Item C07 } C.7
`,
County of Monroe
�y,4 ' �, "tr, BOARD OF COUNTY COMMISSIONERS
Mayor Michelle Coldiron,District 2
�1 nff `ll Mayor Pro Tem David Rice,District 4
-Ile Florida.Keys Craig Cates,District 1
Eddie Martinez,District 3
w Mike Forster,District 5
County Commission Meeting
April 21, 2021
Agenda Item Number: C.7
Agenda Item Summary #8057
BULK ITEM: Yes DEPARTMENT: Facilities Maintenance
TIME APPROXIMATE: STAFF CONTACT: Suzanne Rubio (305) 453-9687
N/A
AGENDA ITEM WORDING: Approval to Advertise Request for Proposals (RFP) for Design and
Installation of Pickleball Courts at the Key Largo Community Park using District 3 Parks and
Recreation Impact Fees.
ITEM BACKGROUND: Pickleball is becoming a fast growing popular sport enjoyed by
participants of all ages throughout the Keys. The County Parks and Recreation Board has received
numerous requests in recent years for the expansion of pickleball courts at County parks. At its
February 2021 meeting, the Parks & Rec Board requested staff to obtain proposals for the design and
installation of ten (10) pickleball courts on the vacant land across the street from the Key Largo
Community Park. The basketball court at the Key Largo Park is currently shared and the court is
modified to accommodate its use for a pickleball court. Thus, the time for use of the court by both
sports is limited. This is a community-generated request and staff agrees it is the best use of the
vacant property in question.
Staff requests approval to advertise a Request for Proposals (RFP) for the design and installation of
the ten (10) new pickleball courts with funding to be from District 3 Impact Fees. An initial Impact
Fee Expenditure Request was approved in February 2019 for $87,000, but the courts were not built
at that time. A second Impact Fee Expenditure Request was approved in March 2021 for $113,000
for new pickleball courts. Thus, there is approved funding for this project up to $200,000.
PREVIOUS RELEVANT BOCC ACTION:
None
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: Approval.
DOCUMENTATION:
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C.7
Impact Fee Approval 1
Impact Fee Use Approval 2
FINANCIAL IMPACT:
Effective Date: April 21, 2021
Expiration Date: N/A
Total Dollar Value of Contract: Advertising Costs
Total Cost to County: Advertising Costs
Current Year Portion: Advertising Costs
Budgeted: Yes
Source of Funds: 29523
CPI: N/A
Indirect Costs: N/A
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: No If yes, amount:
Grant: N/A
County Match: N/A
Insurance Required: N/A
Additional Details:
Advertising Costs
REVIEWED BY:
William DeSantis Completed 03/30/2021 8:36 AM
Patricia Eables Completed 03/30/2021 10:46 AM
Purchasing Completed 03/30/2021 11:18 AM
Budget and Finance Completed 03/30/2021 3:05 PM
Maria Slavik Completed 03/30/2021 3:08 PM
Liz Yongue Completed 04/05/2021 11:09 AM
Board of County Commissioners Pending 04/21/2021 9:00 AM
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C.7.a
Monroe County Board or County Commissioner's
Impact Fee Expenditure Request
t"
Section 1 -To be completed by re tin d1partment r
%✓Lie
Requestor: Willie De5ant s w_ Title: Director,Facilities Maintenance Date: 02/21"119
Facility type: Park _ Project name: Key Lareo Park PicklebaNCourt_ -�
Total Project Cost(capital only)S` 87.000 0)
Description of project: lraorchease arrcl inLwahation o� `a stand alone malij:12urt,pickleb all court err thG lt��Lur t
C'ortt mMgjM Paark Ei�cklehall hae bec'o me a o�."i afar amyl ctddirrg as stun alone n aal i c`v rt tar the tat'k et�ill oattracl
oa nest,MOW erisiturs and reviclenc:e r alike.Cyrrenil°the °ie'kl hall roe t r nd rand r,�the sloth li voyrt
to acccrmmo_d le their rame. However tln's limits the ruEmber o la Hers we care etc°corttttrt a `n a Jua"1°basis. The _
1'ic°41ehall communt`t°has expressed diev camels! area.si en`icatyl,i`the had their tauw cledic'led cnatrct cy
cs
Impact fee district: District 3 Boundaries of Service Area; Key Largo
Boundaries within project's fee district:Yes X No Type of project:Capital X_Operational Maintenance _
Project start date: Useful life of project: 30(Must exceed S years to qualify as capital project)
Project serves: Development that existed in 1986_— started after 1986 X projected beyond current year
Would project have been needed to maintain level of service standards if no growth had occurred since 1986: Yes y
N
Section 2-Planning review
4
Reviewer: rmm Titler Date; I�
Project eli ible for impact fee fundin Y '' No
Fund: District: Partial Fundin $: Full Fundinfl S;
County-Wide
Municipality CL
District 1 amount(Lower Keys)
District 2 amount(Middle Keys) y
District 3 amount(Upper Keys) j7 r 0--50
s
Notes:
0
0
Section 3-Legal review
Reviewer: -AI l Title: rA &I4 Date:
ur; "�Iffm' 0
Concur with planning review Object to planning review Noes:
t
x �
Section J-OMB review
ReviewerttkFkreedA Date: ,I t1 Iq
Funds available: Yes✓No Transfer request prepared: Yes—No,/ Resolution prepared: Yes No /
Agenda summary prepared? Yes No ./ Project code Date of BOCC action:
€ 1,18 F.—Rv,—J"�rsaiw
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C.7.b
Monroe County Board of County Commissioners
Impact Fee Expenditure Request
Section 1-To be completed by requesting department
Requestor: Willie DeSantis Title: Director,Facilities Maintenance Date: 03/24/2021
Facility type: Park Project name: Key Largo Park Pickleball Courts
Ch
Total Project Cost(capital only)$: 113,000.00
Description of project: Purchase and installation of ten pickleball courts at the Kev Largo Community Park. W
A community request_for ten new pickleball courts has gained_favor_from the Park's&Rec Board. New
Pickleball courts installed in the vacant lot across from the main park would also free up the basketball courts for
additional recreational activities. This request is in addition to the$87,000 approved in 2019.
Impact fee district: District 3 Boundaries of Service Area:Key Largo
Boundaries within project's fee district:Yes X No Type of project: Capital X_Operational_Maintenance
Project start date: Useful life of project:30(Must exceed 5 years to qualify as capital project)
Project serves: Development that existed in 1986_ started after 1986 X projected beyond current year C1
Would project have been needed to maintain level of service standards if no growth had occurred since 1986: Yes
N
Section 2-Planning review
Reviewer: Title: Date: 3/24/2021 —
Project eligible for impact fee funding: Yes No
Fund: District: Partial Funding$: Full Funding$: g
County-Wide 2-
Municipality "L
eL
District 1 amount(Lower Keys)
District 2 amount(Middle Keys)
131 District 3 amount(Upper Keys) $113,000.00
Notes:
0
2
Section 3-Legal review
Reviewer: '��-� l Title: Assistant County Attorney Date: 3/24/21 0
Concur with planning review Yes Object to planning review Notes:
Section 4-OMB review
Reviewer: 1- ' 6'` Title: Budget Administrator Date: 3/25/21 �.
Funds available:Yes X No_ Transfer request prepared: Yes_No X Resolution prepared:Yes X No
Cost Ctr#: 29523
Agenda summary prepared?Yes X No_ "Gd : Date of BOCC action: 4/21/21
Notes: Request#1 approved 2019:$87,000;this request:$113,000-Total funding for project=$200,000
OMB Foam Revised 7/28/98
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