:Louis laTorre g/~73
(Name) (Ext.)
Social Services/1
(Department) / Courier Stop
for BOCC meeting on Dec. 13.2000
Agenda Deadline: Nov. 29. 2000
CONTRACT COSTS
Total Dollar Value of Contract: $111.394 Current Year Portion: $
Budgeted? Yes[gJ No 0 Account Codes: 125-61 535-530490-GS0005-_ __
Grant: $
County Match: $N/ A
- - -
----
- - -
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ADDITIONAL COSTS
Estimated Ongoing Costs: $N/ A/yr For:
(Not included in dollar value above) (eg. maintenance, utilities, ianitorial, salaries, etc.)
- - -
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CONTRACT REVIEW
Changes
Date In Needed
Division Director l \ /Zi IUb YesO No
Ri~~age.ment 1I/2B/OQ YesONo~Cl' .
~ '-~~ ,/ . ,-,/ J' tl ,~ a
O.M.B./PurChasmg i 1/ z..-S(-ou YesO NOL:::::f ~
Date Out
\\ J 2~/00
!1/-z..'ir)oD
/1/2r/~
County Attorney
YesO No[gJ
/s/ Suzanne A. Hutton
11/15/00
Comments:
OMB Form Revised 12/13/99
LlHEAP MODIFICATION
WINTER 2001 EMERGENCY CONTINGENCY FUNDS
Page~of~
Mod#~
CONTRACT NO: 00EA-F5-11-54-01-018
MODIFlCATION OF AGREEMENT
BETWEEN
FLORIDA DEPARTMENT OF COMMUNITY AFFAIRS
AND
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
The agreement between the Department of Community Affairs and MONROE COUNTY BOARD
OF COUNTY COMMISSIONERS, bearing the above contract number is modified by mutual agreement
of the parties as follows:
Clause (16) (a) FUNDING/CONSIDERATION
(a) "This is a cost-reimbursement Agreement. The Recipient shall be reimbursed for costs
incurred in the satisfactory performance of work hereunder in an amount not to exceed
$11 1,394, subject to the availability of cash and appropriate budget authority." This
amount includes:
1. $95.496 Current FY 2000-2001 LIHEAP Allocation
2. + 15.898 Winter 2001 Emergency Contingency Funds
Attachment A - 2
Budget Summary and Workplan
effect.
All other provisions of the contract not in conflict with this modification remain in full force and
RECIPIENT
STATE OF FLORIDA
DEPARTMENT OF COMMUNITY AFFAIRS
By:
By:
(Type Name and Title)
Lena A. Price, Chief
Bureau of Community Assistance
Date:
Date:
Federal Identification Number
APPROVED AS TO FORM -
.~~~
NE ~ ~ON
DATE I" L~
I
FY 2001 WINTER CONTINGENCY FUNDS
Mod # :1
Page-2-of~
ATTACH:\IENT A-2 LIHEAP AND LIHEAP LEVER-\GING
AMEl\DED BUDGET SUMMARY AND WORKPLAN
I. BUDGET SUMMARY
A. B. C. D.
Last Approved FY 2001 Winter TOTAL
LIHEAP FUNDS ONLY Budget Amount Contingency Funds Modified Budget
1. LlHEAP Funds (from Line I, 3nl column oflast modification) 80,200.00 \!I/lllll)\!'( 80,200.00
2, Emergency Contingency Funds 15,296.00 15,898.00 31,194.00
3. TOTAL FUNDS (Line 1 + Line 2) 95 496.00 15 898.00 111.394.00
ADMINISTRATIVE EXPENSE (Total cannot exceed 7,5% of Line 3)
4, Salaries including Fringe; Rent, Utilities, Travel, Other 5,163.00 - 5,163.00
OUTREACH EXPENSE (Total cannot exceed 15% of Line 3 minus Line 4)
5, Salaries including Fringe; Rent, Utilities, Travel, Other - - -
DIRECT CLIENT ASSISTANCE
6, Home Energy Assistance (Must be at least 25% of Line I) 21,000.00 J'1'1'lllll'i'lxx 21,000.00
'~....~'~'~,~ '~....~,~,~,~
7, Crisis Payments 38.333.00 ,/X\\\\\,},/,/,/, 38.333.00
8, Weather Related/Supply Shortage 31,000.00 15,898.00 46,898.00
9, Subtotal Direct Client Assistance (Lines 6+7+8) 90,333.00 15,898.00 106,231.00
10. TOTAL LIHEAP (Lines 4+5+9) 95,496.00 15,898.00 111,394.00
LEVERAGING FUNDS ONLY
,\,,-,_\ .....
I\. Home Energy Assistance ~)II))!!!!!!t,
12, Crisis Assistance J'1'1'1 '1'1'1 '1'1'1'1x
'~'~'('/'~Y'~ '( '~'~'~
13. TOTAL LEVERAGING (Lines 10+11) '(\\\\\\\\\\'l..
14. GRAND TOTAL (Lines 10+13) 95,496.00 15,898.00 111,394.00
II. DIRECT CLIENT ASSISTANCE BUDGET DETAIL AND WORKPLAN
Type of Assistance
Estimated # of Households
to be Served
Previous Amended
Estimated Cost
Per
Household
Estimated Expenditures
(Amended Est. # of Households X
Est. Cost Per Household)
LIHEAP
Home Energy
280
275
320
250
65
153
20,800.00
38,250.00
Crisis
Weather Related/Supply Shortage
120
675
250
TOTAL
LEVERAGING
Home Energy
Crisis
TOTAL
foY 2000 WINTER CONTINGENCY FUNDS
Line #
4&5
31.
AMENDED
ATTACHMENT A-2
LIHEAP BUDGET DETAIL LINES 4 AND 5
EXPENDITURE DETAIL
ADMINISTRATIVE EXPENSES
2. A. Travel
2. B. Other
(1) Phone/Postage.........l,OOO.OO
(2) Rental/Copy........... 963.00
(3) Office Supplies.......2,000.00
(4) Operating Supplies...: 700.00
TOTAL ADMINISTRATIVE EXPENSES
OUTREACH EXPENSES
DIRECT CLIENT ASSISTANCE
(4) Home Energy Payment
(5) Crisis Payment
(6) Weather Related/Supply
TOTAL DIRECT CLIENT ASSISTANCE
GRAND TOTAL (LIHEAP)
Mod#-L-
. Page --L. of -L-
LIHEAP FUNDS
500.00
4,663.00
5,163.00
N/A
21,000.00
38,333.00
46,898.00
106,231.00
111,394.00