Item B1
Marine Resources
BOARD OF COUNTY COMMISSIONERS
AGENDAITEMS~RY
Meeting Date: 14 December 2000
Division: Growth Management
Bulk Item: Yes _X_ No_
Department: Marine Resources
AGENDA ITEM WORDING:
Revision and reinstatement of the Florida Department of Community Affairs contract for
completion of the Monroe County Sanitary Wastewater Master Plan.
ITEM BACKGROUND:
At the July 2000 regular meeting of the BOCC, the Board approved an extension and revision to
the CH2MHill contract for the Sanitary Wastewater Master Plan in order to assist the Florida
Keys Aqueduct Authority in the initial phase of their development of an On-site Wastewater
System Utility. New tasks utilized no new funds, but converted remaining funds ($78,482,60)
from tasks that became unnecessary in the final phases of completing the Wastewater Master
Plan. All remaining funds were provided through a $575,000 FDCA grant to the County to
complete the Master Plan. Initial indications from FDCA were that the County could go ahead
and utilize the funds in the revised CH2MHill contract since the subject funds had already been
provided to the County. A later FDCA opinion determined that the agency should reinstate the
FDCA contract and acknowledge the additional tasks identified in the amended CH2MHill
contract.
PREVIOUS RELEVANT BOARD ACTION:
Approval of the amended CH2MHill contract - July 2000
STAFF RECOMMENDATION:
Approval
TOTAL COST:
$575.000 I $78.482.60 remaining
BUDGETED: Yes _X_ No
COST TO COUNTY: _None in current year
APPROVED BY: County Attorney _X_ OMBlPurchasing _X_ ~isk Management X
DEPARTMENT DIRECTOR APPROVAL: Af~ ( !1.J,J,.l.P--
Georg arr t, Di t of Marine Resources
1/
Management
DIVISION DIRECTOR APPROVAL:
Timothy
DOCUMENTATION: IncludedL To follow - Not required_ 1. f2.I'
DISPOSITION: AgendaItem#: ~
BCOO1210
1 In 1100 2:54 PM
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract # 99-DR-IP-II-54-01-oo1
Contract with:FDCA Effective Date: 14 November 2000
Expiration Date: 31 March 2001
Contract PurposelDescription: Grant Agreement to assist in funding the development of the
Monroe County Sanitary Wastewater Master Plan
Contract Manager: George Garrett
(Name)
2507
(Ext.)
Marine Resources
(Department)
for BOCC meetin~ on 12114/00
A~enda Deadline:
CONTRACT COSTS
Total Dollar Value of Contract: $ $2.200.146 Current Year Portion: $ 78.482.60
Budgeted? Yesl8l No D Account Codes: 125-53oo5-530490-GW9902-530340
Grant: $ 575.000 _-_-_-_
County Match: $ 500.000 _-_-_-_
- - -
----
ADDITIONAL COSTS
Estimated Ongoing Costs: $_/yr For:
(Not included in dollar value above) (ell;. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Changes
Date In Needed
Division Director ".~ I~ YesD No~
Risk Management i{ I~I 0(; YesD N00/(l ,l..-\:,--'_ \)-) J~jv'x."---
~~~.IPu~ng 11(30("0 Yes[~fNo~ hLJ"I... ti 6ttcfzLL
County Attorney "l~qlod YesD No
Date Out
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OMB Form Revised 9/11/95 MCP #2
MODIFICATION TO GRANT AGREEMENT BETWEEN
THE DEPARTMENT OF COMMUNITY AFFAIRS AND
MONROE COUNTY
This Modification is made and entered into by and between the State of Florida,
Department of Community Affairs, (lithe Department"), and Momoe County, Florida
("Recipient") to modify DCA Contract Number 99~DR~ IP~ 11,54,01,001, dated
December 11, 1998 (lithe Agreement").
WHEREAS, the Department and the Recipient have entered into the Agreement,
pursuant to which the Department has provided a grant of $575,000 to Recipient in
order for it to complete its Final Sanitary Wastewater Master Plan and the other items
set forth in the Scope of Services in Section (1) (b) of the Agreement; and
WHEREAS, the Agreement expired on March 31, 2000; and
WHEREAS, the Department and the Recipient desire to reinstate the Agreement
and to modify the Agreement by extending it and modifying the Scope of Services to be
provided thereunder.
NOW, THEREFORE, in consideration of the mutual promises of the parties
contained herein, the parties agree as follows:
1. The Agreement is hereby reinstated and the term of the Agreement
extended so that its termination date is now March 31, 2001 for all intents
and purposes.
2. The Scope of Services set forth in Section (1) (b) of the Agreement is
hereby modified to add that additional Task XXII, as set forth in
Attachment A to this Modification, which is attached hereto and
incorporated herein by reference. No additional payment or other
compensation is due to Recipient for the completion of this additional task.
All technical memorandum, work'plans, or other products as provided
under Task XXII shall be provided to the Department by the Recipient
within 14 working days of receipt of the product.
3. All provisions of the Agreement being modified and any attachments
thereto in conflict with this Modification shall be and are hereby changed
to conform with this Modification, effective as of the date of the last
execution of this Modification by both parties.
Page 1 of 2
4. All provisions not in conflict with this Modification remain in full force and
effect, and are to be performed at the level specified in the Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this document as of
the dates set out herein.
MONROE COUNTY BOARD OF COUNTY
COMMISSIONERS
BY:
Mayor
Date:
DEPARTMENT OF COMMUNITY AFFAIRS
BY:
J. Thomas Beck, Director
Division of Community Planning
Date:
B
Page 2 of 2
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(4jos
Attachment A
This Task is complete, CH2MHill has provided eleven progress reports during the
contract period. The original Task allowed for up to fourteen (14) progress rcpons.
Remaining funds from this task will be utilized to complete Subtasks xxn A and
B, as specified below.
IO.Add a new task, Task XXII as specified below:
Task XXII Preliminary Assistance with the National Onsite Wastewater
Treatment and Disposal Demonstration Project in the Florida Keys. Monroe
County
The consultant will provide the County and the Florida Keys Aqueduct
Authority with Onsite Wastewater Treatment and Disposal system expertise
necessary to obtain grant funding from the U.S. EPA for the National Onsite
Wastewater Treatment and Disposal Demonstration Project (NOWTDDP). This
task will include two major work efforts, which are outlined below.
A. The consultant will assist FKAA and County staff in development of the
formal work-plan to be submitted to EP A for award of the NOWTDDP
grant. This effort will include assistance with the following work-plan
elements:
. Advanced technology testing
. Economic feasibility/planning and development
. System monitoring/maintenance/data analysis
. Development of a central management database application
. Legal issues
. Education/training
. Public Outreach
. OWTS management costslbudgetJrates
. Project schedule
. Project budget
The consultant will assist with development of draft work-plan language,
review of draft documents, and attend meetings to finalize the work-plan for
submittal. Up to 3 meetings in the Keys will be attended as part of this task.
The Consultant will provide a one time Technical Memoranda outlining work
on the effort and which generally provides all of the information developed and
presented as a result of the work effort.
SWMP850
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This is a one-time Conlract Deliverable; upon COmpletion and delivery the
. Consultant may bill the County for the entire amount specified for Subtask
XXII. A. in Appendix B.
B. The consultant will perform maintenance and operational activities at the
Big Pine Key OWNRS test facility to maintain the facility and prepare for its
use by the F'KAA in the NOWIDD Project. This effort will include up to 3
trips to the OWNRs test facility for maintenance and repair as needed. The
Consultant will provide a one time technical memoranda outlining efforts to
restore service to the site and maintain or uPgrade existing facilities.
This is a one-time Conlract Deliverable; upon completion and delivery the
Consultant may bill the County for the entire amount specified for Subtask
xxn. B. in Appendix B.
11. This Contract takes effect on the date of the signature of the last party to sign.
by its duly authorized representative.
\
~
- \
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
~~-F~
By
, Mayorl airman
(SEAL)
Attest:
CH2MHILL, INC.
..J.v./.J / l<v.) V J '4
By
Title
APPROVED AS TO FORM AND
~~
A ORNEY's OFFICE ~
SWMPS50
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