Item C10
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BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: 01/17/01
Bulk Item: Yes ~ No 0
Division: Community Services
Department: Library Services
AGENDA ITEM WORDING:
Approval to procure Purchase Order with Dell Computers in the
~ amount of $37,348.95. (State Contract pricing.) - -
ITEM BACKGROUND:
This purchase fulfills the capital equipment portion of The Library Services and
Technology Act grant for the Libraries' mobile computer training lab. This grant is
the major federal program for libraries administered through the Florida
Department of State, Division of Library & Information Services. Its focus is
information access through technology and information empowerment.
PREVIOUS RELEVANT BOCC ACTION:
03/i4/00-Approval to submit grant application
OB/iG/OO-Approval to accept and execute grant agreement
OB/iG/OO-Approval of resolution concerning unanticipated funds
STAFF RECOMMENDATION: Approval
TOTAL COST: $37,348.95
BUDGETED: Yes
COST TO COUNTY: $0; 100% grant funding
REVENUE PRODUCING: Yes 0 No ~ AMOUNT PER MONTH
YEAR $
APPROVED BY: COUNTY ATTY 0 OMB/PURCHASING 0 RISK MANAGEMENT 0
DIVISION DIRECTOR APPROVAL:
: INCLUDED: ~ TO FOLLOW: NOT REQUIRED: 0
DISPOSITION:
AGENDA ITEM #:
( '(10
Monroe County Public I..ibraries
Library Services and Technology Grant 2000-2001
Informational Overview
Grant funding is provided by congressional act, to the Institute of Museum and Library
Services. In Florida, these funds are distributed through competitive grant applications
administered by the Department of State, Library Division. Special emphasis is placed on
projects that utilize technology to bring information to people in innovative and effective
ways, and to assure that library ~rvice is accessible to all Monroe County received $56,1"2
for their project, "Technology Training for Southernmost Librarians."
The action plan for the Monroe County Public Libraries' grant includes the following:
~ Purchase of mobile computer training lab equipment for use within the libraries'
conference rooms and to augment existing outreach programs. Examples of outreach
groups include day care centers, senior care providers, and literacy organizations.
~ Technology and "Train the Trainer" workshops for library staff provided by librarian-
trainers from the Central Florida Library Cooperative, a state contract vendor.
~ Initiation of technology and library resource training to library patrons utilizing the
mobile computer training lab. Primarily, the training would provide basic technology
instruction for patrons to increase their library skills.
~ Evaluation of grant implementation utilizing outcomes-based measurements.
Below is a timeline of BOCC and State action regarding this grant:
03/15/00-BOCC approval to submit grant application. Submitted to State Library.
07/19/00-0fficia! award notice and grant agreement received from State Library.
08/16/00-BOCC Approval to accept and execute grant agreement and approval of
resolution concerning unanticipated funds.
10/01/00-Grant implementation period began; ending date 09/30/01.
11/0t/OO-First payment of grant funds sent from State Library.
01/62f{)1-Second payment of grant funds sent from State Library.
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DeLLe COM"
QUOTA TION
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QUOTE #: 61298640
Customer #: 6446617
..
Quote Date: 1/2/01
Customer Name: MONROE COUNTY BOCC . IS
..
Date: 1/2/01 10:19:04 AM
TOTAL QUOTE AMOUNT: $29,580.00
Product Subtotal: $29,580.00
Tax: $0.00
Shipping & Handling: $0.00
Shipping Method: 3rd Day Total Number of System Groups: 1
GROUP: 1 QUANTITY: 12 SYSTEM PRICE: $2,287.00 GROUP TOTAL: $27,444.00
Base Unit: Latitude C600, 700MHz, Pili, 14. 1TFT, ENGLISH (220-5524 )
Memory: 128MB,1 DIMM,SDRAM,For Dell LatitudeCSICPUCPx/LSIC600/C800Notebooks,Factory Install
(311-1724 )
Hard Drive: 6GB Hard Drive,9,5MM For Dell Latitude C600 Notebooks, Factory Install (340-7929 )
Operating System: Internet Explorer 4,01,SP2,USEnglish,No Kit,OriginalEquipment Manufaclurer,Factorylnstall (412-
5326 )
Operating System: NT4,Service Pack 5,CD,EnglishFor Dell Latitude C600Notebooks,Factory Install (420-5551 )
Operating System: DellPlus Routing SKU,Factorylnstall (365"()257 )
Mouse: Grey Microsoft PS2,6 Pin,2Bullon,lntellimouse for DellLatitude Notebooks,Tied (310-5568)
Modem: Internal3COM Mini-PCI Modemfor Dell LatitudeC600/C800 Notebooks, Factory Install (313.7208 )
CD-ROM or DVD-ROM Drive: 24X CD-ROM,lnternaI/External,For Dell LatitudeCP-Series/C600/C800Notebooks,Factory Install
(313-0249 )
Option 1: 8-Cell Primary Ballery forDell Latitude C600 Notebooks, Factory Install (312"()109)
Service: Next Business Day and CompleteCare Service, InitialYear (902.3920 )
Service: Next Business Day and CompleteCare Service, 2 Year Extended (902-3922 )
Misc: Dell E Com will help you buildinternet ideas/infrastucturesee
www.dell.com/us/entgen/corporate/howeworks.htm (460-9052 )
DellPlus,lnformation, Print, Label,Asset Tag,Medium,Number42,Factory Install (362"()252 )
Dell Plus, 700048,lnformation, Validator,Order Ready,Factorylnstall (362"()487 )
DellPlus,lntegration Service,OR-Syslem Label,Latitude (365-2301 )
SOFTWARE & ACCESSORIES
Product
Truemobile 1100PC Wireless,PCMCIA,Network Card,for Dell Latitude Notebooks,Customer Install
(430-3671)
N b f S & A It 1 S&A Total Amount:
urn er 0 ems:
5]298540
Quotation Page] of 2
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ELL CO PUTER CORP - General Fax (512) 283 - 1111 - on 01/02/01 at 10:19:51 Paqe 4
COMMENTS
FLORIDA ST CONTRACT
#250-040.99.1
TOTAL QUOTE AMOUNT: $29,580.00
Product Subtotal: $29,580.00
Tax: $0.00
Shipping & Handling: $0.00
Shipping Method: 3rd Day Total Number of System Groups: 1
SALES REP: Lee Yarbrough PHONE: 800-981-3355
Email Address: lee_yarbrough@dell.com Phone Ext: 40490
For your convenience, your sales representative, quote number and customer number have been
included to provide you with faster service when you are ready to place your order. You may also
place your order online at www.dell.com/Quote
This quote is subject to the terms of the agreement signed by you and Dell. or absent such agreement,
is subject to the applicable Dell terms and conditions agreement.
Prices and tax rates are valid in the U.S. only and are subject to change.
All product and pricing information is based on latest information available. Subject to change without
notice or obligation.
LCD panels in Dell products contain mercury, please dispose properly.
Please contact Dell Financial Services' Asset Recovery Services group for EPA compliant disposal
options at US_DFS_AssetRecovery@dell.com. Minimum quantities may apply.
51298540
Quotation Page 2 of 2
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DeLL 0 COM-
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QUOTA TION
QUOTE #: 61299192
Customer #: 6446617
Date: 1/2/01 9:30:51 AM
Quote Date: 1/2/01
..
Customer Name: MONROE CO GO\'lT INFO SYSTEMS
TOTAL QUOTE AMOUNT: $7,768.95
Product Subtotal: $7,768.95
Tax: $0.00
Shipping & Handling: $0.00
Shipping Method: 3rd Day Total Number of System Groups: 1
GROUP: 1 QUANTITY: 1 SYSTEM PRICE: $2,648.00 GROUP TOTAL: $2.648.00
Base Unit: Latitude C600,850MHz,PIII, 14.1in,TFT,English (220-5526)
Memory: 128MB,1 DIMM,SDRAM, For Dell LatitudeCS/CPUCPxJLS/C600/C800Notebooks,Factory Install (311-
1724 )
Hard Drive: 20GB Hard Drive,9,5MM forDell Latitude C600 Notebooks,Factory Install (340-7943 )
Operating System: Internet Explorer 4.01,SP2,USEnglish,No Kit,OriginalEquipment Manufacturer,Factorylnstall (412-
5326 )
Operating System: NT4,Service Pack 5,CD,EnglishFor Dell Latitude C600Notebooks,Factory Install (420-5551 )
Operating System: Dell Plus Routing SKU, Factorylnstall (365.(J257)
Mouse: Grey Microsoft PS2,6 Pin,2Button,lntellimouse for DellLatitude Notebooks,Tied (310-5568 )
Modem: Internal 3COM Mini-PCI Modemfor Dell LatitudeC600/C800 Notebooks,Factory Install (313-7208 )
CD-ROM or DVD-ROM Drive: 24X CD-ROM,lnternaI/Extemal,For Dell LatitudeCP-Series/C600/C800Notebooks,Factory Install
(313-0249 )
Option 1: 8-Cell Primary Battery forDell Latitude C600 Notebooks,Factory Install (312.(J109 )
Service: Next Business Day and CompleteCare Service, InitiaIYear (902-3920 )
Service: Next Business Day and CompleteCare Service, 2 Year Extended (902-3922 )
Misc: Dell E Com will help you buildinternet ideaslinfrastucturesee
www.dell.comlus/enlgenlcorporate/howeworks.htm (460-9052 )
DeIlPlus,lnformation,Print,Label,Asset Tag,Medium,Number42,Factory Install (362.(J252)
DellPlus, 700048,lnformation, Validator,Order Ready, Factorylnstall (362.(J487 )
DellPlus,lntegration Service,OR-System Label,Latitude (365-2301 )
LP755 Portable LCD Projector,XGA, 900 Lumens LP-0755-ZV (541570)
Truemobile 1100PC Wireless,PCMCIA,Network Card,for Dell Latitude NotebookS,Customer Install
(430-3671 )
Truemobile 1100 WirelessAccess Point for Dell LatitudeNotebooks,Customer Install (430-3672)
$179.00 $179.00
$899 00 $899 00
N b f S & A It 3 S&A Total Amount:
um er 0 ems:
$5,120.95
Quotation Page I of 2
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COMMENTS
FLORIDA ST CONTRACT
#250-040-99-1
TOTAL QUOTE AMOUNT: $7,768.95
Product Subtotal: $7,768.95
Tax: $0.00
Shipping & Handling: $0.00
Shipping Method: 3rd Day Total Number of System Groups: 1
SALES REP: Lee Yarbrough PHONE: 800-981-3355
Email Address: lee_yarbrough@dell.com Phone Ext: 40490
For your convenience, your sales representative, quote number and customer number have been
included to provide you with faster service when you are ready to place your order. You may also
place your order online at www.dell.com/Quote
This quote is subject to the terms of the agreement signed by you and Dell, or absent such agreement,
is subject to the applicable Dell terms and conditions agreement.
Prices and tax rates are valid in the U.S. only and are subject to change.
All product and pricing information is based on latest information available. Subject to change without
notice or obligation.
LCD panels in Dell products contain mercury, please dispose properly.
Please contact Dell Financial Services' Asset Recovery Services group for EPA compliant disposal
options at US_DFS_AssetRecovery@dell.com. Minimum quantities may apply.
Quotation Page 2 of 2