Item C09
.'
BOARD OF COUNTY COMMISSIONERS
~~~
Louis LaTorre
AGENDAITEMSU~Y
Meeting Date: 0 1/1 7 - I 8/01
Division: Community Services
Bulk Item: Yes X No
Department: Social Services Transportation
AGENDA ITEM WORDING:
Approval of an application for Federal Assistance between Monroe County, the applicant, and the Federal Transit
Administration for Financial Assistance to purchase two transportation buses.
ITEM BACKGROUND:
This application, if approved by the Federal Transit Administration, would purchase two transportation buses with
funding coming from the Federal funds for $91,536.00, state funds $11,442.00 and county match of $11,442.00.
These vehicles would replace two existing aging vans in the transportation fleet.
PREVIOUS RELEVANT BOCC ACTION:
None
STAFF RECOMMENDATION:
Approval.
TOTAL COST: $
114,420.00
BUDGETED: YesX- No
COST TO COUNTY: $11,442.00
REVENUE PRODUCING: YES
NO l.. AMT. PER MONTH $
YEAR $
r.,
APPROVED BY: County Atty. N/A OM~urchasing N/A Risk Management N/A
;' -., ((" !'
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/.r:. r I \. /. " _' .......' '- v .~
// J Jim Malloch
Included: X/To Follow: Not Required:
DIVISION DIRECTOR APPROVAL:
DOCUMENTATION:
~
DISPOSITION:
Agenda Item #:
AISGRANT2
O~~rv ~0<2~~E
(305) 294-4641
Transportation Program
5100 College Road Wing III,
Public Service Building
Extension Wing
Key West, Florida 33040
(305) 292-4422
January 19, 2001
BOARD OF COUNTY COMMISSIONERS
r.....-- Dixie Spehar, District 1
Mayor George Neugent, District 2
Charles 'Sonny' McCoy, District 3
Mayor Pro Tem Nora Williams, District 4
Murray E. Nelson, District 5
.
Mr. Ike Mahmood
Florida Department of Transportation
Intermodal Programs Office - District Six
602 South Miami Ave.
Miami, FI33130-3016
Dear Mr. Mahmood,
Please find attached one original and five copies of the FT A Section 531 0 Year 25 Grant Application for year
2001 for Monroe County Transportation for your review.
Sincerel ,
Jeny Eskew
Sr. Administrator, Transportation
CC: John Husley
South Florida Regional Planning Council Hollywood
Ol!~rY ~o~~~E
(305) 294-4641
Transportation Program
5100 College Road Wing III,
Public Service Building
Extension Wing
Key West, Florida 33040
(305) 292-4422
January 19,2001
Mr. John Hulsey
South Florida Regional Planning Council
3440 Hollywood Boulevard, Suite 140
Hollywood, Fl 33021
Dear Mr. Hulsey,
BOARD OF COUNTY COMMISSIONERS
(~.,--- Dixie Spehar, District 1
Mayor George Neugent, District 2
Charles 'Sonny. McCoy, District 3
Mayor Pro Tem Nora Williams, District 4
Murray E. Nelson, District 5
.
Please find attached FT A Section 531 0 Year 25 Grant Application for year 2001 for Monroe County
Transportation for your review.
Sincerely,
Jerry Eskew
Sr. Administrator, Transportation
CC: Ike Mahmood
Federal Transit Programs Engineer, FOOT Miami
Checklist for Application Completeness: Section 5310
Name of Applicant: Monroe County Board of County Commissioners
The following must be included in Section 5310 grant applications in the following order:
---X- Application for Federal Assistance (Form 424, Code 20.513)
~ Operating and Administrative Expenses Form
--X- Operating and Administrative Revenue Form
~ Current Vehicle and Other Transportation Equipment Inventory Form
~ Capital Request Form
-L Exhibit A: Current System Description
X Exhibit A-1: Data Information Fact Sheet
X Exhibit B: Proposed Project Description
X Exhibit C:
X Exhibit D:
X Exhibit E:
X
Exhibit G:
X
Public Hearing
Coordination Contract
Single Audit Act, and a copy of the latest completed audit, unless already on file in
the District Office
FT A Circular Year 2001 Certifications and Assurances
Certification of Equivalent Service (if non-accessible vehicles are requested)
X
Have copies of this application been submitted to the local clearinghouse agency?
Date submitted to Local Clearinghouse:
January 19, 2001
46
OMB Approval No. 0348-0043
APPLICATION FOR 2. DATE SLeMITTED AppIicanlldenlifier
FEDERAL ASSISTANCE
1. TYPE OF SLeMISSION 3. DATE RECEIVED BY STATE $tate AppIcation Identifier
Appicatton Preapplication
Constructton Construction 4. DATE RECEIVED BY FEDERAL AGENCY F_ralldenlifier
Non.construction X Non-Construction
S. APPUCANTINFORMAnON
Legal Name Organizational Unit
Monroe County Board of County Commissioners Social Services Transportation
Address (give city, county. state and lip code) Name and telephone rMJrmer of person to be contacted on matters involv1ng
5100 College Road this appkation (give area code)
Public Service Building Jerry L. Eskew
Key West, Florida 33040 305-292-4425
6. EMPLOYER IDENTIFICATION NUMBER rEIN) 7 TYPE OF APPLICANT: (enter appropiale ~n8r in box) I B
59-6000749 A State H. Independent School Oist.
8. TYPE OF APPLICATION B. County I. State Controled Institution of Higher Leeming
New Continuation Revision C. Mun~ipal J. Private University
D. Township K. Indian Tribe
If Revision, enter appropriate Leller(s) in box(es) E. Interstate L Individual
F. IntenTlmicipal M. Profit Organization
A. Increase Award B Decrease Award C. Increase Duration D. Special Distnct N. Other (Specify)
O. Decrease Otntion Other 9. NAME OF FEDERAL AGENCY:
Federal Transit Administration
10 CATALOG OF FEDERAL DOMESTIC 11. DESCRIPTIVE TIlLE OF APPLICANT'S PROJECT:
ASSISTANCE ~BER 20 513 Paratransit vehicle
Bus Body-On-Chassis
TIlLE Federal Transit Administration Section 5310 Program
12. AREAS AFFECTED BY PROJECT (cities. counties. states etc.)
Monroe County
13. PROPOSED PROJECT 14. CONGRESSIONAl DISlRlCTS OF
start Date Ending Date a. Applicant b. Project
Dee 2001 Dee 2002 20th Conaressional District 20th Conqressional District
15. ESTIMATED FUNDING 16. IS APPLICATION SUBJECT TO REVIEW BY STATE EXECUTIVE ORDER 12372 PROCESS?
a. Federal $ 91,536.00
a. YES THIS PREAPPLlCATlON, APPLICATION WAS MADE AVAIlABLE TO 1liE
b. Applicant $ 11,442.00 STATE EXECUTIVE ORDER 12372 PROCESS FOR REVIEW ON
c. Stale $ 11,442.00 Date -
d. Local $ b. NO PROGRAM IS NOT COVERED BY E 0 12372
OR PROGRAM HAS NOT BEEN SELECTED BY STATE FOR REVIEW
e. Other $
f. Program Income $ 17. IS 1liE APPliCANT DELlNOL.ENT ON mv FEDERAL DEBT?
YES If "Yes. attach an explanation NO
g. TOTAL $ 114,420.00
18. TO THE BEST OF MY KNOWLEDGE AND BELIEF AlL DATA IN THIS APPLICATION PREAPPlICATlON ARE lRUE AHJ CORRECT. 1liE DOCUMENT HAS BEEN DUlY AUTHORI2ED BY 1l-E GOVERNING
BODY OF 1liE APPLICANT AND TrlE APPLICANT WilL COMPLY WlTrl1l-E ATTACf-ED ASSlRANCES IF 1l-E ASSISTANCE IS AWARDED
a. Typed Name of AuthonzecJ RepresentatIve b. Trtle c. Telephone nl.JfT'Der
Georqe Neugent Mayor 305-292-4512
d. Signature of AuthonzecJ RepresentatIve e. Date Stgned
Previous Editions Not Usable
standard Fo"" 424 (REV 4-88)
Prescribed by OMS Circular A-1 02
Authorized for Local Reproduction
17
Afa5310
OPERATING and ADMINISTRATIVE EXPENSES
Name of Applicant Organization Monroe County Board of County Commissioners
Date Completed
12/14/00
Labor 431,554
Fringe and Benefits 185,083
Services 10,300
Materials and Supplies 10,270
Vehicle Maintenance 115,248
Utilities 10,000
Insurance 28,147
License and Taxes
Purchased Transit Service
Miscellaneous 9,670
Leases and Rentals 1,200
Depreciation 168,610
TOTALS 970,082 (a)
TOTAL EXPENSE
(All Applicants)
ELIGIBLE EXPENSES
(5311 & 5311 (f) Applicants)
SECTION 5311 AND 5311 (I) GRANT REQUEST
Operating Expenses Shared by FT A
$
(a)
Farebox Revenue
$
(b)
Operating Deficit (operating expenses less reVE $
Note: (a) - (b) = (c)
(c)
Section 5311 Request (no more than 50% of DE $
(d)
GRAND TOTAL REVENUES
(from Operating and Administrative Revenue form)
970,082 (e)
Note: If Grand Total Revenues (e) exceeds Total Expenses (a), reduce Section 5311 (d) by that amount.
24
Oae5310
OPERATING and ADMINISTRATIVE REVENUE
Name of Applicant Organization Monroe County Board of County Commissioners
Date Completed
12/14/00
OPERATING REVENUES
TOTAL REVENUE
(All Applicants)
REVENUE USED AS FT A MATCH
5311 Applicants/show exact amount
Passenger Fares for Transit Services (401 ) Total - 20,000
Total Rural = 20,000 (b)
Special Transit Fares (402) 20,000
School Bus Service Revenues (403)
Freight Tariffs (404)
Charter Service Revenues (405)
Auxiliary Transportation Revenues (406)
Non-Transportation Revenues (407)
Total Operating Revenues $ 40,000
OTHER REVENUES
Taxes Levied Directly by Transit System(408)
Local Cash Grants and Reimbursements(409) 930,082
Local Special Fare Assistance (410)
State Cash Grants and Reimbursements (411)
State Special Fare Assistance (412)
Federal Cash Grants and Reimbursements(413
Interest Income (414)
Contributed Services (415)
Contributed Cash (416)
Subsidy from Other Sectors of Operations(440
Total of Other Revenues $ 930,082
GRAND TOTAL REVENUES $ 970,082
24
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CAPITAL REQUEST
VEHICLE REQUEST
FT A GMIS Code Number of Requested Options Sources of Fundina Estimated
Vehicles 5310 5311 Either Cost
11.12.04 2 Paratransit Equipped with X $ 114,420.00
11. 5 wheelchair positions
11.
11.
11.
11.
VEHICLE SUBTOTAL $ 114,420.00
OTHER CAPITAL REQUEST
FTA GMIS Code Quantity Brief Description Sources of Fundina Estimated
5310 5311 Either Cost
11.
11.
11.
11.
11.
11.
OTHER CAPITAL SUBTOTAL
VEHICLE SUBTOTAL $114,420 + OTHER CAPITAL SUBTOTAL $
X 80% = Federal Request $ 91,536
31
CA531 0-2001
EXHIBIT A
Overview
Monroe County Transportation provides paratransit service to the elderly, handicap and
transportation disadvantaged citizens of Monroe County. The three geographical
service areas are Lower Keys (Key West) from mile marker 0 to 40, Middle Keys
(Marathon Key) from mile marker 30 to 75, and Upper Keys (Plantation Key and Key
Largo) from mile marker 73 to 112.
Fleet Size
All sixteen paratransit vehicles are wheelchair equipped. The fleet is based as follows:
Six vehicles in the Lower Keys,
Five vehicles in the Middle Keys, and
Five vehicles in the Upper Keys
Routes
There are three routes assigned to the Lower Keys, three routes for the Middle Keys
and three routes for the Upper Keys.
Hours of Operation
Monday through Friday
7:00 AM to 6:00 PM
(excluding County Holidays)
Staffing
Transportation Administrator, Administrative Assistant, Special Needs Coordinator,
Three Dispatcher/Reservationist, One Regional Transportation Specialist with CDL
Class D License and Nine CDL Class B Licenses Transportation Drivers with
Passenger and Airbrake Endorsements and up to Nine On Call Substitute
Transportation Drivers with CDL Class D or B Licenses.
Ridership
85% Elderly 60 years or older
15% HandicappedfTransportation Disadvantaged
of those two categories 20% are wheelchair
Vehicle Maintenance
Fully staffed maintenance facility with a recognized preventative maintenance program.
EXBA5310.DOC
EXHIBIT A-1
DATA INFORMATION FACT SHEET
PART I-For Section 5310 applicants,
Existing Expanded* New*
1. Number of 1-way passenger trips
Provided to the elderly and persons
With disabilities (E & 0):** Year 40,038 55,000
2. Number of individual E & 0 persons
Served: (unduplicated): Year 1.233 1.600
3. Number of vehicles used
For this service: *** 16 16
4. Number of ambulatory
Seats available: 154 160
5. Number of wheelchair positions: 37 40
7. Annual Vehicle Miles traveled: 280K 310K
8. Normal Vehicle hours in operations:
(day) 11 hrs 11 hrs
9. Average trip length: 7miles 6 miles
*Estimates are acceptable
**Definition of one-way passenger trip, see page 50.
***The existing figures are the product of nine drivers. The remaining vehicles are rotated and back
up vehicles. Preventive Maintenance is done every 4,000 miles or three months which ever comes
first.
36
D1FS5310.DOC
EXHIBIT B
The awarded funds will be used to replace two aging 1993 Ford 12 Passenger
Buses Vin #1 FDKE37MOPHB67664 and Vin # 1 FDKE30M5PHA06916 with two
bus body on chassis vehicles (diesel). The replacement vehicles will provide
our clients with dependable transportation and reduce the high repair and
maintenance associated with high mileage vehicles. These vehicles will allow
liS to take up to five wheelchair clients in each vehicle and will be especially
useful in the event of a hurricane evacuation of our elderly Special Needs
population.
As always, the new vehicles would be placed on the County preventative
maintenance plan, which provides for regularly scheduled maintenance.
The Regional Transportation Specialist will continue the rigorous outreach
program that includes a wide spread mail out targeted at the elderly,
handicapped, transportation disadvantaged, welfare to work and
education/training of our existing clients. We continue to educate elderly
Special Needs clients regarding the Monroe County paratransit services
available throughout Monroe County as well as Ocean Reef. Monroe County
Transportation is prepared to evacuate elderly and handicapped should there be
danger from the Turkey Point Nuclear Power Plant.
12/18/20002:55 PM
EXBB5310.DOC
Required for: Section 5310
Section 5311 and 5311 (f)
Exhibit C, Attachment 1
Sample Public Notice
All interested parties within Monroe County are hereby advised that Monroe County
Board of County Commissioners is applying to the Florida Department of
Transportation for a capital grant under Section 5310 (and/or Section 5311) of the
Federal Transit Act of 1991, as amended, for the purchase of Paratransit eauipped
vehicle to be used for the provision of public transit services within Monroe County.
A Public Hearing has been scheduled at 10:00 AM on Januarv 17. 2001. at the
Harvev Government Center, Kev West , for the purpose of advising all interested
parties of service being contemplated if grant funds are awarded, and to ensure that
contemplated services would not represent a duplication of current or proposed
services provided by existing transit or paratransit operators in the area.
This hearing will be conducted if and only if a written request for the hearing is
received by (two days prior to the scheduled hearina).
Requests for a hearing must be addressed to
copy sent to
and a
40
SPN5310.DOC
EXHIBIT D
Attached is the year 2000 Standard Coordination/Operator
Contract. The year 2001 Standard Coordination/ Operator
Contract will be placed on the agenda for a Board of County
Commissioners meeting as soon as we have received from the
CTC/Middle Key's Guidance Clinic the necessary executed
documents. We anticipate receiving it in time for the February
Board of County Commissioners meeting.
".0..
Effective: 01/01/00 to 12/31//00
STATE OF FLORIDA
COMMISSION FOR THE TRANSPORTATION DISADVANTAGED
ST ANDARD COORDINATION/OPERATOR CONTRACT
THIS CONTR-\CT is entered into between the COMMUNITY TRANSPORTATION
COORDINA TOR. THE GUIDANCE CLINIC OF THE MIDDLE KEYS, designated
pursuant to Chapter 427, F.S., to serve the transportation disadvantaged for the
community that includes the entire area of MONROE county, and hereinafter referred
to as the "Coordinator" and MONROE COUNTY BOARD OF COUNTY
COMMISSIONERS, hereinafter referred to as the" Agency/Operator". The terms and
conditions of this Contract are effective JANUARY 1, 2000 and will continue through
DECEMBER 31,2000.
WHEREAS, the Coordinator is required, under Rule 41-2.011, F.A.C., whencost
effective and efficient, to enter into contract with a transportation Agency/Operator to
provide transportation services; and
WHEREAS. transportation disadvantaged funds includes any local government, state or
federal funds that are for the transportation of transportation disadvantaged; and
WHEREAS. the Coordinator desires to contract with the Agency/Operator for the
provision of transportation services for the transportation disadvantaged; and
WHEREAS. the Coordinator believes it to be in the public interest to provide such
transportation services through the Agency/Operator for the residents of the service area
who are clients of the Agency/Operator; and
WHEREAS. the Agency/Operator will provide the Coordinator the opportunity to
develop a proposal for any new transportation services needed; and
WHEREAS. the :\gency/Operator, in an effort to coordinate available resources, will
make available transportation services to the Coordinator.
Standard COOrOln~t1l'n t )ner~:ur ' "nr~Cl
Form - Jul\ : 99-
WHEREAS, this Contract allows for the provisions of transportation services be
provided by the Agency/Operator, in accordance with Chapter 427, F.S., Rule 41-2,
F .A.C., and the most current Community Transportation Coordinator policies.
NOW, THEREFORE. in consideration of the mutual covenants, promises and
representations herein. the parties agree as follows:
THE AGENCY/OPERATOR SHALL:
A. Provide services and vehicles according to the conditions specified in Attachment
I.
B. Coordinate available resources and make available transportation services to the
Coordinator. Such services shall be provided in accordance with Attachment I.
C. Every three (3) months, submit to the Coordinator a Quarterly Year to Date
Operating Report (from the Annual Operating Report) detailing demographic,
operational and financial data regarding coordination activities in the designated
service area. The report shall be prepared on forms provided by the Commission
for the Transportation Disadvantaged, hereinafter Commission, and according to
the instructions for the forms.
D. Comply with audit and record keeping requirements by :
1. Utilizing the Commission recognized Chart of Accounts defined in
the Transportation Accounting Consortium Model Uniform Accountinl!
System for Rural and Specialized Transportation Providers (uniform
accounting system) for all transportation disadvantaged accounting and
reporting purposes. Agencies/Operators with existing and equivalent
accounting systems are not required to adopt the Chart of Accounts in lieu
of their existing Chart of Accounts but shall prepare all reports, invoices,
and fiscal documents relating to the transportation disadvantaged functions
and activities using the chart of accounts and accounting definitions as
outlined in the above referenced manual.
') Maintaining and filing with the Coordinator such progress, fiscal,
inventory and other reports as the Coordinator may require during the
period of this contract.
Standard CoOnim3ll\'" l )ncr~[('r ' . ':llIJct
Form - Julv j \)l)-
3. By reserving to the Coordinator, the right to conduct finance and
compliance audits at any time. Such audits conducted by the Coordinator
will be at the expense of the Coordinator.
E. Retain all financial records, supporting documents, statistical records, and any
other documents pertinent to this Agreement for a period of five (5) years after
termination of this Agreement. If an audit has been initiated and audit findings
have not been resolved at the end of the five (5) years, the records shall be retained
until resolution of the audit findings. The Agency/Operator shall assure that these
records shall be subject to inspection, review, or audit at all reasonable times by
persons duly authorized by the Coordinator or Commission or this Agreement.
The Commission and the Coordinator shall have full access to and the right to
examine any of the records and documents during the retention period.
F. Comply with Safety Requirements by:
1. Complying with Section 341.061, F.S., and Rule 14-90, F.A.C.,
concerning System Safety or complying with Chapter 234.051, F.S.,
regarding school bus safety requirements for those services provided
through a school board;
2. Assuring compliance with local, state, and federal laws, and
Commission policies relating to drug testing, and;
3. Complying with Coordinator's System Safety Program Plan (SSPP)
for designated service area.
G. Comply with Commission insurance requirements by maintaining at least
minimum liability insurance coverage in the amount of $100,000 for anyone
person and $200,000 per occurrence at all times during the existence of this
Contract. Upon the execution of this Contract, the Agency/Operator shall add the
Coordinator as an additional named insured to all insurance policies covering
vehicles transporting the transportation disadvantaged. In the event of any
cancellation or changes in the limits of liability in the insurance policy, the
insurance agent or broker shall notify the Coordinator. The Agency/Operator shall
furnish the Coordinator written verification of the existence of such insurance
coverage prior to the execution of this Contract or proof of a self insurance
program operated by the Agency/operator. School board vehicle insurance
coverage shall be in accordance with Section 234.03, F.S. and 234.211, F.S.
Insurance coverage in excess of $1 million per occurrence must be approved by
Standard Coordtnal1onlOoerator Contract
Form - Julv \ 997
the Coordinator and/or the local Coordinating Board before inclusion in this
contract or in the justification of rates and fare structures, s. 41-2.006(1), FAC..
H. Safeguard information by not using or disclosing any information concerning a
user of services under this Agreement for any purpose not in conformity with the
local, state and federal regulations, including but not limited to 45 CFR, Part
205.50,
except upon order of a court of competent jurisdiction, written consent of the
recipient, or his/her responsible parent or guardian when authorized by law.
1. Protect Civil Rights by:
1. Complying with Title VI of the Civil Rights Act of 1964 and Section
504 of the Rehabilitation Act of 1973, as amended. The Agency/Operator
gi ves this assurance in consideration of and for the purpose of obtaining
federal grants, loans, contracts (except contracts of insurance or guaranty),
property, discounts, or other federal financial assistance to programs or
activities receiving or benefiting from federal financial assistance and
agreeing to complete a Civil Rights Compliance Questionnaire if so
required by the Coordinator. Agency/Operator shall also assure compliance
with:
a. Title VI of the Civil Rights Act of 1964, as amended, 42
V.S.C. 2000d et seq., which prohibits discrimination on the basis of
race, color, or national origin in programs and activities receiving or
benefiting from federal financial assistance.
b. Section 504 of the Rehabilitation Act of 1973, as
amended, 29 V.S.C. 794, which prohibits discrimination on the basis
of disability in programs and activities receiving or benefiting from
federal financial assistance.
c. Title IX of the Education Amendments of 1972, as
amended, 20 V.S.C. 1681 et seq., which prohibits discrimination on
the basis of sex in education programs and activities receiving or
benefiting from federal financial assistance.
d. The Age Discrimination Act of 1975, as amended, 42
D.S.C. 6101 et seq., which prohibits discrimination on the basis of
Standard Coordmallon/Operator Cuntract
Form - July 1997
age in programs or activities receiving or benefiting from federal
financial assistance.
e. The Omnibus Budget Reconciliation Act of 1981, P.L.
97-35, which prohibits discrimination on the basis of sex and religion
in programs and activities receiving or benefiting from federal
financial assistance.
f. All regulations, guidelines, and standards lawfully
adopted under the above statutes.
g. The Americans with Disabilities Act of 1990, as it may
be amended from time to time.
2. Agreeing that compliance with this assurance constitutes a condition
of continued receipt of or benefit from federal financial assistance, and that
it is binding upon the Agency/Operator, its successors, subcontractors,
transferees, and assignees for the period during which such assistance is
provided. Assuring that operators, subcontractors, subgrantees, or others
with whom the Coordinator arranges to provide services or benefits to
participants or employees in connection with any of its programs and
activities are not discriminating against those participants or employees in
violation of the above statutes, regulations, guidelines, and standards. In the
event of failure to comply, the Agency/Operator agrees that the Coordinator
may, at its discretion, seek a court order requiring compliance with the
terms of this assurance or seek other appropriate judicial or administrative
relief, to include assistance being terminated and further assistance being
denied.
J. Agency/Operator's obligation to indemnify, defend, and pay for the defense or at
the Coordinator's option, to participate and associate with the Coordinator in the
defense and trail of any claim and any related settlement negotiations, shall be
triggered by the Coordinator's notice of claim for indemnification to the
Agency/Operator. Agency/Operator's inability to evaluate liability or its
evaluation of liability shall not excuse the Agency/Operator's duty to defend and
indemnify within seven days after such notice by the Coordinator is given by
registered mail. Only an adjudication or judgement after the highest appeal is
exhausted specifically finding the Coordinator solely negligent shall excuse
performance of this provision by the Agency/Operator. Agency/Operator shall
pay all costs and fees related to this obligation and its enforcement by the
Standard Coordination/Operator Contract
Form - July 1997
Coordinator. The Coordinator's failure to notify Agency/Operator of a claim shall
not release Agency/Operator of the above duty to defend.
K Comply with all standards and performance requirements of the:
1. The Commission for the Transportation Disadvantaged [ Attachment
II ];
2. The local Coordinating Board approved Transportation
Disadvantaged Service Plan and;
3. Any entities that purchase service.
Failure to meet the requirements or obligations set forth in this Contract, and
performance requirements established and monitored by the Coordinating Board
in the approved Transportation Disadvantaged Service Plan shall be due cause for
non-payment of reimbursement invoices until such deficiencies have been
addressed or corrected to the satisfaction of the Coordinator.
L. Provide Corrective Action. A corrective action notice is a written notice to the
Agency/Operator that the Agency/Operator is in breach of certain provisions of
this Contract and that correction is required. Any corrective action notice will
specify a reasonable time for corrective action to be completed. The
Agency/Operator agrees to implement the Corrective Action specified in the
notice and provide written documentation to substantiate the implementation of
the Corrective Action.
M. All contracts, subcontracts, coordination contracts will be reviewed annually by
the Coordinator and local Coordinating Board for conformance with the
requirements of this Contract.
N. Return to the Coordinator any overpayments due to unearned funds or funds
disallowed pursuant to the terms of this Contract that were disbursed to the
Agency/Operator by the Coordinator. The Agency/Operator shall return any
overpayment within thirty (30) calendar days after either discovery by the
Agency/Operator, or notification of the Agency/Operator by the Coordinator or
entity purchasing transportation, whichever is earlier. In the event that the
Coordinator first discovers an overpayment has been made, the Coordinator will
notify the Agency/Operator by letter of such a finding. Should repayment not be
made in a timely manner, the Coordinator or purchasing entity will charge interest
Standard Coordmallon;Ooerator L-untract
Form - Julv 1997
after thirty (30) calendar days after the date of notification or discovery, or the
Coordinator will deduct said amount from future invoices.
O. In performing this Contract, the Agency/Operator shall not discriminate against
any employee or applicant for employment because of race, age, disability, creed,
color, sex or national origin. Such action shall include, but not be limited to, the
following: employment upgrading, demotion or transfer; recruitment or
recruitment advertising; layoff or termination; rates of pay or other forms of
compensation: and selection for training, including apprenticeship. The
Agency/Operator shall insert the foregoing provision modified only to show the
particular contractual relationship in all its contracts in connection with the
development of operation of the Contract, except contracts for the standard
commercial supplies or raw materials, and shall require all such contractors to
insert a similar provision in subcontracts relating to the performance of this
Contract. except subcontracts for standard commercial supplies or raw materials.
The Agency/Operator shall post, in conspicuous places available to employees and
applicants for employment for Project work, notices setting forth the provisions of
the nondiscrimination clause.
P. By execution of this Contract, the Agency/Operator represents that it has not paid
and, also, agrees not to pay, any bonus or commission for the purpose of obtaining
an approval of its application for the financing hereunder. Funds disbursed to the
Agency/Operator under this Contract shall not be expended for the purpose of
lobbying the Legislature, the judicial branch, or a state agency.
THE COORDINATOR SHALL:
A. Recognize the Agency/Operator as described in Chapter 427, F.S., and Rule 41-2,
F.A.C.
B. Insure that entities with transportation disadvantaged funds will purchase
transportation disadvantaged services through the coordinated system.
c. At a minimum, annually monitor the Agency/Operator for insurance, safety and
reporting requirements, pursuant to Chapter 427, F.S., and Rule 41-2, F.A.C. The
information contained in the Annual Operating Report must be collected, at a
minimum, quarterly from the Agency/Operator.
THE OPERA. TOR AND COORDINATOR FURTHER AGREE:
A. Nothing in the Contract shall require the Coordinator to observe or enforce
compliance with any provision thereof, perform any other act or do any other
Standard Cooni,nallon ,)aerator ,'vatr:lct
Form - Julv \ 09-:
thing in contravention of any applicable state law. If any provision of the Contract
is found by a court of law to violate any applicable state law, the purchasing entity
will at once notify the Coordinator in writing in order that appropriate changes and
modification may be made by the Coordinator and the Agency/Operator to the end
that the Agency/Operator may proceed as soon as possible with the provision of
transportation services.
B. If any part or provision of this Contract is held invalid, the remainder of this
Contract shall be binding on the parties hereto.
C. Termination Conditions:
1. Termination at Will - This Contract may be terminated by either party
upon no less than thirty (30) days notice, without cause. Said notice shall
be delivered by certified mail, return receipt required, or in person with
proof of delivery.
2. Termination due to Lack of Designation - In the event that the
Coordinator so designated by the local Coordinating Board and approved by
the Commission, loses its designation, this contract is terminated
immediately upon notification to the Agency/Operator. Notice shall be
delivered by certified mail, return receipt requested, or in person, with proof
of delivery. Notice shall be effective upon receipt.
3. Termination due to Disapproval of Memorandum of Agreement - In
the event that the Commission does not accept and approve any contracted
transportation rates listed within the Memorandum of Agreement, this
Contract is terminated immediately upon notification to the
Agency/Operator. Notice shall be delivered by certified mail, return receipt
requested. or in person, with proof of delivery. Notice shall be effective
upon receipt.
4. Termination due to Lack of Funds - In the event funds to finance this
contract become unavailable, the Coordinator may terminate the contract
with no less than twenty-four (24) hours written notice to the
Agency/Operator. Notice shall be delivered by certified mail, return receipt
requested, or in person, with proof of delivery. Notice shall be effective
upon receipt. The Coordinator shall be the final authority as to the
availability of funds.
Standard Coord mall on \)Derator I. ..jll\ract
Form - Julv 199-:'
5. Termination for Breach - Unless the Agency/Operator's breach is
waived by the Coordinator in writing, the Coordinator may, by written
notice to the Agency/Operator, terminate this Contract upon no less than
twenty-four (24) hours notice. Notice shall be delivered by certified mail,
return receipt requested, or in person with proof of delivery. Waiver by the
Coordinator of breach of any provision of this Contract shall not be deemed
to be a waiver of any other breach and shall not be construed to be a
modification of the terms of this Contract, and shall not act as a waiver or
estoppel to enforcement of any provision of this Contract. The provisions
herein do not limit the Coordinator's right to remedies at law or to damages.
6. Upon receipt of a notice of termination of this Contract for any
reason, the Agency/Operator shall cease service and prepare all final reports
and documents required by the terms of this Contract. A final invoice shall
be sent to the Coordinator within thirty (30) days after the termination of
this Contract.
D. Renegotiations or Modifications of this Contract shall only be valid when they
have been reduced to writing, duly approved by the Coordinator, and signed by
both parties hereto.
E. Agency/Operator shall assign no portion of this Contract without the prior written
consent of the Coordinator.
F. This Contract is the entire agreement between the parties.
G. Attachments I and II are an integral part of the Contract and are hereby
incorporated by reference into this Contract. All subsequent attachments are of an
optional nature.
H. Notice and Contact:
The name and address of the contract manager for the Coordinator for this
Contract is:
Kevin Pipher
3000 4pt Street Ocean
Marathon, Florida 33050
Standard CoordmallonODerator Contract
Form - July 199i'
The representative/position of the Agency/Operator responsible for administration
of the program under this contract is :
Administrator, Transportation
Monroe County Transportation
5100 College Road, PSB, Wing III
Key West, Florida 33040
In the event that different representatives are designated by either party after
execution of this Contract, notice of the name and address of the new
representative will be rendered in writing to the other party and said notification
attached to originals of this Contract.
This contract and its attachments contain all the terms and conditions agreed upon by the
parties hereto.
Standard Coordmal1on/Operator Contract
Form - July 1997
. .
WITNESS WHEREOF, the parties hereto have caused these presents to be executed.
AGENCY/OPERA TOR:
COMMUNITY TRANSPORTATION
COORDINATOR
Monroe County Board of County
Commissioners
Guidance Clinic of the Middle Keys
[ Agency/Operator Name]
[ Coordinator Name]
5It1E?Lf}! ~€.~ t1/fN
Typed Name of Authorized Individual
signaturecf~-F~
Title: I'\A:YDK-
David P. Rice, Ph. D.
Typed Name of Authorized Individual
Signature: ~ #
,
Title: Chief Executive Officer
. . ..---......
. '.....
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OEPUTY J;aRK
. .-1
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,.
Standard CoordinatiOn/Operator Contract
Form - July 1997
ATTACHMENT I
AGENCY/OPERATOR CONTRACT
SERVICE DESCRIPTION
1. The Agency/Operator will be able to provide:
(Type of Service - ambulatory, non-ambulatory, stretcher)
Ambulatory and wheelchair service, paratransit
2. The Agency/Operator will be available to provide transportation
(Days and Hours of availability)
Monday thru Friday, 7:00 am to 6:00 pm
Days Agency/Operator will not be able to provide services:
(Holidays and other days not available)
Service will not be provided on Saturday and Sunday or County holidays
3. Vehicles Agency/Operator will use to transport all passengers
(Vehicle Inventory attached)
See attached listing of vehicles
4. Vehicle/Equipment Standards (if any)
(Identify standards such as functioning air conditions/heating, grab rails,
stanchions, first aid kits, fire extinguishers, adequate communication equipment)
Air Conditioning, heater, first aid kit, fire extinguisher, warning triangles, 2 way
radios
5. Driver Requirements (if any)
(Identify requirements of drivers such as current license, vision, dress, specialized
training, relationship with riders - provide assistance, physical contact,
communication)
All drivers are required to have a CDL B drivers license with airbrake and
passenger endorsements. Drivers are required to pass physicals and drug tests
Standard Coordination/Operator Contract
Form - July 1997
6. Training
(Identify required training of all personnel, including drivers, reservations, etc.
Also provide how often this training is required and how it will be provided to
operator's employees).
All drivers are trained prior to being released to drive. This training usually
takes about two weeks
7. Agency/Operator' fare structure
(Identify fare structure and what services are eligible and ineligible)
$5.70 per trip plus $0.31 per mile when trips are 5 or more miles.
These rates will be paid for any non-medicaid trip dispatched by the CTC
enti tv
*
8. Billing/Invoicing and Reimbursement procedure for Agency/Operator.
(When, how often, what reports if any should be submitted)
Will provide detailed invoice to CTC weekly
9. Reporting Requirements
(Include all Requirements of Commission, Coordinator, Local Coordinating Board
and any Entities purchasing transportation.)
Will comply with all requirements
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ATTACHMENT II
The Commission for the Transportation Disadvantaged
Standards and Performance Requirements
Pursuant to Rule 41-2.006, Florida Administrative Code, the Community Transportation
Coordinator and any Transportation Operator/Agency from whom service is purchased
or arranged by the Community Transportation Coordinator shall adhere to Commission
approved standards. These standards shall include:
(a) Drug and alcohol testing for safety sensitive job positions within the coordinated
system regarding pre-employment, randomization, post-accident, and reasonable
suspicion as required by the Federal Highway Administration and the Federal
Transit Administration;
(b) An escort of a passenger and dependent children are to be transported as locally
negotiated and identified in the local Transportation Disadvantaged Service Plan;
(c) Child restraint devices shall be determined locally as to their use, responsibility,
and cost of such device in the local Transportation Disadvantaged Service Plan;
(d) Passenger property that can be carried by the passenger and/or driver in one trip
and can be safely be stowed on the vehicle, shall be allowed to be transported with
the passenger at no additional charge. Additional requirements may be negotiated
for carrying and loading rider property beyond this amount. Passenger property
does not include wheelchairs, child seats, stretchers, secured oxygen, personal
assistive devices, or intravenous devices;
[e] Vehicle transfer points shall provide shelter, security and safety of passengers;
(t) A local toll free phone number for complaints or grievances shall be posted inside
the vehicle. The local complaint process shall be outlined as a section in the local
Transportation Disadvantaged Service Plan including, advising the dissatisfied
person about the Commission's Ombudsman Program as a step within the process
as approved by the local Coordinating Board;
(g) Out of service area trips shall be provided when determined locally and approved
by the local Coordinating Board, except in instances where local ordinances
prohibit such trips;
(h) Interior of all vehicles shall be free from dirt, grime, oil, trash, tom upholstery,
damaged or broken seats, protruding metal or other objects or materials which
could soil items placed in the vehicle or provide discomfort for the passenger;
(I) Billing requirements of the Community Transportation Coordinator to
subcontractors shall be determined locally by the local Coordinating Board and
provided in the local Transportation Disadvantaged Service Plan. All bills shall
be paid within 15 calendar days to subcontractors, after receipt of said payment by
the Community Transportation Coordinator, except in instances where the
Community Transportation Coordinator is a non-governmental entity;
0) Passenger/trip data base must be maintained or accessible by the Community
Transportation Coordinator on each rider being transported within the system;
(k) Adequate seating for paratransit services shall be provided to each rider and
escort, child, or personal care attendant, and no more passengers than the
registered passenger seating capacity shall be scheduled or transported in a vehicle
at any time. For transit services provided by transit vehicles, adequate seating or
standing space will be provided to each rider and escort, child, or personal care
attendant, and no more passengers than the registered passenger seating or
standing capacity shall be scheduled or transported in a vehicle at any time;
(1) Drivers for paratransit services, including coordination contractors, shall be
required to announce and identify themselves by name and company in a manner
that is conducive to communications with the specific passenger, upon pickup of
each rider, group of riders, or representative, guardian, or associate of the rider,
except in situations where the driver regularly transports the rider on a recurring
basis. Each driver must have photo identification that is in view of the passenger.
Name patches, inscriptions or badges that affix to driver clothing are acceptable.
For transit services, the driver photo identification shall be in a conspicuous
location in the vehicle;
(m) The paratransit driver shall provide the passenger with boarding assistance, if
necessary or requested, to the seating portion of the vehicle. The boarding
assistance shall include opening the vehicle door, fastening the seat belt or
utilization of wheel chair securement devices, storage of mobility assistive
devices, and closing the vehicle door. In certain paratransit service categories, the
driver may also be required to open and close doors to buildings, except in
situations in which assistance in opening/closing building doors would not be safe
for passengers remaining on the vehicle. Assisted access must be in a dignified
manner. Drivers may not assist wheelchair up or down more than one step, unless
it can be performed safely as determined by the passenger, guardian, and driver;
,
,.
(n) All vehicles ordered or put into service after adoption of this section of the Rule,
and providing service within the coordinated system, shall be equipped with two-
way communications in good working order and be audible to the driver at all
times to the base. All vehicles that are not equipped with two-way
communications shall have two years to be in compliance after the adoption date
of this section of the Rule;
(0) All vehicles ordered or put into service after the adoption of this section of the
Rule, and providing service within the coordinated system, shall have working air
conditioners and heaters in each vehicle. Vehicles that do not have a working air
conditioner or heater will be scheduled for repair or replacement as soon as
possible. All vehicles that are not equipped with an air conditioner and/or heater
shall have two years to be in compliance after the adoption date of this section of
the Rule;
(r) First Aid shall be determined locally and provided in the local Transportation
Disadvantaged Service Plan; and
(s) Cardiopulmonary Resuscitation shall be determined locally and provided in the
local Transportation Disadvantaged Service Plan.
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01/19/00
2000/3
Board granted approval and authorized execution of aD Agreement between Monroe
County and the Marathon CIwnber of Commerce to act as the agent for aU advertising at the
Florida Keys Marathon Airport Terminal.
Board granted approval to renew and authorized execution ofa Lease Agreement between
Monroe County and The FIorida Keys Outreach Coalition, a nonprofit organization, for office .
space in the amount of $100.00 per month for utilities consumption.
Board granted approval and authorized execution ofa Contract between Monroe County
IIKi Barnes Alarm Systems, Inc. for alarm system 8IIIIUIl certification, maintelWlcc, Dad
mcmitoring for alarm systems located in various county &cilities.
Board granted approval and authorized execution of a Contract between Momoe County
IIld G & K Services, Inc. for the Public Works Dmlion'. uniform services.
Board granted approval and authorized execution of a CustOmer Loan Dispenser
Asreement between Monroe CoUnty and Biscayne Chemical for Georgia Pacific Commercial
Paper Products/Supplies, in accordance with priciDa bids.
Board granted approval and authorized execution of a Customer Loan Dispenser
Agreement between Monroe County and Biscayne Chemical for the Hillyard Arsenal Cleaning
CbemlcaI System.
Board granted approval for an emergency Purchase Order to remove the Garrison Bight
Bridse tender &yItem.
Board granted approval of the revised Seven- Year R.oad and Bridge Plan for Monroe
County.
Board granted approval of the Library Annual Plan of Service tor the year 2.000.
Board granted approval to submit a Grant Application to Monroe Council of the Arts.
Tbis grant will allow for stof}'te1ling performances at all S Monroe County Libraries and
storytelling workshops fbr chUdren at the Monroo County u"braI'Y in Key West.
Board granted approval and authorized execution ofan AmeDdment 002 to luly 1, 1999
through June 30, 2000 Community Care for the Elderly Contract #KG-971 between the Alliance
ibr Aging, Inc., the Area Agency on Aging for Planning and SflIVicu Area 11 and Monroe
County Board of County Commissioners, Monroe County Social Services (Monroe County In
Rome Service Program, the Case Management Agency).
Board granted approval and authorized execution of an Agreement between Monroe
Couaty and the Guidance CWUc oCthe Middle Keys, serYing u the CoIIIJDUDity Transportation
Coordinator for the State ofFtorida.
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BOARD OF COUNTY"COl\iIMISSIONERS >:.~Ji'< .~.' '~'~.~,". ~"'I':X: ;;;;"',. ':"~..
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MONROE COUNTY. ~[ORIDA
BOARD OF COUNTY COMMISSIONERS
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SINGLE AUDIT/GRANTS AND OTHER :
COMPLIANCE REPORTS AND SCHEDULES
FOR THE YEAR ENDED SEPTEMBER 30. 1999
KEMP & GREEN. P.A..
CERTIFIED PUBLIC ACCOUNTANTS
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CONTENTS
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Independent Auditors' Report on Schedules' of Expenditures of
Federal and State Awards, Schedule of Matching Requlrements
and Clerk's Modernization Trust Fund Receipts and Disbursements
Schedule of Expenditures of Federal Awards
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Schedule of Expenditures of State Awards
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Notes to Schedules of Expenditures of Federal and State Awards
Schedule of Matching Requirements
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. Schedule of Clerk's Modernization Trust. Fund Receipts and
Disbursements
Independent Auditors' Report on Compliance with Requirements
Applicable to Each Major Program and.Internal Control'Over
Compliance in Accordance with OMS CircularA-133 .
Schedule of Findings and Questioned Costs.
Summary Schedule of Prior Audit Findings
Corrective Action Plan
Independent Auditors' Report on Examination of Management's.
Assertion about Compliance with Specified Requirements
. Paqe .
1
2-7
8-13
14
15 -17
18
, 19-20
21-22
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25
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I WM. O. KEMP, C.P.A-
'MARVA E. GREEN, C.P.A.
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. ". ...'. .,.:, '~. .' -', '.!
.... .,,-
. ~; , _&., ..
.'.. ~ "".',
_ . . '. ,d, '\ .'. .,. ,"', .' ,""
KEMP ~ GREEN, P.A.' .-' .
Certified P'4blic Accountmats '.;
'. 1..38 KENNEDY' DRIVE
.P. O. BOX 1529
KEY WEST, R.ORIDA 330"1.1529
(305) 294-2581
,FAX # (305) 294-4n8
~ 1" ,":'....
:r;. ~
MEMBER OF AMERICAN INSTITUTE
" . AND R.ORIDA INSTlTUTE OF
ceRTIFIED PUBLIC ACCOUNTANTS
, .'
INDEPENDENT AUDITORS' REPORT ON SCHEDULES OF EXPENDITURES OF FEDERAL'AND STATE
AWARDS. SCHEDULE OF MATCHING REQUIREMENTS AND SCHEDULE OF CLERK'S
MODERNIZATION TRUST FUND RECEIPTS AND DISBURSEMENTS
Clerk Ex Officio
Board of County Commissioners
Monroe County, Florida
We have audited the general purpose financial statements of the Board of
County Commissioners of Monroe County, Florida (the "Board") as of and for the
year ended September 30, 1999, and have issued our report thereon dated March
10, 2000. These general purpose financial statements are the responsibility
of the. Board's management. Our responsibility is to express an' opinion on the
general purpose fi nanci a 1 statements based on" 6u~ audit. .... :. ~ .': -.'-.'.' . ".
. - ". ,_..' ,.,
We conducted our audit in acco~d~nce'with gene~al1Y a~ceptedauditing
standards and the standards applicable to financial audits contained in
Government Auditing Standards, issued by the Comptroller General of the United
States. Those standards require that we plan and perform the audit to obtain
reasonable assurance about whether the financial statements are free of
material misstatement. An audit includes examining, on a test basis, evidence
supporting the amounts and disclosures in the financial statements. 'An audit
also includes assessing the accounting principles used and significant
esti ~ates made by management, as we 11 as eva 1uati ng the overall fi nanci a 1
statement presentation. We believe that our audit provides a .reasonable basis
for our opinion. . . :
Our audi t was made for the purpose of formi ng an' opi ni on on the general
purpose financial statements of the Board 'taken as a'whole. The accompanying
schedul es of expenditures of federal and state awards are presented for the
purposes of additional analysis as required by u..S. Office. of Management and
Budget Ci rcu1 ar A.133, Audits of States, . Loca 7 Governments, and Non-Profit
Organizations. The accompanying schedule of matching requirements required by
the grantor and the accompanying schedule of Clerk's modernization trust fund
receipts and disbursements required by Florida Statutes are also presented for
purposes of addi ti ona 1 anal ysi s . These accompanyi ng schedu 1 es are not a
required part of the general purpose financial statements.' Such information
has been subjected to the auditing procedures appl ied in the audit of the
general purpose financial statements and, in our opinion, is fairly stated, in
all material respects, in relation to the general purpose financial statements
as a whole. ~
~q-~~\rk
Kemp & Green, P.A.
Certified Public Accountants
March 10, 2000
-1-
. - ,.~' .t, .
.:I~I
':~',: .;~~
- .
., . w,. '. '.
. - ~.
MONROE COUNTY, FLORIDA-SOARD OF COUNTY COMMISSIONERS
SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS'
FOR THE YEAR ENDED SEPTEMBER 30, 1999
, . ... .......
- -. .~.'. - ~ .\-
Pass
Through
Grantor
. Number
.-:. .
.. ....1
Federal Grantor/Pass-Through Grantor
Program TItle
:::. . Federal
CFDA
Number
Department of Agriculture
Direct Program:
Hurricane Georges Canal Cleaning
Passed through State Department of.
Elder Affairs and Alliance for Aging:
USDA 1998
USDA 1999
,-
10.904
68-4209-9-208
'''i\
''; '-"~' .
10.570
10.570
US851
US951
'. ~J
Total Department
.:: ~~',
Department of Commerce
Passed through National Oceanic & Atmospheric
Administration: .
- Sentinel Fisheries Program-98
Sentinel Fisheries Program-99
: '..
'11.427
- 11.427
. .43WGNC700033
. 40WCNC901673
Total Department
Department of Health and Human Services
Passed through State Department of
Elder Affairs and Alliance for Aging:
TItle 1118 Support Services - 1998
TItle IIIC-1 Congregate Meals -1998
TItle IIIC-2 Home Delivered Meals 1998
TItle 111-0 In-Home Services - 1998
TItle 1118 Support Services - 1999
Title IIIC-1 Congregate Meals - 1999
. TItle IIIC-2 Home Delivered Meals 1999
Title 111-0 In-Home Services - 1999
Passed through Florida Department of
Revenue:
Child Support Enforcement
Child Support Enforcement TItle IV-D
Passed through State Department of
Community Affairs:
Low Income Home Energy Assistance Prog 1998
Low Income Home Energy Assistance Prog 1999'
. ,
...
93.044 KG851
. . 93.045 . KG851
" 93.045 KG851
.93;046 KG851
93.044 KG951
, 93.045 KG951
" . 93.045 KG951
93.046 KG951
93.563
93.563
HZA50
CC344
93.568
93.568
98EA-A9-11-54-01-018
99EA-A9-11-54-Q1-Q18
Total Department
".
Department of Housing and Urban Development
Direct Program:
Disaster Relief-HOME II
14.239
96-HF-2W-11-54-20-003
2.
I - - .
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
Cash
Receipts
$
1,367.072
1'4.697
16.153
1,397,922
11.127
11 ,127
4,758
59,527
60,358
5,334
26,563
91,354
116,622
18,727
53
48,277
158,840
24,228
614,641
180
..~ ,.
. '
'-".' .,...
Matching
Contributions and
Miscellaneous
Revenues
$
377,781
377,781
2,641
8,045
11 ,490
2
14.827
41,936
56,297
2,759
14
, 49,909
187,920
,~}' .
" '
",' ,...
" ..., .
.~~ ", "Y--';~l' :' ..' ::' -
. .' "J ",- " .,':, ~ : ~'", ..> '_
-,
, -
";,",
Expenditures
$
2,644,465
"8,123
20,697
,. 2~673.285
10,348
~ '6,888
'17,236
.' . 5,190
, 17.379
" ',20,724
.717
-,50,718
153.776
208,465
27,586
, '40
146,792
100,505
. 47,842
779,734
The accompanying notes are an integral part of this schedule.
3
"'. ,'. ..
(Continued)
Pass
Through
Grantor
Number
.. "/in
" ' :,IJ.~lrij
,'~'~1~
, . .:~~~;t)f:l~~
.' ;'. '!~1.t'1:
. .:\JII;~
. . .11".' is-
, '_ :'q~lJ.~t
. ." ..,~~~
:j~~
. .>~~~:
"':.;,i.
. c '..~ ',-
: '" ~~ '. ~ ~
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF EXPENDITURES OF. FEDERAL AWARDS-CONTINUED
FOR THE YEAR ENDED SEPTEMBER 30, 1999
Federal Grantor/Pass-Through Grantor
Program TItle
. Federal
"CFDA
Number
Passed through State Department of
Community Affairs:
Community Development Block Grant-Sewage Disposal 14.219
Total Department
Department of the Interior
Direct Program:
Traffic Enforcement in Natural Key Deer Refuge
. 15.611
Department of Justice
Direct Program: , '... .
Bureau of Justice Assistance:
. Local Law Enforcement Block Grant
Local Law Enforcement Block Grant
. Passed through State Department of
Community Affairs:
Drug Court Improvement & Enhancement Initiative
Inmate Intervention/Residential Program 1-1998
Inmate Intervention/Residential Program 1- 1999
Heron Residential Program -1998
Heron Residential Program -1999
. Teenline Crisis Intervention & Referral-1998
Teenline Crisis Intervention & Referral-1999
Program Administration I
Juvenile Community Intervention Program":1998
Juvenile Community Intervention Program-1999
Florida Keys Outreach Coalition - Sunshine House
Florida Keys Outreach Coalition - Sunshine House
16.592
16.592
. 16.858
. 16.579
16.579
'16.579
16.579
16.579
16.579
, 16.579
16.579
16.579
16.579
16.579
Total Department
~.
Department of Labor
Passed through National Council
on the Aging, Inc.:
Senior Community Service Project 1997
Senior Community Service Project 1998
Senior Community Service Project 1999
Passed through South Florida
Employment & Training Consortium:
JTPA Title IIA, IIC, III, Liaison 1997
JTPA Title IIA, IIC, III, Liaison 1998
17.250
17.250
17.235
17.235
17.235
4
. ~'"
98-DB-1Y-11-54-01-H04 '.i;,:';:
. ':,?~
..::,;)/
.-.:--:':
~........ .
" ),,~,
1448004969204
':.:' .~;:~
:;"":1\
i~'~
.~ ~-':-:~'
:", I ~~.
, '.
; ~t~!t'
<;.~~~~
~ . -",-'
97LBVX3982
98LBVX3982
';;:;;.;
.. .. ~!~ ~l~
!.....
, ",,,\....
-i,of:'.:,....
95-DC-MX-0059
98-CJ-8C-11-54-01-171 " .
99-CJ-9M-11-54-01-088 ,.
98-CJ-8C-11-54-01-169 '.
99-CJ-9M-11-54-01-086
98-CJ-8C-11-54-01-170
99-CJ-9M.;11-54-01-087
. 98-CJ-8C-11-54-01-167
98-CJ-8C-11-54-0 1-168
99-CJ-9M-11-54-01-085
98-CJ-8C-11-54-01-166
99-CJ-9M-11-54-0 1-083
0-6134-7-00-81-55-12
0-6635-8-00-81-55-12
0-7513-9-00-81-55-12
2A-PY'96-42-00
2A-PY'98-02-00
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
. Cash
Receipts
100,301
100,481
80,000
114,311
111 ,462
30,298
63,935
10,907
26,991
12,247
2,710
561
22,648
30,204
14,435
40,488
481,197
37,679
196,418
24,538
109,750
77,955
....:i.: '"
,.. ,:,'- .
...:. .
Matching
Contributions and
Miscellaneous
Revenues
.-~. '.. .
,.-. '.
~ ""
, .
'," Expenditures
34,136
. 331,861
34,136
-331,861
. -40,000
.-
."",-
oJ,..
5,521 .- 51,523
3,993 : -.39,928
30,326 . 121,909
".
28,048 '. ;',112,193
10,871 . 43,484
5,098 20,392
12,861 51,445
1 S,496 53,984
110,214 494,858
23,872
8,060
188,176
60,305
143,733
The accompanying notes are an integral part of this schedule.
5
(Continued)
:i )" ',.
.MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS-CONTINUED . ..'
FOR THE YEAR ENDED SEPTEMBER 30, 1999 :. . "
Federal Grantor/Pass-Through Grantor
Program TItle .
. Federal
CFDA
Number
JTPA Summer Youth Employment & Trng Prg 98
JTPA Summer Youth Employment & Tmg Prg 99
17.250
17.250
Total Department
Department of Transportation
Direct Program:
Federal Aviation Administration:
. . Aerolite Bus/Elderly & Disabled Transport
Key West AIP-0996
Key West AIP-1097
. Key West AIP-1299
Key West/Marathon AIP-1198
Key West/Marathon AIP-1399
Marathon AIP-1398
Marathon AIP-1499
20.513
20.106
20.106
20.106
20.106
20.106
20.106
20.106
......,..
Total Department
. Institute of Museum & Library Services
Passed through Florida Department of State:
Library Services & Technology Act Grant
45.310
Environmental Protection Agency
Direct Program:
Advanced Identification of Wetlands
66.461
Federal Emergency Management Agency
Direct Program:
EMA State and Local Assistance FY 98
EMA State and Local Assistance FY 99
Passed through State Department of
Community Affairs:
Local Mitigation Strategy Project
Groundhog Day Storm Declaration #1204
Hurricane Georges - FEMA-3131-EM-FL
Hurricane Georges - FEMA-1249-DR-FL
Tropical Storm Mitch- FEMA-DR-1259-FL
Hazardous Mitigation
83.534
83.534
83.548
83.545
83.544
83.544
83.544
83.516
Total Department
'.
Total Schedule of Expenditures of Federal Awards
6
. Pass
.' '" Through
Grantor
Number
2B-98-02-01
28-99-22,.01
AG220/25390919401
3-12-0037-0996
'3-12-0037-1097
3-12-0037-1299
. 3-12-0037-1198
3-12-0037-1399
3-12-0044-1398
3-12-0044-1499
98-LST A-H-04
CD004958-91-0
98EM-89-11-54-10;'044
99EM-9X-11-54-10-044
98-LM-4H-11-54-01-044
98-RM-N4-11-54-20-o31
99-RM-05-11-54-01-209
99-RM-23-11-54-01-040
99-RM-68-11-54-o1-001
95-DP-2M-11-54-01-003
-. ....
.. 0.1\..
,~' '., '\,>.
','.,.,,-. '.
:..''.,t
'.
a ~ -:....
~ '.; . ~.'
. ~.: ~ -.:' ~
. . .' '.J' .
... '
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
. ~ . - ' ..." .
..:-:'....:~ : ........~I~~... .J . ~:~ ..",:t'". .. ..
';"#' ~' ~'" .-.,: ' I':'
. "..,\t":_:~.~):~~;...,':~,:/.;,:f /, \'.. "
. ' .', --
"' ..-; ':,
, '""
.'.
~ . , ...
,
'- .
Cash
Receipts
Matching
Contributions and.
Miscellaneous
Revenues
. .'
, Expenditures
.31,832
284
, .
, -
. -1 r 132
93,736
478,172
32,216
487,082
4,430 " 44,302
539,902 164,398 ,543,333 '
112,487 3,965 :39,642
, 411,927 46,561 465,607
. 561,874 113,327 . , -'J,133,275
;.
n,847 4,037 .40,377
620,647 68,533 .. .685,326
185,329 26,238 262,375
2,510,013 431,489 '3,214,237
50,000
17,176
3,176
28,897
19,034 19,034
44,200 47,052
'7,958 3,997
509,011 89,701
18,874,896 7,070,528 28,241,217
597,138 627,130 2,497,231
6,240 6,000 12,240
20,068,340 7,722,692 30,910,472
$ 25,759,069 $ 8,896,448 $- 39,001 ,941
The accompanying notes are an integral part of this schedule.
7
. .
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF EXPENDITURES OF STATE AWARDS ,.
FOR THE YEAR ENDED SEPTEMBER 30, 1999
:';jil~
,:~;<::~,;;
. ,.'l
.... ..
. .,.~
Program TItle
Grant 10 Number
'-: ~,
Florida Department of Health and
Rehabilitative Services
Direct Program:
EMS County Award 1999
C9844 *
Florida Department of Elder Affairs
Direct Program:
Alzheimer's Disease Initiative - 1999
Alzheimer's Disease Initiative - 2000
Home Care for the Elderly - 1999
Home Care for the Elderly - 2000
Community Care for Elderly 1999
Community Care for Elderly 2000
KG897*
KG99710
HC-0721O
KH-9721O
. KG851E1O
KG951 E10
Total Department
Florida Department of Community Affairs
Direct Program:
Hurricane Andrew Recovery & Rebuilding Trust Fund
Hurricane Georges - Declaration #1249
Groundhog Day Storm - Declaration #1204
Tropical Storm Mitch - Declaration #1259
Emergency Management Base Grant - 1998
Emergency Management Base Grant - 1999
Florida Communities Trust-ROGO .
Florida Communities Trust-Swartz
Hazardous Material Emergency Plan-1999
Sanitary Wastewater Master Plan
Cesspit Replacement Grant
94-0S-89-11 ~54-1-30
99-RM-23-11-54-01-0401O
98-RM-N4-11-54-20-031 *
99-RM-68-11-54-01-0011O
98-CP-05-11-54-01-Q441O
99-CP-05-11-54-01-044 *
94-CT-72-92-2A-M1-001
96-CT -4H-95-CS-M 1-001
99CP-3V-11-54-22-025
99-DR-1 P-11-54-01-001
99-DR-1a-11~54-01-001
Total Department
Florida Department of Environmental Protection
Direct Program:
Utter & Marine Debris Grant - 1998
Litter & Marine Debris Grant - 1999
Solid Waste Recycling & Education 1998
Solid Waste Recycling & Education 1999
Waste Tire Solid Waste
Small Counties Solid Waste-1998
Small Counties Solid Waste-1999
Onsite Sewage Treatment & Disposal Systems
LC98-421O
LC99-421O
RE98-421O
RE99-421O
WT99-44 *
SC98-24*
SC99-24*
WFF33310
10lncludes State Grants and Aids Appropriation Monies
8
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
\'.
". ~'l ' .
....... ."
;,- . . - ,..
.~, ., " ~
'Cash
Receipts
.. Matching
Contributions and
Miscellaneous
Revenues
. . . ~
. ,
. . Expenditures
$
$
$
48,745
60,633 50,946
5,079 2,341 20,548
18,129 .14,923
762 4,397
530,871 174,314 - 584,908
26,833 63,053 177,610
.'
642,307 239,708 853,332
-.
11,008
16,800
53,326
85,028
372
16,941
33,500
25,482
85,113
39,751
33,500
34,136
32,636
The accompanying notes are an integral part of this schedule.
9
(Continued)
'.',
.....
.. !....:'
;,.
MONROE COUNTY, FLORIDA-BOARD.OFCOUNTY COMMISSIONERS
SCHEDULE OF EXPENDITURES OF STATE AWARDS-CONTINUED
FOR THE YEAR ENDED SEPTEMBER 30, 1999
.i..J",::'
Program Title
Grant 10 Number
Wastewater Study
Barcelona Boat Ramp
Deretict Vessel Removal
Derelict Vessel Removal
Special Waterways Program Installation & Maint.
Special Waterways Program
Special Waterways Program
. SP439*
. B9530*
DV97-10*
DV98-05*
SCP-01
SWPP97-15.
SWPP98-13
Total Department
Florida Department of State
Direct Program:
State Aid to Libraries
.99-ST-21*
Florida Department of Transportation
Direct Program:
Bicycle & Pedestrian Plan 2
Long Range Transportation Plan Update
Key West Airport
Key West Airport
Key West Airport
Key West Airport
Key West Airport
Key West Airport
Key West Airport
Key West Airport
Key West Airport
Key West Airport
Key West Airport
Key West Airport
Key West Airport
Key West Airport
Key West & Marathon Airport
Marathon Airport
Marathon Airport
Marathon Airport
Marathon Airport
Marathon Airport
WPI#6590028/AF541/99006-3708*
WPI#6596618/AE270/90000-3535*
WPI#68266621A5126/90000-3883*
. WPI#6826630/A7065/90000-3897*
WPI#6826783/AF373/90000-3910*
WPI#6826784/AF674/90000-3909*
WPI#6826774/AF290/90099-3843*
WPI#6826779/AF685/90000-3902*
. WPI#6826755/A9304/90099,.3807*
WPI#6826730/AC789/90099-3826*
WPI#68267321AD031/90099-3831 *
, 25438418401/AF724*
25436918401/AF776*
25438318401/AF774*
. 25437518401/AG177*
40501418401/AG558*
WPI#68266821AA828/90099-3818*
WPI#6826785/AF390/90099-3838*
WPI#68267321AD031/90099-3831 *
WPI#6826791/AF692190099-3855*
WPI#6826780/AF289/90099-3844 *
WPI#68267921AF667/90099-3854 *
Total Department
"
*Includes State Grants and Aids Appropriation Monies
10
.,'
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I '
I
L_~_.
r:: . .
, -'
~ ,"f"
, Cash
Receipts
. 'Matching
Contributions and
Miscellaneous
Revenues
127,737
13,033
. 38,359
- 29,262
25,642
290
25,642
1,513
451,008
60,081
'15;000
1 00,593
. 85,550
230,891
95,447
92,235
1 ,064
" 626
41,648
11,848
, 128,668
3,555
8,957
2,104
2,506
3,728
22,935
96,599
201
.17,861
29,405
6,880
1 ,250
9,610
2,588
22,835
108,383
10,528
21,743
11 ,240
36,640
22,436
35,855
710,997
570,412
:;-.'
~ . '.. ..' :
.. : :', .....~. "H:";'
. .-
'.~ . , '.
',' .1'-
.:.- '.~ ...;
. .... !
.,'," .
, ,
. ..
'. ',.. .
"
; ,
Expenditures
":'.57,448
. 15,648
" . 51,284
, "13,400
. '
',355,762
176,333 ,
,",1. -.'
; . ~
: ,'4,900
,98,639 ,
190,894
165,097
;2,127
.1,251
, -83,296
23,696
. 257,337
.' 7,110
'17,913
4,208
c ,5,012
7,455
45,770
193,199
401
44,872
71,710
1,224,887
The accompanying notes are an integral part of this schedule.
11
(Continued)
---.. '-".-. '-.-- .-.--,.............--,. -..----...... .-- ...~_...
. ," '" .. ';' -',.', . ;..' ., ...~:~ .-" _ I I \~'!"..." ..~. '::'. ~. ..~.. ~" _of.
":: ," ':; '" ,:" '<::"~ .... :...,(t;.:j)-;,':'::;~"f<~~;.::=C>:;//';:;';~";:
. MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS,
SCHEDULE OF EXPENDITURES OF STATE AWARDS-CONTINUED
FOR THE YEAR ENDED SEPTEMBER 30, 1999 " .
," .~ .
, .
Program TItle
. Grant 10 Number
Florida DeDartment of Children and Families
Direct Program:
Community Care for Disabled Adults 1999
Community Care for Disabled Adults 2000
:." -,I ..
, ...
. . '. KG-025*
" KG-D26*
Total Department
Florida State Courts System
Direct Program:
Court Reporter Grant-In-Aid - 1999
-*
Office of the State Courts Administratlo'l
Direct Program-16th Judicial Circuit:
Civil Traffic Hearing Officer
-*
South Florida Water Management District
Stormwater Management Plan
Sanitary Wastewater Master Plan
,C8791
. . C8789
Total Department
.' Total Schedule of Expenditures of State Awards
.i
,
...
.'ncludes State Grants and Aids Appropriation Monies
12
-
. .h'.:;~~'.,
!,........
:~- ".'
...;
I' -
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
, .,J
.~. . ,
, -
.- '-.I' ";~ I .f: 1. - . -'.
-Matching
Contributions and
. Miscellaneous
Revenues
. ~ .~ - '- - ('.
.'
Cash
Receipts
'.' Expenditures
4,946
5,599
95,629
17,762
92,745
32,221
113,391
10,545
124,966
37,399
37,399
$
19,475 10,302 20,604
50,000 . 18,130 - 58,269
261 ,196 .' 312.810
311,196 18,130 _ "371,079
3,471 ,878 $ 5,331,162 $, . 19,961 ,229
....
The accompanying notes are an integral part of this schedule.
13
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, MONROE COUNTY. 'FLORIDA .. ,
BOARD OF COUNTY COMMISSIONERS '~. -~" "
, . " . . . ~ . . . .,'
NOTES TO SCHEDULE OF EXPENDITURES OF FEDERAL AND STATE AWARDS
.'
. .".
. ~ -. '- .'
FOR THE YEAR ENDED SEPTEMBER 30. 1999
. .
, , ...., ,.-' '"
. NOTE 1 . SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
, -'
The accounting pol icies and presentation of the Single;'Auditreport of the
Board have been designed to conform to 'generally accepted accounting
pri nci p 1 es as app 1 i cab 1 e to governmental organl zati ons, ,i neT udi ng the
reporting and compliance requirements .of the Single, Audit, Act of 1984. and
Offi ce of Management and Budget (OMB) Ci rcu 1 ar A-133 ,'AlJdi ts of States. toea 7
Governments. and Non-Profit Organizations. " . .:
. ,
>; .. '" -, '
Reoo~tinq Entity . The Single Audit Act' of "1984 andOMB Circ~lar A-133 set
forth the audit and reporting requirements for federaT awards. The Board has
included Schedules of Expenditures' of Federal andStafe Awards "to satisfy the
audit requirements of all government grantor agencies., ..' . '.
Basis of Accountinq . Basis of accotinting. refer~. 'tbwhen reve'nues 'and
expenditures or expenses are recognized in the accounts and ,reported in the
f.i~anci a 1 statements, arid to the timi ng of the measurements 'made, regardl ess,
of the measurement focus appl ied. Revenue, from cost reimbur~ement contracts
, are recognized as program expenses are incurred. Revenue from unit cost
contracts are recognized based on the units of "services delivered.
NOTE 2 . CONTINGENCIES
Grant monies received and disbursed by the 'Board are for specific purposes and
are subject to review by the grantor agencies~ Such audits may result in
requests for reimbursement due to disallowed expenditures. Based on prior
experi ence, the Board does not bel i eve that such di sa 11 owance, if any, would
have a material effect on the financial position of the Board. As of March
10, 2000 there were no material questioned or dtsallowed costs as a result of
grant audits in process or completed.
-14-
. ~,':'~"'.-. '~-
MONROE COUNTY, FLORIDA-BOARD OF CQUNrfCOMMI$SIONER,S ..'
SCHEDULE OF MATCHING ~EQUIREMENTS ." ." ".
FOR THE YEAR ENDED SEPTEMBER 30, 1999 . '
c
:1"
KG851 $ '.44010 21,833
.' ....' .' t
KG951 $ '440,546 324,727
$ "484,556 346,560
. ~"... .
t.,.,
. ._ r..,.
. .' ,'.
.. ,'. . . ,
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Program Title
Contract
Number
Total
" Reimbursable
Expenses
Florida Deoartment of Elder Affairs
Direct Program:
Community Care for Elderly 1998
Community Care for Elderly 1999
KG851E . $
KG951 E $
'584,908
177,610
"762,518
Total Department
$
Florida Deoartment of Health and
Human Services
Passed through State Department of
Elder Affairs and Alliance for Aging:
Older Americans Act 1998
Older Americans Act 1999
Total Department
.. "
Amount
'Received,
>.-' . Receivable,
or Refunded
Affecting Match
-410,594
177,589
588,183
* Grant terms do not coincide with the Board's fiscal year. Accordingly, those grants beginning
'in the prior fiscal year have an excess fundinglliability prese,ntedas, of Sep~ember 30, 1998._
- Fixed price contract based on units of service delivered. Balance is re~ainingfunds
unexpended at end of contract. '
"
15
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Match %
Required
10.00
10.00
.10.00
.. ,10.00
....
Amount
of Match
Required
45,622
19,732
65,354
2,426
36,081
38,507
Total
, Funding
Required
456,216
197,321
653,537
24,259
360,808
385,067
16
. '\;
.' ." .:";...:_. ' .
Excess Funding
(Liability). For
. Year Ended'
September 30, .
1999
128,692 "
(19,711)
108,981
. ...'.
. -19;751,
79,738
, 99,489
.;
1;-'.'.
. -Excess Funding
- (Liability)
. September 30,
,; 1998*
, 49,463
49,463
" ,-.,
.. ".
(22,554)
(22,554)
~'- . .
{Continued}
. ...:-/' of;' ",.' .,.
'. . . :~~ .......1... ... .~:.:. :. ..r:,'.. . . "
MONROE COUNTv~'FLORIDA-BOAR'D OF 'COUNTY COMMiSsioNERS" , ,'..'
SCHEDULE OF MATCHING REQUIREMENTS-CONTINUED '
FOR THE YEAR ENDED SEPTEMBER-30~ 1999 ' :. , .
. . '.".
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Program Title
", ,-Excess Fundi,ng
, (Liability)
Contract ' :'September 30,
Number 1999
, : .'~
.... ...
, . .
Florida Deoartment of Elder Affairs
Direct Program:
Community Care for Elderly 1998
Community Care for Elderly 1999
Total Department
Florida Deoartment of Health and
. ,_ Human Services ,
Passed through State Department of
Elder Affairs and Alliance for Aging:
Older Americans Act 1998
Older Americans Act 1999
Total Department
* Grant terms do not coincide with the Board's fiscal year; Accordingly, those grants beginning
,'in the prior fiscal year have an excess funding/liability presented as of September 30, 1998.
- Fixed price contract based on units of service delivered. Balance is remaining funds
unexpended at end of contract.
, .'"
17
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,'MONROE COUNTY : FLORIDA ;, :, ,
. BOARD OF COUNTY COMMISSIONERS . ',:'..
l." ."
...-.,. .
. _ I 'to..... .
SCHEDULE OF CLERK'S MODERNIZATION TRUST FUND
RECEIPTS AND DISBURSEMENTS
FOR THE YEAR ENDED SEPTEMBER 30. 1999
, Trust Fund Balance. September 30. 1998
$
76.978
.'.'Revenues
87.498
164.476
Total 'Available Funds
. Expenditures:
. ,
Equipment and Maintenance
60.000
, Trust Fund Balance. September 30, 1999
.$
104.476
.18-
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WM. O. KEV-P, C.P.A.
MARVA E. GREEN, C.P.A,
KEMP ~'GREEN. P.A.
.. Certified Pf4blic Aecountmlts .: ,.-.' ':"
1438 KENNEDY DRIVE .
'. P. O. BOX 1529 '.~'.":' ...'~
KEY WEST, A.ORIDA 33041-1529
. (305) 294.2581
FAX # (305) 294-4nS
"'. '0'5:';"
, .' .' # '.~'>'-:,~~ .
. " ,.
,.' 'MEMBER OF AMfRICAN INSTITUTt:
. AND A.ORIDA INSTITUTE OF
. CERTIFIED PUBLIC ACC?UN~~~S
j.': . ~
, -
. INDEPENDENT AUDITORS' REPORT ON COMPLIANCE WITH REQUIREMENTS APPLICABLE TO
EACH MAJOR PROGRAM AND INTERNAL CONTROL OVER COMPLIANCE IN ACCORDANCE'WITH OMB
CIRCULAR A.133
, ;1"
_.
1",', "
Clerk Ex Officio
Board of County Commissioners
Monroe County, Florida
i
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'-
. "
.'
i. . ."
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~omDliance. ~.' .- . .
We have audi ted- the comp 1 i ance of the Board of County Commi ssi oners. Monroe'
County, Florida (the "Board") with the types 'of compliance requirements
descr; bed in the U. S. Offi ce of Management and Budget (OMB) Ci rcul ar A-133
Compliance Supplement that are applicable to each of its major .federal
programs for the year ended September 30. '1999. The Board' s major federal,
programs are identi fied in the summary. of 'auditor's results section of the '.'
accompanyi ng schedule of fi ndi ngs and questioned' costs.' Comp 1 i ance wi th the
. requirements of laws. regulations, contracts and grants applicable to each of
its major federal programs is the responsibi 1 i ty of the Board' s management._
Our responsibility is to express an opinion on the Board's. compliance based on
our audit. -,
We conducted our audit of compliance in accordance with generally accepted .."
auditing standards: the standards applicable to financial audits contained in'
Government Auditing Standards, issued by the Comptroller General of the United
States: and OMB Circular A-133, Audits of States, Loca7 Governments. and Non-
Profit Organizations. Those standards andOMB Circular A-133 require that we
plan and perform the audit to obtain reasonable assurance about whether
noncompliance with the types of compliance requirements referred to above that
could have a direct and material effect ona major federal program occurred.
An audi tine 1 udes exami ni ng, on a test basi s, evi dence about the Board's ".. l
compliance with those requirements and performing such other procedures as we
considered necessary in the circumstances. We believe that our audit provides
a reasonable basis for our opinion. Our audit does not provide a legal '.: ,~'
determi nati on of the Board's compl i ance with those requi rements... ;,~~~~
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In our opinion, the Board campl ied, , in 'al i 'lI1ater,a', ',respects, 'with' .the :"
requirements referred to above that are,a'ppTi cab 1 e tO~ach -of its major
federal programs for the year en~~d Septembe.r?? ,}~?9 ',' ':'~'''~:''_, ..: ", ',.:, "',
Internal Control Over Comoliance' , '. ".. '. ~ ": ,."
The management of the Board is responsible for establishing,"a'nd maintaining
effective internal control over compliance" with requirements of 'laws,
regulations, contracts and grants applicable to federal pr~grams. In planning
,and performing our audit, we considered the Board's jnternal control Over
compliance with requirements that could have a direct and material effect 'on a,
major federal program in order to determine our auditing procedures for the
purpose of expressing our opinion on compliance and to test and report_ on
"internal control over compliance in accordance .withOMB Circular'A.133. '
. ~ ',i. '
? ";.' '- ,".
Our consideration of the internal control overcompliCl~ce,would' not
necessarily disclose all matters in the' internal cont~ol ,.that might, be
material weaknesses. A material weakness is a condition iiT which the design or
operation of one or more of the internal control components does not reduce to
a re 1 at i ve 1 y low 1 eve 1 the ri sk that :noncomp 1 i ance wi th ,app 1 i cab 1 e
requirements of laws, regulations, contracts and'grants that would be material
in relation to a major federal program being -audited may occur "and not be
detected within a timely period by employees in _the' tJorlllal course of
performing their assigned functions. We noted' no 'matters .'involving the
internal control over compliance and its -operation t'hat,. we consider, to be
materi al weaknesses. .,: ' , _ , ,~ ,< "
: ~ ~ "
.'"- '"
. . ,.
. .' ..,
': I: ~ -, "', ",
This report is intended for the information -of 'the Board of County
Commissioners, management and federal awarding agencies, and pass-through
entities. However, this report is a matter of' p~blic record and its
distribution is not limited.
~~ ~ G-^-~~, PA-
Kemp & Green, P.A. ,
Certified Public Accountants
-:---.....-
March 10, 2000
.~
.-20.
"
Percentage of Major to iotal Federal
Expenditures
93.5%
" :;'.~"'" f
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MONROE COUNTY."FlORIDA ,,:.., , " '
BOARD OF COUNTY COMMISSIONERS
" .. .~ i;' .'
SCHEDULE OF FINDINGS AND QUESTIONED COSTS
FOR THE YEAR ENDED SEPTEMBER 30. 1999
Summary of Aud,tor's Results
We issued an unqua 1 i fi ed opi ni on on the' fi nanci a 1 statements.
.... .. ".-.
. . .".. "(
The requirement concerning the di sc 1 bsure of reportable conditions in i nterna ld~;
control disclosed by the audit of the f,inancial statements and the related:T
di sc 1 osure as to whether any such condi ti ons were materi a 1 weakness does not ,1 '
app 1 y. ' , 'f!:l:<
'i_~~.
'". ~...
The audit did not disclose any noncompliance,' material to the
statements of the Board. >,
The requirement concerni ng the di sc 1 osure of reportable condi t ions in i nterna i ~";~t~
control over major programs disclosed by theaudi t and the related di sc 1 osure:2;,
as to whether any such conditions were materlal weaknesses does not apply.'~;t'}
. +' .:~~~!i
.- ~.;:.~~:
We issued an unqualified opinion' on .compliance for major programs: '>:'<
-;~~~
"..". .~.
~'~.1.~
The audit did not disclose any audit findings which we are required to reportj~
"h~.
under Section .510(a) of OMB Circular A-133. ~~
Major programs are as follows:
Watershed Protection and Flood Prevention/ '
Hurricane Georges Canal Cleaning
CFDA 10.904 $ 2,266,684
Key West Airport Improvement Program,
CFDA 20.106 2.742,876
FEMA Public Assistance Grants,
CFDA 83.544 23.130.491
Total Federal Expenditures
$ 28.140,051
$ 30,105.493
-21.
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"MONROE 'cou~rrf': 'F~ORIDA'.'<'/, ,- '
BOARD OF COUNTY COMMISSIONERS -.',
, -,
.....'; ,..
: .
. .
.. .~'." ... .......
" .
SCHEDULE OF FINDINGS AND QUESTIONED COSTS (Ctmtinued)
, ,
FOR THE YEAR ENDED SEPTEMBER 30. 1999
The dollar threshold used to distinguish between Type A and Type B programs
was $903,165.
The Board qualifies as a low-risk auditee. ,.'
.. . '"
Findinos Relatino to the Financial Statements Reauired to be'Reoorted
by Generally AcceotedGovernmental Auditino Standards
. -
~ '.... :
None
Findinos and Questioned Costs for Federal Awards
None
....
-22-
....
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. .' ',.. . . . ~:~~ ,....... .' . . .'. .'~. . ~_. '., ~.
< ';'MONROE COUNTY. 'FLORIDA, ,~
BOARD OF 'COUNTY- COMMISSIONE~S
.,',
,SUMMARY SCHEDULE OF PRIOR AUDIT FINDINGS
; ,':.',
,
-
,FOR THE YEAR ENDED'SEPTEMBER 30. 1999
t:
. . '"i:."''',
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For the year ended September 30. 1998. there were no audit findings required
to be reported by OMB Ci reu 1 ar A-133.: -.:}~~,
'. .~~
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-23-
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MONROE COUNTY. 'FLORIDA:~::'>'~:::.>:, '
BOARD OF COUNTY COMMISSIONERS ,:;;/.
" ,<:,
, . . . ':..' " ...."
....:.........::...>'::.~..I...:.~..' ..._.":".'~' .....~.~. . '.
CORRECTIVE ACTION PLAN ' .. ' , ", ;' -, .... ' ~
.. ....
.'-. ',.'
FOR THE YEAR ENDED SEPTEMBER 30~ 1999
, .
, ..... -.' ;;:.. .:
, "
~ 4 ,
.' " ." -~.
. . .'
. ,
For the years ended September 30, 1999 and'i998. there were 'no audi~ findings
required to' be reported by OMB CircularA-133. , Accordingly, ,'no corrective
action plan is required. ' ' ' " ,'", ,,"., '
,"
, . ,
However, we noted other matters involvi~9th~inte~rialcontrol overf1nancial
reporti ng that we have reported to the ri1an~gementof, the. Board fn, a separate
1 etter dated March 10, 2000. Management has 'responded to those matters in
, writing. . '-~' ",., .,' " '..'.,.> - . ", ' .' . . "
....;...'-.
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WM. O. KEMP, C.rA
MARVA E. GREEN, C.PA
. KEMP t!1. GREEN, . p.A. ., .
_ .Certified Public Accoufttdms
1438 KENNEDY. DRIVE
., , Po' O~, BOX 1529
KEY WEST, R.ORIDA 33041-1529
(305) 294-2581 '
FAX # (305) 294-4778
.... ......
, MEMBER OF AMERICAN INSTITUll:
AND R.ORIDA INSTITUTE OF
CERTIFIED PUBLIC ACCOUNTANT~
INDEPENDENT AUDITORS' REPORT ON EXAMINATION OF MANAGEMENT'S ASSERTION ABOUT . .', '
COMPLIANCE WITH SPECIFIED REQUIREMENTS
Clerk Ex Officio
Board of County Commissioners
Monroe County, Florida
.":
We have examined management's assertion dated March 10, 2000 that the Board of
County Commissioners (the "Board") complied with the allowable cost
, requirements of the grants and aids appropriations identified in the schedules
of expenditures of federal and state awards, for the year ended September 30,
1999. Management is responsible for the,Board's compliance with those
requirements. Our responsibility is to express an opinion on management's
assertion about the Board's compliance based on our examina~ion. '
" .~
Our examination was made in accordance with standards establ ished by the
American Institute of Certified Public Accountants and, accordingly, included
'examining, on a test basis, evidence about the Board's compliance with those
requi rements and performi ng such other procedures as we consi dered. necessary
in the circumstances. We believe that. our examination provides a reasonable
basis for our opinion. Our examination does not provide a legal determination
on the Board's compliance with specified requirements. ' ' -,
In our oplnlon, management's assertion that.' the Board complied with the
allowable cost requirements of the grants and aids appropriations identified
in the schedules of expenditures of federal and state awards during the fiscal
year ended September 30, 1999, is fai rly . stated , in all materi a 1 respects.
Thi s report is intended for the i nformat; on of the Board of Di rectors,
management and federal awarding agencies and pass-through entities. However,
this report is a matter of public record and its distribution is not limited.
~r&~.Pk-
Kemp & Green, P.A.
Certified Public Accountants
March 10, 2000
"
-25-
EXHIBIT G
FEDERAL FY 2001 CERTIFICATIONS AND ASSURANCES FOR FTA ASSISTANCE
(Alternative to Electronic Filing)
Name of Applicant: Monroe County Board of County Commissioners
The Applicant agrees to comply with applicable requirements of Categories 1 - 15.
(The Applicant may make this selection in lieu of individual selections below.)
OR
The Applicant agrees to comply with the applicable requirements of the following
Categories it has selected:
1. Certifications and Assurances Required of Each Applicant.
2. Lobbying Certification
3. Certification Pertaining to Effects on Private Mass Transportation Companies
4. Public Hearing Certification for a Project with Substantial Impacts
5. Certification for the Purchase of Rolling Stock
6. Bus Testing Certification.
7. Charter Service Agreement.
8. School Transportation Agreement.
9. Certification for Demand Responsive Service
10. Substance Abuse Certifications
11. Certification Required for Interest and Other Financing Costs
:L-
X-
y
y
y
y
y
y
y
y
y
y
12. Certifications and Assurances for the Urbanized Area Formula Program, the Job
Access and Reverse Commute Program, and the Clean Fuels Formula Program
y
13. Certifications and Assurances for the Elderly and Persons with Disabilities Program _
y
14. Certifications and Assurances for the Nonurbanized Area Formula Program
15. Certifications and Assurances for the State Infrastructure Bank (SIB) Program
y
,
(Both sides of this Signature Page must be appropriately completed and signed where indicated.)
24
EXHIBIT G Cont'd
FEDERAL FISCAL YEAR 2001 ITA CERTIFlCA nONS AND ASSURANCES
(Required of all Applicants for FT A assistance and all FT A Grantees with an active capital or fonnula project)
Name of Applicant: Monroe County Board of Count v Commissioners
George Neugent,Mayor
Name and Relationship of Authorized Representative:
BY SIGNING BELOW I. George Neugent (name), on behalf of the Applicant, declare that the Applicant
has duly authorized me to make these certifications and assurance$ and bind the Applicant's compliance. Thus, the
Applicant agrees to comply with all Federal statutes, regulations, executive orders, and administrative guidance
required for each application it makes to the Federal Transit Administration (FT A) in Federal Fiscal Year 200 I.
FT A intends that the certifications and assurances the Applicant selects on the other side of this document. as
representative of the cenifications and assurances in Appendix A, should apply, as required, to each project for
which the Applicant seeks now, or may later, seek FT A assistance during Federal Fiscal Year 2001.
The Applicant affirms the truthfulness and accuracy of the certifications and assurances it has made in the
statements submitted herein with this document and any other submission made to FT A, and acknowledges that the
provisions of the Program Fraud Civil Remedies Act of 1986, 31 U.S.C. 380 I et seq... as implemented by U.S. DOT
regulations, "Program Fraud Civil Remedies, n 49 CFR pan 31 apply to any certification, assurance or submission
made to FT A. The criminal fraud provisions of 18 U.S.C. 1001 apply to any certification, assurance, or submission
made in connection with the Urbanized Area Fonnula Program. 49 U.S.C. 5307, and may apply to any other
certification, assurance, or submission made in connection with any other program ad~inistcred by FT A.
In signing this document, I declare under penalties of perjury that the foregoing certifications and assurances, and
any other statements made by me on behalf of the Applicant are true and correct.
Signature
Name GQorgQ NQugont
Authorized Representative of Applicant
Date:
AFFIRMATION OF APPLICANTS ATTORNEY
Monroe County Board of
for County Commissioners (Name of Applicant)
As the undersigned Attorney for the above named Applicant, I hereby affinn to the Applicant that it has authority
under state and local law to make and comply with the certifications and assurances as indicated on the foregoing
pages. I funher affinn that, in my opinion, the certifications and assurances have been legally made and constitute
legal and binding obligations on the Applicant.
I funher affinn to the Applicant that. to the best of my knowledge, there is no legislation or litigation pending or
imminent that might adversely affect the validity of these certifications and assurances, or of the perfonnance of the
project.
Signature
Name ~l1'7;::onn~ z\ H'ltton
Applicant's Attorney
Date:
Each Applicant for ITA finanCial assistance (except 49 U,S.C. 5312(b) assistance) and each ITA Grantee with an active capital or formula
project muS! provide an Attorncy's affirmation of the Applicant's legal capacity. The Applicant may enter its PIN in lieu of the electronic
signature of its Attorney. provldcd the Applicant has on file this Affirmation of its Anorney in writing dated this Federal fiscal year.
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.. ) ~ .
CERTIFICATION OF EQUIVALENT SERVICE
The Monroe County Board of County ComB'jrYir.~~%ta~~ts demand responsive
service ofered to individuals with disabilities, including individuals who use wheelchairs, is
equivalent to the level and quality of service offered to individuals without disabilities. Such
service, when viewed in its entirety is provided in the most integrated setting feasible and is
equivalent with respect to:
(1) Response time;
(2) Fares;
(3) Geographic service area;
(4) Hours and days of service;
(5) Restrictions on trip purpose;
(6) Availability of information and reservation capability; and
(7) Constraints on capacity or service availability.
In accordance with 49 CFR Part 37, public entities operating demand responsive systems
for the general public which receive financial assistance under 49 U.S.C. 5310 and 5311 of
the Federal Transit Administration (FT A) funds must file this certification with the
appropriate state program office before procuring any inaccessible vehicle. Such public
entities not receiving FT A funds shall also file the certification with the appropriate state
office program. Such public entities receiving FTA funds under any other section of the
FT A programs must file the certification with the appropriate FT A regional office. This
certification is valid for no longer than one year from its date of filing.
Executed this
day of
George Neugent, Mayor
(Name and title of chief executive officer I
(Signature of chief executive officer)
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